CA WORLD SERVICE
BOARD OF TRUSTEES
MINUTES OF REGULAR
QUARTERLY MEETING
Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.)
November 1997
CAWSBT REGULAR QUARTERLY MEETING
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Friday, November 7, 1997 Culver City, CA
The regular quarterly meeting of CA WORLD SERVICE BOARD OF TRUSTEES, at the Red Lion Hotel was called to order at 7:15 PM.
- Quiet time and the Serenity Prayer.
2. ROLL CALL:
| Andy White | Pacific North Regional Trustee | |
| Sharon Smith | Trustee at Large | Chair |
| Charles Lewis | Atlantic North Regional Trustee | Vice Chair |
| Scott Stokes | Midwest Regional Trustee | |
| Walter Johnson | Atlantic South Regional Trustee | |
| Joe Stephens | Pacific South Regional Trustee | |
| Susan Turnbull | World Service Office Trustee | |
| Steve Amelotte | Southwest Regional Trustee | |
| Meredith Amos | World Service Trustee |
- THE TWELVE TRADITIONS were read.
- Personal sharing was done.
- Meeting time was set for 9:00 AM on Saturday November 8, 1997
- Meeting was adjourned at 10:30 PM with a prayer.
Meeting was called to order at 9:10 AM.
- QUIET TIME AND SERENITY PRAYER.
- ROLL CALL:
| Andy White | Pacific North Regional Trustee | |
| Sharon Smith | Trustee at Large | Chair |
| Charles Lewis | Atlantic North Regional Trustee | Vice Chair |
| Scott Stokes | Midwest Regional Trustee | |
| Walter Johnson | Atlantic South Regional Trustee | |
| Joe Stephens | Pacific South Regional Trustee | |
| Susan Turnbull | World Service Office Trustee | |
| Steve Amelotte | Southwest Regional Tmstee | |
| Meredith Amos | World Service Trustee |
- TWELVE TRADITIONS were read.
- TRADITION 9 long form was read and discussed.
- TRADITION 10 long form was read and discussed.
- CONCEPT 1 was read and discussed.
- CONCEPT 2 was read and discussed.
- Minutes from previous meeting were amended and approved.
NEW BUSINESS (with sponsor). The following items were placed on New Business.
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- Item 13 in World Service Manual -Page 38
- Consider extending Conference by one day starting 1998.
- Trustee election – all voting done by secret ballot including ratification’s (TEC). Trustee election process – Scott
- Eliminate all phone interviews for prospective trustees as they exist now. If phone interview is completely unavoidable, make it through a conference call with the entire committee. (TEC).
- Provide a letter to the fellowship that states it is illegal to use the CA logo to make money. Clarify use of CA logo by areas. (Legal Committee)
- What are legal rights of copyright infringements for on-line use of CA Logo and copyrighted literature by third parties, “what constitutes fair use?” Meredith via PI Conf. Committee.
- Trustee roommate rotation at Board meetings.
- Cell phones and pagers at Board meetings.
- Conduct of WSBT members while in Conference sessions.
- Letter from member of the fellowship of CA- where the WSBT holds their meetings – Steve
- Trustee roles in area meetings- Walter
- Traditions, adapting long form – Steve
- Personal sharing – Scott
- E-Mail meeting HFC – Meredith
- Why the difference in Concepts from AA to CA – Andy
- Chatroom vs. Conference Calls – Steve
- Communication between Trustees – Steve
- Travel outside budget – Steve
- Expense reimbursement forms – Sharon
- Conference hotel – Meredith
- The World Service Trustee should always be on the Conference Committee – referred by WSO – Susan
- Agenda for February meeting- Charles
- International Trustee – Meredith
- Switching Trustee Committee assignments before Conference – Meredith
- Laptop for recording secretary – Joe
- WSO involvement in CAWS registration – Scott
- Karl’s letter – Susan
- Trustee involvement in Conference committee work – Charles.
COMMITTEE REPORTS
- WSC FINANCE COMMITTEE – SUSAN – Disk received from chair.
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2. TRUSTEE FINANCE COMMITTEE – SUSAN & SCOTT
Took existing budget and increased it by 50% to accommodate change in six month budgeting schedule. This is a one time timeline budget adjustment, changing to fiscal year.
- WSC CONVENTION COMMITTEE-JOE & SCOTT
Joe spoke with Tom Spokes, the new chair and found they are trying to get ready for the December mailing.
4. WS CONVENTION COMMITTEE
A. DENVER ’97 – STEVE The final net is $30,388.74
IRVINE 1998 – JOE
Registration forms are done and going out to the outreach people, Trustees and the December mailing. They have had two fund-raisers so far: men’s retreat and upcoming women’s retreat.
C. MILWAUKEE 1999- SCOTT
All key positions are filled, fund-raisers are happening and T-shirts are done. The committee meets monthly and everything is going along on schedule.
D. PHOENIX 2000 – STEVE
Burton has been elected as chair. He is collecting resumes for Vice-Chair, Treasurer, Secretary, Hotel Liaison. The steering committee should be in place by the first of the year. Members from all over the Area are submitting resumes, so the mix should be representative of the Area.
5. WSC CHIP, LITERATURE, FORMAT COMMITTEE – SHARON
The following pieces are in various stages:
Anonymity: Ready to go to the Trustees
Group Inventory: Sub-committee is still working on this piece. It should be ready to the Trustees by their February meeting.
The 12 Traditions: Ready to go to the Trustees.
The 4th Step Guide: The committee voted to remove from the Literature Approval Process.
Helpline Guidelines: A sub-committee was formed and this will be worked on as two –Dealing with Helpline Volunteers and Actual Helpline System Information.
Youth in Recovery: A sub-committee is going to interview young people in recovery and get their feedback about what they would like in a piece. They currently have six possible titles and will poll the youth about these.
70/30 Newsgram Art: Given to committee members to write. Slated to be printed in the April
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NEWSGRAM.
Storybook Process: Chris P. Will work on this.
Unity Piece: The Unity Committee asked the Literature committee to look at this which they did, made a few suggestions, and will give to the Trustees.
Storybook Sub-Comm. The Literature committee was asked by the Trustees to look into the possibility of a second edition. The committee voted to form and Ad-Hoc book committee to investigate the possible publication of the second edition. This Ad-Hoc committee will look into the cost, how often we want to update the book, how often we want to add new literature to it and the possibility of adding or removing stories.
- WSC PUBLIC INFORMATION COMMITTEE – MEREDITH
Items pending: 1. Beginning reading and digesting all the PI material that is WSC approved. 2. Review WEB email meeting loop. No contact with the committee since the Conference.
- WSC STRUCTURE AND BYLAWS – ANDY
The committee has update 1995 WS Manual to 1996. The motions have been collected form the Conference through Saturday and changes made to the Manual. Those changes have been mailed to the members of the committee for review. They are now waiting for the transcripts prior to making final changes to the WS Manual file and sending it to the WSO for distribution. The committee hopes to have this done for the December mailing, but since they are awaiting the transcripts still, it may not happen.
- WSC HOSPITALS AND INSTITUTIONS – WALTER
Walter spoke with the committee and found things a little slow at this time. The committee was able to cover everything on its agenda at the Conference. There will be a committee meeting at the WS Convention. Efforts are being made to keep ongoing contact with committee members.
- WSC UNITY COMMITTEE – STEVE
Steve has attended a few Unity days. Steve was told in a limited response that the World Unity day was well received, and most people enjoyed a day when finances were not the focus.
- WSC CONFERENCE COMMITTEE – CHARLES, MEREDITH
The delegate phone list has been updated. Working with committee regarding standard form for Conference Committee minutes and motions,
- TRUSTEE ELECTION COMMITTEE – STEVE
Southwest: Selected Jay Finsilver and Steve Sullivan to the Trustee at Large slate with Diane Dick the only other candidate to receive 2/3 ratification.
Pacific South: Have not held their elections yet.
Pacific North: Have not held their elections yet.
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WSO: Have not held their elections yet.
Midwest: Have not held their elections yet.
Atlantic North: Have not held their elections yet.
Atlantic South: Have not held their elections yet.
- TRUSTEE NEGOTIATION COMMITTEE – MEREDITH, SHARON
The 1998 Conference site hotel contract was signed, with the Red Lion in Culver City.
Items pending:
- Began final negotiations with Convention 1999 Hotel.
- Work with Steve re. Closed bid format suggestions for Conference Committee.
- Finalize Negotiating Committee guidelines.
- Research for TV and video equipment for 1998 Conference.
13. TRUSTEE ORIENTATION COMMITTEE – STEVE
Welcoming of the new Trustees to extend to at least until the first WSBT meeting.
- TRUSTEE LEGAL COMMITTEE-CHARLES, SCOTT
No report.
- TRUSTEE FOR THE NEWSGRAM COMMITTEE – ANDY
The theme of service has been selected for the next four issues. Andy will now get a rough draft of the NEWSGRAM a few days before the WSO meeting that NEWSGRAM is discussed before printing.
- TRUSTEE CONFERENCE COMMITTEE – MEREDITH, SHARON, CHARLES
No report.
TRUSTEE REPORTS
1. WSBT CORRESPONDING SECRETARY ~ SHARON
P.O. Box 492013 Los Angeles. CA 90049-8013
No report.
2. TRUSTEE AT LARGE- SHARON
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Washington DC area:
Chair: Tonya, former Vice-Chair
H&I Chair: Dwayne B. Former delegate
Helpline 202 726-1717
Sharon went to Toronto, Canada for their first Convention, where about 100-120 people attended. Sharon did two workshops about the WSO and WSBT bringing answers to questions. The exact questions were reviewed with the other Trustees.
- WORLD SERVICE OFFICE TRUSTEE — SUSAN
PROJECTS COMPLETED:
- Newsgram
- Third quarter Financials, sent to the accountant
- We are in good standing with the Franchise Tax Board
- AA service manual are ordered
PROJECTS PENDING:
- New phone system, still on hold
- Kevin and KD are working on correcting Spanish Literature.
- Montreal/French World Service Manual on hold
- CAWS 1998 bank accounts are done. KD has talked to the Chair about insurance coverage. They will discuss this in more detail as events are planned.
- CAWS 1999 bank accounts are open. Information about doing business in the state of Wisconsin is still be gathered.
FYI:
- CAWS 1998 Registration forms should be ready by November 1, 1997. (Ready at this meeting).
- CAWS, INC. Is financially inactive and therefore does not need to file a return but once every ten years,
- The printer the WSO has been using has sold his business. KD will monitor the situation.
- The typesetter of the Newsgram doubled his prices, so a new one is being used.
- KD is researching new copiers for the office.
- An overpayment of $368.15 made to the Manhatten Beach Hotel was returned.
REFERRALS TO / FROM TRUSTEE/WSOB:
- The World Service Trustee should always be on the Conference Commi Requested by the WSOB Conference Committee Chair.
- WORLD SERVICE TRUSTEE – MEREDITH
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Items Pending:
- Review and provide a summary of all motions made at Trustee Quarterly Meetings.
- Review of Non-Profit status request. The company at issue is a Southern California company called “Center for Nonprofit Management in So. California”.
- Working with England regarding World Service questions, London is experiencing growing pains. The delegate has moved to Bournemouth and now wants to district London. The London area does not know how to proceed to accomplish this. The London area has been contacted about getting starter kits by people in Italy and Germany. According to the Area chair it seems as if London is looked to as a sort of central office as they have the biggest meeting area in Europe so far. More communication and responses needed.
- Review Trustee operating manual and job descriptions are in process.
5. ATLANTIC SOUTH TRUSTEE – WALTER
FLORIDA
51 meetings/25 H&I meetings
Florida is recognized as an Area with 5 Districts.
Area chair: Marlene S. 904-455-4244
Delegates: Dominic Marchesani 561-223-8778, Lisa Jones 904-435-9045
Info Line:
Ft. Lauderdale 954-537-1379
Pensacola 904-444-0999
Treasure Coast 407-287-5242
Tampa 813-978-9083
St. Pete 813-822-3250
Tallahassee 904-385-5041
Ocala 352-637-1081
GEORGIA
73 total meetings/10 H&I meetings
Georgia is recognized as an Area but has not districted.
Area Chair: Patrick Ryan 770 497-9309
Delegates: Terri Knight 770 752-8586
Keith Fryer 770 442 1182
Mike Webb 706 635 1582
Info Line 404 255 7787
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Work has begun on reviving the Area convention as well as, forming districts. Area business meetings are on the first Wednesday of the month and officer elections are to be held at the November meeting. GA monthly newsletter is still alive and work continues on promoting unity in the area.
ARKANSAS
31 total meetings/143 H&I meetings
Arkansas is recognized as an Area but has not districted.
Area Chair Sonny Miller
Area Secretary James Taite 501 565-6210
Delegates: Norith Ellison 501 568 3236, Greg Gyce 501 535 8312
Info Line Little Rock 501 374 1334
They are working to revive Area Convention. There could be a convention next year.
LOUISIANA
56 total meetings/17 H&I meetings.
Louisiana is recognized as an Area with 5 Districts.
Area Chair: Susan Johnson 504-769-4482
Delegates: Lionel Key Jr. 504-267-9220, Greg Jack 504-336-4765, Joe B. (DJ) 504-831-1354
Info Line: Baton Rouge 504-927-4821, New Orleans 504-457-KOKE
They are currently working on a 1998 Area Convention to be held in Alexandria. ASC is working to incorporate the Area. There was a reduction in the Area meeting count, due in part to a Baton Rouge group that met twice daily cutting 50% of its meetings after relocating.
TENNESSEE
46 total meetings/12 H&I meetings.
| Area Chair | LA Rhyan | 901 | 323-3651 |
| Delegates | Woody Ramsey | 901 | 363-7542 |
| Bobby Perry | 901 | 427-2302 | |
| Info Line & Office | Memphis | 901 | 725 5010 |
| Nashville | 615 | 747 5483 |
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SOUTH CAROLINA
1 meeting / 0 H&I meetings
Not recognized as an Area yet
Contact with one person, hopefully will lead to more.
NORTH CAROLINA
12 total meetings/4 H&I meetings Not recognized as an Area yet Contacts
West Hymal Raleigh A J. Shirley
Info Line Raleigh
ALABAMA
19 total meetings/3 H&I meetings
Alabama is recognized as an Area and has three districts: Birmingham, Mobile and Huntsville. Area Chair Ivy Joe Milan 205 539-9331
Delegates: Barry Foshee 205 982-1452
Ken McGahee 205 833 2087
Info Line Birmingham 205 888 3558
They held their Area Convention (Serenity in the South) on Labor Day weekend and had a good turnout. Tuscaloosa had a 9 year anniversary function on October 19, 1997. They have a bid in for the 1998 Regional Convention to be held April 22-25 1999 in Gulf Shores at a beach resort. They are trying to coordinated a Unity Day function with Georgia and are working to bring outlying groups into the fold.
VIRGINIA
25 meetings/2 H&I meetings
Virginia is recognized as an Area but has not districted.
Contacts: Antonio Bobbit 804 737-3123
Infoline Richmond 804 737-3394
CA just celebrated two years in Virginia and they are planning a December event. Richmond has 8 meetings and 2 H&I meetings. They are also working toward forming districts and will be electing Area officers.
MISSISSIPPI
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7 total meetings.
Mississippi is not recognized as an Area.
Contacts Sly D. 601-982-1755, Pauline Meyers 601-832-4011, Aliena Jones 601-863-0315, Howard Pickens 601-865-0158
Walter spoke with Pauline and learned they are struggling to keep the doors open on their 4 meetings in Gulfport. They need World Service Manuals. They keep in touch with Pensacola and Mobile but have no contact with the northern part of the state.
- ATLANTIC NORTH TRUSTEE – CHARLES EASTERN CANADA
Quebec Area
62 French speaking meetings/14 English speaking meetings/4 H&I meetings Montreal is recognized as an Area with four districts:
- LaVal
- West Montreal
- Montreal and South Side
- Ottawa
Area Chair is Jhy Slaim. Delegate is MariePascale.
The Area is doing fine with strong membership and support throughout. Plans are being made for the District One Convention on November 14-16, 1997. Charles will be attending. They were not able to send a delegate to the Regional meeting but will be in attendance at the WS C Convention. Montreal will be working closely with Ottawa and support them in their growth.
TORONTO
11 meetings/5 H&I meetings
Toronto is recognized as an Area with no district.
Chair: David LaBell
They hope to attend the Conference. Charles will be meeting with the Area sometime in January.
UNITED STATES
NEW YORK
93 MEETINGS/60 H&I meetings
New York is recognized as an Area.
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Area Chair: Melissa Sklarz
Delegates: Guthrin Robinson, Frank H., David Kulick
New York hosted the Regional Assembly in October. This was the first time it has been held in the fall instead of spring. The New York winter Convention is in the planning stages, as well as the annual summer Convention in July.
MASSACHUSETTS
10 meetings/15 H&I meetings
Massachusetts is recognized as an Area but has no districts.
Area Chair Drew Sullivan
Delegates Phil Malonson
They are doing sponsoring workshops that are going well. The H&I meetings in the prisons continue to do well. Charles will be visiting this Area for the first time in December.
CONNECTICUT
At one time Conn, had four districts. Over the last few years the Area stopped functioning as an Area but some meetings have continued.
MAINE
No information.
PA/NJ/DE
32 meetings/13 H&I meetings
PA/NJ/DE is recognized as an Area with one district in Pittsburgh, PA.
Area chair: Jerry Sager Delegates: Jackie B.
Craig Connor Rickey Hawkins
There is some fundraising going on. They plan to send two Delegates tot the Conference.
- SOUTHWEST TRUSTEE – STEVE
NEW MEXICO
InfoLine 505 291-3888
They are already working on the 1998 Southwest Regional to be held in Albuquerque.
Albuquerque
20 meetings/7 H&I meetings
Santa Fe
7 meetings/2 H&I meeting
Hobbs
2 meetings
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Las Vegas
4 meetings
OKLAHOMA
Info line Tulsa 918 660-8665
Tulsa
20 meetings/4 H&I meetings
Oklahoma City
11 meetings 9 H&I meetings
KANSAS
Info Line 316 263-8130
Wichita
16 meetings/4 H&I meetings
HelpLine 316 263 8130
Topeka
6 meetings/1 H&I meeting
TEXAS
Texas is held an Area Convention October 3-5 1997 with about 250 in attendance.
Houston
92 meetings/14 H&I meetings InfoLine 713 668 6822
Austin
9 meetings/2 H&I meetings
InfoLine 512 479 9327
Beaumont/ Port Arthur
7 meetings 3 H&I meetings
Dallas
2 meetings
Corpus Christi
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2 meetings
COLORADO
The Colorado Area is holding Area elections this month. They offered to hold the 1998 SW Regional Convention if necessary.
Denver
25 meetings / 4 H&I meetings
Louisville, Longmont, Delta & Steamboat all have one meeting.
Colorado Springs
4 meetings / 3 H&I meetings
ARIZONA
They are excited about planning CAWS 2000.
Tucson
18 meetings/15 H&I meetings
District Chair is Robin T.
Info Line 520 326 2211
Phoenix
85 meetings/56 H&I meetings
InfoLine 602 279 3838
Tucson
27meetings / 23 H&I meetings
Casa Grande, Cottonwood, Globe, Grand Canyon, Flagstaff and Camp Verde all have one meeting.
- MIDWEST TRUSTEE – SCOTT ILLINOIS
96 meetings/41 H&I meetings
| Area Chair | ArtR. | 847 692 6291 |
| Delegates | Jim Bagnola | 312 229 0869 |
| Brenda Williams | 312 483 7803 | |
| Michael R. | 847 298 0777 | |
| Vanessa Matthews | 312 808 0773 | |
| Michael H. | 312 874-7932 |
Planning has begun for the next Unity Convention to be held in Itasca on May 1-3 1998.
The Illinois Area Convention Committee had decided to change the date of the 1999 Unity Convention to sometime in March. This decision was made to prevent convention burnout with the World Convention being held in Milwaukee in 1999/
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MICHIGAN
35 meetings/7 H&I meetings
3 Districts: Saginaw, Flint and Lansing
Area Chair: Johnny M. 810 239-7886
Delegates: Anthony Joyner 810 767-7119, Ellen Sargent 810 232-1522
MINNESOTA
13 meetings/2 H&I meetings
Area Chair: Burt R.
Scott S. 613-722-9171, Peggy B. 612-533-6491, Jennifer S. 612-938-3200
Meetings are in Minneapolis and St. Paul. There are two H&I meetings in correctional facilities. The Area meets the first Thursday of every month.
MISSOURI
2 Districts
Area Chair: Pearl B. 816-333-1984
Carl R. 314-383-5607, Allen B., 314-355-3945
Help Line: Kansas City 1-888-595-6500, St. Louis 1-888-595-6600
The St. Louis district meets first Sunday of the month. Missouri hosted their first State Convention August 22-24,1997. They had about 200 registrations and will consider hosting a Regional Convention in the future.
St. Louis
22 meeting / 6 H&I meetings
Kansas City
21 meetings/4 H&I meetings
District meet 2nd Saturday of the month.
NEBRASKA
12 meetings/4 H&I meetings
Area Chair: Randy Hill 402-733-8160
Delegates: Don R. 402-734-4825, George P. 402-451-8485
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There are billboards campaign has ended and they are now working on getting video PSA’s aired. There was a Midwest Regional Convention held October 24-26,1997.
OHIO
5 Districts
Terry J. 216 991 7524
Spencer B. 614 258 7945
Jerry K. Jr. 216 751 4530
Steve S. 419 474 9520
Patricks. 614 351 5264
Loner groups exist in Mansfield, Lima and Cincinnati. Each loner group has a vote at the bimonthly area meeting. Cleveland has a web site. WWW.NEOHIOCA.ORG Columbus will host the 1998 Midwest Regional Convention and planning for the event is underway.
Toledo – 19 meetings/9 H&I meetings.
Akron – 19 meetings/8 H&I meetings.
Youngstown – 23 meetings/4 H&I meetings.
Cleveland – 70 meetings/13 H&I meetings.
Columbus – 32 meetings/7 H&I meetings
WISCONSIN
39 meetings/13 H&I meetings
Area Chair Joe Valenti 414 643 8718
Delegates Karmen Kron 414 545 0372
Dale S. 414 575-1551
Brigid Buretta 414 383 8424
The State Convention Committee will take place in February 1998 at the Park East Hotel in downtown Milwaukee. The Wisconsin area has a web page which can be accessed at: HTTP.//WWW. EXECPC.COM./-COCAINE/
INDIANA
31 meetings/7 H&I meetings
Area Chair: San Simmons 317-636-3328
Delegates: Ron Williams 765-457-9306, Chris Jones 317-243-2645
IOWA
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Unable to re-establish contact.
9. PACIFIC SOUTH TRUSTEE – JOE
There are eight areas in the Pacific South.
1) Los Angeles
Chair: John W.
Vice Chair: Robin C.
Secretary: Mandira S.
Treasurer: Bobby G.
H&I: open
There are approximately 60 H&I panels in the greater LA area.
Service positions of H&I Chair, Activities Chair, PI Chair are open as of 10/31/97. Delegates: MaryU., Ron H., Marvin, David C.
The Area is holding a 15th anniversary celebration dance November 29. Ticket sales for the event are going well. The area has made the last of three payments returning the $9000.00 donation.
2) Orange County
Chair: Gretchen D.
Vice chair: Ann M.
Secretary: Mike
Treasurer: Vickie
H&I chair: George
There are 60 H&I panels and now has two in the State Prison System. There are 33 meetings held throughout the week form South to North county. The Area had made a new effort to spread the message through the use of Public Information. They have PSAs on five local cable companies throughout the County. They have been invited to speak at four of the five school districts in Orange County.
3) San Diego
Chair: Mike G.
Vice chair: Tatiana
Secretary: Lora B.
Treasurer: Chuck C.
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H&I Chair:
Delegates: Patty Z., Chris,
The area has 20 meetings and the holds their GSO meeting the first Monday of the month.
The area is very involved in the planning of the 1998 World Convention and the fundraising for it. The area is still planning its celebration for November, and is much involved in the planning and attendance of Campvention 98.
4) Inland Empire
13 meetings/4 H&I meetings
Chair: Andrea B.
Vice chair: Rufus
Delegates: Jim T., Todd Billie
5) San Gabriel/ Pomona
Chair: Carl W.
Vice chair:
Treasurer: Elizabeth S.
Delegates: John L., John, James M.
GSO meeting is held the second Sunday of the month. The Area had a successful Unity Day in September. Public Information is working with Orange County to build a WEB page.
6) San Fernando Valley
Chair: Bryan S.
Vice chair; Tom S.
Secretary; Paula G.
Treasurer: Laurie V.
H&I has 42 meetings in the Area and 32 panels that serve the Area. There was an H&I breakfast held September 20th. They had a Halloween Dance. Joe attended the last GSO meeting and spent sometime on the Logo issue. The area feels it would be best to bring the logo back to it’s original use.
7) Central California
Chair: Mark K.
Vice chair Mitch
Secretary:
Treasurer:
Central California has 18 meetings. They are in the planning stages for their third Convention in Ventura. They are also planning a fund-raiser for WSC 1998.
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CLARK COUNTY, NY AREA
Chair: Deandra
Vice Chair:
Secretary: Dawn
Treasurer: Tom
H&I now has 4 panels serving the Area. PI is working on a radio spot. There are 22 meetings in the Area. Nevada was voted in as an Area at the last Conference. They have come all the way to Long Beach for the INTERAREA meetings. The Region voted to include them in the proceeds of last years Campvention.
INTERAREA
They meet every two months in the city of Long Beach. Each of the 8 Areas send an elected representative to attend and exchange information. They hold a Regional event called Campvention in April at Lake Paris. Money raised by this event is divided into eighths including the WSO. The invited guest for the next meeting are the Structure and Bylaws chairs.
- PACIFIC NORTH TRUSTEE – ANDY
CANADA
ALBERTA
The Area has two districts which meet quarterly.
Area chair Percy O. 403 435 9345
CALGARY
16 meetings/4 H&I meetings
InfoLine number is 403 229 5213
Delegate & Dist. Chair Mike M. 403 248 6946
Andy attended a service workshop and dance. Plans are well on the way for a convention next year in July.
EDMONTON
15 meetings/2 H&I meetings
InfoLine: 403 425 2715
Dist. Chair & Delegate Jack C. 403 439 0023
Jack will attend the Regional Assembly.
BRITISH COLUMBIA
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VANCOUVER
5 meetings a week
The Info line: 604 421-0910
The contact person is Buddy J. 604 275 9882.
One detox meeting on Wednesday nights.
They have a WEB page: wwwmapa.com/ca/
UNITED STATES
ALASKA
The newest Area in CA.
6 meetings in Anchorage with 50-70 in attendance.
1 new meeting in Seward.
Chair Gregory 907 563-1422
Delegate Kimberely B. 907 694-6614
Info Line 907 561-3999
Business meeting is the second Thursday of the month with attendance up. They will attend the Regional Assembly.
IDAHO
The Area has two districts (Boise and Twin Falls).
6 meetings (2 in Twin Falls and 3 in Boise) / 1 H&I meetings in Gooding.
Area Chair: Debbie S. 208 375-1646
Delegates: Gaiy T. 208 734 7242, PamC. 208 336 4184, Susan T. 208 734 7242
New meetings trying to form in Arco, Idaho Falls and Pokatella.
NORTHERN CALIFORNIA
The Area has 7 districts which meet quarterly
47 meetings/17 H&I meetings.
There are seven active districts.
Chair: Greg M. 408-243-1379
Delegates Bill E. 415-285-6893, Jim S. 408-265-5614, John W. 408-685-0525
Infolines:
Monterey 408-372-4190,
Sacramento 916-927-5740
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North Bay 415 453 8439
San Francisco 415 821 6155
Santa Cruz 408 662 8137
Sonoma 707 578 4160
South Bay 408 374 8009
Seven active districts, though Monterey has no structure and Sonoma has no meetings. The three Delegates will attend the Regional Assembly. The 1999 Regional Assembly is being planned.
OREGON & SW WASHINGTON
The Area has two districts which meet monthly
19 meetings in Oregon
9 H&I meetings
The Area has two Delegates :
Lynne G. 503 788 9334
Ralph 503 526 9114
Info Line outside area 800 nocaine
Inside area 503 56 1666
Chair Joe C. 503 624-3765
New H&I women’s meeting in Salem corrections. They are preparing for the 1998 Regional Convention meeting February 20-22, 1998. Two Delegates will attend the Regional Assembly. They have events planned for Thanksgiving and Christmas.
UTAH
28 meetings/33 H&I meetings
Area Chair: Ray M. 801-463-3981
Delegates Jerry M. 801-973-8961, Bob G. 801-560-9342, Jim B. 801-292-8773
INFOLINE: Ogden 801-778-1765, Salt Lake 801-264-5658
Area is enthusiastic about two new H&I meetings.
Unity is working hard and well. ASC has two hearing impaired members. Rockies VIII in Park City was another success.
Three delegates will attend the Regional Assembly.
WASHINGTON
23 meetings/2 H&I meetings
The Area has two Delegates:
Debbie A. 360 676 7164
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Heidi B. 425-513-2024
The Info line number is: 206-467-8189 mailbox system.
The Area chair is Heidi B. 425-513-2024
The Area meets month. Group Inventory in Bellingham was a big success. Convention tentatively set for the first weekend in April in Mt. Vernon.
OLD BUSINESS
- AD HOC COMMITTEE TRUSTEE JOB DESCRIPTIONS/MANUAL SHARON, MEREDITH & CHARLES
Meredith reviewed job duties. Target date for completion is next Conference.
- LONG TERM PLANNING -ANDY, CHARLES, & SCOTT (MAY OLD BUS.)
MOTION: BASED ON CHARLES’ RESEARCH THAT WE NOT HIRE A PROFESSIONAL FOR OUR LONG TERM PLANNING AT THIS TIME.
SECONDED AND PASSED
3. NEWSGRAM ARTICLES
TRADITIONS – CHRIS – ONGOING
FINDING GOOD LEADERSHIP – MEREDITH – NEXT NEWSGRAM
GROUP CONSCIENCE – CHARLES – MAY MEETING
STATEMENT OF UNIFICATION – STEVE & JOE – FEB. NEWSGRAM
- INTERNATIONAL TRUSTEE FOR CANADA, AREA FORMATION AND PLANNING -CHARLES (MAY OLD BUS. FEB. NEW BUS.)
Keep on old business. New business #23 was a result of the above. Sharon will collect data while in London next March.
Old business interrupted for regularly scheduled: Quarterly meeting with
WSO. This meeting was with Director of Operations.
Topics of discussion were:
- 24 literature racks have come in, 14 already sold at $35.00
- Registration forms for World Service Convention are just finished
- Office need Area addresses
- Third printing of Storybook
- Germany and Italy have received starter kits and are having meetings.
- We need to register the Logo in Europe
- Office has two new employees and they are working out very well
- Several months sales have been over 25K
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- Internet situations and general information Old business resumed as follows.
OLD business resumed as follows:
- WHAT IS THE ROLE AND RELATIONSHIP OF THE WSOB AND WSBT TO THE CAWS CONVENTION: NOW AND FOR THE FUTURE- JOE WILL RESEARCH.
(MAY NEW BUS.)
Keep on old business with the following notes. Spiritual responsibility is the host city and financial responsibility is the World Service Office. Joe will print out pertinent pages or bring the disk to the next Trustee meeting. Also commented was the CAWS Convention is taken into the WSO, the finances are handled by the WSOB and the WSBT handles the spirituality.
- NEGOTIATING COMMITTEE GUIDELINES -MEREDITH & STEVE (MAY NEW BUS.)
Keep on old business, Meredith is revising the draft.
- THAT THE WSOB SEAT TWO NON-ADDICT BOARD MEMBERS WITH FINANCIAL BUSINESS BACKGROUND BY THE YEAR 2000 WITH TERMS OF 3-4 YEARS AND THAT THE CHAIR OF THE WSOB BE A NON-ADDICT BY THE YEAR 2002 -CHRIS (MAY NEW BUS.)
Move to long-term planning.
- CALIFORNIA NON-PROFIT MEMBERSHIP -SUSAN AND MEREDITH (AUG. NEW BUS.)
MOTION: WE DO NOT JOIN.
SECONDED AND PASSED UNANIMOUSLY.
Meeting time set for 9:00 November 9, 1997.
Meeting adjourned at 11:15 PM with a prayer.
Meeting called to order at 9:00 AM November 9, 1997 with Serenity Prayer.
ROLL. CALL:
Andy White – Pacific North Regional Trustee
Chris Phillips – Trustee at Large
Charles Lewis – Atlantic North Regional Trustee Vice Chair
Scott Stokes – Midwest Regional Trustee
Walter Johnson – Atlantic South Regional Trustee
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Joe Stephens – Pacific South Regional Trustee
Susan Turnbull – World Service Office Trustee
Steve Amelotte – Southwest Regional Trustee
Meredith Amos – World Service Trustee
Sharon Smith – Trustee at large – Chair
Twelve Traditions were read.
NEW BUSINESS WITH SPONSOR
- Item 13 in World Service Manual -Page 38
Discussed and decision is to leave it as is. Done.
- Consider extending Conference by one day starting 1998.
Discussed and decision is not at this time. Done.
- Trustee election – all voting done by secret ballot including ratification’s (TEC). Trustee election process – Scott
Move to old business. A small Ad-hoc committee consisting of Scott, Andy, Steve and the Delegate on the Trustee Election Committee will come up with some different ideas and ways.
- Eliminate all phone interviews for prospective trustees as they exist now. If phone interview is completely unavoidable, make it through a conference call with the entire committee. (TEC).
Move to #3 old business.
- Provide a letter to the fellowship that states it is illegal to use the CA logo to make money. Clarify use of CA logo by areas. (Legal Committee)
Joe will write a NEWSGRAM article about what the logo can and can’t be used for. He will send copies to the Trustees. Done.
- What are legal rights of copyright infringements for on-line use of CA Logo and copyrighted literature by third parties, “what constitutes fair use?” Meredith via PI Conf. Committee.
Keep on old business. Refer to the Legal committee to find out what are our legal rights of copyrighted materials. What can we do to pursue pages that use our assets? Meredith has exact wording?
- Trustee roommate rotation at Board meetings.
Done.
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- Cell phones and pagers at Board meetings.
Done.
- Conduct of WSBT members while in Conference sessions.
Done.
- Letter from member of the fellowship of CA- where the WSBT holds their meetings Steve
Done.
- Trustee roles in area meetings- Walter
Sharon will write a response letter by the next Conference call and send a copy to the Trustees. Done.
- Traditions, adapting long form – Steve
Steve will take the long form of the Traditions and put in CA words for use at Board meetings.
- Personal sharing – Scott
MOTION: WE BUY A TIMER AND PERSONAL SHARING BE TEN MINUTES EACH. SECONDED AND PASSED UNANIMOUSLY
- E-Mail meeting HFC – Meredith
Done
- Why the difference in Concepts from AA to CA – Andy
Move to old business. Andy will do a comparison about where the concepts are different, by the next board meeting.
- Chatroom vs. Conference Calls – Steve – Done
- Communication between Trustees – Steve
Done.
- Travel outside budget – Steve
Done.
- Expense reimbursement forms – Sharon
MOTION: CHAIR OF WSBT WILL REVIEW WITH THE VICE CHAIR TRAVEL ARRANGEMENTS.
SECONDED AND PASSED UNANIMOUSLY. Keep on old business for discussion of responsibility of cost when tickets are changed.
- Conference hotel – Meredith
Next quarterly meeting will be held at another hotel. Meredith will notify everyone.
- The World Service Trustee should always be on the Conference Committee – referred by WSO – Susan
MOTION: WORLD SERVICE TRUSTEE WILL SIT ON THE CONFERENCE COMMITTEE.
SECONDED AND PASSED.
- Agenda for February meeting- Charles
MOTION: EACH TRUSTEE BRING THREE ITEMS THEY FEEL IMPORTANT TO LONG-TERM PLANNING TO THE NEXT CONFERENCE CALL.
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SECONDED AND PASSED.
- International Trustee – Meredith
Move to old business.
- Switching Trustee Committee assignments before Conference – Meredith
Done, Discussion was to change in the wrap-up meeting after the 1998 Conference but no motion was made.
- Laptop for recording secretary – Joe
MOTION: JOE WILL INVESTIGATE THE PRICE OF RENTING OR PURCHASING A LAPTOP COMPUTER FOR THE RECORDING SECRETARY.
SECONDED AND PASSED.
Move to old business.
- WSO involvement in CAWS registration – Scott
For the next Trustee meeting have an agenda item for discussion with WSOB about what is going to happen about registration in the office, half time employee to do the work, etc. Need
discuss before the Conference.
- Karl’s letter – Susan
MOTION: CORRESPONDING SECRETARY WILL ACKNOWLEDGE AND THANK FOR THE LETTERS RECEIVED BY THE TRUSTEES.
SECONDED AND PASSED.
- Trustee involvement in Conference committee work – Charles.
Move to old Business.
The Board Inventory was done.
The next meeting is scheduled for February 6-8, 1998. It is tentatively scheduled for another hotel to try out. Confirmations will be sent out.
MEETING WAS ADJOURNED AT 1:15 PM WITH A PRAYER.
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