Aug 24 – 26, 1997 – WSBT Quarterly Meeting Minutes

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COCAINE ANONYMOUS WORLD SERVICE

BOARD OF TRUSTEES

MINUTES OF THE REGULAR QUARTERLY MEETING

Since this report is a confidential CA document, for members only, it contains members full names. The usage-to-facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.).

August 1997

Page 1

CAWSBT REGULAR QUARTERLY MEETING
Sunday August 24, 1997
Manhatten Beach, CA

The regular quarterly meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the Radisson Hotel was called to order at 7; 15 PM.

  1. Quiet time and the Serenity Prayer.
  2. Roll Call
Andy White Pacific North Regional Trustee
Sharon Smith Trustee at Large Vice Chair
Charles Lewis Atlantic North Regional Trustee
Scott Stokes Midwest Regional Trustee
John Henson Atlantic South Regional Trustee Chair
Joe Stephens Pacific South Regional Trustee
Susan Turnbull World Service Office Trustee
Steve Amelotte Southwest Regional Trustee
Meredith Amos World Service Trustee
Francis Benedict Non-Addict Trustee
  1. THE TWELVE TRADITIONS were read.
  2. Personal sharing was done.
  3. Meeting time was set for 9:00 AM on Monday August 25, 1997
  4. Meeting was adjourned at 10:45 PM with a prayer.

Meeting was called to order at 9:10 AM.

Monday, August 25, 1997

  1. QUIET TIME AND SERENITY PRAYER.
  2. ROLL CALL:
Andy White Pacific North Regional Trustee
Sharon Smith Trustee at Large Vice Chair
Charles Lewis Atlantic North Regional Trustee

Page 2

Scott Stokes Midwest Regional Trustee
John Henson Atlantic South Regional Trustee Chair
Joe Stephens Pacific South Regional Trustee
Susan Turnbull World Service Office Trustee
Steve Amelotte Southwest Regional Trustee
Meredith Amos World Service Trustee
Francis Benedict Non-Addict Trustee

 

  1. TWELVE TRADITIONS were read.
  2. TRADITION 7 long form was read and discussed.
  3. TRADITION 8 long form was read and discussed.
  4. CONCEPT 11 was read and discussed.
  5. CONCEPT 12 was read and discussed.
  6. Minutes from previous meeting were amended and approved.

NEW BUSINESS (with sponsor). The following items were placed on New Business

  1. CA logo on memorabilia – John
  2. Joint Board meeting – John
  3. CAWS Convention oversight committee – John
  4. Summary of WSBT motions – John
  5. Conference ‘97 discussion -John
  6. Non-Delegate Conference expenses – Joe
  7. Convention budget WSCC- Andy
  8. Denver wrap-up document – Charles
  9. Conference Orientation, all Trustees attending – Sharon
  10. NEWSGRAM – Andy

Page 3

  1. Trustee PO Box – Steve
  2. COANON registration -Susan
  3. Licensing of logo to vendors – Susan
  4. California non-profit membership – Susan
  5. Storybook, second edition – Steve
  6. Conference rotation -Chris
  7. Trustee-at-Large travel, reasons for – Sharon
  8. Trustee support of CA, bqts. etc. – Steve
  9. Board Inventory – Meredith
  10. Service manual – Chris
  11. Presentation of no logo on CAWS memorabilia motion – Charles
  12. CATW T-shirt -Chris
  13. Discussion of actual net of CAWS Convention – Chris
  14. Foreign country contacts – Chris
  15. Per diem 1/2 day – Susan
  16. CAWS Convention Host City – Meredith
  17. Pacific South Trustee attending both WSOB meetings – Joe

COMMITTEE REPORTS

  1. WSC FINANCE COMMITTEE – CHARLES

No report.

  1. TRUSTEE FINANCE COMMITTEE – CHARLES & SCOTT

Copies of the 1997 proposed budget for Trustee Expenses were distributed as worksheets to each Trustee. These are to be given back to Scott with changes by the morning of August 26, 1997. The committee (3-4 members) met in Denver for general discussion.

  1. WSC CONVENTION COMMITTEE-JOE & STEVE

Bill Zimmerman has resigned as chairperson of the San Diego Convention.

Page 4

Steve Amelotte will make a motion that non-delegate chairs hold elections on the last day of their terms.

4. WS CONVENTION COMMITTEE

A. DENVER ’97 – STEVE

The final accounting from the convention is as follows: (as of 8/14/97 money had not been sent to WSO)

Gross Revenue $116,410.03
Expenses:             82.931.42
Net =                       32,478.61

B. SAN DIEGO-JOE

Ken Kravitz is the acting chair since the chair has resigned.

C. MILWAUKEE – SCOTT

A downtown hotel has prepared a proposed contract. This will be brought to the Conference for review. $1000 was made at the first fund-raiser, which was a Sail-Fest. State laws limit the time for a raffle: the committee is exploring other options. They are hoping to make enough is fund­raisers to buy the Harley outright.

  1. WSC LITERATURE COMMITTEE – SHARON

The committee met in Denver with 10 people attending. The following three pieces were discussed, and where they are with the committee:

  1. 4th Step Piece: Was submitted to the sub-committee consisting of Danny Falcone, Sharon Smith, and possibly Leon Mason. The committee hopes to have this ready to send to the Trustees by the end of the Conference.
  2. Group Inventory: This was submitted to a sub-committee consisting of Ellen Sargent and Susan Doch, to be ready by the end of the Conference to give to the Trustees.
  3. 12 Traditions: This is almost ready, with minimal changes made by the committee in Denver. The sub-committee working on this is Danny Falcone and Steve Edwards. The committee hopes to have this complete and ready to give the Trustees by the end of the Conference.

A fourth piece is almost ready, the Helplines Guidelines that the PI committee worked on last year worked on last year.

Page 5

  1. WSC PUBLIC INFORMATION COMMITTEE – SCOTT

Twelve people attended a workshop held in Denver. The questions pertained to press, radio and films.

  1. WSC STRUCTURE AND BYLAWS ~ ANDY

No report.

  1. WSC HOSPITALS AND INSTITUTIONS – SUSAN

No report.

  1. WSC UNITY COMMITTEE – CHRIS & FRANCIS

No report.

  1. WSC CONFERENCE COMMITTEE – JOHN & MEREDITH & CHRIS

There will probably not be a Unity lunch this year, due to higher costs. Meredith attended three meetings while in Denver. The Trustees discussed a delegate buddy system and going to a lottery system for committee assignments for new delegates.

  1. TRUSTEE CONFERENCE COMMITTEE – JOHN & MEREDITH & CHRIS

No report.

  1. TRUSTEE ELECTION COMMITTEE – SHARON

The letter about the decision not to fill the TAL and the Non-Addict positions for this Conference was sent to the WSO before it was sent to the Delegates.

There will be interviews only for the Atlantic South Regional Trustee. The four candidates are: Walter Johnson, Susan Doch, Mike Webb, Keith Fryer. The Trustees that will be rotating off at the end of the Conference are John Henson (Chair) AS Trustee, Chris Phillips Trustee at large, and Francis Abbot-Non Addict Trustee. The election committee has had some changes, Anthony J. From the midwest is new to the committee and as of yet unnamed person will be replacing Phyllis M.

Page 6

  1. TRUSTEE NEGOTIATION COMMITTEE – JOHN & MEREDITH

The bid from Coast to Coast was accepted.

Three hotels are being considered for future Conference sites: Red Lion, Furama, and Marriot.

  1. TRUSTEE ORIENTATION COMMITTEE –  SHARON

No report.

  1. TRUSTEE LEGAL COMMITTEE – CHARLES

No report.

  1. TRUSTEE FOR THE NEWSGRAM – SUSAN

The concerns expressed by the Trustees at the last meeting are being addressed. An employee at WSO is being trained on the Newsgram.

TRUSTEE REPORTS

  1. WSBT CORRESPONDING SECRETARY – SHARON

P.O. Box 492013 Los Angeles. CA 90049-8013

There have been a few items received and put into the archives.

  1. TRUSTEE AT LARGE- SHARON

Washington, DC Area has 16 meetings weekly. The HelpLine number is 202 726-1717. There are 8 weekly H&I meetings. There will be two delegates, Dwayne B. and Andre F. attending the Conference. All the committees are struggling for support, but they did raise enough to send the two delegates. Sharon went to the New Mexico area convention in Albuquerque. Some work was done on the Trustee Job descriptions and a copy mailed in rough draft to Chris.

  1. TRUSTEE AT LARGE – CHRIS

No report.

  1. NON ADDICT TRUSTEE – FRANCIS

Page 7

No report.

5. WORLD SERVICE OFFICE TRUSTEE – SUSAN

PROJECTS COMPLETED:

The fourth quarter NEWS GRAM is complete. The Board of Directors is following it’s mandate in Conference manual as the editorial process is done. Employee at the office is being trained in the publication of the NEWSGRAM.

Twenty-four literature racks have been ordered. The price to the fellowship will be $35.00 each Which will cover costs of shipping.

1988 return has been filed and received by the Federal Tax Board.

More Storybooks will be ordered from the printers as follows:

22,500 $10,909 20,000 soft covers 2,500 hard covers

PROJECTS PENDING:

WSO bank accounts are on hold until corporate is revived.

New phone system is still being researched. ISDN line on hold because of a $1000 expense to implement at this time, and viewed as unnecessary.

Correction of the Spanish literature is on hold.

Montreal/French World Service Manual is on hold.

Investigating less expensive chips.

Working on guidelines for groups/districts/areas when dealing with outside accountants, and a checklist for filing federal and common state non-profit forms and documents.

Financials for 1997 CAWS are in.

CAWS 1998 bank accounts are on hold until corporate is revived.

CAWS 1999 bank accounts are done. K.D. has contacted Quin, the Chairperson requesting information for conducting business in the state of Wisconsin.

FYI:

Page 8

Web site is up in French. The 4th quarter NEWSGRAM has been put on the Web site.

K.D. would like to raffle off or sell the convention workshop tapes being housed at the office. Lease on the copy machine is up in September. KD is investigating.

REFERRALS TO / FROM TRUSTEE/WSOB:

  • Can office include Co-Anon information (such as registration forms for World Service Conventions) in our mailings.
  • Licensing our logo to vendors
  • Rejoining the California Non-Profit

NOTE: all items were put on new business.

  1. WORLD SERVICE TRUSTEE – MEREDITH

need report, remember you said you’d send it???

  1. ATLANTIC SOUTH TRUSTEE – JOHN HENSON

FLORIDA

58 meetings/25 H&I meetings
Florida is recognized as an Area with 5 Districts.

Area chair Susan D. 305 652 0265
Delegates Dominic M. 407 221 3500
Lisa J.
Info Line Ft. Lauderdale 954 537 1379
Pensacola 904 444 0999
Treasure Coast 407 287 5242
Tampa 813 978-9083
St. Pete 813 822 3250
Tallahassee 904 385 5041

Page 9

Ocala 352 637 1081

Florida will be sending two delegates to the Conference.

GEORGIA

73 total meetings/10 H&I meetings
Georgia is recognized as an Area but has not districted.

Area Chair Patrick Ryan 770 497-9309
Delegates Terri
Keith F. 770 442 1182
Mike W. 706 635 1582
Info Line 404 255 7787

Sending two delegates to the Conference. Area is considering staring back the convention to promote unity and help cover delegate expenses. Atlanta will be working on organizing the state into districts.

ARKANSAS

24 total meetings/7 H&I meetings
Arkansas is recognized as an Area but has not districted.

Area Chair Derrick H. 501 666
Delegates Dee G. 501 535 8312
NorithE. 501 568 3236
Greg G. 501 535 8312
Info Line Little Rock 501 374 1334
Will be sending two delegates to the Conference.

LOUISIANA

82 total meetings/14 H&I meetings.
Louisiana is recognized as an Area with 5 Districts.

Area Chair:   Shelia E. 318 635 5904
Delegates Lionel K. 504 3872316
Greg

Page 10

Joe B. (DJ) 504-831-1354

Info Line Baton Rouge 504-927-4821, Shreveport 318-221-2176, New Orleans 504-457-KOKE

The first New Orleans Convention was a success with over 220 registered and over 250 scholarship attendees. Will be sending three delegates to the Conference.

TENNESSEE

46 total meetings/12 H&I meetings.

Area Chan- LAR. 901 323 3651
Delegates Woody R. Bobby P. 901 363-7542
Alternates Eddie H. LA R. 901 323 3651
Info Line & Office Memphis 901 725 5010
Nashville 615 747 5483

SOUTH CAROLINA

1 meeting in Spartanburg. No representatives at the Conference.

NORTH CAROLINA

12 total meetings/4 H&I meetings Not recognized as an Area yet Contacts

Carolina Beach Ritchie 910 458 8883
Durham BobC. 919 683 8678
Raleigh A.J.S. 912 217 8284
Info Line Raleigh 919 790 4153

The Raleigh/Durham district is attempting to organize the state.

Meetings are in Charlotte, Wilmington, Henderson and Raleigh. No representation at the Conference.

Page 11

ALABAMA

22 total meetings/3 H&I meetings

Alabama is recognized as an Area and has three districts: Birmingham, Mobile and Huntsville.

Area Chair Vance N. 334 626 6787
Delegates: Barry F.
Ken Me. 205 833 2087
Info Line Birmingham 205 888 3558

Will be sending two delegates to the Conference.

VIRGINIA

25 meetings.

Virginia is recognized as an Area but has not districted.

Contacts:    Woodbridge/
Fredricksburg George S. 707 670 4429
Richmond Antonio B. 804 737 3123
Roanoke
Chesapeake
Info Line Richmond 804 737 3394

No representation at the Conference.

MISSISSIPPI

7 total meetings.
Mississippi is not recognized as an Area.

Contact Sly D. 601 982 1755
No representation at the Conference.

  1. ATLANTIC NORTH TRUSTEE – CHARLES

EASTERN CANADA

Quebec Area

65 French speaking meetings/16 English speaking meetings/3 H&I meetings

Page 12

Montreal is recognized as an Area with four districts:

  1. LaVal
  2. West Montreal
  3. Montreal and South Side
  4. Ottawa

Area Chair is Jhy Slaim. Delegate is MariePascale.

The area is doing well. Hotline is working well receiving a large number of calls both English and French. The PSA is French and English is on the radio, as well as, the Web sites are generating an increase in calls. The translation of the Web site into French is complete. Districts are getting stronger. They will be sending a delegate to the Conference.

TORONTO

16 meetings/5 H&I meetings

Toronto is recognized as an Area with no district.

Chair: David LaBell

Delegate:

The area is doing well with strong stable meetings. H&I is growing as is the Area. The new P&I committee is in the process of airing PSA’s and has strong support from the area. They will have their first convention October 25, 1997. They were unable to send a delegate to the regional or the Conference, but will proxy their vote to New York. They continue to have contact with Timmins, Ontario, a coal mining region in northern Canada.

UNITED STATES

NEW YORK

93 MEETINGS/30 H&I meetings New York is recognized as an Area.
Area Chair Melissa Sklarz
Delegates Guthrin Robinson
Frank H.
David Kulick

Page 13

The area has continued to grow since the disbanding of the district format. Although the are participation has grown it is not back to the point it once was. They are going to survey the districts to determine the number of H&I meetings. Fund-raisers continue to be the major form of income generation. They will send four delegates to the Conference. New York is the site of the Regional assembly in October.

MASSACHUSETTS

12 meetings/12 H&I meetings
Massachusetts is recognized as an Area but has no districts.
Area Chair Drew Sullivan
Delegates Phil Malonson

The area is doing well. Charles met with Drew during the last quarter at the Denver Convention. Charles plans on going to Boston in the fall.

CONNECTICUT

6 meetings

There is no Area structure but there is a comeback started. The meetings are in two districts of the former area structure. They are acting independently.

MAINE

No information.

PA/NJ/DE

30 meetings/18 H&I meetings
PA/NJ/DE is recognized as an Area with one district in Pittsburgh, PA.
Area chair: Jerry Sager Delegates: Jackie B.
Craig Connor Rickey Hawkins

The area will be sending two delegates to the Regional and Conference. They have a new 800 number.

Page 14

  1. SOUTHWEST TRUSTEE – STEVE

NEW MEXICO

InfoLine 505 291-3888
Area Chairs: Robert Urich & Alan Swartsberg
Delegates:  Donald Hume, Phyliis Marshall

Albuquerque

25 meetings/9 H&I meetings

Santa Fe

7 meetings/2 H&I meeting

Hobbs

2 meetings

Las Vegas

2 meeting

New Mexico held their first area convention the last weekend of July. It was a success both spiritually and financially. They will have two Delegates at the Conference.

OKLAHOMA

Info line Tulsa 918 660-8665
Area Chair: N/A
Delegates: Marcellus Mitchell, Danny Falcone

They will be sending a Delegate to the Conference. They are experiencing some growth with a new club house opening and more meetings beginning.

Tulsa

26 meetings/4 H&I meetings

Tulsa is still struggling with unity and keeping their members with involved. They will not be sending a Delegate to the Conference.

Oklahoma City

15 meetings 6 H&I meetings

Page 15

They are busy with Regional Convention planning.

KANSAS

Info Line 316 263-8130 Area Chair: N/A Delegate: Bruce Ott

Wichita

16 meetings/3 H&I meetings HelpLine 316 263 8130

Topeka

1 meetings/2 H&I meeting

Kansas City

6 meetings

TEXAS

Area Chair is Darel Williams.

Delegates: Donna Gassiott, Valarie Petro,  Mark Shafer,  Velena Johnson,  Lee Thomas

Texas is holding an Area Convention October 3-5 1997.

Houston

94 meetings/16 H&I meetings

InfoLine 713 668 6822

Austin

9 meetings/2 H&I meetings

InfoLine 512 479 9327

Page 16

Beaumont/ Port Arthur

3 meetings

Dallas

3 meetings

Corpus Christi

2 meetings

 

COLORADO

Area Chair is Jimmy Malone

Delegates: Aaron Crawley, Robbie Graham, Art Bowman

Denver

23 meetings/4 H&I meetings

InfoLine 303 421 5120

District Chair is Yvonne

They are all set for the convention, and have been exploring different ways of interpreting the Traditions.

Colorado Springs

9 meetings/3 H&I meetings

InfoLine 719 590 8720

District Chair is Eric F.

 

ARIZONA

Area Chair: Pilar Acosta

Delegates: Jim Gorman, Karen Sullivan, Randy Groen, John Sparks

outgoing: Kokopelli

Page 17

Alternate: Jay Statlen

Tucson

18 meetings/15 H&I meetings

District Chair is Robin T.

Info Line 520 326 2211

Phoenix

97 meetings/51 H&I meetings

InfoLine 602 279 3838

District Chair is Jay Rosen

Casa Grande

2 meetings

Flagstaff

1 meeting

  1. MIDWEST TRUSTEE – SCOTT

ILLINOIS

95 meetings/39 H&I meetings

Area Chair Art R.

Delegates Jim Bagnola, Brenda Williams, Michael R., Vanessa Matthews, Michael H.

The Illinois Area Unity Convention was a success. Planning has begun for the next Unity Convention to be held in Itasca on May 1-3 1998. Three Delegates and an alternate will be attending the Conference.

MICHIGAN

38 meetings/7 H&I meetings

Page 18

3 Districts: Saginaw, Flint and Lansing

Area Chair Johnny M. 810 239-7886

Delegates Anthony Joyner 810 767-7119, Ellen Sargent 810 232-1522

The Flint District Unity Convention will be held September 26-28 1997. Two people from the Michigan Area will attend the Conference.

MINNESOTA

13 meetings/6 H&I meetings

Area Chair  Burt R. 612-927-6407
Scott S. 612-722-9171
Peggy B. 612-533-6491
Jennifer S. 612-938-3200

Meetings are in Minneapolis and St. Paul. There are two H&I meetings in correctional facilities. The Area meets the first Thursday of every month. They have a “meeting of the month” event where people get together and support a different meeting each month. One Delegate will be attending the Conference.

MISSOURI

2 Districts Area Chair Pearl B. 816 333-1984
Delegate James B. 816 960 0027
Carl R. 314 383 5607
Allen B. 314 355 3945
Help Line Kansas City 1 888 595 6500
St. Louis 1 888 595 6600

The St. Louis district meets first Sunday of the month. Two Delegates will attend the Conference.

St Louis

21 meetings/6 H&I meetings

Page 19

Kansas City

19 meetings/4 H&I meetings

District meets 2nd Saturday of the month. The Area meets each quarter.

Missouri hosted their first State Convention August 22-24, 1997. They had 125 registrations and treatment facility patients received scholarships (65). Approximately $2500 was netted. People came from Atlanta, Texas, Arkansas, Boston and Indiana.

NEBRASKA

12 meetings/4 H&I meetings

Area Chair Randy Hill 402 733 8160

Delegates DonR. 402 734 4825

George P. 402 451 8485

The Nebraska fellowship is busy planning the 1997 Midwest Regional Convention to be held in Omaha on October 24-16, 1997. There are billboards campaign has ended and they are now working on getting video PSA’s aired.

OHIO

5 Districts

Area Chair Terry J. 216 991 7524
Delegates Spencer B. 614 258 7945
Jerry K. Jr. 216 751 4530
Steve S. 419 474 9520
Patrick S. 614 351 5264
Ronald B. 216 289 0666

Toledo – 22 meetings/9 H&I meetings.

Akron – 20 meetings/9 H&I meetings.

Youngstown –22 meetings/4 H&I meetings.

Cleveland – 68 meetings/14 H&I meetings.

Columbus – 37 meetings/7 H&I meetings

Page 20

Loner groups exist in Mansfield, Lima and Cincinnati. Each loner group has a vote at the bi­monthly area meeting. Cleveland has a web site. WWW.NEOHIOCA.ORG Columbus will host the 1998 Midwest Regional Convention and planning for the event is underway. They will also be having their District picnic the 21st of September.

Five Delegates will be attending the Conference.

WISCONSIN

38 meetings/13 H&I meetings

Area Chair Joe Valenti 414 643 8718

Delegates Karmen Kron 414 545 0372

Luis Rubio 414 626 2231

Brigid Buretta 414 383 8424

The State Convention Committee is busy planning the second event, which will take place in February 1998. The World Convention Committee meets monthly. Many of the Convention Chairpersons positions have been filed. The hotel selection has been narrowed down to two, one rural and one downtown. Work continues on the Harley fund-raiser. The area hosted one CAWS 1999 fund-raiser and netted $1000. The Wisconsin area has a web page which can be accessed at: HTTP://WWW. EXECPC.COM./-COCAINE/

INDIANA

30 meetings/6 H&I meetings

Area Chair San Simmons 317 636 3328

Delegates Ron Williams 765 457 9306

Chris Jones 317 243 2645 Sam Simmons

Indiana will host the Tri-State Convention on March 20-22 1998 in Indianapolis. IOWA

Unable to re-establish contact.

KENTUCKY

Page 21

Several starter kits have been mailed however no contact has occurred to determine what kind of meeting activity is taking place.

SASKATCHEWAN. CANADA

One meeting has just begun. Very small turnout but they are willing to keep going. Contact: James M. 306 682-3867

  1. PACIFIC SOUTH TRUSTEE – JOE

There are eight areas in the Pacific South.

1) Los Angeles

Chair: John W.
Vice Chair: Robin C.
Secretary: Mandira S.
Treasurer: Bobby G.
H&I open

There are approximately 60 H&I panels in the greater LA area.

Service positions of H&I chair, Activities chair, PI chair are open as of 8/21/97.

Delegates: Mary U., Ron H., Marvin, David C.

The LA convention was held in Palm Springs the weekend before the Conference. The Area is holding a 15th anniversary celebration dance in November. There was a substantial donation made by members of the area earmarked for taxes due. The Area has put a freeze on the money while they decide what their group conscience is.

2) Orange County

Chair: Gretchen D.
Vice chair: Ann M.

Page 22

Secretary: Mike
Treasurer: Crystal S.
H&I chair: George

There are 60 H&I panels and is now in the process of contacting the State Prison System to get into 3 jails in the county. There are 36 meetings held throughout the week form South to North county. The GSO meets once a month.

3) San Diego

Chair: Mike G.
Vice chair: Tatiana
Secretary: Lora B.
Treasurer: Chuck C.
H&I Chair:
Delegates: Patty Z., Chris,

The area has 20 meetings and the holds their GSO meeting the first Monday of the month.

The area is very involved in the planning of the 1998 World Convention and the fundraising for it. The area is still planning its celebration for November, and is much involved in the planning and attendance of Campvention 98.

4) Inland Empire

13 meetings/4 H&I meetings
Chair: Andrea B.
Vice chair: Rufus
Delegates Jim T., Todd, Billie

5) San Gabriel/ Pomona

Chair: Carl W.
Vice chair:
Treasurer: Elizabeth S.

Delegates: John L., John, James M.

Page 23

GSO meeting is held the second Sunday of the month. The area had their fourth picnic “Great Bands” and “Great Turn Out”. Unity day is coming in September. PI is doing a Web page with Orange county. Area is looking into districting.

6) San Fernando Valley

Chair: Bryan S.
Vice chair: Tom S.
Secretary: Paula G.
Treasurer: Laurie V.

H&I has 42 meetings in the Area and 32 panels that serve the Area. There will be an H&I breakfast to be held September 20th. They are planning a Halloween Dance. The area is looking into districting.

7) Central California

Chair: Mark K.
Vice chair: Mitch
Secretary:
Treasurer:

Central California has over 20 meetings. They had their second Convention in Ventura.

CLARK COUNTY. NV AREA

Chair: Deandra
Vice Chair:
Secretary: Dawn
Treasurer: Tom

H&I now has 4 panels serving the Area. PI is working on a radio spot. There are 15 meetings in the Area. They had a sober 4th of July party, and is also having and H&I day on September 28.

INTERAREA

Page 24

They meet every two months in the city of Long Beach. Each of the 8 Areas send an elected representative to attend and exchange information. They hold a Regional event called Campvention in April at Lake Paris. Money raised by this event is divided into eighths including the WSO. They discussed Las Vegas becoming part of the Region and will bring a motion to the Conference about doing that.

PACIFIC SOUTH REGIONAL MEETING

There was a Regional Meeting held in Denver, but attendance was low. There was limited discussion about the upcoming Conference. Most of the time was spent talking about the LA donation question. Joe asked for time to investigate and then he reported his findings to the Region.

  1. PACIFIC NORTH TRUSTEE — ANDY

CANADA

ALBERTA

The Area has two districts which meet quarterly.

Area chair: Percy O. 403 435 9345

CALGARY

15 meetings/4 H&I meetings

InfoLine number is 403 229 5213

Page 25

Delegate & Dist. Chair Mike M. 403 248 6946

Andy attended a service workshop and dance. Plans are well on the way for a convention next year in July.

EDMONTON

12 meetings/2 H&I meetings

InfoLine: 403 425 2715

Dist. Chair & Delegate Jack C. 403 439 0023

Jack will not attend the Conference.

BRITISH COLUMBIA

VANCOUVER

5 meetings a week
The Info line: 604 421-0910
The contact person is Buddy J. 604 275 9882.
One detox meeting on Wednesday nights.
They have a WEB page: wwwmapa.com/ca/

UNITED STATES

ALASKA

Still not an Area. However they plan to have a Delegate at the next Conference and will petition for a new Area status.

2 meetings in Anchorage
1 meeting in Sobatna

Chair RonG. 907 338 6195
Delegate Kimberely B. 907 333 6614
InfoLine 907 338 6195

Business meeting is the second Thursday of the month with attendance up.

One delegate will attend the Conference, and petition to become an Area.

IDAHO

Page 26

The Area has two districts (Boise and Twin Falls).

6 meetings (4 in Twin Falls and 2 in Boise) /1 H&I mee

Area Chair: Debbie S208 375-1646
Delegates: Gary T. 208 734 7242, Pam C. 208 336 4184, Susan T. 208 734 7242

Andy attended a successful Unity Days.
One delegate will attend the Conference,

NORTHERN CALIFORNIA

The Area has 7 districts which meet quarterly 45 meetings/17 H&I meetings.

There are seven active districts.

Chair  Greg M. 408 243 1379

Delegates Bill E. 415 285 689, 3JimS. 408 265 5614, John W. 408 685 0525

Infolines

Monterey 408 372 4190
Sacramento 916 927 5740
North Bay 415 453 8439
San Francisco 415 821 6155
Santa Cruz 408 662 8137
Sonoma 707 578 4160
South Bay 408 374 8009

Andy attended the 10th annual PLAYDAY on My 20, 1997.
Three delegates will attend the Conference.

OREGON & SW WASHINGTON

The Area has two districts which meet monthly

19 meetings in Oregon

9 H&I meetings

Page 27

The Area has two Delegates: Lynn G. 503-788-9334, Ralph 503-526-9114

Info Line outside Area 800 nococaine

Inside area 503-256-1666

Chair: Joe C. 503-624-3765

New H&I woman’s meeting in Salem corrections being planned.

1998 Regional meeting at February Convention. Registration forms will be at Conference. Two delegates will attend the Conference.

UTAH

25 meetings/33 H&I meetings

Area Chair: Ray M. 801 463-3981
Delegates Jerry M. 801 973-8961
Bob G. 801 560 9342
Jim B. 801 292 8773
INFOLINE Ogden 801 778 1765
Salt Lake 801 264-5658

Area is enthusiastic about H&I Unity is working hard and well.

Rockies VIII in Park City – October 9-12, 1997. Three delegates will attend the Conference.

WASHINGTON

23 meetings/2 H&I meetings

The Area has two Delegates: Debbie A. 206-676-7164, Heidi B. 206-787-4139

The Info line number is : 206-467-8189

The Area chair is Mark S. 360-336-0912

Participation is low at Area meetings (2nd Tuesday in Evertte)

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Two delegates will attend the Conference.

  1. WORLD SERVICE TRUSTEE – MEREDITH

No report.

OLD BUSINESS

1. AD HOC COMMITTEE TRUSTEE JOB DESCRIPTIONS- MEREDITH & SHARON \ DUE CONFERENCE 1997. (NOVEMBER OLD BUSINESS ITEM 5, AUGUST NEW BUSINESS, ITEM 9)

Keep on old business

  1. CORE MEMBERSHIP-CHRIS (FEBRUARY OLD BUSINESS ITEM 5, NOVEMBER OLD BUSINESS ITEM 8, AUGUST NEW BUSINESS ITEM 17).

Done.

  1. ORDER OF ACCOUNTABILITY-SUSAN (FEBRUARY OLD BUSINESS ITEM 9, NOVEMBER NEW BUSINESS ITEM 7).

Done.

  1. LONG TERM PLANNING: RESEARCH HIRING A PROFESSIONAL TO GUIDE US –

SCOTT (May 1997 old business)

Keep on old business

  1. NEWSGRAM ARTICLES

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TRADITION S-CHRIS

In process

  1. INTERNATIONAL AREA FORMATION AND PLANNING-CHARLES (FEBRUARY NEW

BUSINESS ITEM 1).

Keep on old business.

  1. UTILIZATION F WORKPLACE ASSETS-CHRIS (FEBRUARY NEW BUSINESS ITEM 4).

Chris will incorporate this into his report at the Conference.

  1. TRUSTEE BUDDY SYSTEM – JOHN – Done.
  2. WHAT IS THE ROLE & RELATIONSHIP OF THE WSOB AND WSBT TO THE CAWS CONVENTION: NOW AND FOR THE FUTURE- JOE WILL RESEARCH (MAY NEW BUSINESS).

Keep on old business.

  1. COMMUNICATION WITH FELLOWSHIP/NEWSGRAM-CHARLES

(May new business).

Done.

  1. STATEMENT OF UNIFICATION – STEVE & JOE (MAY NEW BUS. ITEM 7).

Keep on old business.

  1. NEGOTIATING COMMITTEE GUIDELINES – MEREDITH & STEVE (May new business). Keep on old business.
  2. AIRLINE GROUP RATES FOR CAWS CONVENTION – JOE Done.
  3. OTHER PROGRAM TAPES AT CAWS CONVENTIONS-MEREDITH Done.

Page 30

  1. TRUSTEE OPERATING MANUAL – MEREDITH (May new business item 24.)

Some items of discussion were policy, procedures, service descriptions for Trustees. Will include summary of old motions passed. See old business #1. Done.

  1. OUTGOING TRUSTEE BUDDY SYSTEM – MEREDITH (May new business item 15).

Done. Put with old business # 1.

  1. COMMUNICATION BETWEEN BOARDS BE DONE THROUGH THE WSOBT OR WSOT ONLY. FACILITATION OF THIS INTERNALLY WITH EACH BOARD IS THE BOARDS CHOICE – CHRIS (May new business).

Dropped.

  1. THAT THE WSOB MEET BI-MONTHLY FOR BUSINESS, VOTES AND FULL REPORTS – CHRIS (May new business).

Done.

  1. THAT THE WSOB HAVE AN OVERSIGHT EXECUTIVE COMMITTEE OF 4-5 PEOPLE WITH NO VOTING POWER, TO MEET BI-MONTHLY TO FACILITATE DAY TO DAY BUSINESS NEEDS – CHRIS (May new business).

Dropped.

  1. THAT THE WSOB SEAT 2 NON-ADDICT BOARD MEMBERS WITH

FIN ANCIAL/BUSINESS BACKGROUND BY THE YEAR 2000 WITH TERMS OF 3-4 YEARS AND THAT THE CHAIR OF THE WSOB BE A NON-ADDICT BY THE YEAR 2002 – CHRIS (May new business).

Keep on old business.

  1. LETTER FROM WSCCC CHAIR REGARDING WSC CHAIRPERSONS -STEVE (May new business).

Done.

  1. CHAIR OF WSBT BE ELECTED BY DRAW – CHRIS (May new business),  Done – Things remain the same.

Page 31

Meeting time set for 9:00 August 26, 1997.

Meeting adjourned at 10:45 PM with a prayer.

Meeting called to order at 9:00 AM August 26, 1997 with Serenity Prayer.

ROLL CALL:

Andy White – Pacific North Regional Trustee
Chris Phillips – Trustee at Large
Charles Lewis – Atlantic North Regional Trustee
Scott Stokes – Midwest Regional Trustee
John Henson – Atlantic South Regional Trustee – Chair
Joe Stephens – Pacific South Regional Trustee
Susan Turnbull – World Service Office Trustee
Steve Amelotte Southwest Regional Trustee
Meredith Amos – World Service Trustee
Sharon Smith – Trustee at Large – Vice Chair
Francis Benedict – Non-Addict Trustee

Twelve Traditions were read.

The Board Inventory was done.

NEW BUSINESS WITH SPONSOR

  1. CA logo on memorabilia – John

MOTION: THE BOARD OF TRUSTEES BELIEVES THAT THE CA LOGO SHOULD NO LONGER BE USED ON MEMORABILIA SOLD AT CA WS CONVENTIONS. SECONDED AND PASSED.

  1. Joint Board meeting – John

The discussion included a goal of working towards universal respect toward each other.

  1. CAWS Convention oversight committee – John

Discussed and done.

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  1. Summary of WSBT motions – John

Meredith will search the past five years of minutes and compile motions.

  1. Conference 497 discussion – John

Done. Charles will make a motion, nominating Amy as Conference chair.

  1. Non-Delegate Conference expenses – Joe

Refer to Finance committee with concerns about people coming to the Conference, giving a report the first day and the fellowship paying the rest of the weeks expenses, as well as, persons coming to the Conference to resign and having expenses paid.

  1. Convention budget WSCC- Andy

Refer to Convention Committee with concerns of the proper use of funds being used for the purposes they were originally designated for.

  1. Denver wrap-up document – Charles

Discussion included the existing pass-it-on form in the convention guidelines. Done.

  1. Conference Orientation, all Trustees attending – Sharon

All Trustees will attend the orientation and will be introduced by the Conference Chair.

  1. Newsgram – Andy

Will be discussed at the joint board meeting. – Done.

  1. Trustee PO Box – Steve

Two pieces of mail received this quarter. Will remain as is.

  1. COANON registration -Susan

Page 33

Since we have taken CO ANON off of our registration forms for WS Conventions we will include their registration forms in our mailings in the spirit of cooperation.

  1. Licensing of logo to vendors – Susan No.
  2. California non-profit membership – Susan- Meredith

Move to old business. Trustees would like to see supporting documentation.

  1. Storybook, second edition – Steve

Refer to Literature committee to review the idea of a second edition.

  1. Conference rotation -Chris

Refer to Conference committee to explore future possibilities of rotating the Conference from city to city, or expand the 50 mile radius rule.

  1. Trustee-at-Large travel, reasons for – Sharon – Much discussion.
  2. Trustee support of CA, bqts, etc. – Steve

MOTION: WHEN TRAVELING ON TRUSTEE BUSINESS TRUSTEES ARE REIMBURSED FOR ROOM COST. CONFERENCE AND CONVENTION ARE REIMBURSED FOR 1/2 ROOM COST UNLESS THERE IS AN ODD MAN OUT. MOTION: WE DO NOT MANDATE THAT THE TRUSTEES ATTEND THE MEAL FUNCTIONS AT WS CONVENTIONS.

  1. Board Inventory – Meredith

Having a format for the board inventory was discussed.

  1. Service manual – Chris – Done.

Page 34

  1. Presentation of no logo on CAWS memorabilia motion – Charles

Done. Three Trustees will write this for John to present to the Conference and all the Trustees will sign off on it.

  1. CATW T-shirt-Chris

We could use our principles on the shirts. – Done.

  1. Discussion of actual net of CAWS Convention – Chris

Discussion included the many hidden costs that effect the bottom line. The months prior to the Convention there is overhead for office salaries, travel, Newsgram, postage, phone and conference calls.

  1. Foreign country contacts – Chris – Discussed and done.
  2. Per diem 1/2 day – Susan

Finance committee would like clarification.

  1. CAWS Convention Host City – Meredith

Refer to Convention Committee to research the possibilities of a lottery system from approved bids received. Would like to see if this could be in place by the year 2000.

  1. Pacific South Trustee attending both WSOB meetings – Joe

Joe needs to focus on Convention. In order to facilitate this he will set a schedule for attendance and participation at his discretion.

The returning eight Trustees were unanimously given the vote of confidence by all voting members of the board.

Page 35

Election for next years Board of Trustee positions were held with the following results.

Chairperson Sharon Smith
Vice Chair Charles Lewis
Corresponding
Secretary Steve Amelotte (will coordinate conference calls).

Election for next years CAWS, Inc. Were held with the following results:

President – Scott Stokes
Vice President – Andy White
Secretary-  Susan Turnbull

Trustee Committee assignments

WSC Finance – Susan
WSC Convention – Joe & Scott
WSC Chip, Lit. & Format – Sharon
WSC Public Information – Meredith
WSC Structure & Bylaws – Andy
WSC Hospital & Institution – Walter
WSC Unity – Steve
WS Conference – Charles
Trustee Finance – Susan & Scott
Trustee Election – Steve
Trustee Negotiation – Meredith & Sharon
Trustee Orientation – Steve
Trustee Legal – Scott & Charles
Trustee for the Newsgram – Andy
Trustee Conference – no one assigned

The next meeting is scheduled for November 7-9 1997. It is tentatively scheduled for the Red Lion, confirmations will be sent out.

Page 36

MEETING WAS ADJOURNED AT 5:00 PM WITH A PRAYER.

Page 37

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