WORLD SERVICE OFFICE BOARD MEETNG MINUTES FOR
December 15, 2018
OPEN MEETING @ 9:05
SERENITY PRAYER – Led by Randy Moss
TRADITION 12: Read by Linda F.
CONCEPT 12: Alesia F.
BIRTHDAYS: None
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair), Alesia F. (Vice Chair), Linda F., (DOO), Brenda M. (Secretary.), Ron D. (DAL), David C (DAL) Pierre K (DAL) Kevin M. (WSOT) and Yvette H. (WST). Quorum is met.
CHAIR ANNOUNCEMENT(s)-
The Chair expressed thanks to the board for all of their work in 2018 and wished all Happy Holidays
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – MOTION to approve the November 15th minutes made by Linda F and seconded by Alesia F – Motion passes unanimously
Linda F moved to take the agenda out order for John to give the Convention Report. Brenda seconded, Motion passes with unanimously
A. CAWS 2019 – Sweden –Johan T. – No written report
Highlights: The committee will meeting with more frequency closer we get to July. All conventions minutes with motions/decisions have been uploaded to The Box with access granted to the WSOB Chair and DOO. An event is scheduled for January to encourage members to volunteer for convention commitments. Linda to arrange the hotel reservations for the early arrival of Board Members and Trustees. As of today there are 91 hotel registrations representing $16,555.00 and 1150 room nights.
SEVENTH TRADITION
DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights – The staff attend the Harassment training. Recommend the training for Trustees and Board meeting. A donation from Johnnie Lee Copeland, a member that passed was received from Ohio. Brenda researched how AA handled similar donations and discovered that AA does accept this donations with a cap on the amount that will be donated.
Brenda: Moved that we accept the $300 donation Johnnie Lee Copeland; Linda seconded the motion.
Discussed in favor: Kevin shared that CA has a $5,000.00 cap on donations. Chair called for the vote.
Motion passes unanimously.
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Office is closed Dec. 24 and Christmas Day. The office is closed for an annual inventory from December 26th – 28th.
Chair – Randy M. – Written report submitted
Highlights: Attended the Harassment training. We are close to getting a new Treasurer; finalizing the details for Michael T to join the board in January.
Vice Chair- Alesia F – Written Report submitted
Highlights: Was unable to attend the PSR caucus; but learned they are planning an event in Big Bear to replace the Retreat.
Treasurer – Open – written report submitted by WSOB
Secretary – Brenda M. Written report submitted
Highlights: H.R Projects are on track. Staff training on Harassment is complete. Working with DOO to delivery employee performance review
Director at Large – Pierre K. – Written report submitted
Highlights: South Africa made a profit for the Regional Convention. South Africa made the first royalty donation. Attended all conference calls of LCF and PI
Director at Large – Ron D. – Written report submitted.
Highlights: Attended conference call for unity committee participation. Committee is working on the Unity Breakfast and Conference; Ron was informed that Jeanette is the Trustee rolling out and would be the Speaker. Committee talked about a uniform date for “Celebration Around the World”
Director at Large – David C. – Written report submitted
Highlights: Attended calls and meetings to participation in PI and HI committees. Will connect Michael Tenerife with Linda and Earl to communicate Michael solutions for the 800 Helpline. Ad Hoc committee work in moving forward first call will be scheduled for January.
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WSO Trustee – Kevin M – Written report submitted
Highlights: Participated in Trustee and committee conferences and Structure and Bylaws. The trustees determined that we are unable to consider extensions of the Conference hotel contract at this time, for both financial and policy reasons. This is unrelated to the quality of the proposed contracts. The trustee’s Spring Quarterly meeting in Los Angeles was cancelled to save money. It will be replaced by several gotomeeting sessions.
WS Trustee – Yvette H – Written Report Submitted.
Highlights: Participated in both committee and Trustee Conference calls.
Continue to track the progress with the Attorney on the Marker CA logo approval for South Africa and C.A. intellectual properties
COMMITTEE REPORTS
Finance – Open
Structure & Bylaws – Kevin M.
Highlight: There are often conflicts with committee and Trustees calls.
Convention– Brenda M.
Highlight: The next meeting is December 16, 2018. Terry McKnight was voted in as the Chair for Atlanta. Joy was voted in as New York Convention the Treasurer.
Conference –Linda F. and Alesia F.
Highlights: Delegate mailing was done. The committee continues to discuss extending the Sheraton Contract to 2022-23. Two new conference positions approved at conference which will incur costs for airfare and room nights
Unity– Ron D.
Highlights: Refer to DAL report
Literature, Chips & Formats – Pierre K.
Highlights: Refer to DAL report
Hospitals & Institutions – Pierre K.
Highlights – Refer to DAL report
Public Information– David C
Highlights: Refer to DAL report
IT – Randy M.
Highlights: New committee members updated assigned tasks
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Archives – Yvette H.
Highlights: None:
CAWS CONVENTION REPORTS:
CAWS 2020 – Austin – Susan L.
Highlights: Money deferred to be transferred to WSOB account in 2019
CAWS 2021 – New York – Alan S.
CAWO 2022 – Atlanta – Terry McKnight
Highlight: None
GUEST REPORTS:
None
ONLINE BUSINESS:
None
UNFINISHED BUSINES
A. 800 Number – Earl / Linda – Michael T. in the UK will contact Earl and Linda with potential solutions.
B. Ad Hoc Committee – David C – Refer to DAL report
C. International Structure Development Committee (ISD) Randy M and David C.
No Highlights
D. Conference Referral
WSOB 2018 – 1 Assigned to Kevin
WSOB 2018 – 2 Assigned to Linda and Randy
WSOB 2018 – 5 Assigned to Linda
WSOB 2018 – 6 Assigned to David C – Done?
NEW BUSINESS
Linda informed the board of the 2019 rent increase.
Listed below are WSOB Meeting Dates for the First Quarter of 2019.
1. January 19, 2019
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2. February 16, 2019
3. March 16, 2019
Executive Session – None
Motion to Adjourn by Yvette Meeting adjourned at 11:15 am
Submitted with Serenity, Grace and Gratitude
Brenda Mabin
WSOB Secretary
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