9:00 a.m. Thursday, August 29, 1996.
8/29/96 Thursday
36. Roll Call
37. Establish Quorum – 130 voting members
38. Quorum is 87
39. Trustee Election Committee announcement of election:
WSO Trustee: Susan Turnbull
Pacific North : Andy White
Pacific South: Joe Stevens
WS Trustee: Meredith Amos
40. Conference Convention Comm. Report by Bill A.
Page 2 of 20
41. Literature Chips & Format Comm. Report by Heidi 11 Pieces of literature.
Working on:
- Illness in Recovery
- A Guide to the Fourth Step
- A Meditation Book
- The Piece on Anonymity
- Being of Service
- The Group Meeting Handbook
- The Traditions
- The 12 Principles
- Helpline Information Guidelines
- Youth in Recovery
- The 70/30 Plan .
42. Finance Committee Report: Heidi (Erin)
43. H & I Committee
44. Committee Break-Out Rooms:
45. Structures & Bylaws Committee: Jennifer Cole
46. Unity Committee: Walter Johnson
47. Conference Committee: Randall Unavailable, handled by Tom
48. Break 10:30 a.m.
49. Announcements
Do not draw or write on tablecloths
10th Step Inventory Format was on the table outside, please return it to Mary. Midwest Delegates will meet before the lunch break
Do not assume the memorabilia on the tables left outside is for the taking. $80nworth is now missing
Conference Chair is not here: Tom will handle it in room 215 at 1:30
50. Approval of last year’s minutes
Last year secretary did first day minutes and were approved. Second day was also typed and approved. Friday session did not get approved. Saturday and Sunday were not prepared and approved. Approval of Friday, Saturday & Sunday is needed.
Tape Transcripts were reviewed. We have reconstructed with revisions, you have before you last year’s minutes.
NO Changes needed
51. Motion 13 to invoke the minutes of the 1995 CAWS Conference
Discussion of long range complications due to the reconstruction. What does it mean to the conference floor?
KD: I don’t remember if the vote counts were put into the tapes. Numbers can be added later if needed. Conference has adequate time to discuss the various issues and explore the issues to get the approval or disapproval of the Motions.
Point of information: What is the status of transcript from 1995. Are they clear? KD: Transcribed verbatim. Spots where gaps, or misunderstood information
WSO in possession of tapes.
Would it be reasonable to amend the previous Motion for the purposes of that conference so that the transcripts overrule the minutes where there are problems?
Tom: Yes, can be amended.
In other words, if something comes up in the future we can use the transcripts to clarify any problems or disputes for further reconstruction if necessary?
Friendly Amendment: Approve minutes of 1995 WS Conference with the following condition:
If any question arises concerning the accuracy of these minutes the actual tapes of the 1995 WS Conference will control.
Page 3 of 20
Motion Passed.
52. Yesterday’s Summary of Motions and Activities.
Would like to entertain Motion to approve these
53. Motion 14 to approve Summary of Motions and Activities as minutes of CAWS Conference meeting for Wednesday, August 28, 1996.
(There will still be a transcribed version of the day’s events)
Discussion: Item 11 Midwest, will this not change after the caucus? Yes and it will reflect in today’s minutes
Would like to see more thorough minutes, things left out. Possibly done in next minutes.
Would like to speak against Motion and ask to get minutes amended: Conference Charter #4 that 2/3 vote is necessary and would like to see the votes in the minutes.
No record of actual vote, we need those kinds of records. We owe it to the people who follow to leave a record. I think we should start today.
Tom: That provision should be brought to the conference and requires a 2/3 vote and until then the rules only require pass/fail. I try to announce the number of opposites and abstentions with each Motion on the floor.
Walter: A Friendly Amendment that if there is any conflict about the minutes the final approval comes from the tape. The tape should have the final number of votes cast and we have that back up.
That Amendment may pertain to the Motion already Motion Passed (Item #51).
Yes, it would defeat the purpose of approving the minutes.
Correction for Summary: Items 19/20 should refer to item 18 Should read “Withdraw Motion 18”, not 17 Accepted as Amendment to summary
Motion #14 defeated
54. Referrals to Committee:
Explanation by Amy on procedure
This is the time that you take items that your area have sent you with and things the conference needs to explore to each committee in writing
Page 37 -Item 13 in the World Service Manual explains the referral to committee process. If it is not referred to a committee during this time, it will be referred for the next conference at the last session day of this conference.
A separate page has been made for referrals to committee.
55. Motion 15 to suspend the rules to extend this am session to continue with referrals to comm.
Motion Passed
56. Motion 16 ( at 11:56 a.m.) to extend the session to 12:15 p.m.
Amendment the start time of committee meetings to begin at 1:45 p.m.
Motion Passed
57. Motion 17 (at 12:08 p.m.) to suspend the rules for purpose of presenting a Motion to create an ad-hoc committee.
Failed
58. Motion 18 to reconsider the Motion defeated earlier to accept the summary of yesterday’s events
59. Motion 18 made the First order of business for tomorrow evening. Tabled.
60 Announcements: Trustee’s have been considering recommendations for guidelines for information that comes from everyone.
61. Trustees assigned to
John Henson & Meredith- WSC
Scott Stokes- Public Information
Page 4 of 20
Susan – H & I
Sharon – Literature
Andy/Brian – Structures & Bylaws
Charles – Finance
Chris & Francis – Unity
Steve A. Sc Joe – Convention
62. Regional break-Out rooms for 9:00 a.m. tomorrow morning.
Meeting adjourned at 12:25.