CA WORLD SERVICE BOARD OF TRUSTEES REGULAR QUARTERLY
MEETING MINUTES
March 2nd – 4th, 2007
Final Approved Minutes
(Approved by WSBT for distribution on May 22, 2007)
Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).
WSBT March 2007 Quarterly Meeting Minutes – Final Pages 1 of 36
WSBT Spring Quarterly
March 2007
Los Angeles, California
The regular quarterly meeting of the CA World Service Board of Trustees, at the Four Points Sheraton Hotel, Los Angeles, California, was called to order at 7:09 P.M. on Friday March 2nd, 2007 with a moment of silence followed by the “WE” version of the Serenity Prayer.
Roll Call:
Lawrence M. – Atlantic South Regional Trustee
Bruce W. – Atlantic North Regional Trustee
Nicholas L. – European Regional Trustee
Tony D. – Mid West Regional Trustee – WSBT Chair
Trevor S. – Pacific North Regional Trustee
Carl W. – Pacific South Regional Trustee
Jay F. – South West Regional Trustee – WSBT Vice Chair
Bobbie H. – Trustee At Large
Earl H. – World Service Office Trustee
Hayward H. – World Service Trustee – WSBT Secretary
Twelve Traditions read with Tradition Six discussed by Board Members:
Carl W.
For me our primary point in this tradition was how we dealt with Co-Anon. We found that we had been affiliating with them in pass conventions and hadn’t even known it. We are now very clear on how to cooperate with them and not affiliate. This showed me what this tradition was really about.
Tony D.
I have been doing some research on the history of AA lately, and found that in the beginning there was this group started called the Washingtonians who were founded by a couple of guys that had gotten out of prison. They helped each other stay sober and grew faster than AA ever did. They had become so established, that everyone started to have their own agendas. When this started happening they died off within a couple years, because they forgot to help each other. They let the power they had received go to their heads. This is why it is important that even though the cause may be important we are not here to help other causes. Some of the other traditions came out of this also; a guy wrote to Bill W. telling him about the problems. Most companies buy property and prestige and affiliate themselves by lending their names to other causes.
Concept Twelve discussed by Board Members:
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Earl H.
I love this concept, the warning that the conference should never become the place of perilous power. Most importantly that our reaction and actions never be punitive in nature. I think this has strong spiritual implications for us. We are not the CA police! I love it! We are to take this responsibility seriously and spiritually.
Tony D.
I also feel this is one of my favorite concepts. There were some recent talks about some IT committee issues. It was a great experience for me sitting on what was then the internet committee. The previous trustee faced a lot of challenges. I really thought about the feedback I had heard about the trustee before me, instead of being punitive or acting as a government when using these guidelines. I tried to educate and explain why things needed to be changed. When I come from a place of love I always had a good response. I tried to always remember that my position is always to serve and to be a teacher.
Hayward H.
One of the best parts of this concept is where it says that all important decisions should be reached by discussion, vote and wherever possible substantial unanimity. I have seen this at a meeting I attend where they had not been sending any money to World Services; I made a motion that we send $50 to WSO. There were a couple people who said No we can’t do that! I brought it up again and educated the group on this and was able to discuss it, afterwards we sent the office the money.
Review of Agenda:
Tony D.
It has been a fantastic experience doing this agenda on a personal note. Please help me comb through this just in case I missed anything.
Add item 2007.03.08 – Earmarking of funds for areas and districts.
Add item 2007.03.09 – NewsGram article regarding conference approved literature.
Add item 2007.03.10 – Trustee’s roll on World Service Conference committees
Add item 2007.03.11 – Clarification on the use of the logo in compliance with trademark laws
Add item 2007.03.12 – Right of participation at area meetings
Chair’s opening remarks
Tony D.
Our transcriber has made a request that we all speak up, sometimes it is difficult to hear the conversations. I am looking forward to this quarterly meeting. Thanks so much to the vice chair and secretary for helping with the agenda. It seems like the work level has been down this last quarter. I’m looking forward to getting some stuff done here this weekend. A couple of board members this last quarter told me that my emails are harsh; please let me know if I have offended you.
Items requiring discussion before Board-to-Board meeting
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Tony D.
Any questions on this agenda? We will meet with the Paid Director at 10:00 AM which should last an hour, the WSOB Chair and WSOB Treasurer will join us for the second hour.
Jay F.
I was particularly troubled by the WSOB vice Chair’s report and some of the questions that were raised to us. I think there are some great ideas, but there are things we may need to talk about. Can we add this on as an item for discussion and call it item # G?
Tony D.
Ok Item # G on the Board-to-Board, follow up on WSOB vice Chair’s submitted report.
Jay F.
There is some reference about getting pro-bono counsel and legal representation. I was wondering what that was about and what was going to be the involvement of the WSBT legal committee?
Earl H.
I don’t know much about it, I have only heard that we were looking into pro-bono because we did not want to keep spending so much money every time that a legal question comes up we have to call or email the lawyers about.
Bruce W.
Was it about the contract for the vendor licensing agreement or the behavior of the paid employee?
Earl H.
I think that it had to do with the trademark protection.
Hayward H.
Yes. In relations to protecting the trademark/logo oversees. We were just looking for something we did not have to pay $100 dollars every time we ask a question.
Jay F.
That’s where I am coming from what is the roll of the WSBT and WSOB when these legal issues come up. I think that at least the legal committee should be involved or notified.
Hayward H.
I was instructed to research protection of our properties by the WSBT, so I went to the WSO and asked them to research these questions on this topic and we took the questions to the law firm. I guess that the legal committee should get copied on all legal email communications.
Tony D.
Item# H will read – Retention of counsel Pro-bono and interface with the WSBT legal committee.
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Nicholas L.
There was an email sent out requesting three items from the WSOB Chair. They included firm deadlines for the book and the literature translations policy. Do we need to ask these questions?
Tony D.
Yes, I feel this is very important to the fellowship. There has been a lot of finger pointing as to why these projects are not completed yet, but I just want to know firm answers about the future plans for these projects. The Chair expressed he did have some answers in his agenda, and they would be brought here today.
Nicholas L.
Two of our delegates thought maybe our region could be fully self-supporting on this and start the translation process at the country of origin and not wait on the WSOB to work out the details. Germany’s translation policy is completed, but that process is not approved yet.
Earl H.
The WSOB has been working hard on this, and every other project. Every process and policy begins with a theory. The size of our office, staff and the funding does not allow us to be experts in translations. We looked at how the other fellowships did it which is – who would be better qualified than the person in the requesting country to begin the process of translations. A request should be made to the WSO, afterwards a translated sample piece of literature is sent. The received piece is then verified for correctness, documented and cataloged. After WSOB approval is granted to the requestor the ok to move forward is given to proceed with the translation process. I believe we will be able to roll out this policy at the convention. We have a lot of projects in progress all at the same time and sometimes the process is slow. You are talking about a lot of volunteering and the office has experienced changeover and has been understaffed. We have also elected two new directors to the WSOB. Progress at the office is coming but not as fast as we would like it to. We welcome any and all comments and suggestions for improvement.
Nicholas L.
Do you think the office board might like to consider inviting the delegates or fellowship members in on their email loops? In my region they are feeling alienated. I have been trying to encourage them to do translations anyway and that a process is coming from the office. Is the board in contact with the Holland area? They have a ten point translation process already in place and some members speak perfect Dutch and English?
Earl H.
Yes in the very near future we will be dealing with them hand-in-hand. We want a process in place so that we can catalog and document it as it develops. We didn’t want to put the cart before the horse. We don’t want to be going in 15 different directions.
Nicholas L.
Will we have some type of statement that can be forwarded? The members are presently just taking my word on what’s coming.
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Earl H.
Not unless we develop it. Yes we can give them a highlight.
Nicholas L.
That would work they are really feeling left out. The next European Regional Trustee may come from Sweden or Russia for all I know.
Earl H.
It may be boring for them to read all of our WSBT quarterly minutes, but if you check our office board minutes, agendas and the notes you will see four and five pages of documents on these subjects. Previous board minutes have not always been this detailed, but looking back at our minutes and you can see that we are working on this process. This is for your use in meeting with the fellowship.
Nicholas L.
So I can take this to them?
Earl H.
Yes. We really plan on rolling out the translation process to the fellowship at the upcoming 2007 CAWS Convention.
Nicholas L.
My thing is that most of the members won’t be at the convention, because they cannot afford to get there.
Earl H.
We will be able to encapsulate it using some form of multimedia to where you can take this back and share that with them. But can we leak something to them?
Earl H.
No we cannot.
Tony D.
We have a couple of people on the list; we have made our request to the office board let’s see what they have to say.
Carl W.
I feel like we are being pushy on this issue. There are two processes already in place, the one that AA uses and the one that NA uses. We have copied everything that they have done so far, so why are we not using these particular processes?
Earl H.
We don’t have the money those fellowships have.
Carl W.
When we were in Seattle it was shared what AA did for Germany, the big book was copied, sent
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to them and they translated it. This is working for them and this should work for us. If that came to this body I don’t believe that one person in here would not approve it.
Earl H.
We are referencing the processes from those two fellowships and using them to create ours.
Bobbie H.
I heard what was shared that it costs money for a professional translator. I was thinking about the emails that I have seen. There are 6 or 7 members in that online group and they are constantly in that internet loop. They have someone driving that process, now at the same time I would rather see them hook up with some people at the world service office, sometimes we have to consider what is going on. At the same time we don’t need to say that it needs to go to a professional translator, we don’t have the money for that. There are members in those areas that speak both languages fully knowing what it says. In some situations there is no translation for sponsor or other words. But they know the words that are going to make sense to them. We have talked about this amongst ourselves so why are we not allowing them to do this. We are still hung up on a process first. A draft process was developed but I don’t know what happened to it? We are making a mountain out of a small problem. I get tired of hearing a whole lot of nothing. We are going to leave here and have some disgruntled members. We are going to have some members that we cannot reach out to and this is our main purpose. We are going through to much red tape, we should be backing them. The WSOB Chair stood up at the conference and said a lot of stuff. What has been done so far, it is already March? I know that there is something that is being put together that will be a slideshow, but what is a slide show going to do? Is the slideshow going to get the message out? NO.
Trevor S.
I would like some answers on some of the literature that has been approved that is “sitting on the shelf”, but is not being distributed, like the newcomer pamphlet.
Tony D.
This will be item# I – Status of approved literature added to the board to board agenda. This is fine; I have been a stickler for deadlines with this agenda stuff. I think we should be considerate, now they are going to walk into a meeting and have these items in their face that they have had no time to consider. In the future especially for the board to boards if we can try to have these agenda items before. I think it is only fair for our employees to have a chance to prepare their responses.
Approval of Minutes
November 2006 WSBT Quarterly meeting
November 2006 WSBT/WSOB meeting
January 2007 WSBT Conference call
Bobbie H. – Motion to approve all three sets of minutes.
Jay F. – Second
Tony D. – Motion passes unanimously.
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Approval of Record of Online Business between November 2006 and March 2007 quarterly meetings.
Bobbie H. – Motion to approve record of online business between November 2006 and March 2007.
Carl W. – Second
Tony D. – Motion passes unanimously.
WSBT OFFICER REPORTS
WSBT officer reports:
Chair (Tony)
Vice Chair (Jay)
Secretary (Hayward)
Bobbie H. – Motion to approve the WSBT officer reports: Chair, vice Chair, and Secretary.
Jay F. – Second
Tony D. – Motion passes unanimously.
TRUSTEE REPORTS
- Trustee reports (discussion on reports previously submitted for review):
- Atlantic North Regional Trustee (Bruce)
- Atlantic South Regional Trustee (Lawrence)
- European Regional Trustee (Nicholas)
- Midwest Regional Trustee (Tony)
- Pacific North Regional Trustee (Trevor)
- Pacific South Regional Trustee (Carl)
- Southwest Regional Trustee (Jay)
- Trustee at Large (Bobbie)
- World Service Office Trustee (Earl)
- World Service Trustee (Hayward)
Bruce W. – Motion to approve all the Trustee reports.
Bobbie H. – Second
Tony D. – Motion passes unanimously
TRUSTEE SUBCOMMITTEE REPORTS
- WSBT Subcommittee reports – lead member listed first and BOLD (discussion on reports previously submitted for review):
- Conference (Carl, Tony, Trevor, Hayward, Jay)
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-
- Finance (Earl, Jay, Nicholas)
- International Structure & Development (Bobbie, Carl, Hayward, Jay)
- Legal (Jay, Bruce, Nicholas, Carl, Hayward, Bobbie)
- Long Term Planning (Bobbie, Nicholas, Hayward, Bruce, Trevor, Carl, Earl, Lawrence)
- Negotiating (Hayward, Lawrence, Tony, Carl, Jay, Bobbie, Trevor, Nicholas)
- NewsGram (Trevor, Carl, Tony, Bobbie, Jay)
- Orientation (Jay, Tony, Carl, Hayward, Earl, Bobbie)
- Outreach (Lawrence, Bobbie, Carl, Trevor)
- Trustee Election Committee (Earl, Jay, Tony, Carl, Hayward)
Bobbie H. – Motion to approve all WSBT subcommittee reports
Hayward H. – Second
Tony D. – Motion passes unanimously
TRUSTEE CONFERENCE COMMITTEE REPORTS
- Trustee Conference Committee reports – lead member listed first and BOLD (discussion on reports previously submitted for review):
- Archives (Lawrence)
- Conference (Carl, Hayward)
- Convention (Tony)
- CAWS 2007 (Tony)
- CAWS 2008 (Trevor)
- CAWS 2009 (Jay)
- CAWS 2010 (Tony)
- Finance (Earl)
- Hospitals & Institutions (Hayward)
- IT (Trevor)
- Literature, Chips & Format (Jay, Bruce)
- Public Information (Nicholas)
- Structure & Bylaws (Bobbie)
- Unity (Bruce)
Bobbie H. – Motion to approve trustee conference committee reports, excluding CAWS 2007, 2008, 2009, and 2010.
Carl W. – Second.
Tony D. – Motion passes ominously.
Bobbie H. – Motion to approve CAWS 2007 committee report
Carl W. – Second
Tony D. – Motion passes unanimously.
Bobbie H. – Motion to approve CAWS 2008 committee report
Carl W. – Second
Tony D. – Motion passes unanimously.
Bobbie H. – Motion to approve CAWS 2009 committee report
Trevor S. – Second
Tony D. – Motion passes unanimously.
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Bobbie H. – Motion to approve CAWS 2010 committee report
Trevor S. – Second
Tony D. – Motion passes unanimously.
Jay F.
Would this be an appropriate time to talk about the fact that we have not received any minutes from any of these committees?
Tony D.
We can talk about it now. 2007 and 2010 is 90% my fault, I have been failing to forward them to the board. We have had regular minutes especially from 2007. The secretary should send these, but I should have forwarded them. I have all these so I can just forward them all.
Jay F.
Every month when the minutes come out they should come to us and a list of other Chairs. I have not seen anything from 2008 either.
Trevor S.
I just received the first one, so I will forward this to everyone. I have talked to the Chair about getting the back reports and he is trying to prepare these for me.
Jay F.
The previous trustee may have copies of these also.
Tony D.
These are supposed to go to our board and to the secretary of each committee?
Jay F.
They are supposed to go to the WSBT, Paid Director, WSOB Secretary and the Chairs of each host committee.
Tony D.
Yes they are getting to the Paid Director, but not the other Chairs. If you guys can send me the email addresses of the Chairs of the host committees in your regions I will make sure that they and the secretaries receive them.
OLD BUSINESS:
Outstanding correspondence:
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2007.02.04 Jahi B. – H&I committee District, and meeting conflict
Bobbie H.
We now have final documents that can cover just about any issue as far as we can think of in CA.
Hayward H.
Feedback has been received from some of the recently sent responses stating the responses were great and that they appreciated the board’s hard work.
Hayward H. – Motion to approve the latest response.
Earl H. – Second
Tony D. – Motion passes unanimously.
2006.02.12 WSBT statements/position accessible to both WSBT and the fellowship
Hayward H.
I have uploaded at least 20 responses to the fellowship, plus some of our referrals to the feedback website. The subcommittee is suppose to look at adding different categories for searching, so that when the fellowship ask questions they can see if there answers are already out there.
Bobbie H.
Can the link to the site be sent to the WSBT for review now?
Jay F.
Sure can.
Bobbie H.
That way for the May quarterly we can decide where we are going to go from there.
Hayward H.
I will send you the link so that you can see what the fellowship will see when it is linked to the main website. Please provide us with feedback, after approval by both boards the office will give the webmaster the ok to link it.
Tony D.
Could each article have keywords that you could search by?
Hayward H.
Yes, that is how it is now.
Carl W.
I did not want you to make a motion until May, in case like at the last quarterly we finished early, then we can look at it tomorrow afternoon and possibly take care of it then.
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Jay F.
Some of the responses are numbered funny so we had to rename them to make them easier to find.
Bobbie H.
I have not seen the site in over a month; does it look like the actual CA website?
Hayward H.
No, not yet it will prior to linking by the web servant.
Tony D.
Do we have any last names showing?
Hayward H.
No, they were all removed.
Tony D.
If we have time to review it that would be great, otherwise we will follow up next quarterly.
Carl W.
I know we are putting these responses into our archives.
Tony D.
Can everyone take a look at this website real quick?
Carl W.
Are we posting all the trustee bulletins?
Hayward H.
Yes.
Bobbie H.
We might want to look at doing something to simplify things. Will this site be updated monthly or quarterly?
Hayward H.
I don’t know, but we can update our part of it quarterly or whenever a response is approved. That way we don’t keep getting the same questions asked.
Bobbie H.
Do we want to make it simpler so they do not even have to ask the questions, they can just go in there and find an answer?
Trevor S.
We probably want to provide the option to do it both ways.
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Hayward H.
There are categories that we probably want to remove like the steps. Some of the categories we have are traditions, area/district finance, statement on policy etc…; we also have an administrator site to edit sections whenever we want to. You can also view all articles from this site.
2006.02.18 worldwide trademark protection of the CA logo in other languages.
Hayward H.
This has been completed.
Tony D.
Anyone object to removing this from the agenda?
Bobbie H.
Is this the item that has to do with amortizing the expense over the 15 year coverage period?
Earl H.
Yes, we took this to the finance committee.
Bobbie H.
Hayward sent the legal committee an email with large block letters in the subject line. Are we sure we want to take this off the agenda?
Tony D.
Remove item.
2006.02.20 Copyright and trademark protection-waiting on rely from office.
Hayward H.
The last update that I have it will cost about $250 for each item of protection per country. That is protecting the fellowship logo, name and trademark per country. The office is in contact with the delegate from South Africa and they are shopping around the cost of that protection. Maybe the Paid Director can update us further during the board to board meeting.
2006.02.27 further changes to ratification process of WSM
Tony D.
We went back and forth on this item some people wanted to change it and some did not.
Jay F.
We are talking just about the ratification process of our board. We might be able to work on this tomorrow, if not then will have for May quarterly.
2006.06.05 Follow up on 2006 NADCP conference
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Bruce W.
This I think is a follow up from last year’s event, later on it talks about this coming year’s event. It is a combination of what we learned and what we are going to do.
Bobbie H.
I did my report and submitted it before you got your confirmation for your room? There are two rooms and they are reserved for that Tuesday through that Friday. I have been emailing the event contact person. He called me today needing to know information like how we wanted the room set up, how many people we are expecting to attend, what day to schedule our presentation, etc… The other fellowships have a three hour slot slated. I told him I would answer these questions on Monday after I talk to our subcommittee.
Tony D.
What is this about a three hour slot?
Bobbie H.
I remember hearing about an actual meeting and a presentation.
Jay F.
It was a presentation about what CA is and who we are. Presenting the structure of our fellowship, where the strongholds are and how to start a CA meeting. We were going to do a mock meeting only if we had time, using the same format that we use at world service conventions. It was more about who we are and here are our books and literature for your review.
Bobbie H.
He wanted to know what day to schedule our event and provide us with proposed time slots, then we can select a time when there are going to be a lot of people in attendance.
Jay F.
We could even have a mini speaker meeting for a half hour depending on who will be there.
Tony D.
I think I would rather see, what makes us different than the other fellowships. That is the message that we need to get out to the drug court. Most of these professionals know what a meeting is all about. To take this precious time and do a mock meeting would be a waste and you might not get many people to show up. I think maybe a topic of what makes CA different and talk about our first step. That we take everyone that has a problem with all mind altering substances.
Bobbie H.
When I was talking to him, I mentioned that we do take everyone. We are going to get with the Paid Director tomorrow and get these questions answered.
Bruce W.
What are the dates in June?
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Bobbie H.
June 12th-15th, and we are in the convention hotel.
Tony D.
I am going to put a note to follow up with this at the May quarterly.
2006.10.07 Status of NewsGram Editor Vacancy, what is the job description, what is the process for selection and when will that position be advertised and then filled?
Tony D.
The position has been filled; do we want to leave this on the agenda for the job description and process for selection?
Jay F.
Did they fill the position without having a job description or a process on how the job was filled?
Earl H.
No, where else in our fellowship would that be ok. I think the end result was right, but we need to get those processes in place. I have the pleasure of announcing to you that we approved the guidelines of the NewsGram Editor. I created an interview questionnaire. I met with the prospective NewsGram Editor for an interview. The Editor and WSOB Secretary have been working on redrafting the guidelines to be more functional with timelines and due dates. I have a very positive feeling about this with the Editor that we have selected.
Tony D.
March 2007 position has been filled, leave on agenda for description and process.
2006.03.17 Referral to clarify Regional Assembly process
Jay F.
I want to check this against the World Service Manual. We re-wrote the whole section, but only half of it has been changed. I will look at this and have it for you tomorrow.
2006.11.04 Manual/Guideline Approval Sign off
Jay F.
Bobbie where are we with this item of business?
Bobbie H.
We were talking about putting something together on this process and will work online and present at the May quarterly.
2006.11.09 Europe and travel to conference.
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Nicholas L.
I have a process that should work for all future international trustees. We went to the Bank where the WSO has the account and created a way to have the per diem funds directly deposited into my account, and I will be able to draw on it when I arrive stateside.
Tony D.
Ok we will remove this from the agenda.
2006.10.05 Status of Volume II Storybook
Tony D.
We will wait to hear from the WSOB.
2007.01.14 Referral to S&B on process to remove a conference committee office
Tony D.
This has to be dealt with by the May quarterly if it is to be within standing rule 14.
2007.01.15 Discussion of conference chairperson’s lack of involvement and how to respond.
Tony D.
I believe the conference committee has dealt with this, so let’s remove this from the agenda.
2006.08.19 Issue of AA tapes at CA conventions.
Carl W.
We need to create a document and a referral, and then submit the referral. Do we want to submit an article to the NewsGram or create a referral?
Bobbie H.
The referral should go to the convention committee to be inserted directly into their guidelines.
Carl W.
But we need to get this information out to the fellowship.
Tony D.
I think it should be both to the fellowship and referral.
Bobbie H.
Are we also creating this document to be used at the office when contracting taper vendors?
Carl W.
Yes.
Earl H.
Is this something we want to develop for all levels of service in CA?
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Bobbie H.
Yes.
2006.10.08 Code of Conduct of Paid Employees
Bruce W.
I did a little writing on this issue and since then have had some discussions as to whether or not there needs to be something formal. One of the suggestions was to have the WSOB chair or whoever would be appropriate at the office to speak to the paid employee that may be over extending themselves. We would like to see if a little counseling and redirection may work before we get formal.
Tony D.
Should we remove this from the agenda?
Bruce W.
I think so, if it has been brought to the office board’s attention already.
Tony D.
Yes before the last quarterly I talked to the chair and this may be resolved. Should it be removed?
Carl W.
I am very uncomfortable with this being removed, because the complaints are coming directly to me.
Bobbie H.
I thought we were all in agreement that we cannot tell any paid employees what they can do in their personal time. We would be bringing CA into public controversy.
Trevor S.
Whatever is best for the fellowship is alright with me, but I am uncomfortable telling members what they can or cannot do.
Jay F.
I do not think we have this item titled right, can we change it to Conflict of Interest, not code of conduct. My concern is much more narrow the guy from South Central district who wanted to sue us when the monies where taken saying we were responsible. I do think we have some obligation because this may affect CA as a whole. That is why I wanted to get a lawyer to look at this. I don’t know what has happened since I talked to the chair at the last quarterly regarding a specific issue.
Bruce W.
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I do not think that we can legally tell someone what they can or cannot do in their personal time unless we can draw a very clear tie between the organizations so there would be a conflict of interest. I feel like we should save the money. If this has only come up one time in board history, then maybe look at it on an individual basis.
Earl H.
I think we are walking on a slippery slope here. In reference to working at the WSO this gives them a certain amount of implied credibility. I think we need to ask and follow up with the chair first. A person who works with the WSO cannot hold a vote that affects World Services, so if they are a voting member at their district/area level this may be a conflict of interest.
Nicholas L.
I have questions as to service position titles “Director At Large” and “Board of Directors”. Maybe CALA has put them in this position by creating these positions that are not in the UK. I am in favor of doing something about this.
Lawrence M.
If there are documented situations get it to the office board chair and let him talk about specifics with the employee.
Bobbie H.
There is only one person that answers to us. Let’s not tell him and have him sugar coat it. We need to put something in place when it is in conflict of interest.
Tony D.
I will leave this on the agenda and change the name and follow up at May quarterly. What are we telling the office chair? We have no concise decision here.
Jay F.
Let’s follow up with him after he talks with the paid employee.
Tony D.
Are there any objections to this idea?
Trevor S.
Should the Chair not give us a favorable response, then what? I think we should have a follow up plan.
Tony D.
If we do not like the outcome in our board to board and you guys make a motion and it passes. I can direct the chair in our weekly meetings. I am going to add an item# J to the board to board – update on conflict of interest of paid employees.
Bobbie H.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 18 of 36
Is California an at-will state?
Bruce W.
Yes.
Tony D.
Leave on agenda, discuss at B2B, and follow up tomorrow and at May quarterly.
2006.10.10 Recovery in the Desert Issues
Carl W.
The new area is working on a petition and will have it out by SR-14 date.
Tony D.
What is our involvement, are they taking the ball from here?
Carl W.
They are and then I will circulate it to the WSBT. When they word it they will be speaking of the growth and development of the West. Their concerns are that they want the WSBT to back them.
Tony D.
In the beginning we had a problem with no solution. I feel like we can take this off the agenda because they seem to be coming to an agreement now.
Bobbie H.
I think we should leave this on so they know we are still working with them.
Tony D.
But they have a solution now. This belongs to the regional trustee from this point on. I do not think we have any business backing anyone without knowing all sides. This will be removed.
2006.11.01 Recovery Center-Little Rock
Hayward H.
Remove from agenda.
***Closed for the night***
Saturday Morning-
2007.03.01 Date/Time for next WSBT Quarterly
Hayward H.
Motion to start the next quarterly meeting on Tuesday May 22nd starting at 7:00 PM and to end on May 24th.
Bobbie H.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 19 of 36
Second, end at what time?
Tony D.
Noon.
Carl W.
Are you sure we should start so late as far as the time.
Tony D.
I think it will be enough time; we are already on tract to be finished by today. We will leave it for 7:00 PM and we can play the start time by ear online. Let’s all see what our itineraries are first. Motion Passes Unanimously.
Just a note for the new trustees; Registration is covered and the hotel is covered throughout the convention. If you have a significant other that you want to room with only half the room will be paid for.
2007.03.02 Date/Time for next WSBT conference call
Carl W.
Motion to have the conference call on Sunday April 22, 2007 at 10:00 AM Pacific time.
Earl H.
Second
Tony D.
Motion passes unanimously.
2007.03.03 Guidance on sponsorship for minors in fellowship
Nicholas L.
The UK has some questions that I could not find an answer to in the guidelines. In England they are very strict about not being allowed to take anyone who is under 17 to or from the meetings. They need a guardian, parent, friend, or someone in relation to accompany them. Are there any legal ramifications for this?
Bruce W.
There are no laws in England that is against this?
Nicholas L.
No this is in AA. Everyone who works with children under 17 has to be screened first. AA put this into their guidelines by their trustee to distance themselves from controversy.
Earl H.
In my experience, in terms of sponsorship they follow the same guidelines as anyone else. There has never been any conflict with that. There are no issues as far as I see. Most of the young people here are taking care of their own transportations.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 20 of 36
Bobbie H.
We do not have any guidelines in place, but we’re doing some changes now because of the European region. We do need to be mindful that things will need to be done differently. AA does not have those guidelines here in the US. Are we going to follow suit on this?
Carl W.
Thanks for your information and your input. I would really be concerned if we put some safeguards in this. Don’t these totally disregard what we stand for and violate our traditions. This is disheartening to me that we would have to put these safeguards in and this is not what we stand for.
Bruce W.
I wonder if we really need to be concerned about this on a worldwide level or whether this is something that the European region can take care of. If this needs to be addressed it should be in the UK or the European region not in CA as a whole.
Tony D.
I also feel like it may be out of our scope and out of the scope of CA. In my first week as a trustee I had to deal with an issue of a rape in CA. But this was nothing that I could deal with, I sent her to the police about it.
Nicholas L.
We have to use disclosure here. By law in England if someone under 17 passes information to you that they have killed someone then you are legally bound to tell the authorities. I think this may be why AA went down the path of paranoia with this issue. I don’t think we should do anything as a board, but I told them that I would bring this to our board. I feel like we should make a statement, but I don’t think we should get involved.
Trevor S.
I think that this is an issue. In Canada we have dealt with this issue specifically. What we did was had a few old-timers in the meeting come to him and say “you are welcome in this meeting, but if we see you with a young girl we will call the cops on you.” We have ways to safeguard people. How would we go about making a statement without getting involved? I don’t think we can dictate or put anything on paper.
Hayward H.
Isn’t there an attorney-client privilege. How does that law apply there?
Earl H.
From what I have seen that is the only privilege; either counsel or medical profession.
Bruce W.
Those are state laws and there is no common law on this. I don’t see where this is relevant though. We need to leave this up to the good judgment of the members and the trusted servants
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 21 of 36
in the areas to make sure that the primary purpose of our fellowship is fulfilled and that no one is in danger coming to our fellowship.
Lawrence M.
Usually the women in our area take care of the young girls in our area and the guys will watch the guys. I do think that this is out of our scope.
Tony D.
We will remove this from the agenda if there are no objections.
2007.03.04 Trustee Dinner in KC
Bobbie H.
I will send this list out to the board of who is coming. Please check if I am missing anyone. We need to schedule a day. Friday worked out good this past convention. We need to see what the program is like.
Hayward H.
What about 7:00 PM on that Friday?
Tony D.
Friday we have speaker meeting at 7:00 PM, then some other events. There is a BBQ from 3:00 to 5:00 PM so we would miss that. Saturday night is a speaker meeting then entertainment. 5:00 PM is the women’s’ workshops. One of our workshop’s is not done till 5:30 PM.
Bobbie H.
We can look at everyone meeting at 5:30 PM.
Tony D.
Let’s do it at 6:00 PM and meet in the hotel lobby.
Bobbie H.
I will work on the details of where and send out an email.
Tony D.
Within the complex there are about 10 or 12 restaurants.
Hayward H.
Friday afternoon is the barbeque? Couldn’t we all support that and meet there?
Bobbie H.
Yes, but if we are there we should be supporting it, not separating ourselves there.
Carl W.
So you said 6:00 PM? We might not get everyone ordered and fed by the 7:00 PM meeting.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 22 of 36
Tony D.
On Saturday the CAWSO convention info exchange is at 5:00 PM.
Bobbie H.
What is going on between noon and 3:00 PM? Should we make this a brunch?
Tony D
If anyone has bought the 18th and Vine tour they would not be in the hotel. What about the former trustees have they bought any? I feel it is foolish to schedule this during the tour.
Bobbie H.
So we do not have any where to do the dinner.
Tony D.
Let’s do it Friday night that is when they expect it anyway. We could do something after the BBQ, like a dessert and mingle?
Bobbie H.
I like the idea of having a room there; we are already going to have the trustee meeting room. We could sit around and talk. Can we hold off on this until after this board to board meeting?
****Break for Board to Board meeting****
Restart Saturday
Continuing with 2007.03.04 Trustee Dinner
Bobbie H.
The BBQ is going to be held in the park.
Hayward H.
Motion to have the trustee gathering at the BBQ luncheon on Friday at 3:00 PM at the event site.
Jay F.
Second.
Carl W.
If we have this out there at this particular site we would be forced to separate ourselves from the fellowship.
Bruce W.
I am against this motion because I do not see this as the appropriate place for this.
Tony D.
Motion fails.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 23 of 36
Trevor S.
Motion to have the trustee meet and greet as a dessert gathering after one of the dinners.
Tony D.
We could do this Friday, but we might miss some of the speaker.
Trevor S.
Ok on Friday at 7:00 PM.
Bobbie H.
Second
Tony D.
Motion passes.
2007.03.05 Frequency of WSBT meetings
Nicholas L.
I notice that we are flying through our stuff and that we get a lot done online. I wonder if anyone thought about us meeting less frequently.
Tony D.
When we came on the board they were only doing three meetings and they went from August to January before our first meeting. We did not do much work online back then. As a group we have not done much of anything online over the last three months. I am hesitant to change this since each year can be a little different.
Jay F.
I think that part of the reason we can do so well now is this is a cohesive group. When we have new people it would be a little scary to go from August when you are a new trustee and then not meeting until January.
Carl W.
I have debated this issue also. I think about the first quarterly when we were new and had 80 old business items on the agenda plus all the new business. We had working lunches and were working on it until midnight or so every night. If three or four more quarterlies go on like this then we should bring it up again.
Bobbie H.
What helped with the cohesiveness is the ability to have the personal sharing and the understanding that we find here.
Nicholas L.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 24 of 36
Because of all the archives, databases and the use of the internet it may never be 80 old business items again. I cannot deny the power of being in this room. I just wanted to get a conscience of what you thought about this, I know it has come up in the past.
Hayward H.
My first year on the board we only had 8 trustees and we got plenty of work done that year.
Bruce W.
I understand where you are coming from, the trips out here are disorienting for me. So it would be nice if we could do a winter one and then the convention and conference. But this is based on how smoothly the year is going and we may be lucky that this year is going smooth, but I understand this is not how it has always been.
Trevor S.
On the financial side I see where you are coming from. I would love it if we could afford to meet once a month, it is the greatest thing I have ever been involved in. You never know when an issue may come up that we need the time to discuss. I don’t want to see us lose this time that we get together.
2007.03.06 Greater Gulf coast panhandle district Pensacola, Florida issue
Lawrence M.
I got an email about this and I talked to a few people out there. This used to be one group, but since one guy could not run the meeting he started a new meeting. Any announcements of the other group have to be okayed by this guy. The new group has petitioned the area to have a new district in the same city. The area suggested that they go back and try to get back together. I wanted to see what opinion you might have on this situation.
Carl W.
This is the same thing we are going through in an area in my region. If they are from the same area then they need to get along together. They either need to coexist or leave each other alone.
Bobbie H.
This is an opportunity to let that area grow. As long as they are not violating any traditions, let the meeting go through what they need to.
Carl W.
Email them back and ask for some documentation to show you where they are violating any traditions. Contact the area chair if you have not already.
Trevor S.
This happened in our area also, sometimes we just have to do what we have to do for ourselves and trust God. Encourage them to coexist.
2007.03.07 Approval by WSBT of pamphlet “Yes you can start a CA meeting”
Jay F.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 25 of 36
Motion to approve the draft pamphlet sent out.
Trevor S.
Second
Tony D.
Motion passes unanimously.
Jay F.
The next thing is to send it to the office for editing.
Bobbie H.
Isn’t this a part of what we were trying to have ready by June for the drug court?
Jay F.
No.
Bobbie H.
Will we be passing out non-conference approved literature when we go the drug court?
Tony D.
Yes. It is like when I’m at a conference I do not have a problem passing out a flyer that is not conference approved, but in a meeting the literature you’re reading, that is a different story.
2007.03.08 Earmarking funds for areas and districts
Nicholas L.
The UK delegates came to me about the discussion on the floor last year. They are very clear on no H&I cans or specific projects for World. What about areas, districts and meetings are there any terms for specific fundraising? Rather than go to world and ask for the money for translations, can they do a fundraiser in their own area for this?
Tony D.
Just last week I cooked at a pancake breakfast to fundraise for the CAWS 2007 convention.
Earl H.
That is fundraising. The term earmarking is different, that says I am giving you this money and you have to spend it on a specific thing.
Nicholas L.
So would you be alright if I jotted a couple sentences and sent it to you all to look at it. They are interpreting it different then I am.
Bruce W.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 26 of 36
I think every area in my region engages in fundraising for specific causes. I have found this helps to have a specific cause so that the fellowship knows where their monies are going.
2007.03.09 NewsGram Article re: conference approved literature
Carl W.
Motion to accept the two articles for submission to the NewsGram
Jay F.
Second.
Earl H.
Clarification on what documents we are talking about?
Tony D.
One is called “Conference approved literature.doc” and the other is “Meditation book needs submission draft1 3207.doc”
Motion Passes Unanimously.
2007.03.10 Trustee role on WSC committees
Jay F.
I have had the chance to serve on S&B, LCF, and Conference committees. I am still not clear on what the trustee’s role is on a conference committee. I have seen it be very pro-active and on the complete other side of the spectrum. This may depend on how often we can be in the room during that conference. I have seen problems on every committee I have been on.
Tony D.
I know that we are on different ends of the spectrum on this item. I think this is an opportunity for someone in the fellowship to learn and to chair a committee. I feel my role is as an educator and to answer questions. I do not vote on my committees, because I don’t want someone to be swayed because the trustee is voting one way. This is the same during assemblies, I never chair. We always elect the chair to give someone an opportunity to run a business meeting.
Bruce W.
On the committee I served on I had frustrations and I thought that each year my experience varied quite a bit based on the experience of the leadership. Every committee will have their own experience and strong personalities. The trustee who served on the committee my first year as a delegate was very quiet and in the background, and would occasionally offer her experience when needed, but never came with a heavy hand. I do not think it is my place to tell anyone how to run the meeting or what way to do a certain flyer. I am there to talk about applying the traditions and the concepts into committee activity. I am there to offer some guidance as a trustee on bigger issues.
Trevor S.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 27 of 36
Nobody is really sure what our role is. As a group I think we need to get something together that says this is what we feel we should be doing, so that new people know what is expected of them. I see both sides of the argument the step back and let them do it themselves and the step in and try to really show leadership. If we can do it here, let’s do it or let’s bring this to a subcommittee, let’s draft a document. If we had something to look at and know what is expected of us, it would be easier to be on the same page as one another.
Bobbie H.
I went into my committee giving too much of my personality. There were people on the committee I knew and I was used to talking to them, but I had a friend on that committee who told me I needed to be quieter. She told me people are watching me and may be swayed by what I was saying whether they felt that way or not. I then sat back and watched and listened instead. We are trustees listed under the bullet of elder statesmen and in the 12 and 12 it says the elder statesman sits in the back and watches and they do not say anything unless they are asked a question.
Jay F.
This would be great to add to the orientation materials. I am not suggesting taking over the leadership in place or the committee. I am suggesting helping the leadership in place to help the committees run for the benefit of our fellowship. There is too much cost to CA on a conference call within committees because everyone is taking time to share on the topic.
Nicholas L.
Just because people chair a meeting does not always mean that they know what they are doing. I figured I’ll direct from the back. I told them what to do and they have done it. We had 29 people on a phone call and people kept interrupting, I told them this. I think people are looking for direction from me. Do we as trustees stand up to the plate and say you might want to consider…we are not leading, but providing a little leadership? I think in the orientation handout there are just some vague guidelines as to what we are supposed to do and what we are not to do.
Tony D.
I think it is excellent when a trustee helps and gives guidance to a committee. But if we are tied up in meetings at the conference and a committee cannot function without you, because they are use to you walking in and taking control. I have had people call me as a trustee and ask why the trustee on their committee is taking over. If I am there to catch someone every time they stumble how will they ever learn from their mistakes. I have no idea why we are paying for conference calls when there are so many free services. I heard a couple people mention their committee is still using the service at the office. If your committee is not using a free service please suggest it to them. So for now I have that we are working on this in subcommittee, the members are: Tony, Jay, Trevor, Bruce, Bobbie, Earl and Hayward.
Hayward H.
What conference committees are not using a free service for conference calls?
Jay F.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 28 of 36
LCF is not.
Trevor S.
IT is not, but we obviously do everything over the internet.
Bobbie H.
S&B does everything online.
Hayward H.
Who is the chair of LCF?
Bobbie H.
Jack B.
2007.03.11 Clarification of the use of the CA logo in compliance with trademark law
Jay F.
I have had an issue coming up about what is and what isn’t a trademark violation according to our World Service Manual. The one sentence that is giving people trouble is “No other text or design element may touch, overlap, or show through behind the logo other than a solid color”. I have had a couple people tell me that is not what the law is now. Can we ask the pro-bono lawyer or find out ourselves what is required and whether that sentence needs to be clarified.
Tony D.
This came in the year that we were elected on to the board.
Jay F.
I don’t know exactly what that sentence means or how to interpret it. The issue came up for the logo and design for the CAWS 2009 convention committee, where the logo is within a fraction of touching the mountains that are also on the shirt. I would like to find this out formally if we can. I have a source locally that I can ask.
Bobbie H.
When they put this in the manual, there was an issue with George’s logo and since then this has changed. I guess it is a legal thing, if we can find a loop they are going to find a loop. If it’s touching it is touching.
Tony D.
It is not about whether this is touching or not, the point is that some information was given that this may not be the law anymore.
Bobbie H.
Did we put this in based on a law or because we didn’t want our logo obscured?
Jay F.
We don’t know.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 29 of 36
Bobbie H.
I thought this was because we didn’t want our logo being obscured by anything all of this came about because of the CALA Palm Springs convention logo where the palm trees were touching the logo. Maybe we can do some research in the minutes and the law.
Trevor S.
I was in S&B and remember who was working on this, and they were in the legal field. So this probably is related to the law.
Hayward H.
I would like to look at the transcripts from that year.
Tony D.
I’ll have Jay to check with lawyers on current law and update at May quarterly. Hayward and Bobbie join him to go through the minutes also.
2007.03.12 Right of participation at area meetings-Texas
Jay F.
I’m going to withdraw this one for now until we are asked the question.
2007.03.13 Trustee & Delegate Sobriety Requirement
Tony D.
I added this, I’ve always thought that our fellowship has grown up and is getting older. We have 2 years for a delegate and five for the trustee. If this board approves I would like to send this to S&B to change it to 5 and 10.
Bobbie H.
Motion to craft a referral to S&B stating they change the sobriety requirements of delegates from 2 to 5 years and for a trustee from 5 to 10 years.
Hayward H.
Second.
Trevor S.
We have seen this is in S&B and they are always quick to shoot it down, saying that it is too exclusionary. They think what we have already works.
Bobbie H.
Initially I didn’t feel that this was good. But it was suggested that I look up what AA and NA does, since we model them. In the AA manual it is 6 years suggested to be a delegate. How many people have become delegates and did not know the 12 Traditions, let alone the 12 Concepts. Maybe I can add some information to aid S&B when this comes up at the conference.
Bruce W.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 30 of 36
I think that quality of sobriety is more important than the quantity, so I am reluctant to support this. I believe it is important to follow what our sister fellowship, AA, has done. It might be some harm to our fellowship to raise the bar on the quantity of fellowship. My 10th year is not until this year, so technically I would not have qualified.
Nicholas L.
I struggled in the European region, not a lot of people have a year let alone five. When the TEC committee chose to have no one do it rather that someone who could not do it I got the thinking behind it. Rather than filling it just to fill it. You might struggle to get a new trustee from Europe if it was 10 years you would wipe the slate clean of possibilities. I would say maybe meet it half way 7 and 4 years or whatever. But in the guidelines it says suggested anyway.
Tony D.
I would not have been considered either at the time. I wasn’t necessarily ready and did some of my learning on the job. If the numbers get changed to lower years, that is fine as long as we are doing some progressing. For me to say as a fellowship we should allow earlier because a newcomer wants to participate. I want a lot now and I don’t want to wait until I have the experience because I want it now. It is a suggestion, maybe it needs some re-wording. Just like the motion that passed at the last conference; regarding delegates not holding any other positions at the area, district or group levels. This was only if it was possible, which it is not usually in smaller areas where people may have to wear more than one hat. I mean of course brand new areas; they are going to have to do the best they can do. I have learned a lot about the group conscious and respecting it. I have also learned if the group conscious isn’t informed it does not mean much. Show me facts, traditions, experience then I will listen to why or why not. There isn’t a good reason it’s just the way we have always done it. Maybe I need to work for something, if I want a position I need to do what I need to do to get there. If we are not ready for it and you guys don’t want it that’s fine.
Jay F.
In terms of logistics first, I would do it as two separate referrals and add in a paragraph or two of narrative. I would have us approve this by May and get it out within SR14 so that the delegates have time to look at this and get it to their respective areas. After that it comes to S&B, then to the floor for debate. I don’t think the fellowship is best served by having a delegate who only has two years. Raising the requirement to some level. Maybe we could include something from the AA manual into the narrative.
Hayward H.
Are you firm on the times? Would you consider 3 for delegate and 7 for trustee?
Bobbie
I like 7, but not 3.
Trevor S.
What they shot down at S&B was only about the trustees and I think it was 10 years. They did not like it at all.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 31 of 36
Carl W.
I like the idea and I am in favor of this. We may want to soften the bridge on this. Maybe we can do another NewsGram submission called raising the bar. Then we can let the fellowship know this is the direction that we want to move towards. This should come out right around the convention and maybe we can talk about it there also.
Bobbie H.
In the AA manual it says 5 or 6 years of continuous sobriety. It also says that the sobriety requirement varies from area to area. A delegate should be sober long enough to be responsible and informed. I didn’t know much when I got elected as a delegate. We are going to be 25 years old this year! We need to put in the little blurb about we understand in some instances this might not apply.
Tony D.
Motion Passes 5 to 4.
2007.03.14 NewsGram submission: Who said trustees don’t do anything
Hayward H.
I emailed this document to everyone. Motion to submit article for NewsGram
Earl H.
Second.
Jay F.
May I offer a friendly amendment, to change “In love and service, WSBT” to “In love and service, Hayward H, WST” I think that is clearer.
Hayward H.
Yes.
Tony D.
Motion passes unanimously.
Tony D.
I would like to go over the old business we pushed off till May and get some subcommittees working on these and get some drafts or documents to vote online.
2006.03.17 Referral to clarify the regional assembly process
Jay F.
Motion to approve the referral we sent out last night, which is the exact same as we sent out last year.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 32 of 36
Bobbie H.
Second.
Tony D.
Motion passes unanimously.
2006.11.04 manual and guideline approval and signoff
Bobbie H.
We just need to draft a referral. The other part is the signoff transition that was approved. We can do this here.
2007.01.14 Referral to S&B on process to remove a conference committee officer
Tony D.
Carl, Jay, Tony, Lawrence, and Trevor, can we do this here?
Jay F.
I would like to see what other non-profits organizations are doing and AA first.
Carl W.
Let’s put a timeline on this to update on the April conference call.
Trevor S.
There is also a process in Roberts Rules that we should look into first also.
2006.08.19 Issue of AA tapes at CA conventions.
Carl W.
I think we can work on this document here. The NewsGram article we can do by the conference call.
2006.10.08 Conflict of interest of paid employees.
Carl W.
I think we can probably remove this.
Tony D.
Ok we’ll remove it. We have agreed to work on two items of business here, 2006.11.04 and 2006.08.19
Bobbie H.
Normally we have our referrals on here from the conference, where are they?
Jay F.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 33 of 36
We are done with them already.
Tony D.
2006.02.07 and 2007.01.14 we will also work on these here.
***Break to work on drafts***
Tony D.
Welcome back, our first item is:
2006.11.04-Manual, guideline approval signoff
Jay F.
Motion to approve draft response.
Bobbie H.
Second.
Tony D.
Motion passes unanimously
2006.08.19 Issues of AA tapes at CA conventions.
Jay F.
Is this motion to approve the use of this language in this contract and future taping contract?
Tony D.
Are they going to submit their contract to us and this is another contract they are going to sign?
Hayward H.
No, we will submit this to them.
Tony D.
I have a few things here, most tapers are not doing cassettes any more and I don’t think that we should dictate to them that they have to do both.
Earl H.
Instead of using the wording audio taping we should just go to the word “recording”.
Tony D.
It should say “Of onsite audio recording and duplication of cocaine anonymous workshops and meetings” “if available audio tapes should be set at price….” And they will have a different price if it is an MP3.
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 34 of 36
Carl W.
This is addressed at the bottom of the document.
Tony D.
It is not under the pricing section. Also it seems a little weird to have all these questions? Isn’t that part of the negotiating process not the contract?
Hayward H.
We’ll submit this to the bidders and they will supply the pricing.
Jay F.
I think this is great, but I think we are doing the job of the WSOB by drafting a contract with the terms that we want them to use. Our concern on this agenda item was the one sentence “While in agreement with CA, this contractor will catalog and display only CA speaker and workshop recordings while onsite”. We can leave it to the WSOB to tweak the rest of it per each deal. We have never told them how to do any other contract.
Hayward H.
So we just add the one sentence, and I can send this to the WSOB as an example?
Earl H.
This needs a lot of work and the office will tweak this to make it work for us. There is a lot of language about tapes even though they are obsolete.
Tony D.
So we just say that all recording contracts need to have this sentence.
Earl H.
I motion that the WSOB in all recording contracts insert the following language to read “While in agreement with CA, this contractor will catalog, sell, and display only CA speaker and workshop recordings while on convention site”. And direct the WSOB to finish the agreement.
Carl W.
Second.
Earl H.
We can say “convention and conference site”. I know people want to see this as a document we can share with the rest of the fellowship.
“While on site at CA events”? The motion will read “To request that the WSOB insert in all recording contracts while in agreement with CA, this contractor will catalog, sell, and display only CA speaker and workshop recordings while on site at CA events”
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 35 of 36
Motion passes with substantial unanimity.
2006.02.07 further changes to ratification process in manual
Jay F.
Motion to insert a sentence on page 53 of the bylaws, thereby amending the bylaws to include the following sentence “It is suggested that consideration of the vote for removal shall include the right to be present and the opportunity be afforded traditional rights of appeal.”
Bruce W.
Second.
Tony D.
Motion passes unanimously.
2007.01.14 referral to S&B on the process to remove conference committee officer.
Bobbie H.
Motion to accept attached response to be submitted to S&B for revision on page 34, points 3 and 4 under conference officer. Point 3 reads: “In the event that the conference officer is unable or unwilling to perform his or her duties, the conference committee shall take a vote of no confidence. If the committee passes that vote and no longer has confidence, ….”. Number four reads “In the event the conference chairperson is unable or unwilling to perform his or her duties, the conference committee shall take a vote of no confidence. If the committee passes that vote and no longer has confidence, …”
Hayward H.
Second.
Tony D.
Motion passes unanimously.
***Off the record for group inventory***
Jay F.
Motion to adjourn.
Hayward H.
Second.
Tony D.
Motion passes unanimously.
***March Quarterly Closed***
WSBT March 2007 Quarterly Meeting Minutes – Final Pages Page 36 of 36