CA WORLD SERVICE BOARD OF TRUSTEES REGULAR QUARTERLY MEETING MINUTES
December 3 – December 5, 2010
FINAL
Since this report is a confidential CA document, for members only, it may contain members‘ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.)
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Day 1:
Kim S.: Good evening everybody, for purposes of the record, it is Friday December 3, approximately 7:35 pm pacific standard time. At this time we go into personal sharing, which we do not record. We also ask that everybody close his or her laptops.
Kim S.: It is approximately 9:25 pm, we are returning from personal sharing, at this moment I would like to start us off with a moment of quiet time followed by the Serenity Prayer. Next item on the agenda is roll call, I will start with:
Joy Hutcheson, Pacific South Regional Trustee
Richard Schafer, Trustee at Large, WSBT Secretary
Terry Marsden, Pacific North Regional Trustee
Kenny Williams, Atlantic South Regional Trustee
Robert Lyle, Atlantic North Regional Trustee
Richard Leve, World Service Office Trustee
Russell Sedman, European Regional Trustee
Randy Groen, Southwest Regional Trustee, WSBT Vice-Chair
Peter DeRafaelle, World Service Trustee
Kim Sherwan, Midwest Regional Trustee, WSBT Chair
Kim S.: For purposes of our transcriber, you might want to mention your name before you speak, just so she gets an idea for the new voices, please refrain from chewing, drinking, grabbing the person next to you, whatever it is you‘re doing, it does actually get picked up on the mike. With that I ask that you all speak clearly when you‘re talking, so when the transcribed minutes come through, when these long lines come through in the dialogue you either couldn‘t be heard or you were swearing, so let‘s be mindful of that. I have asked Joy to read the 12 Traditions.
Joy H.: First Tradition: Our common welfare should come first; personal recovery depends on C.A. unity.
Second Tradition: For our group purpose, there is but one ultimate authority – a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.
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Third Tradition: The only requirement for C.A. membership is a desire to stop using cocaine and all other mind-altering substances.
Fourth Tradition: Each group should be autonomous except in matters affecting other groups or C.A. as a whole.
Fifth Tradition: Each group has but one primary purpose – to carry its message to the addict who still suffers.
Sixth Tradition: A C.A. group ought never endorse, finance or lend the C.A. name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose.
Seventh Tradition: Every C.A. group ought to be fully self-supporting, declining outside contributions.
Eighth Tradition: Cocaine Anonymous should remain forever nonprofessional, but our service centers may employ special workers.
Ninth Tradition: C.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.
Tenth Tradition: Cocaine Anonymous has no opinion on outside issues; hence the C.A. name ought never be drawn into public controversy.
Eleventh Tradition: Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, television and films.
Twelfth Tradition: Anonymity is the spiritual foundation of all our Traditions, ever reminding us to place principles before personalities.
Kim S.: This quarterly we are on Tradition 2, I will read that for you. For our group purpose, there is but one ultimate authority – a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern. With that, I will open the floor for limited discussion; does anyone want to chat about Tradition 2?
Richard S.: The first thing that came to mind reading it, is really what I have seen come out of this Board, regardless of what the issue is. The feeling of obligation to service to the Fellowship, the result truly always is, appears to be appropriate and God-conscious. There‘s nothing more than I can express than that, that‘s my honest, true feeling and I look forward to all of you on your first term experiencing the same thing.
Kim S.: Anyone else?
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Peter D.: What I like about it, is the last four words, we do not govern. I got so tired of running the world, I get here and I get to stop, what a relief to come in here and offer and opinion and then everybody votes on it, and that‘s the way it is. I like the Second Tradition, because it‘s about God, we get to say our piece, do our work, and it comes out the way He wants it to, it‘s such a gift to have Him in charge again.
Kim S.: Anyone else? Thanks. This evening‘s topic for discussion is ―partnership‖, typically the chair decides what the discussion topic will be, in the past it has been concepts or traditions or in this case, we‘re going to follow quarterly‘s of ‖topics‖. I have asked Peter to start us off tonight; we will have a limited discussion on that.
Peter D.: I looked up the definition of partnership. Partnership is an arrangement where entities and/or individuals agree to cooperate to advance their ___________. Another definition is a partnership is a ___________ contract between individuals who, in the spirit of cooperation, carry on an enterprise, ______________ by combining __________, knowledge or activities and share it‘s profits. The profit for me in this deal is staying sober, we are all here as a partnership, we are all here working together and putting our knowledge to make C.A. thrive and grow and to continue it. This is an unbelievable partnership, and is probably the only partnership where I trust everybody. I‘ve had partners before; I‘ve never trusted them all the way. In this room, I feel I can trust everybody when it comes to what‘s best for C.A. Other than that, I don‘t know. But when it comes to C.A., I am doing the best I can to put my faith in every single individual in this room that we will do what is right for C.A., I don‘t think we have any agendas, partnerships always have agendas. This is one of the partnerships where nothing is in writing, it‘s all implied, it‘s probably the strongest partnership I‘ve ever been involved with, because is a business. This is a great partnership, but the gift is my life, my freedom, and my sobriety. That‘s what this partnership does for me.
Kim S.: Who else would like to comment? Don‘t be bashful now.
Richard L.: Partnership is two or more, it‘s not solo. A partnership can be with a Higher Power, one, or as Kim likes to use a lot, a ying and a yang, and it makes a balance, because that‘s what a perfect balance is. There‘s a left and there‘s a right, I don‘t think there‘s a wrong and right, I think there‘s a left and right. In order to shake hands, it takes two hands to shake; you can‘t shake a hand by yourself. I believe that‘s the beauty of a partnership. Richard Schafer and I have a partnership where we agree to disagree. We‘ve been doing that for years, we can still go outside and smoke a cigar and still carry on the rest of our lives even though we may not agree on a particular thing, but we‘re partners in this relationship together, and I think that‘s what makes a relationship successful. There‘s always the niceness, it‘s a man-slang term we call it the new car smell, but after you‘ve had the car for a while it doesn‘t have the smell anymore, but it‘s still an important necessity to go from here to there, I‘m saying it‘s the same for any relationship with anybody, any human being, a Higher Power, a pet, a loved one, is that it takes two to make a partnership. If you‘re both committed you will be able to come to an understanding. Sometimes even if both parties, as my mom used to say to me, if both parties are unhappy, it must be fair and equal.
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Kim S.: The reason I picked this is I wanted to emphasize on what we‘re doing here, together, not just this weekend, but throughout the next year, for many of you, for years to come. And that is to work toward a common goal. You said what‘s in the best interest of C.A.? Terry talked about it earlier in his personal sharing, we‘re no longer an I, we‘re a WE, we have each other‘s back as a Board, and we work toward a common goal. For me, I have to look at Tradition 1, the unity of this Board and what we are working toward. I just think it‘s very important. Carl used to say we go out there and shake hands and kiss babies and we make nice. What I also came to find during the last three years, for me, is during those difficult times, when we‘re dealing with situations in our fellowships, that I don‘t have to face it alone. Some of you, no, none of you know about my first year, some of the phone calls I had to make to my buddy, kids on the short bus came on board, you heard about my second year. So, to the fab 5, the new fab 5, you probably don‘t know I call you that, we‘re not alone, we‘re here to help each other and support each other, the beauty of it is, I talk about the ying and yang, Randy is the ying and Richard‘s the yang, it is a matter of pounding out the different thought process at this table, and then we all go to dinner together. We trust that, because Tradition 2 talks about the ultimate authority, that has to be present in this room, it has to be present for me. That is what partnership means for me.
Randy G.: Before my wife and I got sober and actually established some level of successful partnership, my first real successful partnership was with my sponsor. In that success, and therefore looking at success in business or success in committee work, way beyond way before everybody became involved in this level was any partnership only as good as the participation. My sponsor is only able to put a second set of eyes on what I think, feel and my behavior when I am honest enough to tell him what I think, what I feel, and what I‘ve been doing. I knew that when I did that, there was this level of love that was returned in his direction and sharing from his experience that I could trust that whatever he gave me back from my participation he absolutely believed was in my best interest. I think when I take that into committee work, into relationships between the Boards, it will absolutely, the level of our successful partnership will be determined individually in Board to Board by the honesty of sharing with each other how we think, how we feel and what we‘ve been doing. When that‘s put out on the table, like Peter started us off, there‘s an absolute guarantee that every single individual, therefore every single Board, both Boards come from a position of love for Cocaine Anonymous in what we think, what we feel, what we‘re doing, we absolutely feel to be in the best interest of C.A. It still might not put us on the same page, but that motive is too consistent for open communication not to have a successful partnership in the end result. It goes right back to Tradition 2, they really tie together, we don‘t have to have to have _____________, we just, interpret what the group conscience is, we interpret what the manual is, we interpret what ever question is asked in whatever situation we face as to what our manual, our group conscience, those decisions, those guidelines, have already been directed by the Fellowship as to how they apply to whatever situation; we don‘t have to do anything from a governing standpoint, we just have to interpret what‘s already been done, and then apply it with the best interest. The partnership between the two Boards is no different between the partnership between what we establish here at this group, it will absolutely
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depend on our willingness to put out on the table what we think, what we feel, and what we‘ve been doing. The rest of it will work out.
Kim S.: Anybody else? Tomorrow we will do a little bit of work in the morning, we will adjourn at 11:30am, and either have lunch locally and head out there and eat lunch there and meet at 1:00, and go from there.
Kim S.: Next agenda item is Chair‘s opening remarks. I know I said something in personal sharing, but I have to say, I am thrilled to be here, the excitement of us getting together was also followed by a little bit of fear, feeling a little bit more comfortable, as I hope all of you are. I‘m extremely honored and humbled to be sitting here, I never aspired to be it. I just figured I‘d be the secretary for the rest of my life. A couple of things regarding what we do, and just another reminder, please, try to be online, if not every day, every other day. Obviously, what you‘ve seen, the business of Cocaine Anonymous is going on and one of the best forms of communication that‘s available to us is not only the phone, but is our internet abilities to email, IM, and that good stuff and try to adhere to be responsible to it. Also, just responding to emails, a couple of you have mentioned, ―I‘ve shot someone an email, nobody responded.‖ So, please, even if it‘s just ―I got your email, thanks.‖ Just try to respect one another. Getting your reports done, obviously on time. Awesome job everybody. I want to give Randy, the vice-chair an opportunity; if you have anything you want to add…
Randy G.: I‘m all good, let‘s rock and roll.
Richard S.: Bear with me, this is my first year, this is not a forte of mine, but I‘m honored and grateful to be of service to be your secretary, and Kim was the best secretary we saw in the two years. I was willing to take this knowing nobody could have followed her and done well, knowing that the expectations were low. Try and get your reports in when I ask.
Kim S.: I have the jump drives that hold the World for the last ten years, so if anyone needs any information, you guys all know I have emails, phone numbers, im‘s, I get to chat with several of you on a regular basis, so if you need anything, I am here to help. With that, is there anything new we need to review on our agenda, are there any new agenda items we need to review or add at this time? I know we‘ve posted several agendas during the past couple of weeks, there have been some changes, just so make sure, I think the last agenda was posted on the 30th. The next agenda item is the review of the Board-to-Board agenda. The one that went out on the 30th says that we have a meeting at 1:00 pm. Just a reminder, we are now meeting at 1:00, with the Board to Board, and following that will be the meetings with either collectively John and Tom together, or if need be John and Tom separately. Robert?
Robert L.: Can we add the French translation back in Board to Board please?
Kim S.: Yes.
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Richard L.: Oui.
Joy H.: Is that 1 or 2?
Robert L.: Both.
Richard S.: Are you still printing 1? Okay, I‘ll leave it on the agenda.
Robert L.: One was printed, but there is a problem with 2.
Kim S.: Item #13 will be French translation of HFC 1 & 2. Anything else? Russell?
Russell S.: Could we add translations to the agenda?
Richard S.: Anything in particular on translations?
Russell S.: The pamphlets.
Richard S.: Thank you.
Kim S.: New Item #14 will be process of translations of pamphlets. Anything else on the agendas we need to review? We have the approval of minutes, we have the 1005 WSBT Quarterly Minutes are still being approved by former trustees, so we will still continue to table those until I receive updates from one former trustee. The 1005 WSBT WSOB Board to Board Minutes will continue to be tabled until completion of review by former trustee.
Richard S.: Can we have at least a drop-dead date; they have to get out to the Fellowship?
Kim S.: I will email him, and tell him he‘s got a week, or it goes in the way it is.
Richard S.: Thank you.
Kim S.: The 1008 WSBT Quarterly minutes, which most of you know I finally completed the formatting, separating and reviewing, went out to you all and to the former board members for review so we will continue to table those. The 1008 WSBT/WSOB minutes, same situation, we will continue to table those. At this point, I don‘t want to put a week‘s notice on that, potentially, the August minutes from both the WSBT and the Board to Board may not go out in the Delegate mailing in December, but hopefully they will, we‘ll see what happens. We have the 1010 WSBT Conference call minutes.
Joy H.: Motion to approve the 1010 WSBT Conference call minutes.
Richard L.: Second.
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Kim S.: Motion to approve 1010 WSBT Conference call minutes by Joy, second by Richard L., is there any discussion. Prepare yourselves to vote. All those in favor? Anyone opposed? Motion passes.
Joy H.: Motion to approve 1008 to 1012 WSBT online business minutes.
Richard S.: Second.
Kim S.: Motion to approve 1008 to 1012 WSBT online business minutes by Joy, second by Richard S., is there any discussion. Prepare yourselves to vote. All those in favor? Anyone opposed? Motion passes. Next on the agenda is the WSBT Officer reports. Do I have a motion to approve either individually or collectively?
Joy H.: Motion to approve the WSBT Officer reports.
Terry M.: Second.
Kim S.: Motion to approve WSBT Officer reports, which include the Chair, Vice-Chair, and Secretary, by Joy, second by Terry M., is there any discussion. Prepare yourselves to vote. All those in favor? Anyone opposed? Motion passes.
Next on the agenda is the Trustee reports. Do I have a motion to approve the reports, either individually or collectively?
Peter D.: Motion to collectively approve all of the Trustee reports.
Robert L.: Second
Kim S.: Motion by Peter to approve the Trustee reports, which include Atlantic North Regional Trustee, Atlantic South Regional Trustee, Midwest Regional Trustee, Pacific North Regional Trustee, Pacific South Regional Trustee, Southwest Regional Trustee, European Regional Trustee, Trustee at Large, World Service Office Trustee, and the World Service Trustee Reports. Seconded by Robert L. Is there any discussion? All those in favor? Anyone opposed? Motion carries.
Joy H.: Motion to approve the WSBT subcommittee reports, collectively.
Richard L.: Second.
Kim S.: Motion to approve the WSBT subcommittee reports, collectively, which includes Finance, International Structure and Development, Legal, Long-Term Planning, NewsGram, Orientation, Trustee Election, Trustee Negotiating, Trustee Outreach, World Service Conference. Is there any discussion? All those in favor? All those opposed? Motion passes.
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Joy H.: Motion to approve the Trustee Conference Committee reports, excluding the Convention reports.
Terry M.: Second.
Kim S.: I have a motion to approve the Trustee Conference reports, excluding the Convention reports, by Joy, seconded by Terry. That‘s to include Archives, Conference, Finance, Hospitals and Institutions, IT, Literature, Chips and Formats, Public Information, Structure and Bylaws, Unity. Is there any discussion? All those in favor? Anyone opposed? Motion carries.
Kim S.: I would entertain a motion to approve the Convention report.
Randy G.: So moved.
Terry M.: Second.
Kim S.: I have a motion to approve the Convention report by Randy, seconded by Terry, is there any discussion?
Joy H.: I have a point of information? Are we doing them individually, or collectively?
Kim S.: This would just be for Convention, Peter‘s report.
Joy H.: Thank you.
Kim S.: Is there any discussion? All those in favor? Anyone opposed? Motion carries.
Randy G.: Motion to approve the CAWS 2011 report.
Joy H.: Second.
Kim S.: Motion to approve the Convention CAWS 2011 report by Randy, seconded by Joy, any discussion. All those in favor? Anyone opposed? Motion passes.
Russell S.: Motion to approve the CAWS 2012 Convention report.
Joy H.: Second.
Kim S.: Motion to approve the Convention CAWS 2012 report by Russell, seconded by Joy, any discussion. All those in favor? Anyone opposed? Motion passes.
Kenny W.: Motion to approve the CAWS 2013 report.
Robert L.: Second.
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Kim S.: Motion to approve the Convention CAWS 2013 report by Kenny, seconded by Robert, any discussion. All those in favor? Anyone opposed? Motion passes.
Joy: Motion to approve the CAWS Convention 2014 report.
Richard S.: Second.
Kim S.: Motion to approve the Convention CAWS 2014 report by Joy, seconded by Richard S., any discussion. All those in favor? Anyone opposed? Motion passes. Just to clarify, I don‘t know why we do it that way, but that‘s how it‘s always been done. Moving forward, everything is subject to change. Thanks everybody for your great reports. With that, we go into our place markers. Randy?
Randy G.: I was hesitant to make a motion to approve the 2011 report, this might have been overlooked by myself in looking at the agenda earlier, there was at one point in time we had outstanding issues in 2011 we wanted to get feedback on, I think that was taken off the agenda until we knew for sure what that was going to be, so if I could either get that put back on as old business or adapted into new business or reopen my report to address it, whatever would be the most prudent way to go about it.
Kim S.: If I neglected to put it on the agenda and it‘s an open item that‘s been tabled, what we can do at the next break, I can review the minutes I have and put it back on old business, I would be happy to do that. Unless you want to address it prior to old business.
Randy G.: It just needs to be addressed time wise prior to the Board to Board.
Kim S.: I will look it up in my previous notes, the secretary can get it back to old business.
Joy H.: Don‘t we usually have a place in old business where we talk about each convention?
Kim S.: That‘s on the Board to Board, but it was on this agenda originally.
Joy H.: Thank you.
Kim S.: The first place marker for business items is marker 2006.02.20, the copyright and trademark protection. Right now this is to remain on the agenda for quarterly review, looks like our next principal registry will be on September 4, 2020.
Peter D.: I have some questions, I have the trademarks here, I called Richard S., he told me to call Bob Campbell. I spoke with Bob Campbell, on this trademark, it just shows CA, it doesn‘t have any period after CA, not the period, but we have to use C.A. on certain, when it‘s not inside the circle. He said he would advise, he thought it should be trademarked as C.A., but to make sure he was correct he would suggest calling the
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attorneys. I found out that we call these attorneys they punch a little clock and they start charging. Before any charges are incurred, I wanted to talk to the Board about it. On page two of this thing that came from Jeffers, Mengel, Butler & Marmaro it has the Hope, Faith & Courage logo without the little ® registration mark next to it, and legally this is what it‘s supposed to be, there is no ® and he said it would be best to find out if that ® has to be on here of if we just add it. So Bob thinks, whatever you see here is what is copyrighted and trademark. This exact deal, the same with C with no period, A, with no period. He said we should probably call them and find out if we have to add that C period and A period and put the little ® next to the logo. So I‘m wondering which way to go with this, since it‘s my first go-around with this.
Joy H.: The logo, when they actually send it to the trademark/copyright place, there is no ®, but one we put it out there on anything, we have to add the ® to say that it is. When they actually send it off to the government, there is no ®. It‘s when we use it, it shows that it is registered trademark, but when they send it, it‘s not.
Peter D.: What about CA?
Joy H.: I have no idea about that. I just know someone in my region seems to believe it should always be a C.A.
Peter D.: But CA stands for California basically.
Joy H.: It‘s the block letters CA that we…
Peter D.: The only way it can appear without the periods, I was told, was inside the logo, the circle. But if we put on a flyer, a CA dance, is it a California dance or a C.A. dance. The way it was registered as just CA. Bob Campbell suggested that we verify that he thinks it should have a period. He thinks we should call the attorneys, it is the only way to verify if he is right or wrong, but there is that charge. I want to know what to do, and I will do it.
Richard S.: I would support Peter‘s effort in research and getting this documented for us, so our fellowship has the answers to these questions as we move forward.
Joy H.: Can we also include, if we can move the r with the circle around it as opposed to also outside, so we can get that information for Randy, that we‘ve waited for a year now? Can we find out if the logo within a design for a convention is considered copy written or trademarked or not, so we can finally send a response that‘s a year behind to CAWS 2010.
Kim S.: For purposes of the record, we were told verbally that we can put the ® either inside or out, but we don‘t have written confirmation of that. Also to clarify what Joy is saying, and moving forward, what we have to clarify is what we are talking about is artwork for a particular convention, so we need to get away from saying the word ―logo.‖
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Artwork for the convention, we wanted to verify whether that becomes, it does become property of Cocaine Anonymous, but we need to research whether or not that falls under our trademark and copyright, which none of us are very clear on.
Joy H.: I ask, because the convention guidelines state that the convention logos are supposed to be copy written, that is what the response is related to from the inquiry.
Randy G.: If memory serves me, I thought the Conference made the motion to strike all logo language and change it to artwork in the guidelines, which I thought ended that discussion regarding artwork. Our logo is our logo, it‘s copy written, if used inside of any artwork for ourselves, it is a choice we made and it is our logo to use as we choose. It is the property of the convention. I guess that change at the conference essentially answered the question and put this to rest. This answers the question as if the artwork with the logo is separately copy written, it is not. It is artwork using a copy written logo.
Kim S.: In the event the CA logo is used in the artwork for a convention, is it then also considered that the artwork which includes the CA logo, is that copy written and trademarked? That‘s what I think the question we received on the correspondence email box and that Joy is trying to write a response to seek clarification.
Richard S.: My recollection is, and I am expressing it for those who haven‘t heard this, is this discussion came about because years ago the word from the office is once you submit the artwork and it is accepted, it then becomes property of the office to do with as they choose, no longer what the convention to do with what they want. I believe that is why the question is still out there as to, is this still the convention‘s artwork or is it the property of CAWSO once it is accepted?
Joy H.: The issue is that no one can seem to find the release forms related to CAWS 2010, where the person who created the artwork didn‘t sign a release to CAWSO, I know most of, for example for Celebrate Around the World, where it says you no longer own the artwork, it is now the property of CAWSO, Inc. The individual signs a release. Most conventions sign those; they cannot find the one for 2010.
Kenny W.: Does that create a problem for 2010?
Randy G.: I am only guessing that if the individual wanted to do something with that artwork in the future, removing the CA logo, because that is copy written and he would not be able to use that logo, if he removed the CA logo, would he still have the ownership to do with it what he pleased.
Kenny W.: Would it be possible to get a release form and have him sign it?
Kim S.: My understanding is that 2010 did sign release forms, but again those forms cannot be located. I was present when those discussions took place at the committee meeting regarding the artwork and it becoming property, that is my recollection. We are
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since past 2010, but on the other hand, the situation arises that in the event that has not been released and we cannot find those documents, that the artist of the artwork could create a situation.
Kenny W.: That leads me to another question. Can we have them resubmit or have them sign another release form?
Kim S.: We could attempt to do that.
Randy G.: If that would potentially cause discomfort, I‘m not so sure that Cocaine Anonymous or this Board should care what that person does with that artwork after the convention as long as the CA logo, which is copy written material is not used with that artwork. I don‘t know why we are concerned.
Kenny W.: We are trying to satisfy a response, right?
Kim S.: We are trying to satisfy a response. Also, just keeping in mind, if we don‘t adhere to our own trademark and copy written law that we‘ve paid money to take care of, potentially without the information or knowledge, either held by CAWS 2010 or the office, there could potentially be some harm done. So, one, moving forward, we can continue to research whether or not those documents are at the office, and two, for anyone sitting in this room that has a world convention in their region coming up, ensure that those release forms are being signed, and copied to the office and the Regional Trustee so they are on hand. Richard S., then Richard L.
Richard S.: I move that we approve Peter D.‘s research with our law firm on answering the questions regarding copyright due diligence research.
Joy H. Second.
Kim S.: There is motion by Richard S. to approve Peter D. to research with our law firm to answer questions regarding the trademark and copyrights of our logo, seconded by Joy H.. Is there any discussion on the motion?
Richard S. I wanted the motion broad for a reason. I didn‘t want to constrain him. I trust that, this man is going to do his due diligence; he is going to squeeze in as many questions for as little money as he can. By our discussions, I trust and believe that.
Joy H.: Finally, we can get some answers regarding our logo, and whether there should be periods next to the CA, documented answers, is what we really, really want, documented answers. I appreciate you considering taking care of that, finally.
Peter D.: Another question I will ask them, mark CA, it is trademarked in Canada, and the United States. CA, Hope Faith & Courage and design circled logo is trademarked in Canada, European community, United States of America and then the words Cocaine Anonymous, Austria, Benelux, Canada, Denmark, European countries, Finland, France,
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Germany, Greece, Ireland, Italy, Portugal, Spain, Sweden, United Kingdom, ―We‘re Here and We‘re Free‖ is only in the United States and Canada. Why are not all of them done like Cocaine Anonymous is done, all over the world, almost? CA is only in United States and Canada.
Kim S.: According to what I have, ―We‘re Here and We‘re Free‖ is protected in the U.S., Canada and Europe.
Peter D.: Not according to this piece of paper that came from the attorneys‘ office. This is dated December, 2008. I am going to call this guy and ask him if we get any questions for free, if not I‘ll ask him the basic questions as to what we need and why is CA just in the United States and Canada when it should probably be worldwide, with the periods, without the periods. This is all really ambiguous, all this stuff.
Richard S.: I speak in favor of the motion, it‘s important to state for the record that I‘m not putting a financial cap on it so that we can get as many questions answered as we can, trusting that Peter is going to be prudent with the money and what responses we get. The importance of this event is having it documented. If they can email the responses, if we can get it in writing, whatever we can get in writing for our Fellowship so in six years, when everybody is off this Board, they don‘t question, well call Peter, he talked to the attorneys…
Peter D.: I will take care of it.
Joy H.: Thank you.
Kim S.: What would be great is if before we vote on this motion, you could scan this and send it to the Yahoo group, Richard Schafer, he can upload it to the Yahoo group as well.
Peter D.: I can do that.
Joy H.: I have some prior ones I can send you as well.
Kim S.: Again, there is motion is to approve Peter D. research with our law firm to answer questions regarding the trademark and copyrights of our logo, seconded by Joy.
Robert L.: I thought we had, I‘m looking now. We had something just recently, with dates on it.
Richard S.: It was something; an email sent to the former DOO, it did not answer all of these topics.
Kim S.: All those in favor? Anyone opposed? Motion passes.
Is there any other discussion regarding copyright and trademark protection? Peter?
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Peter D.: I got an email from the office, from John and from Richard, a woman by the name of Pamela __________________ from OA, she had talked to some people, I called her up and talked to her. She wanted a referral for a copyright attorney. So I talked to her, she is one of the people that are in work-run OA and they were looking, they are starting to grow now, they were looking as to what they should do, so I gave them JMBM‘s phone number to call, she had some questions, is OA trademarked, she didn‘t know, I took it upon myself so she could call them and just tell them that we had recommended them.
Kim S.: Thank you Peter, we appreciate you following up on that. Moving to marker #2006.08.13 signature of annual corporate documents. Richard Leve, did they supply you with that document at the office.
Richard L.: No, clarify to me exactly what that is?
Kim S.: That‘s to sign off on who the officers of Cocaine Anonymous and the directors of this Board.
Richard L.: No those documents have not been supplied to me; we can do it at the Board to Board.
Kim S.: We will get that prepared and get everybody to sign off on that this weekend. Thanks. Next marker is #2009.05.09, the financial status of CAWS, Inc. I have Joy and Richard Leve, an update.
Joy H.: Thank you Richard, very much for getting all of these documents out. I have to say that July and September are probably the cleanest financial statement since I have been a trustee we have ever had. I don‘t know if you have all looked, but last year at this time, last year at this time we were at a -$39,000 and this year we are at -$9,700. There is a $30,000 difference. Which means that everyone is mindful of our spending. Just for the trustees, double-check the spending in your budgets to make sure they are correct, just because Kim keeps track of hers, I created a spreadsheet to keep track of mine to make sure they‘re posted correctly, double-check to make sure your stuff is being posted correctly.
Kim S.: I have a question under mine, it says Midwest – other, $40?
Joy H.: I have no idea what that is.
Richard L.: We can ask Barry tomorrow.
Kim S.: Just for the record, there was discussion earlier regarding my budget, I seem to do a lot of traveling September, October, and November…
Joy H.: This was July – September, did they post in the wrong months?
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Kim S.: Probably, the numbers are right, but I‘m through November. It‘s off, probably $30, but this all compares to what I‘ve done, I keep a spreadsheet.
Joy H.: That was my concern, that I noticed that it was three month‘s worth and I was worried that you wouldn‘t be able to fulfill your _______ if there was any mispostings in here, that‘s why I make sure everyone‘s mindful of where their where their at with their budgets.
Kim S.: If anyone needs a copy of my spreadsheet, which I‘ve shared with Russell, you certainly can see how I spend the money of the Fellowship. Then you can delete it all and put your own in there. Russell do you have a question?
Russell S.: I like paper. When I reviewed, we have a monthly breakdown and an accompanying quarterly; I found a discrepancy in the area.
Joy H.: The adjustment of currency needs to be considered. But the numbers don‘t add up.
Kim S.: While they are going over that, there are a couple of things I want to go over on the P&L. While our chips and literature may be down, slightly up are our book sales and slightly up is our merchandise shipping as well, this quarter slightly up was the birthday donation. Seventh tradition? I am wondering, Joy, some of the expenses on the P&L are kind of vague, purchases miscellaneous, maintenance and repairs, outside professional, outside printing, can we get better clarification on that? I would like to know what those are. With regard to outside printing, if that is in relation to expenses regarding our pamphlets, one of the discussions I‘ve had with John Bodkin is the potential of purchasing copying equipment that might be a essentially a one-time cost that might be a lot higher than we anticipated, but the long-term of that is that we could potentially print in the office our own literature and we could print them in quantities that are more…
Randy G.: 5,000 as opposed to 15,000.
Kim S.: And with the potential of the pieces to change on a yearly basis or every other year, pieces of literature that we‘re attempting to get off the shelf before a new piece comes in. My discussion with Andrew at the office today briefly today, so many of our pamphlets have the old address, we had to get rid of the old ones before we could get new ones in, if our inventory was lower, and when these changes happen, if we could print within our own facility, it might be a savings in the long term.
Peter D.: John got a quote from a copier company, for $900 that would print and tri-fold.
Richard S.: Do we know what we are currently paying?
Peter D.: Yes, John has that information.
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Richard L.: Our lease comes up in March at the World Service Office, so Ricoh came in to see about renegotiating the contract and updating the equipment, and made a suggestion and as Kim reported, because there are constantly being errors found in our pamphlets, printing 250 at a time or whatever, all it requires is colored paper, once we have the template, then as LCF is constantly updating and doing housekeeping we won‘t have as much inventory, and burn as many trees for those who are environmentally and politically correct. I wanted to also talk about the expense report. It is important that we turn in expense report, if we get a per diem check and there is no expense report turned in, it looks like we paid you. If it is above a certain amount, you could possibly get a 1099. Please be conscious of that.
Richard S.: I have expense reports outstanding.
Richard: Starting in September or October, all of the bookkeeping is done in house, I believe the financial reports will be much more comprehensive and clear-cut.
Kim S.: It is our business to question these reports. As Terry says, it just keeps on coming.
Russell S.: Terry mentioned it. I sort of need to digest this stuff. I need time to look it over it for more than two days or even a week.
Kim S.: So just keep in mind in posting not only your reports, but the financials that the office gives to Richard Leve to send us, let‘s try to get those things out maybe ten days instead of a week before. As soon as I get the notification, I open it up and I read it. Read it then, file it, do whatever you do. Everything I get goes on one of these. Of course, the financials, that‘s a lot of information. It‘s a lot of dead trees. I did print a little this time, I normally don‘t. Take the time. Let‘s maybe shoot for ten days prior to the quarterly meetings. You all can do it however you want, I can tell you, on Monday, for me, I start my new reports. You can add to it any time you want during the three months, I make them, I file them, and they‘re there. Just a suggestion. Joy?
Joy H.: Also, probably the next quarterly financial reports of the budget will be inputted, the revised budget, from conference this year, the 2010-2011, so hopefully we will actually get actual versus budgeted next time. That way, you can actually see where you‘re at within the budget and where the office is within the budget.
Kim S.: Any more questions? We will leave that as a marker and we are going to move right along to NADCP, Drug Court. Ok, let‘s pause for a break. It is approximately 11:04 pm; we are back on the record after a deserved break. We are on marker #NADCP, National Association of Drug Court Professionals, with that, I will turn the floor over to Richard Schafer.
Richard S.: Earlier this week, I had a discussion with John Bodkin, current managing consultant with the office. For those of you who don‘t know, we attend National
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Association of Drug Court Professionals, which is one of the public sides to Cocaine Anonymous. We have a booth and people from the Drug Courts come around and find out about us, and we hope that they will refer the judges, prosecutors, other professionals, and other industry-related people going through Drug Court will use us as one of the options that they refer going through that process to. We have an expense to attend this event; it is all coordinated through the office. I spoke with John about it, knowing he is the current manager for the office and will need to handle that coordination. The coordination starts registration, December/January timeframe is when the NADCP allows registration not only for local hotels and stuff like that. This year it is in Washington, D.C., John is planning on starting that at the end of this month, he and I will be discussing it and making the actual reservations. I mentioned to him in our phone conversation that it is important for reservations to be made for an attendee from the office to be there. Because we currently do not have a DOO, my intention on mentioning that was to make sure that while he is not planning on still being on at our facility in July, we need to make sure there is space for whoever is our manager at the office to be there. The reasoning being, and he said, ―Really, you think someone needs to be there from the office?‖ His remark was based that when he started with Drug Court, I believe it was seven years ago when we started attending, their thought would be the local trustee, and members of the Fellowship, and the Trustee at Large, to keep expenses down. My response to him was my experience was these past couple of years attending Drug Court is, since this is the public side of CA, I see it advantageous the judges, prosecutors and counselors, when they‘re making contact with somebody, that it‘s somebody they can get on the other end of the phone. That is the person at the office, not the Regional Trustee where the event is being held, not the Trustee at Large who is going to rotate out, rather the current manager at the office. John agreed after our discussion. I just wanted to update you on that discussion. I am planning on attending, Robert is planning on attending. I will start nudging him around April to start gathering support from the local Fellowship for the event.
Randy G.: I thought we had talked about making this marker potentially cover the Canadian Drug Court scenario at some point for future consideration would be made financially to do that. Any ideas as to when to do that?
Richard S.: That was discussed with members of the Office Board, they felt that a good idea, but would rather plan for next year rather than the last minute notification about it this year.
Randy G.: Does anything like this exist overseas?
Russell S.: I have attended the Drug Court, I had questions as to why World Services was supporting what is basically a national event and I was pleased to see the amount of international attendance at this event. I was pleased to see the amount of international attendance at this event the year I went, there were a number of inquiries from the UK, Sweden, South Africa, I think it is an international event. In the UK they are looking at starting a Drug Court system, they started a couple of years ago, there is a trial in a
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couple of boroughs in London, and from the event I went to, I met the guy that was sent over from the London borough and he introduced to the local P.I committee.
Terry M.: My question was pretty much what Randy said, although about a month ago I got another email from Vancouver, British Columbia addressing the same thing. I don‘t know if the Canadian Drug Court is so much a national thing through Canada or a provincial thing. It might be something, if we are going to start looking into it, we might want to look into if it is separated by provinces, because there is a definitely a different drug conference. My response is that we would be discussing that this weekend.
Kim S.: Randy did you have something else?
Randy G.: I would just ask that the marker include international conversation.
Robert L.: Richard, has there been follow-up from the office for this past year, I know you mentioned before that…
Richard S.: I yield to Madame Chair, who has had a discussion with John.
Kim S.: Yes, a member from Colorado, Jay F., is assisting the office in merging the addresses into a mail merge so the letters can be assembled and mailed and we can accomplish follow-up and receive feedback. Yes, it is moving forward.
Robert L.: The other thing I want to say about Drug Court is that NA had a _____________ from their office at Drug Court, so we tried to do what NA did, they just used local fellowship people, that‘s how they did.
Russell S.: The P.I. committee expressed an interest and offered some services in support of the office if there is anything they can do to help put packets together. Has that been relayed to the office?
Richard L.: No that I know of, I would be more than happy to report that.
Kim S.: Is that something you sent me Russell?
Terry M.: No, it was P.I.
Russell S.: It came out on the floor during discussion.
Kim S.: Tomorrow during the Board to Board if the three of you can bring that up in discussion, Drug Court is on the agenda for tomorrow, thank you. Russell?
Russell S.: I don‘t want to throw a _________ into the works, but there is a non-addict trustee, it‘s only just something else in there, but these are events where Alcoholics Anonymous were there and year that ___________________, both of them have non-
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alcoholic and non-addict trustees, when we were speaking to the guy from, the trustee from AA, he was talking about the depth and weight that it gives having somebody as a judge, as trustee as this sort of a way. I know it‘s not the actual item that we‘re discussing, but it sort of does tally in together how we, if we come back to the Drug Court, rather than having a former crack head, having a non-addict being seen by a judge or police officer.
Richard S.: So I should be friendlier or we need a cuter Trustee at Large to get a judge interested…
Kim S.: So we‘ll be calling for ratification…Thanks Russell. Peter?
Peter D.: What do they do at this event?
Richard S.: There are booths of people who sell breath alcohol testers, people who sell the equipment for you to auto-start your car, so anyone who has had a case who has to go through the Court system for a drug or alcohol issue-related offense, could be domestic violence with drug and alcohol, it could be anything, so this event is all the people related to Drug Court. It is an actual industry made up of judges, prosecutors, defense attorneys, counselors; people in the medical profession. A lot of people you meet have badges. They are sheriffs, anything in law enforcement, it is an avenue that gets funding from the government to try and provide another avenue for people with trouble with the law that have drug and alcohol problems. We are just another booth, another vendor in a hall during this event. They also have speakers come in. Usually they have someone from the entertainment industry, usually a well-known speaker from a 12-step program who also speaks, they also have judges and people that have success stories. Someone who has gone through treatment, drug court and speaks favorably of their experience and how their life is better. Not all of them have the experience of going through a 12-step program, some of just go through Drug Court and their lives are fine. It is definitely the public side, first name, last name on a badge and you‘re from Cocaine Anonymous.
Kim S.: Any other questions or discussion? Robert, do you have any more input?
Robert L.: The Drug Court is in July and anybody that wants to come help us out, it‘s going to be hot and humid, not the dry heat that Randy gets.
Kim S.: Thanks Richard and Robert. Next marker is Trustee Election Committee, Joy?
Joy H.: I sent out the email today with the proposed changes to the TEC interview process for members of the TEC. We were going to add, ―Following the election of the trustee in TEC, the TEC Chair will only announce that a trustee has been elected, not the actual name of the trustee who has been elected. The TEC Chair will inform the TEC Vice-Chair of the results, actual name only, that way only the TEC Chair and Vice-Chair know the results of the final ballot until it is announced to the individual candidates and on the conference floor.‖ There are two new bullets; it‘s all in red, when I sent it, its in red. ―Following the notification of the election results to the candidate that there be a
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group inventory with the participating members of the TEC during the week of the conference.‖ The last bullet is ―It is suggested that the interview election process not be discussed with anyone during or after the process. If the TEC member feels the need to share about how they are feeling during the process, it is suggested that they share with the TEC Chair or Vice-Chair only.‖ I think the number of Trustees changed, because there are ten of them now, instead of eight, so that might need to be changed also.
Kim S.: This is an internal document, is that correct Joy?
Joy H.: Yes.
Randy G.: I make a motion to accept the amended changes in the TEC interview process internal document, including housekeeping, as posted.
Joy H.: Second.
Kim S.: We have a motion by Randy to accept the amended changes in the TEC interview process internal document, including housekeeping, as posted, seconded by Joy. Are there any questions, discussion? Prepare yourselves to vote. All those in favor? Anyone opposed? The motion carries. Joy will you update this internal document?
Joy H.: Yes, I will.
Kim S.: Will you please update this internal get it posted or uploaded to the Yahoo group?
Joy H.: Yes, and I will create a folder for TEC.
Kim S.: There is actually a TEC Yahoo group, and we might want to utilize that to take some of the space off of our group.
Joy H.: I will post this document, as well as the questions to the TEC Yahoo group, and if you could please, Regional Trustees, if you‘ve already elected your TEC Delegate and alternate Delegate, please send me their first and last name, phone number, and email address. Thank you.
Kim S.: Please send this information to Joy, as well as your slates. There is only one live slate this year; every Region needs to have a slate.
Joy H.: Including the office.
Kim S.: Please also let Joy know who the two top vote getters are on your slates.
Joy H.: Yes, because they go to the TAL slate.
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Kim S.: In the event the TAL position is vacated. Are there any questions? Russell?
Russell S.: I do need to seek some advice on the TEC stuff.
Richard S.: Are you asking questions or looking to speak offline with someone?
Kim S.: Is it something we can address at this time?
Russell S.: If we have time.
Kim S.: We have all weekend.
Randy G.: I also raised my hand with a question, because there was talk about having, if not the entire resume or partial resumes posted for the…there is a bucket of referrals regarding TEC, so I guess unless you have something specific outside of what‘s been in some of these referrals, if it has to do with the referrals, we are going to address the referrals, hopefully this weekend or shortly…
Kim S.: Referrals are on the agenda.
Russell S.: Within the European Region, there seems to, if it‘s going as it‘s going at the moment, the bids for the next assembly/caucus isn‘t going to be until the end of July. I‘ve spoken to Joy about it, I‘m trying to encourage the Region to accept their responsibilities and address this issue before then, it does seem to be falling on…they won‘t have a delegate on the TEC either. If it comes to it, is end of July acceptable?
Richard S.: No, __________________________
Kim S.: One of the concerns we have to take into consideration is what the manual says; another is the availability, although if there are any interviews done at the convention, they are taped. We will need the tape equipment in Phoenix. They can be listened to in August. I believe it is suggested, Joy is getting that information.
__________: Do you know what the reason was?
Russell S.: They bids that came in were areas had conventions that they would like to host a bid at that time, being the end of July.
Richard S.: In discussion that came out of when you normally have done it previously here, they chose not to.
Russell S.: They chose not to for what I believe was a very healthy reason, they only had four or five delegates in the region, we thought it would be better for participation allowing the new or less experienced delegates within the region who may not have the financial availability to send the delegates here to do that locally within our region. I do
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believe that is good. Nobody seems to be reading the part that is in the manual. I believe five months before.
Richard S.: It ends up that there is enough time that if they have to interview at convention that they‘re there, that‘s why I‘m thinking it‘s April.
Joy H.: It says five months prior, hang on.
Terry M.: I didn‘t even see this document until today, so I don‘t, the interview process that we just passed, did it just come today?
Richard S.: The changes did.
Terry M.: I‘m confused then, because in the first red paragraph it says only the TEC Chair and Vice-Chair know the results of the final ballot until it is known to the individual candidates and on the conference floor, then going to…
Randy G.: So the individual candidates are still going to be told prior.
Joy H.: Yes.
Randy G.: Then we may have to modify that a bit because it says know the results of the final ballot until it is announced to the individual candidates and on the conference floor, just to the conference floor.
Terry M.: What confuses me is following the notification of the election results to the candidates; there will be a group inventory with the participating members of the TEC. I am confused as…
Randy G.: It almost hints that the group inventory could happen before the announcement on the floor.
Terry M.: Yes.
Richard L.: Between the notification and …
Randy G.: Following the announcement on the floor that there be a group inventory.
Joy H.: Following the notification of the election results to the candidates, that there be a group inventory.
Randy G.: That should be changed to following the announcement on the conference floor.
Joy H.: No, because once it goes to the conference floor, TEC is done.
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Randy G.: But that‘s the way we want to do the group inventory.
Joy H.: No, we want to do it after we notify the candidates of the results.
Randy G.: Why?
Joy H.: That‘s what came out of the committee, the TEC.
Randy G.: If the notification of the candidates only came from the Chair and the Vice-Chair, why does that timing have anything to do with the group inventory?
Kim S.: I‘m not sure I‘m following what you‘re saying.
Terry M.: I am just confused from reading it.
Kim S.: Can you please restate this Joy?
Joy H.: Following the notification of the election results to the candidates, there will be a group inventory with the participating members of the TEC during the week of the conference.
Kim S.: If the interviews are taking place on Monday and Tuesday, elections take place on Wednesday, and are accomplished on Wednesday or Thursday, Thursday night is when the group inventory should take place.
Randy G.: Then it is regardless of when notification takes place to the candidates.
Joy H.: The candidates will be notified as soon as the election is over with.
Randy G.: That potentially takes some time.
Richard S.: It could take potentially 24 hours, if someone is no longer there.
Kim S.: Notification takes place by Friday. The floor is notified Friday.
Randy G.: Why would the inventory have to wait until the candidates are notified, as long as we‘re done?
Terry M.: Let‘s be honest, it‘s really easy, if it‘s so the TEC members or us don‘t know who was elected, all you have to do is look at people‘s faces when the elections are done, you know. For the most part you do. For me, the inventory should be done, when we‘re done. Before…
Richard S.: But when you‘re done, we go back to the floor, then your breakout, there‘s no more time…
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Randy G.: I would hate to have to wait to do an inventory cause we can‘t reach someone who may not be there.
Terry M.: I don‘t understand the process, that‘s why I‘m asking the question.
Kim S.: The process is being put in place so the members of the TEC have a place to discuss what is typically an event that is not discussed outside of the room. It provides a tool and an avenue for anyone who is feeling anything, including the Trustees, including the seven Delegates to the TEC, where they can talk about the process. Just to take a group inventory.
Kenny W.: That doesn‘t change the outcome.
Kim S.: Absolutely not.
Kenny W.: So it is an opportunity for the TEC to discuss and vent, if you‘re disgruntled, or have mixed emotions, bad feelings, whatever, to vent within that group.
Kim S.: A safe place to do that.
Kenny W.: Instead of taking it out…
Kim S.: In this process, it is recommending that if you need to discuss what‘s occurring in here, it is to be discussed strictly with the Chair or the Vice-Chair of the TEC, correct?
Joy H.: Correct.
Terry M.: My question is, or really what it is, is why wouldn‘t we break after the final ballot and then go into group inventory.
Kim S.: That is a great idea.
Terry M.: That‘s when everybody really has the emotions.
Terry M.: I‘m just asking because I‘ve never been through the process.
Kim S.: This came out of the group inventory we did at the last, and some of the members of the TEC felt that what we‘ve added to the process would suffice what we did not have in place previously. We certainly can change the timing of it.
Joy H.: Correct.
Terry M.: I would like to make a motion to amend the previously passed motion.
Randy G.: Second.
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Kim S.: There is a motion to amend the previously approved motion, which was to accept the changes in the TEC interview process internal document with housekeeping, seconded by Randy. All those in favor? All opposed? Motion passes.
Terry M.: I would like to make a motion, where it says following the final ballot, that there will be a group inventory. Strike all that other stuff.
Randy G.: That allows the Chair‘s discretion to do the inventory after lunch, dinner.
Joy H.: So it would read: Following the final ballot, that there is a group inventory with the participating members of the TEC within the week of the conference. I will second that motion.
Kim S.: There is a motion to have the internal document reflect: following the final ballot, that there is a group inventory with the participating members of the TEC within the week of the conference, made by Terry, seconded by Joy.
Russell S.: I speak against it; I don‘t think the process is concluded until it is concluded, until it‘s announced. Especially now, as a members are now not aware who the successful candidates are, there may be grievances after the announcement. I think the process is incomplete until the process is complete. After it is announced on the floor, it is complete. I know that‘s late.
Richard S.: I see your point, that‘s my only concern, is that it‘s late, but I see your point.
Kim S.: The motion is: That the internal document read ―following the final ballot there be a group inventory with the participating members of the TEC during the week of the conference.‖ All those in favor? Anyone opposed? With minor opposition, the motion passes.
Russell S.: I would like to make a 5th Concept.
Kim S.: Russell?
Russell S.: Being privileged to be a delegate from one of the areas that is within the European Region who found some frustration in the process, I do not believe an earlier inventory would have resolved that issue. After the final ballot, to take an inventory, to take a ballot straightaway is, we have to think about, my observation of these issues may benefit from inventory, they don‘t tend to become obvious for a couple of days. The reasons for the grievances often don‘t become obvious to those members for a couple of days. Straight after the ballot is just too soon. It‘s quite an emotional process, the TEC, I‘ve never been there as a representative, but I‘ve been there as an interview, I know that it doesn‘t finish when you leave the room, it goes on for a few days. I think straight after the final ballot is too quick. Thank you.
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Kim S.: Hearing the 5th Concept, if there is anyone on the prevailing side who would like to reconsider.
Randy G.: I would like to make a motion to reconsider the previously passed motion.
Richard L.: Second.
Kim S.: Motion to reconsider the previous motion. Randy, please speak to the motion to reconsider.
Randy G.: I believe the information Russell shared has brought to light a different point of view that was not provided earlier, and the time frame, though possibly still in question, is still an issue. He did present information that was not presented previously.
Kim S.: Anyone else?
Richard L.: Can you re-read the motion that we are going to reconsider, the original motion?
Richard S.: The motion that passed is ―Following the final ballot, that there is a group inventory with the participating members of the TEC during the week of the conference.‖
Richard L.: Thank you.
Kim S.: If I may make an observation, the motion that was currently passed does not clarify that the group inventory must take place on the same day that the final ballot was cast, it says the week. The final ballot could be cast on Wednesday night, and based on the discretion of the TEC Chair and Vice-Chair, they may schedule the inventory for that evening or they may schedule it for 7:00 am on Saturday morning. Knowing that there is consistently some sort of God consciousness among this group that the input of the other members of the Trustee board and the TEC may have some input to the TEC Chair and Vice-Chair as to when that may be. There is a motion to reconsider the previous motion; do we want to proceed with that, Randy?
Randy G.: I will follow the group conscience in the vote.
Kim S.: Is there any other discussion? Please prepare yourselves to vote by a raise of hands. All those in favor of the motion to reconsider the previous motion. All those opposed. Motion failed. So currently we will uphold the motion that states, ―Following the final ballot, that there is a group inventory with the participating members of the TEC during the week of the conference.‖
It is approximately 11:53; we have just concluded the place markers, business markers. I would suggest we adjourn for the evening.
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Kenny W.: Motion to adjourn for the evening.
________________: Second.
Kim S.: Is anyone opposed? At this time we will go offline and discuss tomorrow plans.
Thank you.
Day 2:
Kim S.: Saturday morning, we are resuming our agenda with old business. First item is #2008.04.14, the CA Helpdesk site. We are still at a standstill, or stop mode. We will continue to compile the responses we have, I will share that with the new secretary so they can be uploaded when the time comes. Mr. Leve, do you have anything to add to that?
Richard L.: It remains on our agenda as well. We are waiting for Ryan, who starts in January, so we hope, he seems to be extremely qualified, we are looking forward to having him come on board to get the website going.
Kim S.: Ryan is our new webmaster. Does anybody have any questions regarding that? It will remain on our agenda for an update.
Kenny W.: Is that a paid position?
Kim S.: No.
Richard S.: It is not, but I made the recommendation to the current office manager, filling in, that it should be. We have a shopping cart website, the cert needs to be kept up to date, there are security issues like any website, I made the recommendation that it should be a paid position. I made a recommendation that the position should be compensated. It is a lot of work.
Kim S.: Any other questions? Thank you. Moving on, item #2009.12.03, Facebook pages reflecting tradition violations and policy issues regarding CA logo, website address, etc., regarding cease and desist letters. Richard Schafer, do you want to give us an update and hopefully inform Kenny more on this, as it will be passed on, I am assuming.
Richard S.: Last month I probably sent only one request to Facebook regarding a site that was using the Hope, Faith & Courage, sometimes it can take two months to have a page come down that is using our trademark logo or slogan, sometimes it can take five days. I sent an email, that was it. The only thing that came up recently is there is a current Facebook page I was not aware of, out of the UK, it is representing Cocaine Anonymous as a whole, so I will probably do the same thing, send a request to the user to cease and desist using our logo and represent using our Facebook page as the entity Cocaine Anonymous, then we just request Facebook to take it down. I discussed it briefly with Russell yesterday.
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Kim S.: Mr. Leve?
Richard L.: When you contact the person that has a Facebook page, do you send him an email, do you post it on their wall?
Richard S.: I don‘t post on their wall, I send an email if it is available. Some of the early ones did not use an email address, and the individual didn‘t choose to respond, which is when a year ago we started looking at different avenue, which was going directly to Facebook and letting them know who we are and that‘s our property and please remove it.
Richard L.: Thanks, I just wondered, I wanted to understand it.
Kim S.: What I can tell you, moving forward, something I‘ve done at my Regional caucuses and assemblies, is brought it to the attention of our delegates, is when they have time, go on Facebook and research that. If you see somebody in your region, or in this case, the delegates in the area are misusing our logo, Cocaine Anonymous, We‘re Here and We‘re Free, just drop them a little friendly not and educate them regarding page 13 in our World Service Manual which talks extensively about what is trademarked and copy written. It seems to have helped, at least in my region, if you can have a friendly dialogue, before we ask Facebook to shut down a page. I have Kenny.
Kenny W.: I think one of my questions regarding this; you have canned emails, or messages you send?
Richard S.: Yes.
Kenny W.: If this is going to pass on, you could send those…
Richard S.: Absolutely. Just so you have it for information and reference, it actually carried more when it was just signed as Trustee for Cocaine Anonymous, and let them know it was someone who sat on the board. I will fire that over to you.
Kenny W.: Thank you.
Kim S.: It defaulted to Richard Schafer because he was the Trustee at Large more than that he was serving as Trustee to the IT committee, but it‘s not bad to have new blood involved in the situation. Russell.
Russell S.: Do we have anything other than in the IT Guidelines, a statement when areas or districts ask about setting up a Facebook page? Is there any other guidance we can give other than steer them toward that? Sometimes it is difficult to understand the guidance in the guidance.
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Richard S.: My opinion is, and that‘s one of the things that‘s come up at conference over the last few years with technology evolving, it is, technology is being utilized to get us together and carry our message so I think that initially it was things to avoid with the IT guidelines and social networking was one of them, so my thought and view was at this point in time, while we are currently allowing them to put up a webpage using our logo properly for an area, if an area wants to put up a Facebook page that communicates, it‘s kind of hard to exclude that at this point in time. I think we just have to find a way to make proper suggestions on how to do it, that would fall with the IT committee.
Russell S.: I just forwarded you an email from the committee requested guidance using Facebook for outreach, what is the conscience of conference on this matter, what does our combined experience suggest, and last, but by no means least, as European Trustee what is your opinion, and what would you advise?
Robert L.: The only comment I want to make is, if you‘re on Facebook, check your pictures, make sure there are no pictures with any CA related memorabilia on you. People in CA pick up on it. I was called because I had a picture that I didn‘t realize was on there, when I was talking to one of the areas about an issue, I got called on it. I apologized; I didn‘t even realize that picture was there. Just make sure your side of the street is clean, just a reminder.
Randy G.: Isn‘t this still patience until we figure it out, isn‘t that the direction we give? I don‘t do Facebook, but isn‘t that full of advertising and all kinds of stuff where websites that could be controlled. The issue regarding the use of that…I remember when we were asked about a CA MySpace account, when I pulled it up to look at it was an advertisement for a non-12 step recovery treatment center on our supposed CA MySpace, because you can‘t control what posts and whatever is in the body of your Facebook drives the advertising, so anything that we can‘t control, I would hate to think that we have a CA Facebook page that‘s hit with the addiction cure book as a major advertiser. I guess I think its patience.
Kim S.: I think that this defaults to all to us regarding the education to the Fellowship pertaining to the traditions. In the best of worlds, we might suggest to our areas that they not utilize Facebook to be their ―website‖ for their area, that they actually develop a website that can properly be linked to ca.org, that can be monitored by the IT committee. Again, it is the education regarding traditions, like Randy said. Our affiliation on anything, even in our looking at 2011 and ensuring that anything that was linked to another page, ensure that the 6th Tradition disclaimer is on everything as well.
Terry M.: It seems like everything I am getting from my region right now has to do with Facebook, the advertising part, you refresh your page, something else comes up. The one thing I have noticed about it is if you have your friends, there‘s a spot on there that pops up and says, ―some of your friends are linked to this person‖ there‘s a whole CA. I try not to post anything on line other than stupid remarks. My concern with this whole thing is, we open the door to this is okay, that‘s not okay, there‘s a lot of confusion. I am fortunate that my area, the area I reside in is, they listen, and they‘re pretty good about not doing
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that stuff. What do they exactly want from us? We‘ve given a little bit, especially like this year at conference where endorsed PayPal to some degree, this is almost like a full-time job to do all that. I don‘t know about the other regions are, but I‘m sure most of the questions are coming because Facebook or Twitter or whatever. We can‘t stop it. Actually, I did become friends on Cocaine Anonymous on Facebook. I just typed in the words Cocaine Anonymous and boom it was there. I am going to remove myself from that group. I don‘t know about anybody else, but especially when I was new, I just clicked add all. This is like a real, everybody wants answers, and we aren‘t even sure what the question is.
Richard S.: Terry‘s discussion, and I don‘t know if I interpreted Randy‘s comments correctly, but it was patience, meaning we are being patient as this evolves. That‘s what we are. Right now the guidelines are, these are things to avoid. But it evolves. As technology evolves, the interests of the Fellowship evolves. So the IT committee, a referral to the IT committee is to please provide us some guidance with this. It may return a response of ―we provide guidance currently in the World Service Manual as that‘s something to be avoided,‖ or it may eventually evolve to providing some guidance on how to. It‘s definitely a way of communication that‘s out there, my belief is it‘s not going away. My action two years ago, my personal choice was to remove my Facebook page. By the way, if anyone of you has seen me over the past four months on Facebook, that was not my page. That‘s a great way to let everyone know how powerless you can be with these tools of technology. Someone can create a page, use my picture, and everyone will think it‘s me, and it wasn‘t. I knew it was there, and chose to have it taken down over the last week or two. I ___________ it myself and a piece of CA business was posted two months after I was on the Board and I made the decision immediately to remove my own personal Facebook page. I will come back to it after I‘m off the Board. That was my decision. It‘s made it easier in my support of, in my requests to Facebook to say they‘re using our logo, please remove this page, I‘m not getting a response from them. I would still refer back to the World Service Manual because the question was what is the opinion of the conference? The opinion of the conference is currently what is in the World Service Manual; it is something to be avoided. That is the response. How you feel as the European Trustee, my suggestion would be get consensus of this Board for your response on that.
Kenny W.: I think we did some verbiage on this in the IT workbook, it specifically states, I think it‘s on page 3, I mean, as far as we can go, it‘s already been stated that social networking, blogging, micro-blogging and other tools as emerge as daily communications methods for individual members, in using these tools we need always be mindful not to link to CA websites, not to use the CA logo, Cocaine Anonymous name, or other registered trademarks of CA, e.g., C.A., Hope, Faith & Courage, We‘re Here and We‘re Free, etc., and to be respectful of anonymity and other spiritual principles in accordance with the twelve traditions of CA. Now I don‘t know if our arm can reach beyond, our limitations are there. We can only do what we can do, it goes back to conforming and educating, and then we find infractions or violations, the process is in place already to contact these people or entities and say, ―hey, we got this violation here going on…‖ so I
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don‘t know if we‘re jumping the gun here or we‘ll continue to let, what we have in place works for now and it‘s already be stated when it evolves when it gets to the next level, I know Facebook, not just Facebook, there are many other social sites, just personal pages, I can put up a personal page right now, there are free websites, you can create a website in two minutes, upload some photos, images and (snaps fingers) I got me a CA page, or whatever, a dogcatcher or something, whatever. I think we just have to be mindful of what we are doing, educate ourselves, and use the processes in place, and as time goes, and it has already been ______________, because we‘re limited.
Randy G.: Just as an example of how, I Googled Narcotics Anonymous on Facebook and up popped a page, it has first and last names all over it, it has recommended pages that would link you to Red Bull, it has sponsored pages that are Beaver Babes and Two hour horseback tours, you‘ve got a guy who posted on it who tested on it who tested positive on three urinalysis tests, big deal. That‘s his post. At some point in time. That‘s just a very quick glance on how very difficult this becomes, and if I click on this individual, it will bring me 35 friends, who are then are all clicked back to this site in the other direction as well, this is an anonymous program. From a public standpoint, whoever put this page together, it is obviously not sponsored by NA, you can just tell, the person that did this did not have the authority, nor do we give anyone the authority to represent our Fellowship.
Richard L.: Forgive me, I am going to play devil‘s advocate for a second, I‘m notorious for that, I always try to look at the other side. I did what Randy did, I hit Facebook, I hit Alcoholics Anonymous, to see what would pop up, there were certain things, and then of course, somebody commented, of course if you Google Alcoholics Anonymous there are over 3.1 million sites that come up. I also Facebooked Cocaine Anonymous and I guess it throws you right into Bing, which has got ca.org on it. That takes you directly to our website. Now, it isn‘t Facebook throwing us in there, it‘s Bing throwing us in there, like Google or anything else, if you put Cocaine Anonymous, but it‘s found our web page. The thing that makes me think back to the early days of CA, before we started having people sign up for permission to use the logo for jewelry or items like that, AA had the same thing, they were going after what I like to call ―sober head shops‖, they were going after all the shops for all the stuff they had, then AA eventually had decided that it was bigger than them, they refused to engage in controversy. At first it was like they were trying to stop all the people that were making AA memorabilia. I think CA is not in that caliber right now, I think we can pretty much nip it in the bud through education and through Trustees, through regional and areas. Like I said, if you go to a Facebook page, type in Cocaine Anonymous, you‘re going to see three links to ca.org, it‘s actually, because it‘s sponsored through Bing, it‘s going to send you to ca.org.
Richard S.: Just so you know, that‘s the result of all the work that‘s been going in communications with Facebook, that‘s why it‘s been referring back, every time we do it, we tell them who we are, and we reference, this is where we‘re posted, Trevor was really the big advocate of the communication with them, I just followed up on that. That is really a result of our work, is as many references to get to who we really are, take us to
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where we want people to be, rather than literally, there were hundreds of people using the logo on Facebook there are still a lot, they‘ve just come up, but if you see how many friends they have, it‘s a smaller growing number rather than the 1,000 we had when we started a year and a half a go or a little more.
Kim S.: Just to clarify, I don‘t believe it‘s our responsibility to question what someone puts on their personal Facebook as far as ―I am a member of CA, I am a member of Cocaine Anonymous,‖ or their pictures, but rather the misuse of our registered and trademarked items that we‘re looking to protect.
Kenny W.: I Facebooked Alcoholics Anonymous and came up with a couple of hits, one I came up with is a something we can consider. It‘s a fan site. Let‘s face it, we are in an age, it‘s not going anywhere. It‘s a fan site, most fan sites, you can‘t leave comments, and you can say I like it or I don‘t. You cannot post anything, you cannot upload. If you can, this looks like to me what they are doing is presenting a presence, but evading all of the other would-be infringements or violations. Just a thought, I‘m looking at this, just a fan page, it has the AA book up there, the author, the history of AA, in a nutshell, everything else looks fake from that point, because why would we even attempt to put up an AA, CA page if they already have a page? We already have a presence on Facebook, you like it? Ok cool.
Kim S.: We are charged with protecting the copyright and trademark of all of Cocaine Anonymous, C.A., We‘re Here and We‘re Free, and our logo. We pay for that. If we don‘t protect it, starting here and moving up, we‘re going to lose it. Would you allow me to have an opinion? Thank you. If we encourage, endorse, suggest, initiate anything other than protecting that, I would not be in favor of that.
Russell S.: There was some additional verbiage to the IT guidelines with regard to the sentence that Kenny read. Do we have that? It did try to clarify this point a little bit further, didn‘t it?
Richard S.: Would you like that read in today, or would you like to know when that would be out?
Russell S.: I would like to see myself how to respond to such requests from the Fellowship.
Richard S.: I will get it; it will take me a few minutes.
Randy G.: The IT guidelines have not been updated on the web?
Richard S.: It will take an approval from both of us, but they are not finalized. Until we get the recorded minutes from the transcripts from the Conference, it‘s not actually approved and uploaded to the website.
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Randy G.: World Service Convention committee guidelines have been.
Joy H.: You didn‘t sign off on the guidelines for the Convention committee did you?
Peter D.: For the Convention committee, yes. Kathy Jo sent them to me, I went over them, I said they‘re fine and I sent them back to her.
Kim S.: Just to clarify, moving forward, we will have to get those off the website, they either need to be verified by the summary of motions or the actual transcripts. Any changes you have need to come from the transcript or summary, unless you have a tremendous memory of what transpired on the floor.
Peter D.: She said that she did all the changes, she sent them to me. I took for, since she is the secretary…
Kim S.: It‘s our responsibility to verify through the summary of motions or the transcripts any changes that take place in a manual, unless you have the summary of motions or the transcripts, you cannot approve them to be submitted or uploaded, or sent to the Fellowship. Did John give you the summary of motions maybe?
Peter D.: She sent it to me; she said you (I) need to approve these.
Kim S.: It is our responsibility to approve these, no worries, we will take care of it, just so anybody who is a Trustee to a committee who has guidelines that had changes at the last conference knows that now.
Joy H.: I have the dailies; I‘m going through for S&B.
Peter D.: So Kathy Jo has all the motions that were passed, she sent them to me, I should have gotten a copy of those changes to make sure they were done the right way.
Kim S.: The only way you can verify the changes was to see actual minutes or a summary of motions. Even the summary of motions, which is compiled by the secretaries, may not be as accurate as the transcripts. There are certain committees that have major changes, Convention, S&B, IT. I would not verify changes to a manual based on the summary of motions; I would wait until the transcripts. It is easy to do. You get the transcripts, you search Convention committee, and then you look for the motions.
Russell S.: Yield. I am just waiting for the additional verbiage from Conference.
Kim S.: I would rather have you ask questions now than look puzzled. I read faces; I cannot do this on this internet or the Yahoo group. If you have questions, regarding this specific agenda item or anything else we can address those as well. Russell?
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Russell S.: For clarity, I have had a puzzled look on my face, all my life. Can I ask any of the established Trustees, this can‘t be the first email that has been responded to regarding social networking sites, for my own education, I would welcome any responses that you could find.
Kim S.: I would be happy to send the group what I have as far as the Helpdesk responses, regarding social network, and yes, we have had correspondence and referrals, I believe, that would address this issue. I will send that out right now. We will leave this on the agenda for further update.
Next item is 2010.01.01 combined with 2010.01.02, this is with regard to sales of HFC 2 outside of the U.S. and the licensing and printing of the literature.
Russell S.: I know you guys discussed for a few years now and looked for solutions to this. One of the issues we have on the other side of the pond is easy access to our literature and the cost associated to getting the literature. Now, we have discussed, I worked with Nicholas with this over the last three years and we discussed a number of options and I know that this Board nodded to the intention to put together a royalty agreement to enable HFC to be printed outside the United States. The discussions I‘ve had with members of one of the areas wasn‘t too warm to that, in that it seemed like it was an awful lot of work to have to do that at the area level, but also the financial implications of having what may be quite a large amount of revenue for World Services_________________ sat in the coffers of area‘s bank account, I think there are other solutions that should be explored other than royalty agreements for books. I feel that it‘s worth exploring the World Service Office taking care of negotiating a contract with bookbinders outside the United States, so an order still gets placed with the office, the payment still gets made to the office, alleviating any risk that may be involved with outstanding moneys for royalties, so an order gets placed with the office, payment gets made to the office, the office can instruct the bookbinder in a country, for instance the UK within 24 hours to 48 hours, the district/area/group that order gets their books. I think it‘s a solution that‘s been overlooked. The licensed printing of literature, when an area enters an agreement with the World Service Office, it is often then left to the area to decide when/if it decides to pay its royalties. I think that needs to be looked at as to if it‘s an agreement, it‘s an agreement, every 12 months, every six months, whatever is stated in the agreement, I‘ve sent out, I don‘t know if you‘ve all seen a royalty agreement, I‘ve sent one out so you would all have one. If an agreement is made between two parties, we talked about it in your discussion last night, partnership, relationship, if an agreement is made between two parties, surely it is acceptable for the other side of the partnership of that area and say ―we are due our payment, we are due your royalty payment,‖ and that doesn‘t happen. Is the issue of the money from the licensing of literature that I believe is very immature at the moment, and sales of HFC 2 at the moment, which I believe needs to be explored at length, but I do not think that the solution is to just formulate royalty agreements with areas.
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Richard S.: Russell and I have had a discussion prior, my hand went up immediately because my thought or light bulb moment was this is a huge topic and because it involves so much of the office, I believe it should be removed from this agenda and moved to the Board to Board so that everyone discusses it and is involved and all of the opinions are there. I think it would be much more beneficial rather than, it‘s not an issue of relying on the conduits to the Office Board, but it‘s a matter of cohesively coming up with a discussion, alternatives and options.
Richard L.: I was going to agree, actually with Richard, because I have had a discussion with Richard. It is going to include both boards on this, to work on this particular task. I think that everybody should be in the loop and around the table on this particular discussion because I think we all really want to resolve this. I think when it keeps getting thrown onto your pile, then moved over to your pile, it‘s not really being taken care of. It‘s best to have it there.
Kim S.: It is item #6 on the Board-to-Board agenda. Sales of HFC 2 outside the U.S. and licensing agreement, printing of literature and publication issues.
Peter D.: It says sales of HFC; they‘re not talking about printing of the book? Or____________________ should be in inventory. I‘m not aware of what the problem…
Russell S.: My understanding of what the challenge is, is that if you walk into a Cocaine Anonymous meeting in an area like the U.K, Holland, or Sweden, you will not see a copy of HFC.
Peter D.: In that language, or…
Russell S.: In any language, and one of the many reasons, when I‘ve asked, is that it costs too much. Why should areas out of the states have to pay as much as $16.00 that you‘re able to get for $5.00?
Kim S.: This was discussed extensively in August, I know that several of the new people may not find it necessary to read those minutes, but you got them, so I would take a moment to look at them. They‘re not approved minutes, they‘ve been distributed for review, they‘re the August quarterly minutes. Kenny?
Kenny W.: I think one of the considerations was to avoid shipping costs, was to have the books bound over there? I remember this discussion, and one of those was to have, I don‘t know where we are at, you say this was discussed, you say in great detail, I think one of the favorable things that came up was to have the books bound and sold over there, and then transferred, which would alleviate the cost of shipping. This, in turn would give you what you‘re looking for, the lower cost of that book. That‘s what I distinctly remember.
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Kim S.: It probably starts on page 10 of the August quarterly minutes. What I am hearing now, correct me if I‘m wrong, is that rather than continue to have this as a single item on our agenda, remove it, and continue to focus on it at the Board to Board. Correct Russell?
Russell S.: That would be ideal.
Kenny W.: I motion that we strike and remove agenda item 2010.01.01 and 2010.01.02 and continue to focus on the Board-to-Board Agenda.
Joy H.: Second.
Kim S. We have a motion that we strike and remove agenda item 2010.01.01 and 2010.01.02 and continue to focus on the Board-to-Board Agenda, made by Kenny, seconded by Joy. Any further discussion? All those in favor? Anyone opposed? Motion passes. Thanks everybody.
Next item is #2010.05.03, this is an item that is not on your agenda but has been reestablished, it is CAWS 2011, with regard to the Committee Steering subcommittee, etc. Randy, please bring everybody up to date. I sent it as an update to the Yahoo group, it‘s 2010.05.13
Randy G.: What this was, at different times, the Convention committee and the Steering committee have, I wouldn‘t say pushed the boundaries, but have asked me to do different things with the Trustees, with the Office, sometimes in a preemptive way that might be coming to the World Service Office as a request that would potentially have implications that would make it to the World Service Trustee Board that we can kind of have some of these kind of conversations prior to those official inputs by the Convention. Right now, really the couple of things, the insurance waiver paragraph, this is the first year that our World Service Convention is being asked all have participants at special events sign off individually on an insurance waiver, it‘s never been done before. We‘re in a place for that, the Committee just requested that I come here and ask for that paragraph be drafted by the Office or by this Board. just a simple paragraph. Instead of us coming up with what that needs to say, our Committee coming up with what needs to say, and they way we have established to do that now, when you pick up your pre-registration or when you register and pay for a special event, we have a single sheet, that paragraph will be on that sheet. If you sign up for the horseback riding, you have to sign on the sheet for the insurance waiver. Drafting that paragraph is something that we need done for us. The APATAP idea is the next one. If anyone wants to take a couple of seconds and pull up, I emailed last night a word document. APATAP, this is something that has to do with the suggested and proposed slide show. A lot of conventions across the country take photos and images throughout the convention and at the closing meeting, puts background music and it‘s really a neat way to close out a convention, to look at the photos from the people that were having a good time during the convention. With the changes that have been made to the anonymity statement, we no longer have those kinds of issues as far as the photos go, but I know that we were aware that anonymity is a big enough issue still in our
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fellowship, that being proposed to the Office is where the Convention committee only has to take it. We felt it would probably be immediately passed on from the Office to the Trustees for their opinion anyway, so this is kind of a preemptive opportunity to take a peak at. APATAP stands for Anonymous People, anonymous things, and anonymous places, so we really wanted to drive home the fact that this is really just a bunch of pictures of a whole bunch of people having a really good time doing, hanging out together. It wouldn‘t say Cocaine Anonymous, it wouldn‘t say CA World Service Convention in Phoenix, it would say APATAP 2011, if you know what it is, you know what it is, if you don‘t, you don‘t. The disclosure statement for the Convention slideshow would be included in each registration packet, and that disclosure statement says ―it is with our greatest pleasure to announce that the 2011 World Service Convention will be bringing together a spectacular closing slideshow of all of our fun here in Arizona. After much consideration regarding matters surrounding anonymity, the following procedures will be followed to safeguard our traditions. We encourage you to have fun at all times and participate in the slideshow with enthusiasm. If, however, you prefer not to be in the slideshow, simply let the badged (because everybody taking pictures or images for the slideshow will be badged and recognizable) individuals know that you would rather not be photographed. The slideshow will be shown on-screen directly following the Monday morning speaker meeting. Slideshow photos will be taken only by badged individuals throughout the Convention and its events. Permission will be secured whenever possible. Any request not to be photographed will be honored. Slideshow photos to be compiled through Sunday night‘s events. The slideshow photos to be reviewed or modified for tradition compliance by Special Events committee (these are the guys that know how to do this kind of stuff, and if there is a CA logo on your shirt they are going to fuzzy it out, if there is a CA banner behind whoever they took a picture of, they‘re going to fuzzy that out as well, and look for that tradition compliance issues.) Final slideshow images to be reviewed, edited and approved by the WSBT attending the event prior to Monday morning‘s presentation.
What the idea was is either late Sunday night or at breakfast Monday morning, all the members of the WSBT would be invited to take a look at the slideshow prior to its presentation and pull any picture they felt may be inappropriate at that time, but the WSBT would have a chance to look at it prior to being shown.
APATAP 2011 slideshow cd‘s without copy written music would be made available to the members for $10 each at the end of the convention. They expect they could probably sell anywhere between 200-300 of these cd‘s at the end of the convention on Monday morning or throughout the remaining week or so for anyone who may have left early. The final proofed slideshow would be saved and archived to the WSO, original images taken, as part of the effort would be deleted by the WSBT attending the event. Essentially his idea was that after the WSBT takes a look at it on Monday morning, only that slideshow itself that would be sold and then archived, all the rest of the files would be deleted, the WSBT would be there to make sure that happened. Disclosure cards would be made available from badged photographers identifying these procedures __________________
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they may inquire about the effort during the convention. General announcements will be made throughout the convention to make the members aware of this effort as well.
That‘s essentially what our convention committee has passed through the steering committee at this time, it will be voted on at the next general committee, and then be put forward to the World Service Office. Knowing that there‘s a cycle of events that takes place when things like that go to the Office, they look at it at their next office meeting, would potentially send it to the Trustees for our opinion, the timing of that could take upwards of 60-90 days. So this is to put this out, we can discuss it today, there is no motion to be made, this has not been formally been sent to the Office by the Convention committee. If there are objections strong enough to any or all pieces of this, this would probably be the best time to address those or at least allow me to bring those back to either make corrections, or, I will leave it with that.
Kim S.: Mr. Leve?
Richard L.: Since I am the WSOT, I would like to get some clarification in case I need to explain it to the Board, again I will play the devil‘s advocate. You kind of answered something that was, I liked what I heard, if there was anything that said Cocaine Anonymous…My concern was will you be able to blur out people in the background? The example is, Russell and I take a photograph together, you do it in the hallway, and Russell‘s ten feet behind us but ends up in the photograph, maybe Russell‘s uncomfortable with, sorry I‘m using you as an example, could the people that are in focus, would the background people be blurred out so that it‘s only those in the photograph that have truly given permission to the badge person, or maybe you can bring it back to your group as a suggestion, in case I get bombarded with that question also. Randy G.: Okay.
Richard S.: I don‘t know if I didn‘t hear correctly, or if there were two different topics being discussed, one is the liability disclaimer?
Randy G.: That was already taken care of.
Richard L.: The Office will take care of that.
Richard S.: I am concerned that if we are doing a liability statement, that we are requesting our members to sign. If we are creating a release of liability statement, and requesting our members to sign it to release us from liability.
Randy G.: This request came from the Office, we are just asking the Office to draft it for us.
Richard S.: We are not attorneys, we cannot, I am not an attorney, and I cannot create a release of liability document that would indemnify Cocaine Anonymous.
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Randy G.: Neither can the committee. If the office would like this to be signed, we‘d like it to be produced. That‘s the committee‘s position, so if that‘s a Board to Board issue, or it needs to be taken to the office…
Richard S.: My first thought is it should be a combined effort to make sure it complies with the laws in Arizona, where the event is going to be held.
Randy G.: We don‘t need one.
Richard S.: The Office is requesting one. They are requesting a Release of Liability for participants at an event. The place that is holding the event is not requesting a release of liability. May I ask what session this came out of? Are there notes on it?
Richard L.: It was a discussion on the horse riding event on things like that because out here when you have when you‘re doing something out of our care, custody or control, that they sign a release form so CA doesn‘t get involved, it‘s just happened to a friend of mine in Venice, it was in the newspaper. He has a dive shop, they went diving, they left a guy in the water. They came back and got sued for $1 million. He didn‘t put it on, but you sign up for it through his dive shop, it was done out of the Long Beach area, he got named in the lawsuit. They were just worried about the horseback riding, now we‘re not, I‘m not proposing to play attorney, it would be more….we shot it back to them, and now he says, can somebody help, we would definitely get attorneys to help us construct something like that. I understand your concern on that. The other part is the concern we need to take a look at is, you know, horseback riding and _____________, any one of the places you go horseback riding, you have to sign a release form, at least here in the state of California. At least we‘re thinking like Californians. We could be totally wrong. The deal is, if somebody‘s kid gets bumped off the horse, breaks their neck, gets like Christopher Reeve‘s situation, they want to name Cocaine Anonymous, isn‘t it kind of okay to put our ducks in a row, or not. Just asking. So that‘s why we shot it back to them.
Russell S.: Back to the photography, I can see from the document, it has a lot of discussion and review. In the anonymity statement, the statement of anonymity, it seems that we are discouraging photographs being taken in my perception of it. It says, ―in keeping with our traditions, we request that no photographical, video recording of the convention be distributed, published, or downloaded in any general public forum.‖
Randy G.: It‘s not, it‘ internal.
Kim S.: To provide some information, based on what Russell just said, this action is in direct conflict with our current statement of anonymity that is in the current World Service Convention Committee Guidelines.
__________________: Why is that?
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Kim S.: It says we are not taking any photographs or videos…I would like to add that any convention that is awarded the bid, can typically go back to any guidelines during that year. In the spirit of cooperation, they follow the current guidelines.
Randy G.: The motions at the 2010 conference changed that anonymity statement.
Richard S.: Can you please read that?
Peter D.: We earnestly request that those gathered here honor the condition of anonymity, keeping with our traditions, we request that no photographic or video recordings of the convention be distributed, published or downloaded in any general public forum including the internet and/or any other electronic communications network. We specifically request that members refrain from posting on any social networking site, any convention photos or videos which identify any activity or entity or person as being associated with Cocaine Anonymous. If you should happen to recognize someone who happens to identify themselves, please keep this knowledge strictly to yourself.
Kim S.: I think the key word is distribute. Once you sell it for $10, its going to be out there, protentially uploaded.
Peter D.: That insurance binder, the insurance release form is probably as worthless as the paper it‘s written on. People have you sign it, you fall of the horse, you break your neck, you‘re going to sue Cocaine Anonymous, you‘re going to sue the Biltmore, you‘re going to sue everyone. I had an attorney say that release is a way to circumvent your negligence, if you‘re negligent; they‘re going to sue you anyway. If we make up something in here, we spend money for attorneys here, it‘s going to be based on California law, not based on Arizona law, not UK, when we go there, or Long Beach, or Florida.
Richard S.: I would request that the two people who sit on the WSOB assist the 2011 Convention, because to express my opinion, it‘s a waste of time and effort, we are not attorneys. To try to pretend we are and draft something, I think it was great consideration to say, well we are putting people in a position where we could be libel by having this event, I don‘t know. My opinion is, this is a wasted effort and we should release the Convention committee from hoping and waiting for this document.
Randy G.: The subject of anonymity is about above and below the line. We don‘t break each other‘s anonymity by a photo that doesn‘t recognize the event to be Cocaine Anonymous, in my opinion. As there is nothing in that photo that says Cocaine Anonymous. There is nothing in the distribution internally to those folks attending that event that give them any information they didn‘t have with their own eyes during the attendance of that event. There isn‘t any information that those photos give anyone that can‘t be received by anyone at that event. I saw x can be verbally stated by anyone at that event. Anonymity is above ________, that‘s the issue of anonymity. It‘s not a public forum to share a photo between us. It‘s not a public forum to share a conversation
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between us and in attendance of an event you are immediately exposing yourself to_________________ context of all of those who participate and attend. There is no greater risk attending a convention of anonymity being broken by attending that convention as being in the background of the picture that‘s taken but is never published as a Cocaine Anonymous photo. We are all; it‘s the understanding of the issue of anonymity that really becomes the fear factor here.
Richard L.: I‘m going to apologize right now, we‘ve got two conversations going on, the 11th step and we‘ve got liability going on, and two people talking about the 11th step and all of a sudden we‘re on the liability thing. I am going back to the liability thing. As far as, Cocaine Anonymous carries liability, we have liability insurance, we do have coverage in place, actually I agree with you, about constructing a thing, we definitely are not attorneys, we have an insurance guy, I make a deal with attorneys, you don‘t practice insurance, I don‘t practice law. So, as far as release forms, you can go to Staples and get a release form, they‘ve got a thing you can sign, like if you‘re a landlord, they‘ve got the template stuff. So, I wasn‘t one of the people who brought that up, it was a couple of people on the Board. Being the liaison, or whatever, it came to you because there were some people that had concerns but it was just concerns. It was going to go back to your convention, it was the __________, up on the mountain,___________________________, everyone came back and had a great time. So, I don‘t feel it‘s a necessity thing, I think there was some fear factor, people had some concerns about it and just to reiterate one more time Cocaine Anonymous does carry liability insurance. It‘s already in there should somebody try to sue us, it would cover our defense cost so we wouldn‘t have to go out of pocket for it. Now we can go back to step 11 again.
Russell S.: Back to the photography issue. I am sure this has been looked at and safeguards have seemingly been put in place. Please look at it from a different perspective. There‘s an anonymity statement in the PI workbook, it talks about, we know from our experience that many people with drug problems might hesitate to turn to CA if their problem might be discussed publicly or inadvertently with other people. For me its not necessarily about the committee or already existing members that are grounded enough to know ―oh I see they‘re taking photos, but they seem to be taking precautionary measures,‖ my concern would be for people that don‘t really understand that we would have taken such actions to protect their anonymity and how that may lead people to feel uncomfortable. I see convention committees trying to do everything they can to try and steer our members away from taking our cameras and taking photos and yet here we are again look at a way we can do it safely. I see that this is something safely put in place, I still think we may be misinforming some of our members. I know you‘ve put in there, people will have badges, people will be identified, people will be explained to, I still see it as a can of worms. It doesn‘t tie in with everything else I am looking for_____________ I understand the anonymity level, I think there‘s another level we are pushing to the line with this.
Peter D.: On the legal issue, why don‘t we ask Laurie have our insurance company what they require as far as releases for activities so we‘re not held liable, as far as this film
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here, if we‘re going to make one DVD to show the convention and archive it, fine. But to sell it, distribute it, it will show up on the internet, this was a CA convention in Arizona, guaranteed, and then there goes the anonymity as far as the distributing, make one copy, show it to the convention and send it to the archives and don‘t sell it to the Fellowship. I think that would work for anonymity. Once it‘s sold and distributed to people, it‘s going to hit the internet, and it‘s going to say CA Convention in Arizona, guaranteed.
Richard S.: I love the idea, personally. I love the idea, the emotions that brings up, that kind of thing, being together and having a great time. As a member of this Board, I believe it is absolutely going against what we‘re asked to uphold in our guidelines, traditions and concepts, it absolutely does. It goes against it. By photographing. Just by allowing the photography. The only thing I would say, and that‘s exactly what Peter said, would be for that event, the sale or distribution—I‘m absolutely against. Love the thought, the idea, believe for us to agree on letting it happen would be improper.
Kenny W.: We are some of the most craftiest people, speaking for myself, there have been many times that I have taken on projects in the Fellowship and somehow they came up against opposition and time after time it was shown to me that it was not in the better interest of the Fellowship. I was that bulldog, and I‘m saying that to say that this is a very ingenious idea to generate revenue, but one thing I have learned is being a delegate even, is to uphold the traditions, we are the guardians of what we are about. One thing I have learned being around the Fellowship is that we don‘t do pictures. We don‘t do them. That was prior to being a delegate. We just don‘t do pictures. Now at this level, we are considering, we‘re having a conversation about pictures, I‘m not taking anything away from the idea, that‘s fine, I believe as a group and a body, we have a responsibility here that should transcend any personal feelings or thoughts or endeavors or motives or whatever, I just, I‘m in agreement with the pictures. We just don‘t, if there could be some other way, even if we don‘t sell it, if you don‘t sell it, I‘m still against it. The anonymity, the pictures are being taken. Once it‘s taken, we can have, we can say we‘re going to do a, b, and c with it, it doesn‘t mean that‘s what‘s going to happen with it. If it‘s taken it‘s on a digital format, it‘s on a hard drive, it‘s on a memory card, it‘s on a…I just don‘t think there‘s any way to secure it to where it could be dealt with in a manner we say it‘s going to be dealt with a, and b, back to, we don‘t do pictures, it‘s, that‘s my statement. Nothing personal. I‘m just saying, it‘s emotional, and it‘s serious, it‘s real time stuff. We need to stand in the gap of what we‘re about. I think if we allow that to happen we wouldn‘t be doing that at all.
Robert L.: My recollection of when you first brought this to us Randy, was that there was going to be one thing made and it was going to be destroyed at the end. With that, I didn‘t have any problem. But, if there is going to be a copy of it anywhere, based on the anonymity statement, I can‘t support it. You know, we‘re the custodians of the traditions and the wiggle room has been mentioned, I‘m an addict and a dope fiend, I‘m gonna find all the wiggle room I can. I have to keep my side of the street clean I just can‘t support it at this time.
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Terry M.: This is one of those things I have to separate my personal recovery and do the job I‘m charged to do. Being involved with going to a convention for years has done this sort of endeavor. I would personally know stuff was promised to be destroyed and wasn‘t, especially electronically that stuff just doesn‘t. I just know that and I love seeing the slideshow and the music and the memories and all that stuff but I just kind of agree with the anonymity issue, and it‘s, I‘m thinking of being a new person and seeing what‘s going on, not understanding, what we‘re doing or anything like that. I don‘t know how many times I‘ve heard somebody say ―but they did it there.‖ And actually part of the reason is because they did it there. I have to agree, especially at our fundraising event, what message are we sending, because I know that‘s going to come up, because they did it there. And I hate it, I think it‘s fun. I don‘t know how many shows I‘ve sat through. And cried, how many times somebody‘s died, that I have pictures from that event and it touches my heart, this year at a convention I was at just recently they had a slideshow, I felt awkward sitting in the room because it was something it was something they‘ve always done and I had to approach people afterwards and say maybe we should consider not doing this anymore. I was ―you‘ve gotten too big for your britches—right off the gate.‖ I feel differently, if our job is try to follow the traditions and not try to circumvent them. I think that‘s what we‘re trying to do.
Randy G.: I have not yet heard an argument as to how a photo breaks anonymity. A photo is a memory of what I physically saw or what took place. I don‘t break anonymity; in fact I break anonymity at a meeting if I give someone my last name. I take a must greater risk if I introduce myself as Randy Groen, cocaine addict to the fellowship as to the potentially fearfully do with that information than having my picture taken next to taken anyone at that meeting if there is nothing in the photo that says Cocaine Anonymous. Giving someone my last name at a meeting so that they can get a hold of me at a meeting is not breaking anonymity. The fear of what might be shared outside of Cocaine Anonymous is fear. A photo of me next to a group of people in an anonymous place doing anonymous things cannot break my anonymity if there is no direct correlation or recognition of Cocaine Anonymous in that photo. It can‘t. I think as the Board of Trustees it is absolutely our mandate to protect our traditions. I don‘t see a violation of one.
Richard L.: I straddle the fence on this one. I go back to early days of CA when we were all worried about cassette recordings at meeting levels. I‘m sure every 12-step program has had the discussion and still has the discussion and there‘s a constant debate going on, because I see both sides of the fence on this. I would probably have to abstain on the motion, because I‘m not going to endorse nor oppose. I totally understand, please forgive me, this is no personal attack on anybody, I think we‘re also hypocrites here. Because the first day I became a trustee, we took a group photo with everybody. Even though it‘s there, I go to the World Service Conference and on Facebook the next day, that picture‘s there and names are tagged on it and that stuff. What‘s the difference between a Conference and a Convention? Well, one‘s business and one‘s pleasure. I see it going on all the time. One of my things, to piggy back off of Terry, I have to put the Trustee hat on, and remove myself from the personal part of it, I would say as a Trustee I should be
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able to endorse that. If a member, if it‘s being done by a member, well it‘s on the member, but the Board of Trustee‘s endorses it going on, going back to Randy, well CALA did the thing where they had a little, they had the color backdrop like for prom, no one is in the background, my question here is I‘m not trying to make money off of it, because the only thing they‘re doing with it, but distributing it, is one I guess, someone could say ―well I want personal memories, a copy of it.‖ But it‘s a fundraiser that we‘re doing and I don‘t think we need to make money off that stuff and maybe that part I would be against the distribution of it. But I also don‘t think, like I said, if there‘s nothing in the background, and the people are saying, yeah, if you‘re just going to do a one time little collage of the memories of the place and that stuff and people can see themselves and that stuff…so I‘m really stretched in the middle. Because I just went to a concert last night and you can Google the Wall Los Angeles, and I know it‘s not an anonymous program, there are thousands of postings, with technology today, you cannot stop what the people are doing, no matter what you say because, they tell you at the beginning of the concert please no photographs, no recording no this and that, bam all you have to do is go to YouTube and its there. You crackerjack IT guys know how to download films that are still in theaters today and music. I don‘t know how to stop a train, I really don‘t.
Robert L.: I know we aren‘t AA, but we take a lot of our stuff from AA. AA has a wonderful ______________ on anonymity; it‘s 16 pages long with a lot of good information. The one thing, I‘m just going to say this. It aggravates me. That‘s bullshit. When people say, by saying their last name, that‘s an anonymity break. If they don‘t know who you are, how can they ask for help? I‘m Robert Lyle, I‘m an addict. I‘m the only recovery some people are going to see, because they‘re not going to go to a meeting, but I have no right, people are going to sign whatever. I don‘t read everything I sign; I assume sometimes it‘s for the best, the disclosure thing. The whole thing is, the way the anonymity statement, asking people not to take pictures, is we ask. That‘s all we can do. If we are sanctioning, you‘re a special person, you can take pictures, but we don‘t want Joe Schmoe to take pictures…
Randy G.: To clarify, our anonymity statement doesn‘t ask that pictures not be taken anymore. We just ask that photography not be posted.
Robert L.: Well, people are still going to post it. The changes, I know its group conscience; the whole thing is that people are going to post things and say things and we create a ______________ system in the Fellowship. I just think we are headed down a dangerous pursuit at this time.
Richard S.: I wanted to respond to some discussion that Randy provided on my last response. You repeated the word fear. I am not coming from fear, and I never used the word fear. I don‘t care for the word for my express of concern as fear, it is concern. I have a concern in protecting our members at a function, at a world convention being put on, so I like the dialogue and I wanted to respond to that. One of your comments was that you hadn‘t heard how it breaks a tradition. When it was referenced tradition 11, that seemed discounted, and we haven‘t talked about it being the spiritual foundation, I think
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this is something where we have to take; you‘ve heard me say I like the idea. When we went off record last time, I stated when at least one person was already out of the room, I wanted to make sure Randy didn‘t think I had flipped, because I had previously promoted him and we had discussed what he was going to bring to World Service Convention Committee and how they were going to modify the anonymity statement so this could go forward. I think it‘s important to say I was on board with that. I like the idea, I like the pictures, where it comes to, you know what, my words are saying no, my heart is saying yes, so I would say absolutely never to the distribution of it, but yes to supporting the putting on this event without the distribution of it. That‘s where I came to. Thanks.
Kim S.: I might suggest that we further discuss this at the Board to Board and keep in mind that the lively discussion had lots of avenues that we went down and ultimately we have to remember it‘s not about the individual in our perspective, in our interpretation, rather how it is collectively seen by our fellowship. You talked about fear, I don‘t have any fear, however; I don‘t know what the person next to me is thinking. I have to think outside the box when we are thinking of the complete Fellowship whether it‘s fear, concern or, on the flipside I have to say social networking has privacy spots on it. You can post whatever you‘d like; the only people who can see it are the people you allow to see it. We‘ve heard both side, so I recommend we pursue this with the Board to Board, unless you want to take this back to the Convention Committee.
Randy G.: I don‘t believe it is necessary to bring it up at the Board-to-Board standpoint. The only reason I say that is the Convention Committee itself has to approve this to be presented to the WSOB. Our understanding is at that time the WSOB would have the ability to say yes, no or we would like to get feedback from the Trustees before we respond, so I am fairly confident that the real issue that would keep this from going forward would be the actual sale of that. At this point in time I am going to take this as my general feedback from the Trustees and allow progress to just go on.
Kim S.: In all fairness, there was a lot more said at this table other than distribution. If you look up anonymity, it does talk about facelessness and namelessness, silences is anonymity, those are all synonyms of the word. There was more than just distribution discussed.
Terry M.: I was just reading this pamphlet on anonymity from AA. This kind of just falls in the same category where it says the question is I maintain an internet website and also belong to an online meeting, at what level should I protect my anonymity? The answer:
Public accessibility aspects of the internet, such as websites, graphics, audio, video, ought to be considered public media, thus they ought to be treated in the same manner as press, radio, television and films. This means that full names and faces should not be used. Breaking the level of anonymity in email, online meetings and social media should be a personal decision. I really believe by us doing this it‘s making a form of public media. It‘s talking about everything. Talking about graphics, audio. It should be treated in the same manner. To me that would all be the same, pictures are graphics.
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Randy G.: Public, this is not public.
Richard S.: It also put together first and last names. So don‘t put your picture on there. I‘m continuing to support my last statement . I think it‘s worthwhile to investigate and hopefully come to a consensus with the Convention Committee and the Boards as to where they want to go, I see the avenue of it being available and I have not lost my concern or conscience, but I think those items can be addressed, and it is a closed forum in our convention. It is not a world convention for people in the IT, or some other public entity, it is a convention for Cocaine Anonymous. As long as it is not displayed in the parking lot or on the side of the hotel, and definitely not distributed, and seeing how it might be a nice, lovely event, you‘ve heard me argue vehemently and you‘ve seen me flip, I will continue to drive the Board crazy, I will continue to express my thoughts, my feelings and how I arrive at them.
Kenny W.: I have to think about the perspective of if all this technology was in place when this was written, would it be included? All of this stuff that wasn‘t, I surmise that it would. I was looking at a letter that AA ____________ in 1987, that stated that you can do this as long as you don‘t use the pictures with their faces to where they can be recognized.
Randy G.: In relation to AA.
Kenny W.: I understand that. I mean, we get a lot of our, we‘re not trailblazers here. If it works, it works. If it works for you, I apply it. That‘s how I got sober. I‘m still,_______________, I don‘t think we need to be endorsing anything that if______________ CA, that‘s a CA event. If we agree upon it, we‘re saying it‘s fine. What individuals do, we have very little control over what they do, but as CA, we don‘t need to be endorsing.
Randy G.: Is that photo taken in the photo that we are being charged for because it does not say CA anywhere any different than the controls being put in place?
Kenny W.: I understand what you‘re saying. Me and my girlfriend, we are at a CA convention, we snuggle up and take a photo, I‘m paying a photo guy $10, he has a green screen up or whatever, do I think, was that a question?
Randy G.: That controlled environment, that photo booth, not just the photo guy makes money, convention makes money, as a fundraiser we promote photos to be taken in a controlled environment that would not represent Cocaine Anonymous as part of our convention. Is that control…
Kenny W.: I see your argument; I could take my camera and take your picture…
Randy G.: Doesn‘t break my anonymity.
Kenny W.: But at the same time, Cocaine Anonymous doesn‘t endorse it. Just because I took it, and just because I‘m a member and just because I took it, and just because I‘m a
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member. It‘s a personal thing I did. But it‘s not what Cocaine Anonymous…That‘s Cocaine Anonymous sanctioned event. So, we‘re endorsing the behavior.
Randy G.: We‘re endorsing a record of the memory for sure. Just like when we sell a picture at the photo booth.
Kenny W.: That was a personal choice, for me to go the photo booth. But these pictures of the event, I didn‘t go there and stand and say cheese. These are just random shots. I guess I still take the stance, but the bigger piece is the distribution of it. I am still on the stance we don‘t do pictures, but how can you guarantee these pictures don‘t be leaked?
Randy G.: No more than we can the pictures taken from cell phones.
Kenny W.: Not the cell phones, not the personal, let‘s separate that. I‘m not talking about what he takes and what he takes; I‘m talking about the person you have authorized, or people.
Randy G.: No more than we can ensure the treasurer won‘t steal.
Kim S.: I think you‘re getting off on tangents. I see the disagreement, there is clearly a difference between Kim S. and what she takes on this camera and puts on her Facebook and what CA endorses and allows and puts into a procedure and has a document recording how it should be done is a little bit different.
Randy G.: I would ask for a straw poll as to the Trustee‘s opinion as to the slide show itself without the distribution.
Kim S.: You will need to present this as a motion, based on your document, who would be in favor of endorsing that or moving it forward at this point. You‘ve sent us a document.
Randy G.: [I didn‘t get this motion—sorry]
Kim S.: Motion was a tie, Kim votes to break tie negatively, motion fails.
Richard L.: Before you did this motion, trust me, when it came to the WSOB, it would have come right back here.
Richard L.: It was more divided than I thought it would be.
Kim S.: It is now 11:35 pst; we are now going to break for lunch and to head over to the office.
Kim S.: It is Saturday, December 4, 7:45 pm. We have just returned from the Board-to-Board meeting. We are returning to our agenda. Item #2010.08.09 Seventh Tradition
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monies from abroad. We did address this item at the board meeting as well. Is there anything else to address at this time?
Russell S.: I don‘t think so.
Kim S.: We will leave it on the agenda for updates for the next quarterly or conference call. Moving onto agenda item 2010.09.01 status of the WSO, again, an item that we spoke about at the Board to Board. I think we are all in agreement that the World Service Office is running smoothly with John Bodkin as the Consulting Manager and we are moving forward on several fronts regarding further employment further employment of a Director of Operations, we have somewhat of a timeline that hopefully will result in candidates being brought forth for interview in February at our next quarterly meeting. Does anybody have anything else to add to that? We will leave that as an updated item for the next conference call or quarterly. Next agenda item 2010.10.05 CA website service page regarding updating of CAWS conference committees statements of policy. As this was also addressed at the Board to Board, myself, along with Richard Leve will continue to communicate with John Bodkin and after the first of the year, Ryan our new webmaster. Again, I suggest that if you have a moment you address the statement of purposes for your different conference committees that are currently on the website. If something needs to be modified, corrected, please get those updates into the office, copy myself and Richard Leve. Is there anything else? I believe we were going to leave this on for an update regarding how that all will be accomplished with our new webmaster after the first of the year. Next agenda item 2010.10.06, the recording equipment, addressed at the Board to Board, we‘re currently being recorded, everyone say hello to Robin…we will remove this from our agenda. Anything else from anyone on that? Next item is 2010.10.08, HFC, moving our literature to the front of the book, another item that was addressed at the Board to Board, as pointed out to us, several pieces are currently in front of the book, but we are looking to potentially have the remaining ones that are in the back moved forward, this is in the hands of the liaisons to LCF and they will bring it to their attention, we will leave it on the agenda for an update, or shall we remove it? We will remove this item from our agenda.
Richard L.: So I no longer need to contact LCF about this item because it‘s being taken off the agenda?
Kim S.: Actually, it was discussed at the Board to Board that you and Elizabeth will address this with LCF. As far as this being on the Trustee‘s involvement, you may report it; it will just not be on this agenda.
Richard L.: Okay, just wanted to understand.
Russell S.: Just a question, for my own education. When asking committees to review or discuss something, are we not expected to put forth a referral or any other, would it not come in the form, would that not be the correct procedure in every other area of our structure, so why is it we would just blur the lines of the request?
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Kim S.: We have two avenues, I think. One is the referral process, or to make a suggestion or recommendation to our liaisons to the different committees.
Randy G.: Where that specific one, where it wasn‘t a part of the normal referral request was kind of on the back side of the printing of the new book, it was the Board to Board and discussions were the new book was essentially just going to have some things changed, etc., but if there were any changes that had to happen to any structure of the book, now would be the time to do it, so essentially it wouldn‘t be necessarily something that we had time to completely do a referral that would go to committee, that would go back, because if they felt strongly enough, the movement inside of the book wouldn‘t necessarily take the conference approval because the content inside of the book is already conference approved. You‘re literally just moving a couple of things from the back to the front. I didn‘t feel at the time I brought it up it was not really a referral, it was really just a housekeeping thing, if we‘re going to reprint the book, maybe this would make it a better book, no content changes, reshuffling some stuff around. That‘s why it‘s not a regular referral.
Russell S.: That clarifies, thank you.
Kim S.: That brings us to responses to correspondence received from the Fellowship, item #C2010-05-18. Correspondence regarding continual confusion regarding logos and copyrights and trademarks. This has been tabled. It is long overdue. We have addressed this request regarding additional writing as to whether or not artwork at a convention is copy written, and if it is included in our current copyright and trademark licensing. In conversations with Joy, she is going to put forth a correspondence to Quin that apologizes for the tardiness of our response and the conditions regarding that. She will draft that and forward it to us so that we can approve that later. Once we get the follow-up information from the office, she will be able to craft a response. Next item is C2010-10-01, that went to Robert, subletting of a New York area office. I believe Robert sent this to us.
Robert L.: I will have a response tonight; I‘m working with Joy.
Kim S.: Correspondence #2010-10-16, correspondence that went to Randy regarding our reading Who is a CA Member, we approved that on November 12 and it was included in our online minutes of 10-08 through 10-12.
Next item is correspondence 2010-10-13; Robert is also the lead on this, responsibilities of the Delegate.
Robert L.: I sent it out to the group.
Kim S.: Can you please read it into the record?
Robert L.: Dear _________: Thank you for your recent inquiry to the WSBT Feedback Forum. We, the members of the WSBT take each inquiry seriously and take the time to
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do the research and provide a response for the question. The answer to your question can be found in the World Service Manual on page 24, where it gives a job description for a World Service Convention Delegate and _________________________ [and it states verbatim what‘s in the manual on page 24]. Also on page 31 of the World Service Manual it states each Delegate must be knowledgeable about the_____________________ area and region because the last part of the question is the relationship to grow [this was very hard to understand] We believe these pages answer the question. If we can be of further assistance, please do not hesitate to contact either your regional trustee or the WSBT Feedback Forum.
Joy H.: Motion to approve the response to correspondence, with housekeeping.
________________: Second.
Kim S.: There is a motion to approve the response to correspondence, with housekeeping, it has been seconded. Discussion?
Richard S.: Where is the response with do they help with fundraising? I like the description from the WSM, there is a second part specific question do they help with fundraising.
Robert L.: ___________________ encourage the areas to generate funds to help support
World Services. That‘s in the manual.
Richard S.: Can I make a suggestion to the response to state as far as your latter inquiry regarding fundraising, it is addressed in item #____.
Kim S. We want to add, regarding your last question, please note this is addressed in #4 of the Delegate Suggested Guidelines. Does that work for everyone?
Richard S.: Yes, thank you.
Russell S.: Would it be worth considering the AA service manual, there is quite an extended cover pages due the delegate that goes more in depth than our world service manual and in the back of our world service manual it references this piece of literature as a useful tool in service? Can Robert consider another useful resource for information regarding ________ the delegate?
Randy G.: What is he asking? A lot of times we know what they‘re asking, does he need more information?
Robert L.: This answers his questions. I know this gentleman, I know he‘ll be happy, I do have a relationship with this man, I talk to him all the time on line. I appreciate that he did this.
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Kim S.: Can we add that another useful resource would be the extensive information outlined in our…
Russell S.: It was only a consideration I think. Robert has addressed that the answer is clear.
Kim S.: Do you feel this response is sufficient Robert?
Robert L.: This is good.
Kim S.: Any other input?
Richard S.: What is the action left with this?
Kim S.: We are currently in the middle of discussion regarding a motion to accept. With no more discussion, prepare yourselves to vote. All those in favor? Anyone opposed? Motion passes. Correspondence 2010-10-24, correspondence addressed by Richard Schaffer with respect to the webmaster. This item has been completed with a sufficient answer. Next item is correspondence is 2010-10-26, correspondence regarding the 6th tradition disclaimer. Who would like to work on this during the next break? Kim, Joy and Peter will work on this. Correspondence #2010-11-02, correspondence regarding information about the unity workshop, Randy and Terry are leads on that. Did you send us something?
Randy G.: Not yet.
Kim S.: We will table this, we will address it, if we break off into groups tonight, you can do some writing. Correspondence #2010-11-21, sponsoring others. Terry is the lead on this, Russell and Peter. Did we get anything on this?
Terry M.: Yesterday I sent a potential response.
Russell S.: Should we, I don‘t know what it is, you‘re referring so closely to the Big Book after, but we should try to carry the message to addicts?
Terry M.: Yes.
Randy G.: Possibly remove the first sentence. You answered your question in your response. We just want to be softer.
Robert L.: Motion to accept with minor housekeeping.
Joy H.: Second.
Kim S.: There is a motion to approve with minor housekeeping. All those in favor? Anyone opposed? Motion passes. In conference referrals. Referral 6417, completed. Does
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anybody have a referral response they‘d like to address at this time? Referral 6419, Trustee Election Committee, Joy do we have anything at this time?
Joy H.: No.
Kim S.: We will move this online at this time.
Joy: I will email it to you right now.
Kim S.: Referral 6420, Joy?
Joy H.: It will be included with the prior referral.
Kim S.: Thank you. Referral 6421, I have a response, it will be online also. I am comfortable moving this, our responses to all of these referrals we really need them at the latest, August, but if we can get them off the agenda, that is better. Referral 6424, Non-addict Trustee, do we currently have a response to consider, or should we move this online?
Richard S.: We can move this online, there is not even a response started to consider. I will get to that.
Kim S.: Referral 6460 is completed, it was approved 11/12 of this year, and is reflected in the online minutes of 10-08 through 10-12. Referral 6639…
Joy H.: Please move this referral online.
Kim S.: Okay. Referral 6640.
Joy H.: Please move this referral online.
Kim S.: Okay. Referral 6641.
Joy H.: Please move this referral online.
Kim S.: Referral 6648.
Randy G.: The referral is to install the word ―suggested‖ into the minimum of eight years of continuous sobriety trustee clean time. The other referral was to reconsider the qualifications for __________ on page 42 of the World Service Manual is eight years clean time the right number. Potential response: An important qualification of an addict trustee is number 6 has to have served as a voting member or committee chair at a World Service Conference. A trustee candidate‘s prior experience at the World Service Conference is a foundation that would be critical in understanding the workings of and process of serving as a Trustee. Allowing a voting member of the World Service Conference to serve the four-year term that most delegates are elected to assist the
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individual in gaining that experience. As a suggested sobriety requirement for the Delegate position is four years, the extension of a four-year Delegate term, seemed to set the sobriety requirement for a Trustee Candidate at eight years. Our experience has taught us that it may not take us all eight years as a voting member to gain the necessary experience and understanding sought to be considered a qualified Trustee candidate. As a sobriety requirement for a Delegate is a suggested one, the WSBT has placed a referral into the S&B committee to add the word suggested to the qualification #4, a suggested minimum of eight years. The WSBT strongly believes that fulfilling the term of a Delegate is very important so the existing sobriety requirement for a Trustee candidate of eight years does have merit and should not be overlooked. It is the addition of the word suggested that gives the area/region the flexibility to make the decision of who would best represent their region on the slate. This would provide consistency with the initial process of electing a Delegate and provide the region the flexibility to afford the candidate on their slate qualified on their true experience and qualifications.
Joy H.: Motion to accept the response to Referrals 6648 and 6657.
Richard L.: Second.
Kim S.: Motion to accept response to Referrals 6648 and 6657. All those in favor? All opposed? The response is approved. Referral 6677.
Randy G.: The only other thing that could be added is that there was, I don‘t know if it would stem from a 5th Concept statement, but there was a vote of confidence taken on the conference floor regarding the trustees in this issue.
Joy H.: There were rumors.
Richard S.: There was discussion on the conference floor, from the podium, but I don‘t recall a vote.
Peter D.: That was my first year as a delegate.
Kim S.: That was in regard to arranging a visit to AA. I have all of the AA/CA documentation to support that.
Joy H.: Motion to approve Response 6677.
Russell S.: Second.
Kim S.: Motion to approve Response 6677, seconded by Joy. All those in favor? All opposed? Referral response passes.
Kim S.: Okay. Referral 6688.
Joy H.: Please move this referral online.
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Kim S.: Referral 6707.
Richard L.: Please move this referral online.
Kim S.: Okay. Post Conference Referrals. No. 6204, proposed response is there for you to consider in the agenda. It is quite lengthy, including our publications that we did, and all the attachments.
Joy H.: Motion to approve Referral response 6204.
Kenny W.: Second.
Kim S.: Motion to approve referral 6204, by Joy, seconded by Kenny. All in favor? All opposed. Referral response is accepted. Referral 6479.
Richard L.: Please move online.
Kim S.: Okay. Referral 6482.
Randy G.: Russell and I area working on it, we talked about it today.
Kim S.: Thank you, it will be moved online. Referral 6694.
Richard S.: Please move this online.
Kim S.: Okay. Referral 6713.
Robert L.: Please move online.
Kim S.: Okay. That completes that portion of our agenda. Now we need to work amongst ourselves, in subcommittees and get the referrals done. Then get them on line for approval, so we can get them forward and off the agenda for the next quarterly. We have several moved online, I know several will be bunched together, several of the TEC, please work on them and get them done. Now we will move to new business. The first item is 2010.12.01, Newsgram articles. I put this in here because I‘m looking for commitments. I know I have one already from Russell to write an article for the Newsgram.
Richard S.: What kind of commitment are you looking for?
Kim S.: We can certainly craft articles, once they‘re approved by this Board, we can forward them on, the the Newsgram is done quarterly. I‘m expected to write one, Joy had one included in the last Newsgram. We can have more than one; I think it would be wonderful if everyone took on. Some of you already have in the past, I know Randy has, I have prior to this position. Is anyone else willing to commit? I thought it would be nice.
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Russell‘s travels, talking about the new areas, the international areas you‘ve got going on would be lovely to write about.
Richard S.: I will.
Kim S.: I have Richard Schafer, Russell, Joy wrote about the importance of the 7th tradition. If you have something you feel passionate about, a concept, a tradition. Terry, Peter, thank you very much. Randy, Joy, you can write again. This can be removed from the agenda.
Terry M.: I did post the Newsgram for review this quarter and have not gotten any response from anybody.
Kim S.: I responded, I said it was awesome.
Terry M.: That‘s right, I‘m sorry. If you can all take a look at it in the next couple of days, I would like to get it voted on.
Kim S.: If we can all take a look at it tonight, so we can get it to Cynthia and we can move it forward.
Terry M.: When I was talking to Cynthia, I‘ve heard her for years talking about wanting to turn it over to somebody, this is always something that we‘ve probably, I know the webservant got kind of burned out, it probably wouldn‘t hurt to put it out there if somebody has the capability to do the job. She says she wants a break, then she says how grateful she is to do it. She could really use some help. Also approaching people in your regions to do articles would be great. I think she told me she has articles ready for the next Newsgram already but I guess if four more of us submit some that couldn‘t hurt. Kim S.: She can also use some in the future; they don‘t always have to use them right now. She does not have to use your stuff during your term.
Terry M.: She also said she was lacking stuff and that‘s why there was quite a lot of stuff from HFC in there.
Kim S.: If you‘re a first year trustee, I wrote one just about being a first year trustee, the experience of that. Please let Terry know if you see any violations, if it looks good, anything that you feel needs to be addressed. Next item 2010.12.02, sales of HFC 2 sales in the U.S. regarding the stickering of the books. I believe we addressed this at the Board to Board and the result of that is there was a motion to stop stickering the books for U.S. distribution and liquidate our current inventory. There was a friendly amendment that HFC 2 would be published without How It Works for sale outside of the U.S. As a result, a subcommittee was formed, headed by Joy and members of both boards, including Elizabeth, John, Peter, Russell, and Robert. They are to create a plan of action with a presentation no later than January 16. At this time, I would entertain any new business we need to address. Hearing none, I recommend at this time we go offline and work on our
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correspondence. I would really like to get our responses to all of the correspondence done tonight. If it‘s not done tonight, we will reconvene tomorrow morning. There is no additional new business; the last item of new business is our group inventory. If there is no objection, we can go offline and work on correspondence.
Randy G.: Can we make a motion to convene for the evening and we can do correspondence and get together tomorrow morning….what time are you out tomorrow?
Robert L.: If we reconvene tomorrow, I won‘t be here; I leave at 10 after 10.
Kim S.: Moving forward, just so everyone knows, we are scheduled to work until 1:00 on Sundays.
Robert L.: The problem being is if you want to pay for me to spend another night, the last flight I can get out so I cannot miss another day of work, that‘s the problem I have flying into a smaller airport. I don‘t want to leave early, but that‘s…
Kim S.: Do you want to adjourn for the evening and work on correspondence? There was discussion of some of you wanting to go to a meeting tonight? You can do that. Before we leave, I have four copies of the corporate papers here, you need to sign these, two of them will go with Richard Leve, actually three will go with Richard and I will keep one. Please stop and sign these before you leave. We will reconvene, minus Robert
Kenny W.: My departure is at 12:23 tomorrow.
Kim S.: So you have to be out of here by 10:30.
Kenny W.: I thought about it, last time was a holiday weekend, that‘s why it was so crowded; it is not an issue this time. TSA, you have to allow 1-1/2 to 2 hours.
Kim S.: Going back through the correspondence, we will table, Robert has one, 2010-10-01, move that to online. We will move offline to work on correspondence and depending on the hour, we will either reconvene this evening or reconvene tomorrow morning.
Kim S: Back on record, returning from crafting responses to correspondence. Does anyone have a response they‘d like to present or make a motion to?
Joy H.: Motion to accept the correspondence to C2010-05-18.
Richard L.: Second.
Kim S.: In reference to which topic?
Joy H.: The convention guidelines regarding all logos must be copyrighted as property of CAWSO. The response to the correspondence is as follows: Quin, the WSBT apologizes for the tardiness of this response. We have been investigating and requesting the
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information without having to enlist copyright attorneys and incurring any cost to the Fellowship. At this point, we need to now involve our copyright attorneys to get the response to your inquiry. So please be patient with the WSBT. Our Board is waiting for a documented response from the copyright attorneys. Once we receive this response, we will provide you with the information you requested. In love and service, The WSBT.
Kim S.: Thank you. Is there any follow up discussion? All those in favor? All opposed? The motion carries. You will follow up with the office or Richard Leve regarding the information we need.
Joy H.: Yes ma‘am.
Robert L.: Motion to accept C2010-10-01 response to Dan from New York concerning subleasing.
Joy H.: Second.
Kim S.: Would you care to read the response onto the record?
Robert L.: I will. Dear Dan, the WSBT thanks you for your recent inquiry concerning subleasing an area office. ____________ looking at all possible situations concerning the traditions. Tradition 7 addresses this. Every CA group ought to be fully self-supporting, declining outside contributions. By accepting rent from another group, you will be violating this tradition. We at the WSBT are not a governing board. We recognize the struggles your area is facing, but we stress that you area take a well informed an educated group conscience concerning this issue. With much love in service, The WSBT.
Kim S.: There has been a motion by Robert, seconded by Joy. Is there any additional input, questions, concerns? All those in favor? Anyone opposed? Motion carries. Robert L.: Thank you everyone, for your assistance.
Joy H.: Motion to accept response to C2010-10-26 regarding 6th tradition disclaimer.
Richard L.: Second.
Kim S.: There‘s been a motion to accept a correspondence response to 2010-10-26 in reference to the 6th tradition disclaimer by Joy, seconded by Richard Leve. Do you wish to read the response into the record?
Joy H.: Not at this time.
Kim S.: In the event it passes, we will attach it to our minutes. Has everyone had an opportunity to read it? Does anyone have anyone have any comments, additions, corrections?
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Joy H.: Just one, the very last sentence, housekeeping, a backslash.
Kim S.: I just did it. All those in favor? Anyone opposed? Motion carries.
Randy G.: Motion to approve the correspondence response C2010-11-02.
Richard L.: Second.
Kim S.: There has been a motion to accept the correspondence response to 2010-11-02 regarding information regarding unity workshop.
Randy G.: We essentially take a page out of the unity guidelines and add a paragraph as with any topics above, careful consideration should be put to the decision of how to approach the subject of a potential workshop, the WSBT would suggest finding someone qualified and/or experienced to handle such a sensitive issue in our Fellowship.
Kim S.: All those in favor? Anyone opposed? Motion carries. That concludes the correspondence. With that, we can adjourn for the evening, and come back to do our group inventory tomorrow morning, unless there is anything additional I am missing. We need to set our next conference call and quarterly meeting. Conference call in January, the 23rd at 10:00 am. The next quarterly meeting in February? Does March work better?
Richard: I think March is better, February is awfully close to us just being here, not much goes on through the holiday.
Joy H.: 3-6 of March is the convention?
Richard S.: March will give the WSOB more time to interview.
Richard L.: That sounds better.
Randy G.: The second week in March? We do not need to put potentially undue pressure on the WSOB if we have the next meeting in the first weekend in February or the second week.
Richard S.: It is unrealistic to think it could get done that quickly. They might be able to…
Randy G.: The second weekend in March?
Richard S.: Madame Chair, are you comfortable going that far?
Kim S.: What is wrong with the first weekend in March?
Joy H.: We will be in San Diego.
Richard S.: We are contracted here.
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Peter D.: So will I.
Richard S.: That‘s your regional?
Joy H.: I am making it my regional.
Randy G.: What does that mean?
Joy H.: We don‘t have a regional convention; I get to pick one convention within my region. We tried it, it didn‘t work.
Richard L.: So, Friday, March 11?
Kim S.: The date of the conference call is January 23, the quarterly is March 11-13. We will have the Board-to-Board meeting here at the hotel.
Richard S.: I‘d like to go there. I think the environment and feeling is different.
Richard L.: We have access to everything there.
Kim S.: Okay.
Richard S.: I‘m only once voice.
Randy G.: I agree.
Kim S.: It takes a big chunk of time, to have a five-hour meeting.
Richard L.: We can hold off to post the agenda.
Kim S.: Is there anything else? We will adjourn at 11:22pm and reconvene tomorrow morning at what time?
Peter D.: The 10th there is a board meeting; I have concerns, that‘s four days.
Richard S.: Can we leave it scheduled, unless you have a great concern?
Peter D.: Let me see what I can do. The 10th and 24th, the office board meetings.
Kim S.: We will adjourn at 11:25pm and reconvene at 9:00am tomorrow for our group inventory.
Randy G.: Kenny needs to go by 10:00.
Kenny W.: I can meet at 8:00. How long will it take?
Randy G.: What time is your flight?
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Terry M.: He needs to be at the airport by about 10:30.
Kenny W.: The flight is at 12:23.
Randy G.: If we meet at 9:00, we‘ll be almost done by the time you need to walk out.
Kim S.: Robert, what time do you need to be at the airport?
Robert L.: I have to be gone early.
Kim S.: We will meet here at 9:00 am for group inventory. Good night everybody.
Kim S.: We are back on the record, it is 11:50 am, and we reconvened at 9:10 am for our group inventory, which we‘ve completed. We got a pretty good analysis of each other and ourselves. We did some really good work this weekend. We scheduled our next conference call, as well as our next quarterly. We‘ve been tasked with the job ahead of us. With that, we will close out.
Joy H.: Motion to adjourn.
Terry M.: Second.
Kim S.: There has been a motion to adjourn by Joy, seconded by Terry. All those in favor? Anyone opposed? Motion passes. Everyone thank Robin.
Group: Thank you Robin.
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For attached documents and reports see pdf: 2010-12-03-05-WSBT-Quarterly-Minutes.pdf