CA WORLD SERVICE BOARD OF TRUSTEES REGULAR QUARTERLY
MEETING MINUTES
November 2 – 4, 2007
Final Approved Minutes
(Approved by WSBT for distribution on April 6, 2008)
Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).
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WSBT November 2007 Quarterly
Los Angeles, California
Friday, November 2, 2007
Opened meeting with a moment of silence and the Serenity Prayer
Introductions:
In Attendance:
Kim Sherwan MWRT
Lawrence Matlock ASRT
Trevor Scheible PNRT
Carl Warlick PSRT/Chair
Bobbie HarmonTAL/ Acting SWRT /Vice Chair
Bruce Watson ANRT
Earl Henderson WSOT
Nicholas Lynn ERT
Hayward Hunt WST
Off the record for personal sharing
Reading of the 12 traditions: Earl Henderson
Read and Discuss tradition 12: Read by Carl W.
Carl: Anonymity is the spiritual foundation of all our traditions ever reminding us to place principles before personalities.
Trevor: I love this tradition, to me it is all about I don’t have to like everyone I work with. As long as we are all here for the same reasons and we are doing god’s work.
Nicholas: Jay reminded me that it was the principle and not the personality. The personality has to come second, I could not worry about who the question was from I just needed to answer the question. This was a good lesson for me.
Bobbie: In getting into the service work part, the principles are for me, in spite of weather or not the next person is using them. I can’t look at “oh that’s someone I really can’t stand”, by looking at how would I like that person to treat me? That is how I try to use this particular tradition.
Hayward: I think they put this one in here to keep our egos in check. I read in a book Bill said “hog wild over power and fame”.
Carl: In AA Comes of Age, Bill was talking with Dr. Bob and they were talking about putting this mausoleum together and lights flashing and all that. Dr. Bob said “let’s just be buried like
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everyone else”. Bill talked about Anonymity being the principle and the spirit of all the traditions and everything we stand on. We place these principles before every thing else.
Read and Discuss Concept 7: Read by Carl
Trevor: It is pretty cut and dry, we are here to conduct the business when the conference isn’t in session. They are the ultimate authority. It is all about CA as a whole, we are here to carry that voice through.
Earl: The 7th tradition talks about money and us being self supporting and the last line in this concept talks about the power of the purse. If something is not going right you don’t have to fund it. The WSOB has a charter of bylaws and they have been entrusted to carry that out.
Hayward: The conference recognizes that the charter and the bylaws are legal documents. So these documents can change as time goes on. The Trustees are empowered to manage and conduct all the world service affairs of CA.
Lawrence: The conference has a right to vote on things and legally we can have a veto. But we don’t have to use that veto. We can if we think it will fix CA as a whole. I look at the first conference in Calgary and this past Convention and how we were financially before that Convention and how those might have affected CA as a whole.
Review of Agenda:
Nicholas: An update on how the EU office is coming. Where the subcommittee, outreach, is with this. I would like to update the Board where we are. I looked at the minutes last time and someone wanted to prose the ideas of starting funds towards that. Jay said “just a nominal $200, anything towards it.”
Carl: Update from ISND the progress pertaining to EU office. Discuss possible funding for investigation of this office.
Hayward: 2006.02.12 and 2006.02.20 can be removed from the agenda.
Carl: We need to take some business out of order and it is pertaining to the secretary.
Bruce: I spoke to my sponsor about this, whether taking on this responsibility and not getting it done in a timely way. The best way I can help the Board is to respectfully resign from this position. I don’t feel like I have enough time to do this task and I don’t want to do it half-way.
Earl: Thank you Bruce for your honesty. When we had nominations for this position in August, was there more than one candidate?
Bruce: Yes Trevor was nominated.
Trevor: I would accept a nomination, but I would not just accept the position because I was in the running at that time. I wouldn’t just want to take it because.
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Earl: I motion to open the floor to accept nominations for WSBT secretary.
Bobbie: Second.
Carl: Ok a motion has been made and it has been seconded, this should be under new business, so we are taking an item out of order.
Earl: I would like to nominate Trevor.
Bobbie: Second
Earl: I motion to close nomination
Bobbie: Second.
Carl: Trevor is the new secretary.
Hayward: All those emails I sent to you can you forward them to Trevor?
Bruce: Yes I can forward those to Trevor.
Hayward: Since I was the former secretary, any help you need I am available to help you.
Items requiring discussion before the Board to Board meeting:
Carl: Elimination of the notary, item G. LCF publishing process that is F. We are on 4f items for discussion. A: CAWSO 2008, C: 2009, 2010, 2011, NADCP planning for next year. 4F is LCF’s publishing process and G is article submission authorization form, elimination of notary requirements.
Lawrence: Items from Archive, she said something was broken and something was lost.
Carl: Ok that will be H. We are going to table, approving the minutes: August 2007 Board to Board and WSBT meeting minutes and the October conference call. We are going to table those until we all have a chance to look at them.
Approval of online business between August and November 2007
Carl: The only thing we had was an emergency approval online.
Bobbie: Motion to approve online minutes
Trevor: Second
Carl: Motion passes unanimously.
WSBT Officers’ reports
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Bobbie: Motion to approve all three officers’ reports
Hayward: Second
Trustees’ reports
Bobbie: Motion to approve the entire Trustees’ reports
Trevor: Second
Hayward: On Nick’s report, I saw $.78 UK donation, was that correct? My concern is that since the 2006 conference, the office reports have shown the 7th tradition donations have been down. After reading them I decided to do some snooping and took a closer look at all the regional trustee’s 7th tradition reports. I noticed that Nick you had not been including your excel spreadsheet into the report, you know how to cut and pasting from those reports?
Nick: Because they were really small.
Hayward: I came up with a comparison that went back to 2005 and 2006, when Jackie was the Regional Trustee of the Atlantic North and I see that the UK had heavy donations, August 2005 was $6,000. November was $500, December $1600, June $1900. July of 2006 was a $6,000 donation. Since you have been in the new position I don’t see any donations from the UK at all except for the .78 cent. Your reports mainly say that the UK was a big donator. I am going to pass this around. I want to know what happened to the UK’s donations. .
Nicholas: They have over $22,000 stashed for charity status, solicitor’s fees, and there is a whole other stuff they are doing. Also they are spending a lot more because now they are sending 5 Delegates, instead of three. I was at the Area 2 weeks ago I think they are paying solicitors bill.
Hayward: What are those bills?
Nicholas: Lawyers bill to become a charitable status.
Hayward: They have $10,000 in legal fees?
Nicholas: yes, that is what they said. It is the UK’s business, I have been encouraging them, but they think they have enough. They voted on five thousand, five hundred pounds, which is $11,000, but it won’t be showing up. So yes I have noticed that it has gone down a bit. It doesn’t worry me, because Spain and Scotland has started sending money.
Hayward: I think from the European Region about $3000 came.
Nicholas: The districts that have been inspired by Clancy, have been somewhat dogmatic have been withholding money, because they didn’t like the way they weren’t adhering to Earl’s suggested financial guidelines. They did not send any money to Area for four months. Until new Area treasurer did it exactly how the new Area guidelines suggest. I think the reason Area is now
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going to send $10,000 that they withheld. The Area had the reserve funds for the legal fees and sending the two extra Delegates. I explained to them that I thought they were being overprotective and that world would love to see more money on a regular basis. We are two small voices in a powerful Area. Because the district has upset the Area and they will do it. They are still holding a lot of money.
Hayward: You said they are holding over $20,000. And they have $10,000 in legal fees?
Nicholas: Legal fees, searches, minister. The only way you get to be a registered charity in England is by an act of parliament. This all incurs fees. I am keeping an eye on the adhoc committee for the charitable status, but I cannot control them. I thought they were going to the way of CALA and appointing too many directors. I shared with them not specifics, but I told them that may lead to problems. Districts were upset with the new Area treasurer. I was there last week and they voted on sending $11,000, but that will not show up till the next report.
Hayward: So they are going to send $11,000 to the WSO? They are not holding on to the 7th traditions money to help finance this European office are they?
Nicholas: No, nothing to do with that. The reason they are going to do all this is because they are putting together a bid for the World and they want all this in place. The UK has never owned up or submitted any financial records to the tax people ever. Jackie has got it together and said this is what we need to do. This is why the funds dried up and now they are starting to come back.
Carl: They are paying the solicitors to become a charitable.
Nicholas: Either charitable status or NI.
Carl: To become a charitable status is like a 501 here, a tax exemption.
Nicholas: Yes, but it has to go through parliament and you have to pay someone to lobby for you.
Hayward: What bank account is all the money in?
Nicholas: CA Europe it was called, now it is called CAUK. It is in a three signatures account and the checkbook is in another location.
Carl: The motion is to approve all Trustees’ reports. Motion passes.
WSBT subcommittee reports
Bobbie: Motion to approve WSBT subcommittee reports.
Hayward: Second
Carl: Motion passes.
Trustee conference committee reports
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Bobbie: Motion to approve Trustee conference committee reports, excluding CASWO 8,9,10, and 11.
Hayward: Second
Carl: Motion passes
Trevor: I was scheduled to go down to Salt Lake City, but did not get around to booking the ticket in time, so it was too expensive. Patty attended the meeting and I go down there in two weeks. We will be having a full committee meeting. Speakers and workshops are the only thing that is not finished. Also I will stress the getting contracts and getting them signed. Also per Patty we now know that it is wonderful to be able to sell items, such as these bracelets, outside of our home regions. The Salt Lake folks have set a new standard for fundraising. They have raised in excess of $14,000 to date. They are already 1/3 of the way to their proposed profit needs. They still do have more ideas set to roll. The events and entertainment look great.
Nick: The registration forms are downloadable? Are there any hard copies? I have a lot of people asking.
Trevor: They are available at the office and they are so downloadable.
Carl: Is it possible you, Earl can call someone at the office and they can pick some up?
Bobbie: Motion to approve CAWS 2008 reports
Trevor: Second
Carl: motion passes.
CAWS 2009
Bobbie: Ok they are meeting once a month. Richard stepped down and John was approved by the conference Convention committee. He was the co-treasurer. They are now accepting resumes for the co-treasurer. They are working on the logo and theme now. Tom went out there recently so that they could do the bank account.
Hayward: When can they start that fundraiser?
Carl: they can start it now.
Kim: Motion to approve 2009 report.
Trevor: second
Carl: Motion passes.
CAWS 2010
Kim: they are planning a fundraiser for January of next year, they are finalizing their committee. They will be bringing a budget to the conference.
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Bobbie: Motion to approve 2010 report.
Trevor: second
Carl: Motion passes.
CAWS 2011
Bobbie: We have, Me, Terry, have received two resumes for the chair position. As soon as we approve one, I will let you all know.
Kim: Motion to approve 2011 report.
Trevor: second
Carl: Motion passes.
Old Business:
2007.05.09 Revise the 12 point literature process
Bruce: I had some communication with Patty about this. Her primary concern was that what happened with HFC 2 would not happen with the meditation book. She did not have any particular suggestions. I have not repaired any draft in response. I would like to keep this on the agenda and move this online and continue to work on this.
Outstanding Correspondence: None
Bruce: I emailed you Carl and Bobbie a letter from someone who was concerned about what the proper thing to do was when her anonymity had been broken.
Bobbie: I am thinking about the one where the girlfriend wanted us to send her boyfriend’s lawyer a letter.
Bruce: Yes her website address was mizzerotik@msn.com. I answered that letter saying that we do not do letters saying we think he is coming, but we will be happy to acknowledge him when he is coming. There was a letter from someone who had felt that her anonymity at a meeting had been broken, I believe she was from the UK. I sent her a letter saying we would respond within 30 days. I am sure I have the letter here and I will forward that to Trevor.
Hayward: I recall the procedure on that is to send it out to the group or the chair and the vice chair, and ask what we should do and then a subcommittee is formed. Well I guess we can decide how we form a subcommittee to respond.
Bruce: So I should send this to Carl and Bobbie and other members.
Carl: I think the process was that we would post it to the group and then the Trustee of that particular region would get the first crack at it. Then if they needed help they will contact the rest of the group. Did you send it? Please send it to Trevor and then we can look at it tomorrow.
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To be completed by or updated at the November Quarterly:
2006.02.12 WSBT statement and positions accessible to both WSBT and the fellowship
Hayward: This one we can remove, that is the help desk, website that I sent to everyone and we approved it last quarterly. I will bring it up to the WSOB to get that linked to CA.ORG website.
Bobbie: That is the one that once Patty works on getting the link, that guy Mike is going to change the whole look of it.
Carl: ok we will remove that from the agenda.
2006.02.20 Copyright and trademark protection
Hayward: We can remove this one, you guys voted to not provide that protection, cause at that time it would have costs us 20,000 to protect those listed countries individually. I have a copy of our latest protection and I will pass that around
Bobbie: The first one says to remain on agenda for quarterly review and we put it like that because you were not with us and we did not know what was happening. You always stay on top of it so we always know what is up. Do we want to remove it and it gets lost in the shuffle and the next WST does not roll like you.
Hayward: We were supposed to remove it to long term planning.
Carl: ok let’s go down and look at each item.
Hayward: can we leave it there and I will post the document online showing the cost to protect each country individually.
Carl: You have South Africa costs on here 2,400 and Hong Kong is 1500 and they are not protected. Cost about $250 each remains on agenda for update for 3 -7. What part can we remove so we can get to the meat of what we want to talk about?
Hayward: We could take it all off and put it under long term planning or we can leave it there till I get the document posted online.
Trevor: Take everything under to remain on agenda for quarterly review and then we always know that whenever something is rolling around that will be the WSBT’s responsibility to be on top of that as it is coming.
Carl: You want to remove everything, so we are going to leave on there to remain on agenda for quarterly revue and remove everything else. How about remains on agenda and Hayward forwards document of cost breakdown to the WSBT.
Lawrence: So we are here and we are free is not protected in the European region?
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Hayward: Not yet, that is the next step.
2006.08.13 Signature of corporate documents
Carl: Kim has this document and we will pass this around the room for everyone to sign. This will remain on as a placement marker. We will leave on for November quarterly.
2007.04.08 TEC interview status-update at November Quarterly
Earl: what we are about to do is hit the send button on my email right now and I am going to send to you what I believe to be the most current of the Trustee resume form. If there is one out there more current, please let me know. As your candidate slates come forward we want your candidates to fill these forms out. There is a lot of critical information on here that we need.
Kim: is this the form they take to their assemblies to be voted in?
Earl: Yes, or if there is a local resume that they brought to the assembly and the assembly voted them to be in the slate. Then we need them to convert it into this form.
Nicholas: I have a resume already sent, do I have to translate it into this form or do I have to make him do it?
Earl: That is a personal choice. We need them to all be on the same form. I look forward to working with Kim on this and we will start building the spreadsheet and start scheduling.
2007.10.14 NADCP preparation in St. Louis in 2008-placemarker move to the November quarterly
Bobbie: We are going to discuss it tomorrow, but in the mean time I forwarded Patty the pass it on that Cynthia created. Now she is the official director of resources and project development and she has always handled it. In December we need to know who is going, we find out in November. In December we need to get the travel set.
2007.10.15 Concerns with Texas valley Area-update at the quarterly.
Bobbie: I put in one phone call to Dan and have not spoken to him yet. I saw Hal at the regional, when he went to do what he does I did not bother to hear his version. Hal did ask me if they did put on some weekend speaker jam, would I be willing to come out. So I told him that would be a good idea so I could talk to the people myself. If that happens then I will get in touch with Dan myself and let him know I am coming down.
2007.10.21 Need article for our holiday flyer
Trevor: I forwarded one to Cynthia that I completed; it is not really a holiday one.
Carl: We are talking about the flyer, with the Christmas tree. We need an article about that. I have started working on something and maybe I will get a chance to work on this weekend.
2007.10.22 Relationship between clubs and groups
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Bobbie: We need a new article for the Newsgram; we actually did some responding to someone on that. So I will use that as a guide. I have never written anything for the Newsgram. I will try to have it online for you guys to see.
Hayward: Where are the notes from the conference call on the AA digital archives?
Bobbie: We had asked did anyone have access to the AA archives and you said yes.
Nicholas: I remember saying yes, but I don’t know what I said yes to.
Bobbie: You were going to go on the website and see what their take on the clubs and groups were.
Carl: Can we get this by this weekend, by tomorrow morning?
Bobbie: Yes, Nick will forward this response from AA digital archives to me.
2007.10.23 should submissions be notarized?
Bruce: I have received several emails from Cynthia and Jay, who is the meditation book subcommittee chair. They disagree about whether these submissions should be notarized. Cynthia feels like it is a burden, in some countries notarizations is extensive. Jay is concerned about what we get representing peoples original work. I have gotten four or five submissions and emailed those on to Jay and Cynthia. One was notarized and set up in a PDF format. That is one of the other issues, if you want it submitted online and you get something notarized. Of course you do not have the original seal, what you have is a scanned version in a PDF in an email. Cynthia cited a couple organizations that have material submitted by readers. Readers digest various anecdotes and Chicken soup for the soul-they do not have a paper notarization requirement. Many members of the LCF committee felt like this was a barrier to getting submission and that is the issue that we do not have enough submissions.
Earl: There were four Trustees who visited NA last week and we met with their equivalent of the Newsgram editor. They do not require it, for a lot of the same reasons you just mentioned. Do you stop the whole fellowship and the whole fellowship from getting the process done because we want to over regulate with fear. If people are hell bent on forgery they are going to get it done no matter what. 99% of our fellowship is not going to do that. I don’t know if it is up to this Board to make a decision or a suggestion on this.
Bruce: My personal opinion is that we should get rid of it. I would like to see this meditation book published while I am still a Trustee.
Hayward: I was with them yesterday and they have a form on their website that eliminates all this. I think they had to do this because people over seas had to pay these large fees to get this done. The WSOB and intellectual subcommittee feel the same way.
Kim: What exactly is the notary notarizing? I used to be a notary and all I notarized was someone’s signature. The notary will not be checking. So I guess we have to produce a form that
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the author says it is authentic work.
Bobbie: Can I make the motion? I make a motion that all submissions to the LCF committee to be considered for publication in any shape, form, or fashion not need to be notarized.
Kim: Second
Bobbie: I speak in favor of this motion. We tend to lead and follow by example. We have been taught that by the WSM. The WSM was written by a group of lawyers and I have sat side by side with some of them. This is what they do for a living, protection. Here we are we are supposed to be walking on a different level. You have to trust now. It hurts my feelings when you don’t take what I give you. It is time for us to start moving forward, we are looking for 365 minimum submissions, and I think we have about 50.
Bruce: We need 366, and I think we have about 130. I speak in favor of the motion and I believe that we need to start with the basis of trust. We have to rely on the foundation stone of rigorous honesty. The LCF could look for any matches with the other meditation books.
Trevor: I am going to offer a friendly amendment, that we remove LCF Committee and replace with CAWS. I think that we want to include the news gram in this and I would like to add something along the lines of an effective date. I do not like saying to just do this. I would like them to send a letter saying “this is my work and you are allowed to publish it.” Do you accept this?
Bobbie: I accept the first part to replace with CAWS.
Bruce: I agree with the friendly amendment. I included the chart that LCF developed; there is a lot of stuff going on in that committee. Frequently there is some type of meditative statement, illustrating some type of spiritual experience. Sometimes there will be a name and an email, some times a phone number, rarely a mailing address.
Earl: I was trying to see if we currently have any submission release form that we are using on the website.
Kim: I think there is a release form that is on the back of the flyer for the meditation book.
Trevor: There is also one for the Newsgram that does require being notarized.
Hayward: I submitted a story for the HFC2 and I had to get it notarized, so there is a form. I did review a form that I found online and Bruce I will forward that to you.
Bruce: We will need to subsequently look at some kind of release form that can be used for online or hardcopy submissions that satisfies everyone.
Kim: We have it; it is a transfer and assignment of all rights, title, interest and original literary work and acknowledgement of originality. It was on the mediation flyer.
Bruce: I have got only maybe one out of the five submissions that had that.
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Carl: Once we complete this motion we will have to work on something that does not require the notary. We can take that form and just remove the part that says it needs a notary.
Trevor: The Newsgram release does not need to be notarized; I am looking at it online right now.
Carl: Motion reads “that all literary submissions to CAWSO do not need to be notarized in order to be published”. Motion passes.
We had a second motion, Trevor.
Trevor: I would like to make a motion that we develop a release form to be signed by all authors prior to publication of any literature piece.
Carl: That would be an office task, we would just tell them. We can tell them in the Board to Board, so we do not need a motion for that but we will need to add that to the Board to Board agenda.
Trevor: Create a release form for all literary submissions, letter I.
Bruce: I will have some thoughts that I would like to share with them on that when that comes up.
Referrals
Referral #3875
Hayward: We are going to refer this to the WSO. The intellectual properties subcommittee will answer work on it.
Referral #4189
Trevor: I am still working on it.
Hayward: Do you need any help on that?
Trevor: Yes, that would be great. I can have something before the end of the quarterly.
Referral #4198
Carl: What we talked about when creating these contacts, will these actually become a spam form for everyone.
Earl: Isn’t this something that is constantly in a state of change, who is going to take ownership of something like that, that is unmanageable.
Hayward: The question was, where would this list be housed?
Carl: The only thing we could do with it is compile the list and send it to the WSOB and that would be one more thing for them to worry about.
Bobbie: You know how the Delegate list and Convention list, we can’t get that out to people.
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What makes them think we can get a newsletter list of contacts and emails and be able to give that to them? Even if we created it we can’t give that to no body.
Kim: Could there be a way that on the website, were you go to contacts for the different Areas. We could add a subtitle that says they have a newsletter and you could go to that. Maybe then you could pick up a contact on the newsletter. That keeps us and the WSO out of having to keep that list update, because it does change.
Trevor: The website belongs to the WSOB and WSBT; we do not instruct them how to keep their website. The IT committees function is only to support them; we do not tell them how to do it. We could suggest it.
Carl: Why don’t we do the letter stating that we refer them to their local IT committee and then ask them if they want to place it on their website and they can do it and they can receive their contact information from that?
Earl: I want to steer them in the right direction if they want to pursue that information, we can respond to the referral and state this is what you should be doing. No we are not going to create a national database for all newsletters.
Referral #4776
Nick: Are we allowed to question the maker? It comes from the office and I think someone there is getting pissed because they are getting loads of phone calls. This is a Delegate not talking to the Trustee. We would like to go the WSO and see where it is coming from, we are working on it. How do I know who made it?
Carl: You can contact Brian on the conference committee or you can talk to Kim and she can talk to him and get the information on this.
Earl: A referral came in to the WSO, like we are responsible for Delegate forms and so on. The WSO said this is not for us to decide this is for the Trustees to decide because they are formatting the reports and they know what is to go on the forms.
Referral #5036
Carl: We have not done anything yet, but we will over the weekend. I had this experience this week: I had a guy call me from the San Fernando Valley and he said the Delegates told me not to call you. He said it was like I needed an appointment to see you. That is an easy one.
Bobbie: We need to find out who this referral came from. We need a list of just the number and who made it and the contact information.
Trevor: Is it not easy just to respond to this and say the link on the website to ask the Board questions.
Referral #5040
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Carl: We are going to work on this, but it will be a simple answer, the conference charter tells us that it would almost take an act of GOD to change the first step. This person wants to change the first step.
Referral #5070
Bobbie: This says something about the CA website, so Trevor should be the lead on this.
Trevor: This goes hand in hand with the other one about putting proper language up on the website. We have updated our language as of this conference. We have asked them to use the new current disclaimer.
Carl: This is not pertaining to de- linking anyone. This is pertaining to the CAWSO website; they want to change the language-first it was the desire to stop using cocaine and all other mind altering substances. They want attics out and replaced with persons.
Trevor: This is a referral to the WSO, it is their website.
Carl: 5070 will be a referral to the WSO.
***Break for five minutes****
Referral #5087
Bobbie: Earl and I, we will be working on this. I thought of the answer, what makes it different is H&I is a committee of the Area. They have a budgeted line item.
Referral #5115
Hayward: Does someone want us to create some guidelines and put them into the WS manual?
Carl: It actually wants us to create a committee, that is out of our scope and that would go to S&B.
Hayward: Can we have a committee or guidelines called accreditation in the manual? So we need to get more information from the maker of the referral.
Carl: No we will forward this to S&B. They don’t do that where you are at, they don’t have accreditidation?
Kim: No the only thing they will do is, you have to attend three months in a row of district meetings if you want to be part of the district. But to just be a meeting, no you don’t have to do anything. The manual says what makes a meeting.
Hayward: So no one goes out to the meeting and checks on them to make sure they are not praying
Kim: My experience is that if they belong to a district, the district makes them some what accountable if they are not showing up. If there are complaints they are contacted. The
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Delegates, district or Area chairs.
Carl: Ok this is the same thing that she is asking for. What do you do Trevor?
Trevor: As far as meetings go, you have to be active for three months before you can have it on the meeting list and phone line.
Lawrence: They start a meeting and they make a request to the Area. Then Area votes on them becoming part of the Area.
Bobbie: You have to be a meeting for 45 days; you come to the Area meeting and tell them when and when. They have taken it a little further; a Delegate will be assigned that meeting. And the Delegate will go by there sometime during the month to make sure they are giving CA’s message and then they can be placed in the directory after 45 days.
Nicholas: UK uses DSRs and they are assigned 8 meetings, so they will go every other week to that meeting. Area meetings are held every other month, so its 60 days. They want a secretary, GSR, and Treasure and then they give name and they can request a starter kit. If they do not have a secretary UK will not give them a starter kit. I think it is 60 days to go on the web.
Carl: Earl and I are from the same Area, San Gabriel, and we do have accreditation in our bylaws. What you guys are saying is what the accreditation committee does. This committee consists of the Delegates, Area chair, vice chairs, and DSRs. You have to have so many meetings, five meetings consecutively. They come out and make sure you are not violating the traditions; they are practicing the 7th tradition. What are your feelings on this being called the accreditation committee?
Nicholas: It is up to each Area or district to do it. I still do not think it is our business.
Carl: What she is asking us for is to uniform it, to have us all doing the same thing.
Hayward: I like the uniformity. It will also cut down on the WSO expenses on starter kits. The Areas and districts do not receive a bill from the WSO when they send out starter kits. It will give the office someone to refer to when a request for a starter kit is received.
Trevor: I am not sure that I am in favor of regulating it, I don’t like it. I know that everything in the manual is suggested and at the world level. I am not sure if this is about voting on the conference level or what is going on in the district. As far as the starter kits, it has been a sore spot for me. We had people who would just use the office and world to get free stuff. I would like to go to the maker of the referral to see what she is after.
Carl: We did and this is what she is after, an accreditation committee.
Bobbie: I understand the idea of uniformity. I also know it is good to practice the principles, but it is also important to consider where the referral is coming from. Sometimes they are in response to ‘I didn’t get my way”. The other part of this is, when it comes to the conference itself? We do not, they already have something in place, you’re a Delegate and you get this many votes because you have this many meetings. That is all they deal with at the conference; I don’t see a need for this at the conference level. Do we want to put something about accreditations, we
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can consider sending S&B something like this. When we put it in writing then we have to deal with people beating each other with the manual. Maybe start it out with “this is just a suggestion for those who do not have something in place already”
Lawrence: I think it you got to look at different Areas and they all do it differently. I don’t like putting something on paper to cover every Area. They call the office from AR, the first thing Robin tells them to call us and now we in Arkansas start putting a starter kit together and send it to them.
Hayward: S&B got a referral to start a translation committee, and they answered it with “this is beyond the scope of our committee”.
Carl: If you go back to when archives was created, they were created from S&B. The motions were made by the conference to S&B and boom it was created. S&B creates the committees, the Conference makes the decisions.
Hayward: I don’t think there was much discussion on that.
Bobbie: Well as far as the accreditation committee, they will say the same thing. At the conference level, what do you want them to accredit? Then we will talk about how we do it at home, so where does that fit in here? The second part of this they are going to kick it back.
Hayward: So we will refer this to S&B?
Referral #5359 –Conference charter
Referral #5527
Bobbie: This is the one they want us to make it a law that we cannot take cocaine out of the literature. I am sure there is a nice answer.
Kim: WE already have legal instruments.
Carl: it is now 11pm and we will end for the night and reconvene in the morning at 9am with new business. Is there anything you want to discuss or ask before we end for the evening?
Trevor: Are we going to discuss the director of operations before the Board to Board?
Carl: Yes it is under new business.
***Break for the evening****
**Begin at 9:09am Saturday, November 3rd***
New Business
2007.11.01-date and time for next quarterly meeting
Bobbie: I motion to begin the next winter quarterly on February 22-24, 2008 to begin at 7pm at
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the four points Sheraton LAX.
Trevor: Second
Carl: Motion passes.
2007.11.12-date and time for the next WSBT Conference call
Bobbie: I motion to begin the next conference call on January 13, 2008 at 10am, CST.
Earl: Second
Carl: Motion passes.
2007.11.03
Carl: We will receive a job description no later than 11- 9-2007; it will come from Earl and Hayward. We will post an add for the job on 11-12 and it will run for 60 calendar days and end on 1-12-8. We will receive an update on the conference call on 1-13 and we will prepare for interviews to start on 2-22, so therefore the Trustees will come in at least 6 hours prior to the quarterly meeting. Is everyone ok with that? Some of this we need to discuss at the Board to Board and make sure everyone is on the same page.
2007.11.04 Update from IS and D-progress pertaining to the EU office
Nicholas: I asked some people for quotes on office space in different Areas. I spoke to Miss Patty on referencing all the parameters on the office and she sent me some things. I have asked two members to help me with the Dutch translations and I have someone in Scotland and London. London is coming up so expensive, so is Scotland. Amsterdam is reasonable, Dehaug (?) the price goes write down for the amount of space, and this is 20 minutes from Amsterdam. At the moment between 45 and 60 square meters is looking between 550-850 Euros a month, about 1,000 American dollars per month. Most of these options include phones, fax ECT. I would like to get these numbers to the subcommittee. At the moment I feel like we need to decide what is the budget and can we do something. We need to do this, but I cannot go any further right now. We could go smaller or cheaper, but not really any bigger. I would like to go and do an Area visit and piggyback on that and go and look at the places to see what they are offering and verifying the transport. I have only been to Holland once, so I think the next thing would be to go there.
Carl: This is the question, I have for everyone. Great work Nick, thank you. Do we want to have a European Office or a European distribution center? The difference in the center would be, it will work just like it works now. They would put all there orders into Los Angeles, but they would pick them up their orders from the distribution centers, that means that all the funds would come to the LA office. If they have their own office then all the funds would go through that office, but they would still purchase their literature from Los Angeles. We may want to start with a distribution center, and start with a part time office worker and then move to a European World office.
Bobbie: The other part of that was the 500? And with the $1000, is that with the phone and fax
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still in there?
Nicholas: It is about 500 square feet. Yes, they are set up like an office, they would have to bring in their own phone and fax machines.
Earl: Thank you for all your hard work. What is the need, where is the need. What is the compelling business need to open this office? How is it going to save CA money or the fellowship of CA in Europe money? What is our history of shipping chips and literature to the European continent? I know that this is a long term planning thing. As we go forward we want to ask these questions, why?
Trevor: I was sitting in the office and one of the questions was what to do with one of the shipping things. For me the need for the EU office is that it would help alleviate this. One of the questions was “what do we do about this shipping bill, which for 66 pounds of stuff was over $500”. For years in Canada we felt like the ugly step child, because we have to pay this exchange rate and all that, besides having to wait 6-8 weeks for this to come across the boat, they have to pay ½ the money of what their total cost of the order for shipping and handling. For me the need is cut and dry, it is just about how we go about handling it so that it is cost effective.
Nicholas: The want and the need, when I talked to the Board, everyone wanted to do it and a few people felt that we needed to do it. We have to beg for a deal. How much is HFC2 here, $10, well that would be $16 Euros by the time it gets to Sweden. Spain goes to the UK to get it, because if they order it from America it takes too long. You go around Europe they have already run out and no one knows where they are. There is no consistency. Translations and distribution of Literature equal growth. If we have no literature and no translation then we have no growth. There is an office of NA and they love the fact that there is an office; if books can come quicker then you will sell more. The fellowship feels very frustrated because everything is so hard to get and so far away. My idea is a hub with a part time worker. From Amsterdam trains go everywhere every hour. Sweden is up to 9 meetings now and they are going to start wanting even more books and literature. It is really nice when you walk into meetings and you see 10 books in Swedish, 10 in English and HFC books. I met a guy there who knew nothing of an HFC2. I asked 10 newcomers have they seen the new books, they all say no. I got on the phone with the Delegates and told them to start getting the book out there, but they do not have any! The newcomer does not care the big book just cost him $ 6 from AA, yet the one from CA costs $18 which one would you choose as a struggling newcomer. The fellowship is getting much bigger; they are trying to get a World in a Europe that is why there is no money.
***Break till 11:07****
***Resume****
Carl: We are still on 2007.11.04 Update from IS and D, progress pertaining to EU office.
Bobbie: It sounds like a good idea to start with the distribution center and then at some point focus on the World office. I am with Earl on the why, why the need? What comes to me is it would save the office along with the European region the money for shipping. Our focus is how much the office benefits financially from a distribution center. I am not sure how much we put out to ship their order to them. We need to find out how much they are spending to ship that, well they would still have to spend that money to ship it to a distribution center. The guy from NA said to me that once they got the book, the fellowship felt like they had something of their
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own. I can feel the sense that the European Region is feeling slightly left out. We have to wait just like everyone else when we want a case of HFC, but at home we have a place just down the block that we can go. The Area is looking at using one of the groups empty rooms to start furnishing and filling up that room with HFCs and chips so that every can just come there and get them. It will be already available. It sounds like a arguing for or against. It sounds like we really need to have our ducks in a row before we can get this. The other part of what the committee needs to be doing is finding out the history of the shipping and getting a better argument as to how it would benefit CA as a whole.
Hayward: Distribution center sounds great. I really heard Earl; a business plan is something that shows a real need. That is what the finance committee is going to be basing their decision on. I am really spiritual when I have money in my pocket, when it starts getting low I don’t know.
Thank you Nick for all your hard work, I know it is hard to answer all those questions that you receive about why, when and where. We just don’t want to be stuck with a logistics nightmare, policing them all the time.
Kim: Is there a potential that instead of having the distribution center order from LA, could they order directly from the printer. Could this cut out some of the shipping costs? I know the book is in digital and this could be something long term plan it could be printed there instead of only in the US.
Nicholas: The guys in NA said they were alright for signing stuff and letting people do it, but then some people don’t pay. They used the word control. He didn’t want people taking control of his property. He quoted IRAN, there are 6,000 meetings in IRAN, but money never comes out of there. So he let them print it over there, under the best control they can. They have to do a bit of trust. Where, if it were the hub thing, the paying LA and then collecting it abroad would be a start. But then we have to look at the European market and do we have a bank account that translates. It would be great if CA World had a Euro, pound, dollar account, but they don’t so there will always be challenges. The more middle men we get rid of the more money we can save. What I hear is a need to prove that this will work financially and that this will fly. The UK would probably order 10,000 newcomer chips a year, if you have to send that in the post it would cost a fortune. We can show the growth and put it against the pallet cost.
Carl: At the Convention, how many books did you give away?
Nicholas: About 150 HFC and 150 Big Books.
Carl: So about 300 books was the giveaway.
Bruce: I am hearing that there are delays; there is a timing issue and a cost issue. When stuff is shipped, weather small or large shipment, it is a large cost when you break it down per item. So, for this EU distribution center to work sooner or later the shipping has to end and the production has to start in Europe. I don’t know that we can begin that right away, maybe we can. Maybe we can start with relatively small runs of HFC2 in English and keep them in a fulfillment center in Durhaug. See how that does with making the book less expensive and making it run more thoroughly throughout the British Isles. If the most expensive cost of the book is the shipping, then it makes sense that this be done there. UK raises a lot of money, more money than almost any other Areas. Surely the ER could take some of the costs associated with this consistent with being still subservient of the fellowship as a whole through the world service office.
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Lawrence: You need to look at planning and I don’t know where you could get that much space for $1000 in the US, so that seems real inexpensive.
Carl: If Jay were here, he would say “I am kind of torn”. If there was a motion on the floor I would be in favor of doing it yesterday. The reason I asked nick about the books, instead of ordering 300 books, you could have ordered 600 books and you still would be paying the same per pallet. Every time that they order and they do not order in bulk and we do ship in bulk we are all loosing money. We have to think bigger than the small orders you order. We need to look at the inventory for the last two years and we ship that amount. Then have that special worker, he is in there, when he is shipping something out or every time something is shipped out, that order is coming to the US and they are looking at it. Everybody is hooked up online, this is what just happened. Then there is accountability across the pond. It is a matter of us not being afraid. There will be a time when they will be printing their own literature. Right now let’s just get something going. I thought what it is like to go to a meeting here in my Area, we are 40 or so miles from the office, and there is not a damn book in the place. It angers me everytime, there is no literature in the racks and the treasurer reports they have 150 and there are no books or no newcomer chips. I think the distribution center is the best place to start and then monitor how it goes in the next two or three years. I bet you the fellowship will double in those years and financially it will grow from that distribution center. If I can walk somewhere and I can pick up my stuff, which is a great feeling. What you will have is part time worker in there and you will have so many volunteer in there you wont had any places for the books! It won’t be hard to get the work done. We need to get it out of our minds that we are going to loose something, we are not. The fellowship is only going to gain from this.
Bobbie: Nobody like to feels like the adopted step child, I have heard from Jackie and now from nick how they always feel like they are slighted. We slight them with the Delegate mailing and when we get it to them. And the latest issue is the translations now; they did some shock therapy on us when two conferences in a row they show up and speak from the podium in their own language. At some point while planning this we need to show that if we are doing the printing over there, then we need to include translating in that printing. We don’t need to later on, ok in 10 years now we can translate the book. This and the next topic work hand in hand. We can give finance committee a good argument, but they do want to know the bottom line and know where we are going to get this from. I am with you 100%.
Carl: So this will be an update at the conference call.
Kim: I remember reading in the minutes that there was an 18 month window for fundraising, will you discuss that further with Patty?
Nick: we have to make sure that the finance is going to work.
2007.11.05 Discuss possible funding for the European office from page 18 of the August
2007 minutes.
Bobbie: At the top jay said “I am wondering if it might make sense to possibly have some money in the budget for this, even if it is only a couple hundred dollars. It is kind of like taking pain medication. Like if you take it before you may not be in so much pain.” In talking about a couple hundred dollars you think about posting that in Europe.
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Nick: My phone bill is going up and my postage is going up. If I asked the Board can I go, I can probably piggy back on an Area visit. Once I like to think that Bobbie and I have worked with Patty and Robin on the figures and it should go over good. Let’s somehow get some money on the table. So then we are not talking about something hypothetical, we are now talking about a European fund. I don’t care if it is $50, but let’s make it happen. Let’s vote on $100 or something. You got to have a budget. I am so passionate about it I will take it out of my own budget. I am here as a Trustee, but I am here as a European Trustee and I want to make it happen. There should be a fund in place to get this going. I may be able to fund it this year, but next year I may be bankrupt. I have to send letters, website entrance fee to go to the real estate in Amsterdam. I don’t know how to get this started, but I think that there should be a budget in place.
Carl: So what do we want to do? Update this or do it at the Board to Board.
Nick: I would like a proposal for this.
Earl: If you want to get some money then you need to develop a business plan. You are trying to put the cart before the horse. This is not how budgets or the World service finance committee operate.
Nick: I am not thinking do I ask the finance committee, I am picking up the phone, speaking to the man in Dehaug. Now I want to make it concrete. I need practical instructions, Nicholas do this. If I want to get hard-assed then I could say I am not making the phone calls anymore, but I am going to make the phone calls. I just want to do this proper way. Can someone direct me or help me with this. It may be the cart before the horse, but I cannot tell you how many phone calls it will be to Holland or how many calls it takes to get an office. I am just going to make them until I get one.
Earl: but before you get to that point you have to have a business plan. It needs to have a business argument that says we want to do this because.
Hayward: This will also explain how the monies will be returned.
Earl: And this is how the money is going to flow. It is not for the office Board; they are not going to pull it out of the hat for you because it is not their vision. This is your vision and you need to bring forth argument. We need a business argument, that says we are going to open this office and spend this amount of money and ship this amount of stuff because it is going to save the office money, save the fellowship money, save everyone money, nobody makes money. We have to know what we are going to do.
Bobbie: Europe was ready for a region and Jackie new this. Jackie came to us and had this in writing-how many meetings she had, the region that was covered, she broke it down. Earl is saying get this down-back to the reason for this need, the history of the shipping, and the reason why this office would work. How you need a place to store the books you are ordering. In home our chips and literature has a budget, you want a budget, you want a line item. Unfortunately our hands are tied, we cannot earmark. You are all giving money to the office for this office, we can’t do that. We will come in with the projected idea and how it will work and how it will
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benefit. We have to have an actual cost for the office, how much we are paying this part time worker. What do you want us to budget for?
Earl: This will impact us in so many ways, in salary and wages, in administrative budget if we are going to have a part time worker. Administrative costs as far as rent, we pay $2000 a month for rent now. It is going to fall under all these different line items of the budget.
Carl: What he is saying is, stop making the phone calls and put the plan together. You can call and find out some numbers, but don’t call anymore. Get the hard numbers and stop making the phone calls.
Nicholas: There is a member that has all the spare chips and literature in his garage and he knows all that is in there and has it documented. We can update this at conference call.
Carl: 2007.11.05, can we remove this from the agenda until we have a business plan in place?
Earl: Isn’t it really just tied to the agenda item above? It seems like it should be just one.
Carl: Ok we will combine them and update at the conference call. It is now 11:54 and we need to go to the Board to Board and see if there is anything we need to adjust or delete.
Earl: On the item G, when that comes up do we just want to report to them what we have done and that will take care of that agenda item.
Carl: Yes.
Earl: On LCF publishing process, that item was brought forward from the office to say “we heard you were working on this process, what is the update and is anything going to affect us?” You are not going to get a lot of people speaking to that item, from the three directors that are showing up.
Carl: So that is an update from us. That would be Trevor and Bruce.
Earl: Are you working on letter E?
Bobbie: Patty and I, yes I already forwarded her the information. We are probably just going to say we are going to get on top of starting things.
Earl: It seems like a logistical nightmare, it being three days after the Convention.
Bobbie: Now she does understand when I talked to her and let her know I was sending her the email. I told her whoever goes, me and I think Kim, since it is in her region, and her with her new title. We will be leaving Salt Lake City for St. Louis. So I am trying to prepare everyone for that wonderful time. Should we deal with this on our agenda? We need to know if Kim can do this trip, we need to start planning this next month.
Carl: Why don’t we do a conference call or we three have a three-way phone call to decide if Kim can go.
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Kim: I don’t think I will be able to do that. I only have X amount of days and I already blocked off 10 of them for the conference and the Convention, that leaves me with 5 days. We just took one, February 22nd. So now I have four days left for anything else.
Bruce: I find on I go through about 15 a year.
Kim: Well I plan on that, but I did not plan on that. I was thinking the other five days could be for quarterlies or Area visits. I had no idea not that would have deterred me from running for the position. I talked to Janette from MO and told her I would follow up with her after this quarterly. I know that I could get some help from Ellen.
Earl: I was thinking that I have some flexibility in my work schedule, so if needed I could back you guys up.
Carl: I can also go.
Trevor: I can also take that time off.
Kim: I feel really horrible about it, because I would really like to go. We do have a strong fellowship there and some people with some time and understanding and I think we can get some help from there as well. I am more than happy to coordinate that with the people who do go and the people from MO.
Bobbie: Well I will need that because they give the fellowships a room to hold their meetings and if we could get the fellowship to come there and hold one of their meetings while we are there. We were not able to do that in DC because there was no local fellowship. I will email you the information so that you can get it to them. Will it be Carl and I and Patty?
Carl: We can do that after we come back from lunch, so we will leave that on the agenda. We will have our lunch break from 12-130pm. When we come back, we will come right back into the Board to Board.
***Sunday morning 9:06am***
Opened with a moment of silence and the “we’ version of the serenity prayer.
Carl: Last night we had time to work on the referrals and we can go down the line and make motions for these.
Referral #3875
Hayward: this was referred to the WSO and the intellectual properties committee.
Referral #4189
Hayward: Trevor emailed the draft response. I make a motion to approve this draft.
Bruce: Second.
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Carl: Motion passes.
Referral #4198
Kim: Motion to approve draft of 4198.
Bobbie: Second.
Carl: Motion passes.
Referral #4776
Bobbie: Motion to approve the Area questionnaire, the Delegate information sheet.
Earl: Second. This is something the regional Trustees want to use as kind of a uniform request for getting your Area reports from all your Delegates. Because right now you are just saying this is what we need and this is when we need it, this will be a fix for that or at least a step in the right direction right.
Trevor: I have been using it and it is more like a tool, it is great for new Delegates and new Areas. For me it provides me exactly what I need for my report.
Nicholas: The new people have not got any experience. I thought if they want to phone me and ask me how they do it they can. If they do not want to then they have something to fall back on. There is quite a lot of leeway; at first I thought all the Areas were going to say the same exact thing.
Hayward: I would like to see the Area information request on here, what is your Areas website? Where will you house this form? on your regional online site? Will you instruct your Delegates to go on there and post it back or email it to you?
Lawrence: This will be good and it asks some of those questions that we need answered.
Bobbie: This will help the new Trustee, who will not know what they are looking for. This will give them an idea of what they will need in their report. It is up to the Trustee where they will keep it.
Trevor: I always just kept it on my computer and every quarter I would send it out when I told them I needed their reports by such a date. With the website thing, if you would like to make a friendly amendment I don’t think we would object to that.
Carl: why don’t we add one last thing to that, “Do you have an Area newsletter and who is the representative?”
Bobbie: I will accept that too.
Bruce: I like it and I plan to use it.
Carl: Motion passes on amended motion.
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Referral #5036
Bobbie: Motion to approve response to referral #5036
Kim: It should say serve the fellowship, not service you.
Earl: It should say geographic sections of the world, get rid of the word country. Do not start a sentence with “and”.
Carl: Say your local Delegate, not your local Area Delegate.
Bruce: It should say “and call him or her directly”.
Bobbie: It now reads: “The regional Trustee is for various designated regions, while no Trustee can be said to represent a geographical section of the world, we do serve the fellowship as a whole. There are several ways to reach your Trustee: we can be reached via the website www.ca.org or through your local Delegate or you can also call the WSO and get your Trustees phone number and call him or her directly. Please remember we are always here and available to serve the fellowship.”
Carl: Is everyone comfortable with this now. Motion passes.
Referral #5040
Bobbie: is 5040 combined with 5070? No. What about 5527, they weren’t combined?
Kim: No.
Bobbie: You quote 3 from the manual and you let them know that article 10 cannot be changed without every group’s permission.
Hayward: Can you take out page 48 and just refer to the conference charter item 3?
Carl: You need to tell them what page.
Earl: The number is wrong in our text.
Trevor: The paper version and the online version are different.
Bobbie: You refer to your hard copy page, not your online page.
Earl: Let’s refer to both pages.
Bobbie: After referring to the conference charter, item 3 of page 46 of the WSM (paper copy) or page 48 (electronic copy) . Take the n out. Should it say all of the CA groups? Our statement begins that this is outside of our scope, please send a referral to the WSC to be submitted to all the CA groups for the 2/3 consent.
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Hayward: The closing word, for further information or has?
Trevor: Ok I fixed that, ‘We thank you for bringing this issue forward if you desire further information or have any questions relating to this matter please feel free to contact us directly.
Bobbie: Motion to approve 5040 as amended.
Hayward: Second.
Carl: Motion passes.
Referral #5070 –To be referred to the WSOB
Referral #5087
Bobbie: It is actually combined with 5359; it might say 5039 when you open it up. Trevor emailed it.
Bruce: That only has one document.
Trevor: I will send it to everyone again.
Bobbie: These talk about two different traditions in one, first one was 7 then second talks about 9. It should say referring to tradition 9, the Areas create.
Earl: I think they are confusing it with 4, I think they are doing it because it is anonymous. The world and the districts are not doing everything the same. Service Boards and committees directly responsible to those they serve.
Bruce: I think you mean something about specification or something like that.
Earl: Yes there is referencing to earmarking the funds or ring-fencing the funds. They are confusing that with the fundraising. They do not get that the Area has line items in the budget for Delegate Travel, line items for various things. There is offense taken that the Area is going to create a committee directly responsible to which it serves to fundraise in the name of unity day. They probably will need to say because we need to raise money for Delegate travel.
Bruce: I support this answer, this is ok. I just do not like the word stimulation.
Earl: We are supposed to stimulate 7th tradition, it is a better word then fundraise because we are self supporting. Fundraising usually conjures up the idea that we are generating funds for world.
Bruce: How about-specific 7th tradition activities are acceptable for special events.
Carl: Leave out special events.
Bobbie: I have a problem with the word specific. How about motivation or encouraging?
Kim: Creating 7th tradition for special events.
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Bobbie: Creative methods to generate 7th tradition are ok. I don’t like ok.
Kim: Is recommended or suggested.
Bruce: I would like to say allowed. More than half the questions I got at the Convention last weekend were about fundraising and spirituality and earmarking.
Bobbie: 1st paragraph modified is: Creative methods to generate 7th traditions are acceptable to operate our service Boards and service centers, it is necessary to raise funds that allow Areas to create budgets which address the needs of H&I and Delegate travel requirements as well as all other Area responsibilities. And it has no conflict with tradition 7 as CA is fully self supporting through our own contributions.
I keep thinking we should say; in reference to tradition 9 Areas create such committees.
Bruce: Can the secretary read that back to us?
Trevor: Creative methods to generate 7th traditions are acceptable to operate our service Boards and committees. It is necessary to raise funds that allow Areas to create budgets which address the needs of H&I and Delegate travel requirements as well as all other Area responsibilities; it has no conflict with tradition 7 as CA is fully self supporting through our own contributions. In reference to tradition 9 Areas create such committees such as H&I, unity and other committees within their structure to help carry the message to the addict who still suffers and to use this as a another avenue to promote unity and growth in the local fellowship. Each Area may choose to budget for their standing committee to perform their duties. The idea of an H&I can is another idea that an Area/district/group may choose to utilize in their local venue for their members to donate in order to raise funds. Then it just goes on from their.
Carl: do we want to, in the second line-say it is necessary under the 9th tradition to generate or address the needs stated under the 9th tradition.
Bobbie: we address specific points the maker brought up.
Carl: Ok works for me.
Referral # 5359 and 5087
Bobbie: motion to approve the responses to these referrals.
Hayward: Second
Carl: Motion passes.
Earl: Abstains!
Referral #5115
Carl: referred to S&B
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Referral#5527
Kim: I worked on that and emailed this out.
Trevor: Do we need a closing paragraph on this one?
Kim: What do we want? We thank you for your referral and we hope this has answered your questions. If you desire any additional information please feel free to contact us. In love and service.
Trevor: I feel like they are asking us to waive a magic wand so that this never happens-that cocaine is never taken out.
Earl: This is very general question; we are so used to dealing with very specific situation.
Trevor: I would like to say; currently our logo, name, and motto are protected under trademark and copyright laws, however….
Bruce: In various ways under appropriate ways in various countries. If the fellowship wanted to remove cocaine from our name, it would take a lot to accomplish this and would be a very long process. It would have to be removed from a vast of literature and other things. It seems as thought this was generated by the LCF to make the literature more generic and once that issue came up you saw how the floor changed and the committee backed off a bit. We do not anticipate any efforts to abandon the use of the phrase cocaine anonymous to describe our fellowship. Maybe a long the way there have been pieces of literature that say all mind altering substances instead of saying “cocaine and all other mind altering substances” but those will be taken on a case by case basis or at various conferences. I think there is such a strong feeling from the floor that we need to hold on to our roots. For myself, I had my doubts about how far we are going to go and abandoning the use of the word cocaine, when for so many of us it was the central reason it brought us to our knees.
Kim: I have: “Currently our logo, name, and motto are protected in various ways through copyright and trademark laws, also it is understood that any decisions or actions to change any CA literature or CA as a whole needs to be approved by the group conscience through the proceedings at the World Service Conferences thus observing the sprit of the traditions and concepts. Furthermore the Trustees are guided by the general warrenties of the conference. At the present time we as the Board do not anticipate any efforts to abandon the use of the phrase cocaine anonymous to describe our fellowship. Then I have “over the years….and then I have under that please refer to page 46 of the paper copy an 48 of the electronic copy of the WSM, then concept 10 and 12.
Earl: Do we really need to hit them with 10 and 12?
Carl: You need to move children of chaos to under 10 and 12.
Earl: I think it nails it in the first paragraph.
Bobbie: There is nothing in her about the fact that no one can change our name, so anyone can change our name.
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Bruce: It is true, that there is nowhere that it says that. We are supposed to make sure that no one can change the name, but the process to change the name would be a gigantic undertaking. It would involve legal changes and changes to every piece of literature and it would require a 3/4.
Trevor: I think the fear was, when they wanted to take the word out of who is a cocaine addict.
People do not want us to loose our identity in our literature.
Bobbie: We will have to vote it down on the conference floor, it does not stop the committee from trying/
Kim: I entertain a motion.
Bobbie: Second
Carl: Motion passes to accept referral 5527. This concludes our referrals.
The August minutes and the Board to Board minutes and the conference calls, we are going to move those online. In the next couple weeks we need to get those approved. We have quite a bit of online work to do. Kim did the response to the young lady in Minnesota about the anonymity.
Kim: I will send that to the yahoo group.
Kim: Motion to approve letter response from Trustee response.
Bobbie: Second
Carl: Motion passed unanimously.
Review of the agenda
We will review the August 2007 WSBT minutes, WSOB/WSBT minutes, October 2007 conference call minutes will all be referred to online business.
Our last item of business is that we will go off the record for our group inventory.
Bobbie: Motion to adjourn
Hayward: second
Carl: Motion passes.
Meeting adjourned.
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For all attached reports and documents see pdf: 2007-11-02-04-WSBT-Quarterly-Minutes.pdf