Dec 8 – 10, 2017 – WSBT Quarterly Meeting Minutes

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CA WORLD SERVICE BOARD OF TRUSTEES SUMMARY MINUTES OF MEETING QUARTERLY BOARD MEETING

December 8 – 10, 2017

Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc.).

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Minutes

WSBT Quarterly: Friday December 8 – 10, 2017

Los Angeles, California

(12.00 pm, meet in lobby for lunch, meeting starts at 1.30 pm)

Opening

  • Moment of silence and Serenity Prayer
  • Personal Sharing (approx 3-5 minutes each)
  • Roll call
    • George Mooney – ANRT
    • Jason Laurence – TAL1
    • Kerry Wesley – SWRT
    • Kevin Murphy – WSOT
    • Vanessa Matthews Jackson – TAL2
    • Wade Staples – PNRT
    • Yvette Holman – WST
    • Tom Phelan – PSRT / WSBT Assistant Secretary
    • Suzanne Veltman – ERT / WSBT Secretary
    • Jeannette Johnson – MWRT / WSBT Vice-Chair
    • Anne Meyer – ASRT / WSBT Chair
  • Reading of the 12 Traditions
  • Read long form of Tradition 7 and discuss (Kevin)
  • Read Concept 1 and discuss (Wade)
  • Chair’s opening remarks (Anne)
    • Anne welcomes the 3 new trustees and thanks everybody for being of service.

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Reports

  • WSBT officer reports
    • Chair (Anne)
    • Vice-Chair (Jeannette)
    • Secretary (Suzanne)

Questions and discussion of each report.

Motioned to approve WSBT officer reports. Seconded. Passed unanimously.

  • Trustee reports
    • Atlantic North Regional Trustee (George)
    • Atlantic South Regional Trustee (Anne)
    • Midwest Regional Trustee (Jeannette)
    • Pacific North Regional Trustee (Wade)
    • Pacific South Regional Trustee (Tom)
    • Southwest Regional Trustee (Kerry)
    • European Regional Trustee (Suzanne)
    • Trustee At Large (Jason)
    • Trustee At Large (Vanessa)

Questions and discussion of each report.

Motioned to approve Trustee reports. Seconded. Passed unanimously.

  • WSBT Subcommittee reports – lead member listed first:
    • Finance (Kerry, all)
    • Legal (Vanessa, Anne)
    • NewsGram (George)
    • TEC (Tom, Vanessa)
    • Long-term Planning (Jason, all)
    • Orientation (Jeannette, all)
    • Structure & Development (Suzanne, Wade, Kevin, Jason)
    • TNC (Yvette, Kerry, Jeannette, Suzanne, Jason, Anne)
    • Trustee Outreach (Anne, Jeannette)
    • World Service Conference (Kevin,Yvette)

Questions and discussion of each report.

Motioned to approve WSBT Subcommittee reports. Seconded. Passed unanimously.

  • Trustee Conference Committee reports – lead member listed first
    • Conference (Vanessa, Anne)
    • Public Information (Jason, Jeannette)
    • Hospitals & Institutions (Wade, Tom)
    • Literature, Chips & Formats (Tom, Jason)
    • Structure & Bylaws (Kevin, Kerry)
    • Convention (George, Yvette)
    • Archive (Yvette, Vanessa)
    • Unity (Jeannette, Kevin)
    • Finance (Kerry, George)
    • Information Technologies (Suzanne, Wade)

Questions and discussion of each report.

Motioned to approve Trustee Conference Committee reports. Seconded. Passed unanimously.

  • CAWS Convention updates
    • CAWS 2018 Montreal (George)

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  • CAWS 2019 Stockholm (Suzanne)
  • CAWS 2020 Austin (Kerry)
  • CAWS 2021 New York (George)

Questions and discussion of each report.

Motioned to approve CAWS Convention reports. Seconded. Passed unanimously.

PLACE MARKER – BUSINESS ITEMS

  • 02.20 Copyright and trademark protection (Vanessa/Yvette)

 

Matter No. Country Mark Renewal Due:
59628-0001 Canada WE’RE HERE AND WE’RE FREE September 30, 2027
59628-0002 U.S. COCAINE ANONYMOUS September 4, 2020
59628-0003 Canada COCAINE ANONYMOUS December 13, 2021
59628-0004 U.S. CA December 20, 2018
59628-0005 Canada CA June 12, 2022
59628-0006 U.S. CA HOPE FAITH COURAGE April 24, 2020
59628-0007 Canada CA HOPE FAITH COURAGE August 9, 2021
59628-0008 U.S. WE’RE HERE AND WE’RE FREE April 2, 2026
59628-0009 Europe COCAINE ANONYMOUS April 1, 2026
59628-0010 Europe CA HOPE FAITH COURAGE July 26, 2026
59628-0011 Europe CA November 15, 2021
  • 05.09 Status of WSO (Yvette/Kevin) o Update given.

MARKER NADCP – (Jeannette)

  • No update – event was attended by PI, not by WBST.

MARKER TEC – (Jeannette, Tom)

  • Contact information of 3 TEC delegates has reached TEC.

MARKER – Signature annual corporate documents to be signed at fall quarterly

  • Completed at the office prior to B2B

OLD BUSINESS

  • Financial overview (Kerry)
    • Overall status given.
    • Motion to ask the office to provide only fully reconciled financial reports at the end of a quarter and an actual year-to-date. Seconded. Motion fails.
  • Legal Update (Vanessa, Anne)
      • No news.
  • Printing HFCII German translated book in Germany (Suzanne/ Jason)
      • Update given: Royalty Agreement signed. Printing in process.
  • Need for translation & proofing of Service materials/ pamphlets (Kevin)
    • Not discussed.
  • International Structure and Development (Suzanne)

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    • Motion to provide WSM audio recording to WSOB for them to make available to the fellowship. Motion to postpone until January 15th. Seconded. Passed unanimously.
    • Motion to ask the office to provide a digital starterkit. Passed with substantial unanimity.
    • Colored printing in addition to colored paper. Presentation attended by whole WSBT. ISD will continue to liaison with DOO in this project.
  • Long Term Planning (Jason)
    • Use budget of PSRT to send TAL2 to attend LTP at European Regional Convention. Passed unanimously.

NEW BUSINESS

  • Outline TAL1 and TAL2 duties (Jason/ Vanessa)
  • Form a new WSBT subcommittee – National/International PI as outlined in TAL duties in orientation documents (Jeannette/Anne)
    • Discussed.
  • 1-800 phone number (Jeannette/Kevin)
    • Update given. Investigation ongoing: what is best: repair, replacement or stopping this service?
  • Trademark draft policy (Anne/Vanessa)
    • Will be dealt with online.
  • Getting South Africa Trademark info listed on our agenda – (Yvette/Kevin)
    • Will be taken care of.
  • Board to Board December 9th from 4:00 pm – 6.00 pm followed by dinner.
    1. Open/Serentity prayer
    2. Introductions
    3. Opening remarks by WSBT Chair & WSOB chair
    4. Status of WSO (Tim)
    5. Conventions
      1. CAWS 2018 – WSO will set up a Skype in with chair and trustee George to facilitate full open communication.
      2. CAWS 2019 – hotel is all set, as is art work.
      3. CAWS 2020 – 1st payment hotel is down
      4. CAWS 2021 – Convention chair is collection resumes
    6. Financials (Treasurer)
      1. Line item 802232; should be a negative number
      2. Line item 802183; room rebate will be corrected in the final invoice
      3. Cost of Goods sold are up, because that covers sells on 400401, 400402, 400404 and 400405.
      4. Difference between several shipping line items: 500217 (ship to convention etc), 500105 (actual costs shipping) and 500108 (supplies) is discussed.
      5. Linda will bring the omission on amortization #s8, 9 and 10 (renewed in 2016) to Franks attention.
      6. Cost of Trustee Two was high, because of high hotel costs
      7. Line item 400430 – Royalty payments are far behind budget. WSO will supply a breakdown of received payments from area over the last 2 years.

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  1. 1-800 phone lines not working now -> answering machine refers to the website. Replacement is costly. Suggestions on other possibilities (virtual system?) are welcome. Jason will take this ack to the PI committee.
  2. ISD Presentation; information will be shared in NewsGram and on the website (Suzanne and Linda will coordinate).
  3. Recruitment DALs; WSO will write something for NewsGram and Trustees will take it back to their Regions.
  4. 10) Close/ Serenity prayer
  • Elections WSBT Assistant Secretary
    • Nominate Wade – accepts. Vanessa – accepts. Vanessa elected.
  • Procedure on trustees assignments to conference committees
    • Changes made: Jeannette to Convention and George to Unity.
  • Office discussion; special projects worker
    • Discussed
  • Translation policy – follow up from board-to-board
    • Not discussed.
  • Royalty Agreement with Russia (Suzanne)
  • At this time there is no need for a Royalty Agreement with Russia as there are no approved translations of books nor pamphlets, nor does C.A. Russia print English pamphlets themselves.

CORRESPONDENCE/ RESPONSES

Hi Wade,

I have proposed that the Utah Area create a secret group so we have better oversight of our presence on Facebook.

Our steering committee has asked me to reach out to you as our Regional Trustee to get input from the Trustees towards Areas creating their own secret closed Facebook groups.

Fyi, we have already obtained the PowerPoint document from WSC IT committee about social media and are reviewing it.

I look forward to hearing back from you.

Ruby

Proposed Response:

Dear Ruby,

Thank you for your request for input from the Trustees towards Areas creating their own secret closed Facebook groups.

The WSM on page 50 states, “The only interest of the Trustees is to serve the best interest of our Fellowship. They are given such authority by and through the World Service Conference.” It further states “All actions by the WSBT are guided by the Traditions.”

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The collective conscience of the fellowship has spoken to consideration of these matters when they voted at the 2016 World Service Conference to adopt the guidelines presented by the WSCITC entitled “Social Media and Our Guiding Traditions”. We would encourage Areas to review those guidelines and adopt the best practices as outlined therein.

ILAS,

WSBT

Motioned to approve Proposed Response. Seconded. Passed unanimously.

REFERRALS OUTSTANDING

  • POST-CONFERENCE REFERRALS TO BE ADDRESSED
    • WSBT 2017-1 From Maria K. Northern Alberta Area (Post-Conference)

I would like to see the trustees revitalize the idea of having a non-addict trustee on the board of trustees for CA. I have been a member of CA for more than a decade and this is the first year that I’ve heard that this position is vacant and learned that it has been vacant for 30 years. its difficult to fill a position if it isn’t being announced or promoted by the appropriate body. Thank you.

Response:

NO ACTION TAKEN

We continue to get the word out to the fellowship about the position of Non–‐Addict Trustee. This has been discussed again this year on the board. The following are references from the WSM presented here for your information:

(p37) The non–‐addict servant has important professional and/or other valuable skills to benefit the Fellowship as a whole.

(p53) Non–‐Addict Trustee: Non–‐Addict Trustees are from the various designated

Regions. Trustee–‐at–‐ Large: The Trustee will be chosen from the seven regions of Cocaine Anonymous.

(p54)

Qualifications of Non–‐Addict Trustees:

  1. Willingness to serve
  2. The time and resources necessary for active Trusteeship.
  3. A knowledge of the Twelve Traditions.
  4. A good understanding of the disease of addiction and the Twelve Step Program of Recovery.

(p55) The various Trustee Slates shall be submitted to the Conference for ratification as one of the first substantive orders of business. Each Regional Slate, Non–‐Addict Trustee Slate, WSO Trustee Slate, shall be presented for approval by a single vote of the Conference. The ratification of the Regional Slate also constitutes the ratification of the Trustee–‐at–‐Large designees and the WS Trustee from the Pacific South Region. If there is an objection to the slate, or any individual on the slate, then each individual on the slate will be considered separately.

(p57) Non–‐Addict Trustee:

  1. One or more nominee candidates may be submitted from each Area within a Region.
  2. At the various Regional meetings, nominees will be elected.

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  1. The candidates will be submitted to the Trustee Election¬ Committee for qualification.
  2. The Trustee Election Committee will submit the candidates to the World Service Conference for ratification by two–‐thirds vote of the WSC.
  3. The Trustee Election Committee will make its selection from the Conference Approved Slate.

From our Bylaws

(p54) Non–‐addict Director Trustees shall be persons who are not and have not been afflicted by the disease of drug addiction and who express a profound faith in the recovery program upon which the Fellowship of Cocaine Anonymous is founded.

ILAS

WSBT

  • WSBT 2017-2 From Jerico M. Colorado Area (In-Conference) (Kevin)

When a new Area is created- the area is given 3 delegates and 1 alternate. This occurs no matter the size of the starting area. Would it better serve the area if the amount of Delegates are relative to the size of the area? I have heard this discussion amount CA members and thought I would put in the referral for discussion.

Closing

  • DONM ~ WSBT Conference Call (1 hour);
    • January 21st 00 AM PST
    • May 6th 9.00 AM PST
    • August 5th 9.00 AM PST
  • DONM ~ WSBT Quarterlys
    • March 2 (noon) – 4 (noon), LA
    • June 25 (5.00 PM) – July 2 (noon), 2018, Montreal
    • Augustus 26 (15.00), LA
  • WSBT Group Inventory
  • Close – Serenity Prayer

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For all attached reports and documents see pdf: 2017-12-08-10-WSBT-Quarterly-Summary-Minutes.pdf

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