Aug 30, 2009 – WSBT – WSOB – Board to Board Meeting Minutes

CA WORLD SERVICE World Service Board of Trustees and World Service Office Board MEETING MINUTES

August 30^th, 2009

APPROVED

Since this report is a confidential CA document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in anyway our Tradition on anonymity in public communications media (press, radio, TV, etc).

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August 2009

WSBT/WSOB Board to Board

Meeting Minutes

Hayward: Welcome everybody. It is August 30, 2009. The time is 3:15 p.m. Sunday. This is the WSBT/WSOB Board to Board meeting. Would you please all join me in the “We” version of the serenity prayer. Let’s go around the room and introduce ourselves starting on my left.

John Bodkin: WSOB Chair person
Barry Jacobs: WSOB Director at Large
Willie Bailey: WSO Trustee
Teresa Neighbors: WSOB Vice-Chair
Yvette Holman: WSOB Director at Large
Richard Schafer: Trustee at Large
Nicholas Lynn: ERT
Trevor Scheilbe: PNRT
Lawrence Matlock: ASRT/WSBT Co-Chair
Robert Lyle: ANRT
Randy Groen: SWRT
Joy Hutcheson: PSRT
Richard Leve: WSOB Secretary
Kim Sherwan: MWRT/WSBT Secretary
Tom Phalen: WSOB Treasurer
Hayward Hunt: WST/WSBT Chair

Hayward: Opening remarks: It’s been trying lately but we are here now and we are going to get some business taken care of. Anything from you John?

John: Of all the years I have attended the meetings like this not has quite felt this way starting off. It’s a pleasure to be with you all. I trust as usual in God is in this. Thank you.

Hayward: Supplemental reports, if any from WSOB, and questions from the WSBT. Did everybody get a chance to read John’s report? Is there any questions on it? What about the Treasurer’s report? Any questions? Paid Director’s report?

Joy: Did we get a Paid Director’s report?

Willie: I don’t know, let me see here.

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Kim: No, we have Vice-Chair; we have Chairperson, Richard’s and one set of Director at Large, Yvette’s.

Hayward: Vice-Chair reports? Did anybody get a chance to read it and are there any questions? Director at Large report? Yvette’s report or Secretary’s report, which is Richard’s report? No questions? Ok. We’ll get into Conventions CAWS2009, any discussion on the close out of the 2009 Convention?

John: Congratulations.

Hayward: CAWS 10?

Kim: The one item that was to come before these two Boards was a flyer, which of course I don’t have any hard copies of I believe that the Paid Director was going to have that with her, so what this is a fundraiser out of 2010. It is called “Pancake around the World”, I don’t know if any of the other Boards have seen it. They are designating the date of Saturday November 7 and basically it is to have a pancake breakfast and the funds are to go 70% to the local area and 30% to the current World Convention. I have this flyer on my laptop if anybody would like to see it. Basically Patty and I did discuss it and it seems to be all up to par regards to the logo and other suggestions (advisory statements) to that committee. At this time I would like to make a motion to approve this flyer for us to pass on to the Conference committee, to approve to be given out at the Conference.

Willie: Second.

Hayward: Motion by Kim, second by Willie to approve “Pancake around the World”, is there any questions on it?

Yvette: This will be for all areas to participate and help raise funds?

Kim: Correct. There’s no money invested in this so that it does not have to go before the spending committee.

Barry: Kim you said that there was no money involved, aren’t there materials, pancake mix and other things? Who’s going to coordinate it for the areas? If it’s not just being done in the host city, if it’s not just being done that, is there a coordination, who’s going to do it, what’s going to happen? There are some start-up expenses to a pancake breakfast, I think, I’ve done those before. There are some costs, it’s not much, but there are some and if it is in multiple cities, or multiple areas, it’s multiple costs.

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Kim: Good question. It would be similar to “Celebrate around the World” and each area would have the choice whether or not they participate and the cost would be, any start-up cost, any expenses, would be an area expense.

Hayward: All areas that want to participate, 70% of what’s taken in they keep, and 30% goes to World in name of 2010 Convention and then the next year, if it continues, it goes to 11 or is it just for 10?

Kim: They are hoping this will become a continuous fundraiser and 30% would go towards that World’s fundraiser.

Willie: Would this not be considered earmarking?

Kim: That’s a good question. It’s a fundraiser.

Trevor: Just my take on the earmarking, if you’re sending us the money telling us what to do with it, that’s earmarking, if we are saying we want this money for this purpose, that’s fundraising, it’s a little different.

Tom: Also their money would be coming with no designation for what it’s—it’s just saying this is how we raise it; it’s the result of this pancake breakfast. The other thing that is really brilliant about it is that it raises awareness in each area about the Convention. It gives an opportunity for the delegates through an event to talk about the Convention taking place in that year. Maybe if it gets another 50 registrations—especially from Milwaukee, I think that’s proactive thinking and I would think that registrations might be a concern. They will do fine as far as making money but getting the registration numbers up there has been a challenge and this will be a good way to enhance the registrations, more so than being a financial contribution, to be registration awareness.

Hayward: Anymore discussion on this?

Barry: As per that earmarking, if we are passing this as a single event, it’s a single event per say dysfunction, if we are doing it for multiple years and setting a standard that’s where the line, in my opinion, would be crossing. If it’s a suggested 70-30 split it’s not, if it’s firm and multiple years then it could be construed that way.

Hayward: Read the motion again please.

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Kim: Motion to approve the flyer for “Pancake around the World” single event. That’s the motion.

Hayward: Anybody else?

Kim: I just want to clarify the flyer does say we would like to suggest that the areas do a 70-30 plan.

Barry: Thank you.

Hayward: Since there is no more discussion on this, please prepare yourselves to vote, all in favor? Any opposed? Motion passes. I guess you can go ahead and pass that on to the 2010 Convention committee.

Kim: Ok. Shall I continue? Just to bring you all up to speed, the Steering committee is currently working on reducing their internal budget by about $15,000. They are not changing anything on their budget that has been approved by the Conference but they are trying to reduce the cost. I think currently we said their net profit from fundraising is $7281.

Tom: That was as of June 30?

Kim: As of June 30, yes. The committee has some internal issues regarding the position of the WSBT regarding the 6^th tradition disclaimer. That’s on going.

Tom: On the pancake breakfast thing?

Kim: No, no, just the general disclaimer that we suggested/advised them to put on their flyers. The outcome of that is still to be revealed. They are currently chatting it up online. I do know that there has been quite a bit of conversation regarding the core communication between the Steering committee and the WSO and particularly the DRPD and I believe that we are moving forward from that with John’s assistance and hopefully I know that we are looking at some significant changes with Susan leaving and the current action by the WSBT regarding the DRPD, but I am hopeful that we can move through this and it will be a good thing. Their moving forward, we had a hotel inspection just recently and that went really well. I think they are on target as of right now.

Hayward: Any questions for Kim on CAWS 2010 or is there any other concerns or anybody else would like to say something? Ok moving on to CAWS 2011.

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Randy: The contract for the Biltmore has been signed so we are at the Arizona Biltmore, the location of the 1990 Arizona World Convention that we had there in 1990. They have done extensive remodeling, the Conference hall is gigantic, it’s where McCain went and said I give up during the election. They have a ton of great rooms, it’s a Frank Lloyd Wright facility, and it’s a resort type property so it’s multiple buildings. It’s got an 18 hole putting green golf course thing that kind of meanders through the facility that we are going to do a little night time golf event kind of thing for everybody to have some fun with. It’s an amazing property. Pre-Convention fundraising is off like a bang. Terry Murphy has got all the enthusiasm in the world. 25-30 people showing up to his house just to get involved in that committee. In fact one of the things that was apparent early on when we asked for folks to volunteer was we had too many. Our committees filled up quickly. We established two separate Chair positions outside of the normal guidelines, one we established a Volunteer committee because we just had too many bodies and we didn’t know what to do with them so we’re all directing them underneath one committee that will then be used by all the other committees when they see that they need bodies or whatever, they can just go to that individual and grab accounts that they need. The other committee that we established was H & I. We have a strong H & I presents in Arizona and there is going to be a concerted effort to make this Convention pull those folks in and participate in an extraordinary level. Pre-Convention fundraising, I did pass out—this is the first pre-Convention fundraising event that was approved, the contract for this facility has also already been signed and they are taking registrations. I’m personally responsible for the misuse of the logo. It’s 100% my responsibility and my fault. It’s a limited event and that we can only take about 200 people and we are getting close to that number now. At this point and time I could go and pull every single flyer and pay the money to have them redone and we would still fill the event. It’s one of those things. These are retreats they are not speaker meetings, they are actually guided meditation type retreats and the whole works and it is one on the first co-ed retreats that we had in Arizona. We do a lot of men’s retreats, women’s retreats so it is interesting that we’re going to be pulling of a co-ed event. They have separate dormitories that they can fit everybody in. The $150 covers food as well so it really is get yourself there. With the number of bodies and the expenses that we have should be close to $5000-$6000 event for net profit. There are a lot of other ideas, some of them we are going to have to look at either as an Office Board or even as the Trustees. We have a very aggressive big thinking group when it comes to fundraising. I think that a lot of the things they want to do they want to do and take from a World basis. They are talking about the issues involved with doing a parade of flags type scenario where we would really represent not only countries but states. They found a print size flag that they would like to take and send out to each of the different areas and maybe it’s a price per signature on the flag of some sort and then have all of them brought back and either carried in or sewn together to wrap around the entire Conference room, something along those lines. When you look at a potential $5 signature on a flags that’s going from wherever you can’t go to the Convention and it’s got your name of it and obviously at $5 a signature or even a $1 a signature there’s a lot of money to be made in those

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things. A Worldly indeed T-shirt was another idea, I’m throwing these out just because that’s really where we are right now. All the committees are working and they are looking at speaker tapes and all that kind of stuff but really it’s a great pre-Convention fundraising. That T-shirt will have all the different CA logos with the language translations. It would be something that would say Worldly Indeed. Whether you can order the French version or this or that and maybe have a big one on the back versus all the flags on the front kind of thing. The “Bag-O-Change” meeting that Colorado did, we are putting that together. That has actually got a scheduled date and Saturday Night Live is going to host that meeting. We changed the name of it to “Change for Change”. Actually Ray G. is going to come over and be the speaker at that. That is that wheel barrel down the center of the meeting and everyone is encouraged to bring all the change from their house and literally thousands and thousands of dollars end up getting thrown in that wheel barrel. That is just a special event as well. What else have I got, Coffee? Do you want me to start this? We have received bids from three different coffee manufacturers, these coffee beans, same company that does the generic stuff for Costco, but this little 12 oz things this actually says meditation blend. We have teas available potentially as well upon awakening, upon retiring, night kind of thing. A little 12 oz package of coffee beans we can actually get for like $4 or $5. You pay $10 at the store so there’s literally a $4 or $5 profit. I believe we are going to attempt to do this locally for a few months to find out what we run into, on a shipping type stand point. We do not have do give them any order for quantity, we can do these one at a time, and we have no investment until the actual orders and the money comes in. Obviously it’s another one of those ideas that the group has said you know what we can do a coffee club. Let them sign up and we will send one of these to them every two weeks. We will continue to sell these every two weeks and take the money directly out of your account and you will be a member of the CA Coffee Club. Every home group across the country will want to use this coffee. As crazy as all these guys are there’s an excitement about the fundraising aspect of the Convention, not only is it going to be a great Convention, a great recovery into Arizona, and have people come down and enjoy our fellowship but they have got their eye on the ball. They are going to make us some money.

Tom: Randy, I have just one practical consideration we need to communicate with Jenna on the getting a deposit system for those checks for this retreat. That’s different than what we’ve done for pre-Convention because it’s going to be a large number and the net is what we’re going to make. We need to get that into the odd year Convention account, not the petty cash account, so we need to change the deposits slips for that.

Willie: I thought at the WSOB meeting that we said we would cease the putting out of these…

Hayward: Were you ever contacted by them?

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Randy: I was told we had to pull those and we did. We literally almost have the whole place filled already by the time they were pulled. I just brought these to make my amends.

Willie: Ok.

Teresa: Can we sell someone else’s product like coffee without that being endorsing?

Randy: We don’t recognize the maker anywhere on—in fact this label, I will go ahead and pass this around, it recognizes what they would do, it doesn’t recognize who makes the coffee. It’s like when we sell T-shirts and we leave the tag on, we sell manufactured products, we sell jewelry. Almost everything that we sell from a memorabilia stand point is manufactured by somebody else.

Teresa: Is there any concern about this being a food product?

Randy: Yep, we are trying to find out exact—and that’s again that why I think we are going to try and do this locally as we look into the rest of those issues.

Barry: Just a little thing to retreat “Pancake around the World” same day.

Randy: Our retreat?

Barry: Yeah.

Randy: Oh. There wasn’t any way to know this was coming up and this was already booked.

Barry: Just bringing it up.

Kim: So they can make pancakes at the retreat.

Randy: There are only 200 people at this event. As we even look for any of our fundraisers that we hope to kind of extend, we had some similar ideas, some events that we would like people to do around the world, there’s no way to chose an event date that’s not going to conflict with somebody’s stuff going on.

Barry: With the coffee, the product liability, and the shirts, going to be covered and all of that? Just because it’s a fruit product and not a T-shirt.

Randy: Yep

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Barry: And that kind of thing. If they’re going to dispense the coffee, in other words, like you said coffee club, in other words were not bring it into our warehouse or your office and then you’re dispensing it. They then have access to records of whoever is buying it which again does that cause a conflict as opposed to just buying 200 of those packs and you sending them out and we have control over that information?

Randy: That’s why we were going to start off locally. We were going to bring in everything into a central location and then distribute from there. Carl is working with us.

Barry: Thank you for expanding upon that.

Randy: That’s why we want to start like that. Carl is working with us, his business is a large cucumber/pickle distributor and he is kind of assisting us in a distribution stand point to get by some of those issues.

Hayward: Ok, anymore questions?

Joy: To also answer some of the questions related to the coffee—CAWSO does have a vendor license agreement contract that we can get signed that we use for the jewelry vendors and stuff. Plus we added a disclaimer that gives them the non-affiliation and all of that. We don’t endorse them and they’re not really endorsing us. You have that, right?

Kim: I just sent it to Randy.

John: On the vendor licensing thing, I’m not sure it’s applicable because we’re just buying it to resell internally. Is it the vendors desire to sell externally?

Randy: Nope.

John: Ok I’m not sure it’s relevant then in terms of licensing. Although if they would like to work something out, terms of a strategy.

Randy: Truly this coffee club thing was something that worked and maybe we would to take that kind of stuff. Right now this is a time frame idea.

Richard L. I hate to throw a red herring into the pickle barrel but being the insurance guy when you don’t have who the manufacturer is you become the manufacturer and if you are from product liability they’ll sue Cocaine Anonymous for any reason whether it was tainted or it was bad, roasting, a bug in there or whatever it is we have the insurance coverage. You guys have the

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insurance coverage where is says completed products liability coverage. We have never disclosed to the insurance company that we are now selling coffee beans. It might throw a little red flag should something happen. I know that we are not allied with any sect, denomination, or outside enterprise. If there name isn’t on it then we become the manufacturer and we are solely responsible. It’s just something to consider and I’m just throwing it out there because if I don’t speak it out then I’m doing a disservice.

Randy: Is it possible when we sell T-shirts we don’t ripe the tag off the back of the T-shirt and we don’t expect ourselves to think that we are not affiliated whoever’s name is on it. Is it possible to sell this with the name of that coffee manufacturer on that label?

Joy: With the disclaimer on the back of it?

Richard L.: That would be a lot safer.

Randy: Again, this is why we are bringing these ideas here to determine the viability of it. They just put that stamp and label on it to gives us an idea of what it would look like.

John: I don’t recall in our history that we have ever had a food item for sale before. I remember there was an energy drink thing for a while out in your neck of the woods Randy. I don’t know if beverages fall under the category or classification of food or require a licensing where we need to get some local or state approval to do that. We should look into that as a Board. Just to be on the safe side.

Randy: We are not the first group that’s attempted to do some fundraising through this effort. That’s really how we found it. Whoever these people do this for us, they have done it for others as well.

John: It sounds fine, it sounds good. I think with Richards point and to the point what makes it right it terms of our business we should look into that as an Office Board right away so we don’t delay it.

Tom: When would they want to start doing the coffee, pretty quick?

Randy: We have to do everything with that committee to literally hold the—everything we do is to hold them back and make sure they’re not flying in a direction that we don’t want them to. If we continue to give them direction they will continue to walk down the path. They won’t slow down.

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Willie: So none has been sold?

Randy: No, no, no, none of it. This is purely an idea. The idea has been brought to the General committee but not a formal motion for approval. They understood that the ramifications of this were a little different than most and want me as a representative of that Convention to come here to this group first and kind of get the big kibosh on it or go ahead and keep sneaking along.

John: Our thanks to them for that.

Randy: The other thing that will eventually take both our boards work is that obviously we have now done some streaming audio into prisons, we have been streaming audio into Iran here from CALA’s Convention and our Convention committee is absolutely ready to go forward. They are going to make a motion in the next month or two to get quotations from server posting companies that would be capable of putting the World Conventions Speaker meetings streaming live online. Whether this would be a fundraiser or whether this would truly be something you would go through CA.org and have the opportunity to participate if you couldn’t come to Arizona or you couldn’t go to London for their Conventions and you wanted to listen to the speaker meeting online that you would have that capability of doing so. That is something that they are now taking what has already been done and broadcast into prisons and moving it. They understand that there would probably be a X number of disclaimers—you admit that you are a cocaine addict…duh, duh, duh, press next. There’s a disclaimer—whatever it takes but they really want to know whether our new world, let’s face it this is a new world, we are a Twitter world, we are an Internet access world. Can we find a way to take the message of Cocaine Anonymous and distribute it through that medium? It’s that committee’s intention to back that motion forward and at least go out and find out what it will cost to do it.

Hayward: Just some caution, this meeting ends at 5:00. Its 10 minutes to 4 and we’ve only gotten through the first two Conventions and we act like we are going to be here all day, so come with your questions.

Richard L.: Just real quickly, you use the term streaming video.

Randy: Audio, it’s just audio.

Richard L.: Now it just audio, ok.

Hayward: 2012, that’s Nicholas.

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Nick: Hi everyone. The committee went to Brighton and they went to London, just to confirm I think it already been posted, because it’s May they are into national London weekly and we can employee anyone, but I don’t think you want drug addicts. We don’t do fish and chips, we can do lobster and chips it will be a $100 there. We have since been to Birmingham which is the middle of the country. It is Shakespeare country, it’s is where the Industrial Revolution started. I phoned the Chair and said we didn’t have budget for that, they paid, and we went there. I was not blinkied, I was uninformed, absolutely impressed the hall that could seat 2,500 people. They gave some figures, they came back and they said they could do a single room with food at $60 a night, 2012 guaranteed.

John: US?

Nick: Yes, that was their first hit and we think we can get them lower without being greedy. That was one of the few hotels in the country that is big enough. You can have committee rooms with 400 people. It would work. Since then Steve S, some of you may know, has been to Bournemouth and talked to the Police Federation and they have two big hotels where we already had one in 2005. The idea is to have two hotels and the Conference Center, 400 yards away, that will seat up to 10,000 people and they will split it. The Police Federation actually recommended Cocaine Anonymous to the place. They are probably two possible venues. So they have been to Birmingham, I went with them, they paid for that. That was really successful; I thought that was really fantastic. I have a feeling that property will be the one that they will push forward, but they are going to go see the Bournemouth. It hasn’t been forth coming yet but I know it’s on the agenda. Jackie is trying to hurry it along but these things take time. They are starting to get slightly anxious about the banquet. Tom and I had a chat yesterday. We all love Wells Fargo; we don’t think it going to happen with Wells Fargo. We think we’ll have to go somewhere international like Citibank or HSBC, Business or somewhere like that. They have asked me to be in charge of that so I’ve been talking with Tom about that. It is utmost important to start to be able to take fundraising and how we are going to do this. How are we going to move cash from Europe to here and here to Europe? That’s on the anxious list. I think the hotel and the venue is the one we want to secure as soon as possible. The actual fact is there are only 20 hotels in the whole UK and Scotland that could hold us. We are not as big. There is no history or culture of Conventions and Seminars of 1000-2000 people and the Convention committee and the Steering committee are very, very hopeful. But when we gave them three sets of figures actually they think the big one is going to go for it. Don’t think 1,500 people is beyond, even in the recession. The normal UK gets about 1,000. We have to be realistic I actually think it could be 1,500 or 2,500 depending on going. Spies at the Barcelona NA told me it was packed. With the recession they still went there. It is always a big thing. People in the other fellowships are aware that CA is coming in 2012 already. They are excited, they haven’t really heard of us. All I can say it that it is all ongoing and is good. We just need know how to get the money around. People were talking

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about PayPal, is going to translate? Do they pay a dollar to be accepted in pounds? How is all going to work? That is what the Steering committee is working on; getting the venue and securing it then how do we get the funds.

Hayward: Where are the Olympics going to be in 2012?

Nick: In London.

Hayward: We’re going to move on to the next item Vision Statement. That was Nick.

Nick: I work for lots of big companies, they all have statements. I have a statement, everyone’s got a statement. I’ve been to lots of countries and I get asked when I go around Europe “We’re Here and We’re Free”, what does that mean? I like the idea of a statement.

Hayward: Wouldn’t our preamble be our statement?

Nick: I’m not sure what we are going to do. I just want to be aware of it. I’m very mindful when people ask “We’re Here and We’re Free” what does that mean? What does CA mean to you? What are you going to do? Where are we going to go? Why do you like CA so much? What does it mean to you? If you go into an NA web site the NA statement is we have a vision that every addict suffering on the planet today will be able to…They have a statement. The newcomers ask about the statement, that’s the mission, that’s what we are going to do. I know we celebrate our 25 years; we’ve got HFC II out, where supposed to come of age, I think a statement, not policy a statement, a vision—this is what we do. This is what we hope to do. This is what we are trying to do. This is what we are inspiring to do, would be a good thing.

Hayward: Is that a referral or?

Kim: A referral.

Nick: And again quickly on number 3 Chair, where do we want to go? Do we still want a book? Do we want the book? “How it Works” is still going on and I love the AA letter. We’ve got in material 50,000 books, AA ships 1.5 to 2.5 million books a year. They don’t seem that worried. If we had our own book, we had our own thing; we wouldn’t have to count out. I know that the fellowship loves the Big Book. I was weaned on the Big Book, I went down all of that first, but that’s not the point. Do we truly want to be Cocaine Anonymous, with Cocaine Anonymous literature? Or do we want to be the small company that looks like they leach onto AA, because they haven’t got the idea, they don’t know where they are going. That could be the negative

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aspect. Where do we want to be in 5 years? Do we always want to have the office in LA where it is really expensive?

John: No.

Nick: We do ask the outreaches and have future planning and this and that but I think maybe we need to put a little more effort into where we are going to go, where are we going to be, and how we are going to get there.

John: Thanks Nick. I really appreciate where you are coming from because your mind works a lot like mine and several other business owners around the table I’m sure, and these two items are kind of related but they are also very large with respect to the group conscience of our fellowship and you know it as well as I do, it’s just a dialog that’s going to have to begin, so who begins it is what’s important. A referral is an excellent way to begin a conversation. As far as a 5 to 10 year plan I’m not privy to any results of the Long Term Planning committee at this time because I haven’t seen the report but that’s where that’s supposed to be happening and I imagine that would be your first response is “where’s your report?” Not a bad idea thought to pick a pivotal moment and decide where we are going with it. Thanks for your thoughts on this.

Nick: Thanks John.

Hayward: We are going to move on to CAWSO financial statements and financial status. Joy would you like to speak to that or was there any specifics on that or did you want to remove that?

Joy: Of course we have as a Board looking at the finances and figuring out where we should go with having an almost a $40,000 loss from last year. The difference between the income that we had last year and the loss that we had this year is roughly about $40,000 difference. We’ve been trying to focus on where we are going to go and how we are going to start saving the fellowship some money and possibly looking at some referrals that are going to Finance committee and I know that there are some referrals coming from the Finance committee because I’ve been hearing about us only moving to three quarterly’s opposed to four. I don’t know how our first month, almost second month, where we stand right now in revenues. I know 7^th tradition has dropped because I’m following the numbers. Do we know what our forecast is looking like yet? I know Oliver probably hasn’t even touched July or August.

Tom: I think that your assumptions are absolutely correct. I would expect the Finance committee, we talked about this at the Convention, will draft a motion to modify the 09-10 budget to reflect current revenue conditions and will require reduction of expenses if we intent to have a balance budget. We don’t have the capacity to have anything other than a balance budget.

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Joy: Correct.

Tom: That’s some of the work the Finance committee has to do. They have to evaluate, where do you make the changes? Salaries, we just got a request from the landlords to renew our lease for another year at a 4% increase.

Joy: Even in this economy he wants to increase 4%?

John: He’s entitled to do it under the rent control.

Tom: Those are some of the Finance committee’s issues. I think you are right on track with that stuff. In revenue for July surprising was higher than what we would have expected.

Joy: The ending balance we had in June 30, how much of that have we actually collected in July is a good question to find out.

Tom: I don’t know. I would have to look that up. We’ve been doing a pretty good job of keeping—Oliver gets that stuff pre-tuned in for the reconciliation.

Joy: We haven’t seen AR reports in a year.

Tom: When I meet with him and sit down we go through the error report. They have all been collected.

Joy: Like I said, we haven’t really seen an AR report or an AP report in a year.

John: Have you asked for one?

Joy: Yes.

John: Willie, have they ask for one? Did you ask for one from the office? And the office was not forthcoming?

Joy: All we got in the balance sheet, P & L, and the bank statements.

John: I find it hard to believe that we wouldn’t have provided it if it was asked for but
nevertheless.

Tom: Do you get your sales by areas and all that stuff reports? I bet that’s in Patty’s box.

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