WSBT Trustee Orientation Conference Call Minutes
September 23, 2018 – 9:00 a.m. PST
GO TO MEETING
• Moment of silence followed by the “We” version of the Serenity Prayer
• Roll Call:
- Kerry Wesley – SWRT
- Kevin Murphy – WSOT
- Jason Laurence – TAL1
- Chris Redd – ASRT
- George Mooney – ANRT
- Tom Phelan – PSRT
- Yvette Holman – WST
- Sarah Taylor – ERT
- Vanessa Matthews Jackson/ TAL2 / WSBT Secretary
- Wade Staples – PNRT / WSBT Vice Chair
- Jeannette Johnson MWRT / WSBT Chair
• Chairs Remarks – Jeanette – The Orientation Document Revisions are uploaded on the WSBT Yahoo Group for Approval.
• Trustee Orientation – Wade presided over Trustee Orientation
1. WSBT Sub-Committee Responsibilities (Vanessa)
2. WSBT Document Guidelines (Sarah)
3. WSBT Expense Reimbursement Policy (Kerry)
4. World Service Trustee Job Description (Yvette)
5. Trustee at Large Responsibilities (Jason)
6. Responsibilities of the WSOT (Kevin)
7. Regional Trustee Responsibilities (Chris/Sarah)
8. Procedures for Recording WSBT Meetings (Wade)
9. Policy for Signoff and Transition of WSC Committee Materials (Tom)
10. New Trustee Orientation (Wade/Jeannette)
11. Guidelines for Review of Area Newsletters (Chris)
12. Guidelines for Email Questions – concerns from the Fellowship (George)
13. Expense report shell.xls (Jeannette)
14. Email Guidelines (Jason)
15. WSBT Assistant Secretary Guidelines (Sarah)
16. WSBT Secretary Guidelines (Vanessa)
17. WSBT Vice-Chair Responsibilities (Wade)
18. WSBT Chair Responsibilities (Jeannette)
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• WSBT Sub-Committee and Conference Committee Assignments:
• WSBT Sub-committee assignments: (Jeannette)
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- Finance – Kerry-lead, Tom – (all)
- International Structure and Development–Wade-lead, Kevin, Jason, Sarah
- Legal – Vanessa, Yvette
- Long-term Planning – Jason – (all)
- NewsGram – Chris
- Orientation – Wade – (all)
- TEC – Vanessa (Lead), George (second)
- TNC – Yvette-lead, Vanessa, Kerry, Sarah, Wade
- Trustee Outreach – Jeannette, Wade
- World Service Conference – Jeannette, Kevin
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• Conference Committee assignments: (Jeannette)
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- Archive – Yvette-lead, Jeannette-second
- Conference – Vanessa-lead, Sarah-second
- Convention – Jeannette-lead, Yvette-second
- Finance – Kerry-lead, Tom-second
- HI – Sarah-lead, Wade-second
- IT – Wade-lead, George -second
- LCF – Tom-lead, Kevin-second
- PI – Jason-lead, Chris-second
- SB – Kevin-lead, Kerry-second
- Unity – George-lead, Chris-second
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The WSBT Guidelines for Email Questions/Concerns from the fellowship was updated. Some duties have been done by the WSBT Assistant Secretary and WSBT Secretary. Inquiries are not tracked in the WSBT Yahoo Group.
Jason will be added to the WSBT TNC Sub-Committee.
Wade volunteered to help Sarah with the WSC H&I Committee.
• 2018 -19 Buddies :
- Chris – George
- Sarah – Jason
• 2018-19 Room mates :
Q4 2018 =
- Jeannette – Yvette
- Vanessa – Sarah
- Kerry – Kevin
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- Wade – Jason
- Chris – George
- Tom (single)
Q1 2019 =
- Jeannette – Yvette
- Vanessa – Sarah
- Kerry – Chris
- George – Tom
- Jason – Wade
- Kevin (single)
Q2 2019 (Convention) =
- Jeannette – Sarah
- Yvette – Vanessa
- Kerry – Kevin
- Tom – Jason
- Chris – George
- Wade (single)
Q3 2019 (Conference) =
- Jeannette – Vanessa
- Yvette – Sarah
- Wade – Jason
- Chris – George
- Kevin – Tom
- Kerry (single)
• Dates and Times for Conference Calls and Quarterlies:
Conference Call: Sunday, October 28th @ 9:00 A.M. PST
Q4 2018: Friday, December 7th (lunch @ noon, quarterly @ 1:30 p.m.) to Sunday, December 9th (noon)
Conference Call: Sunday, January 27, 2019 @ 9:00 a.m. PST
Q1 2019: Friday, March 1st (lunch @ noon, quarterly @ 1:30 p.m. to Sunday March 3rd, 2019 (noon)
Conference Call: Sunday, April 7, 2019 @ 9:00 a.m. PST
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Q2 2019: Monday, July 1 (noon) to Thursday, July 4, 2019 (noon) in Sweden
Q3 2019: August 25th to August 27, 2019
Motion to close. Seconded.
Motion passes unanimously.
Meeting closed with the “We” version of the Serenity Prayer at 12:00 p.m. PDT
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