May 22 – 24, 2001 – WSBT Quarterly Meeting Minutes

CA WORLD SERVICE
BOARD OF TRUSTEES
REGULAR QUARTERLY
MEETING MINUTES
MAY 22 – 24, 2001

APPROVED

Since this report is a confidential CA document, for members only, it contains members’
full names. This usage to facilitate communication within the fellowship was approved
by the 1990 WS Conference. Such confidential use does not, of course, violate in any
way our Tradition on anonymity in public communications media (press, radio, TV,
etc,).

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The regular quarterly meeting of the CA World Service Board of Trustees, at the Hilton Hotel, was called to order at 7:25 p.m.

1. Quiet Time & Serenity Prayer

2. Roll Call

Meredith Glaser – World Service Trustee – Chair
Spencer Barton – Midwest Regional Trustee – Vice Chair
Amy Beech – Atlantic North Regional Trustee
Jahi Boseda – Trustee at Large II
David Choate – Pacific South Regional Trustee
Heidi Jonathan – Pacific North Regional Trustee
Hal Kelly – Southwest Regional Trustee
Terri Knight – Atlantic South Regional Trustee
ABSENT – Leon Mason, Trustee at Large – Corresponding Secretary

3. Reading of the 12 Traditions – Heidi

4. Personal Sharing was done.

5. Review Minutes of March 2001 WSBT meeting and accept.

MOTION PASSED to accept Minutes.

6. Review Minutes of August 2000 WSBT meeting and accept

Amy will print out at home and review with those who attended that meeting. Table until later.

7. Reviewed Agenda
8. Submitted Trustee reports for review

WSBT OFFICER REPORTS

1. Chairperson – Meredith

Glad to be here. Have done a lot of work on convention. Got some Long Term Planning (LTP) materials from last year from Andy.

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2. Vice Chair – Spencer – Nothing to report

3. Corresponding Secretary – Leon – Nothing to report

TRUSTEE REGIONAL REPORTS

Atlantic North Trustee – Amy See attached report

Atlantic South Trustee – Teri See attached report.

Midwest Trustee – Spencer – See attached report.

5. Pacific South Trustee – David – See attached report.

6. Southwest Trustee- Hal – See attached report.

7. Trustee at Large I – Leon – No report.

8. Trustee at Large II – Jahi

9. World Service Trustee – Meredith – See attached report.

Set time for next meeting for Wednesday, May 22, 2001 at 9:15 a.m.

MOTION PASSED to adjourn at 11:40 p.m.

Close with Serenity Prayer

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Wednesday, May 23, 2001

The regular quarterly meeting of the CA World Service Board of Trustees, at the Hilton Hotel, was called to order at 9:25 am

Meredith Glaser – World Service Trustee – Chair
Spencer Barton – Midwest Regional Trustee – Vice Chair
Amy Beech – Atlantic North Regional Trustee
Jahi Boseda – Trustee at Large II
David Choate – Pacific South Regional Trustee
Heidi Jonathan – Pacific North Regional Trustee
Hal Kelly – Southwest Regional Trustee
Terri Knight – Atlantic South Regional Trustee
ABSENT – Leon Mason, Trustee at Large – Corresponding Secretary

MOTION PASSED that during the discussion of the traditions and concepts that recording secretary take notes so that they may be edited for possible use as articles in the Newsgram.

4. Read and discuss Tradition 8

Special workers and committees, lots of discussion. Money, power & prestige in some areas seem to divert us from our primary purpose sometimes… maybe with thought that need to be self-supporting…need to drive home, we’re not professional. If we employ people to do certain jobs, we need to pay those people. With finances as they are, we need to do an audit of the WSO. Our Office Manager takes a realistic view of the office, with a professional standpoint, and is doing a fantastic job. As a responsible business, we need an outside orgahization to audit us, even though we have an outside accounting firm. When CA employs special workers, they need to be held accountable for it. As Trustees, we don’t get paid, but get to stay another day sober while doing it. Non-professional does not imply special action, it is misleading, does not mean irresponsible because we’re not getting paid. The spiritual rewards are invaluable. Trustees spend a minimum of 600 hours per year doing service. A lot of things are paradoxical in our traditions. Two things exist on the same plane. WE have to look at them together to look at the whole, not separately. The Big Book talks about

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business not doing an inventory normally goes broke, and we have had financial woes because of our inventory.

5. Read and discuss Tradition 9

The group that seems to have the most problem with this is H&l. They think they are separate entities and don’t have to be responsible to those they serve. They want to keep their money separate and not turn it into the district. Need to make sure these committees know to whom they are responsible. Sometimes they establish bylaws to separate, instead of being a part of. They use the finances of those committees to gain autonomy and power. “OUGHT never” is interpreted, but may do it anyway. Should never use to take away from unity.

You cannot ignore the second half of the sentence. The most important part is that the committee is DIRECTLY responsible to those they serve, from the top down, on every committee. There is no excuse for keeping money in separate or personal accounts or kept personally. Some committees think they are bigger than the district because they have more money. The steps, traditions and concepts have an interesting parallel, and if read and study all saying the same things, personal and business. Be responsible, show up and do your work, do an inventory…very simple.

6. Read and discuss Concept 12

Not only applies to the Conference, but all levels of CA. Some delegates have no awareness of the concepts. Everything should be determined by a vote. At conference level, this protects us from any one person controlling us. It keeps Chair from controlling Trustees, Conference Chair from controlling the conference. Democratic action, we take special pains to be fair to everyone. Don’t allow a filibuster. We should not make a point of perilous power. We should keep finances at a certain level, with all excess being sent to CAWSO.

7. Read and discuss Concept 1

We as Trustees, office board, delegates are all equal and needs to be a group conscience, each group needs to be responsible to those they serve. The spirit of our decision needs to be for the benefit of the whole fellowship. Personal feelings need to be second seating for the whole fellowship. See the 2^nd tradition in this concept. Very spiritual concept. Every discussion and vote, we should refer back to… is this the best thing for the whole fellowship. This happens at quarterly Trustee meetings. WE see what happens in other areas and can use for our own regions.

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TRUSTEE COMMITTEE REPORTS

1. Conference Committee – Meredith – No Report
2. Election Committee – Amy, Hal & Jahi

Three of the delegate members will be at the convention, We will only do one interview. It appears we will have to interview two other candidates by phone, possibly at Conference. Suggested checking with past Trustee, Steve A., to find out how he did it. Have made some interview question revisions, due to not being understandable, which Amy will run by other Trustees first, as questions do need to be consistent. Believe the interview process has been too rigid, need to allow candidates to speak. Almost everyone is coming to Conference, so believe that all should be done at Conference, if possible, since most candidates will be at Conference. This weekend, Trustee committee members will meet and discuss changes and then email to all committee members, for decision prior to Conference. Discussion to consider paying for those candidates not able to attend Conference, rather than doing phone interview.

3. Finance Committee – Heidi, Leon & Meredith

Assignment for Trustees Expense Guidelines are still being worked on, will incorporate what was passed on conference floor, should have by next meeting.

4. Legal Committee – Amy & Spencer – Working with Patty to get release form for H&I slide show.

5. Negotiation Committee – Leon & Meredith – No Report.

6. Newsgram Committee – Hail, Jahi & Teri

Some Trustees did not get copy emailed to them prior to printing. Teri submitted 7^th tradition article and asked at Regional Assembly for submissions and will recruit for articles. Amy has notes from previous meetings to “Pass on.” Some ideas have already been implemented. Suggested including in archives. Hal hasn’t been able to get anyone to submit articles. Kevin M. is the Editor.

7. Orientation Committee – Amy, Jahi & Teri – No Report.

8. Long Term Planning Committee – David, Jahi & Leon

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Received and reviewed the material. Should speak with Walter, as some items are already being worked on and close to being done, so need to pursue. David has finally reached Walter by email (David will give his new email address to Meredith) and received some info from him, but hasn’t had a chance to review yet Ail Trustees will work on this.

TRUSTEE CONFERENCE COMMITTEE REPORTS

Conference Committee – Meredith

See attached report. Need to get Conference registration forms submitted and to remind delegates at Regional Meetings being held at Convention.

P.I. Committee – Teri – See attached report (in Trustee report).

H&I Committee – Jahi – Concerned with area H&ls being too powerful. Hal agreed to write an article for Newsgram regarding H&l.

Convention Committee – Hal

Expecting a great convention here in NY. Oregon & Chicago are coming along. Convention Committee guideline revisions have been completed. This will be the first year, we are able to see cost vs. income for CAWS Convention. This will allow seeing if this is a good fundraiser or cost effective for CAWS to continue. Need to review next several years and how the convention affects the host city. May need to get professional meeting planner to negotiate contracts.

CAWS 01 – Amy – Optimistic that attendance is going to be wonderful. Still waiting to hear final confirmation from entertainer. Should be fabulous.

CAWS 02 – Heidi

Moving along as expected. Some problems have been worked out. Have attended two meetings and get reports every month from Lynn (Chair). Discussed possibility of getting a speakerphone set up on-site at meetings, so that Heidi can participate long-distance, as would be more cost effective than traveling. Hope to attend at least once a quarter. Suggest sending back to Convention Committee a request to purchase a speakerphone for help in planning future conventions.

CAWS 03 – Spencer

Has suggested having one meeting per quarter on the weekend to make Trustee travel more economical. Convention Committee

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members are: Chair Michael R., Secretary Kristine D., Vice Chair Kim S., Program Chair Kevin F., Hotel Liaison Vanessa M., and Treasurer Mitchell L.

 

Unity Committee – Spencer – Received updated Unity Committee guidelines. Want to move Unity Picnic closer to hotel.

Structure & Bylaws – David – No Report

Finance Committee – Heidi

Has been active, spoke with Phil a couple of times. Had a conference call with Patti & Steve Edwards, Phil, Deneen and Joy. Have come up with 3 things to submit to fellowship to consider at Conference: 1) Redo budget, 2) Not padding budgets of committees (averaging out actual expenses of past 3 years) due to financial problems, 3) A one-page financial statement available for the fellowship.

Internet Committee – Leon

Working to enhance internet guidelines, which now include how and when to disconnect, but not connect. Hope to complete this year.

LC&F Committee – Amy

Working on editing a couple of things. Storybook getting lots of last minute submissions (have about 28 more stories). Several poems have been submitted and will suggest forwarding to Newsgram Committee, if don’t use in Storybook. Deadline is June 1^st.

LONG TERM PLANNING

1. Finances

Discussion on how to encourage groups to contribute 7^th tradition and how WSO is spending money. Need to make fellowship aware of our finances. Need to get the one-page financial statement. Let them know how they can participate. Fellowship is at a lull. There seems to be problem with financial hoarding. Need to explain what a financial prudent reserve is. Need to get our Storybook in major bookstores like the AA Big Book.

2. Possibly license WSO to sell jewelry with CA logo
3. CA History Book
4. Trustee Role in Fellowship

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5. How to Increase Book Sales
6. International/On-Line Growth
7. Better Use of Newsgram – Traditionally, two trustees have written an article in every issue. Q&A page.

8. Individual Responsibility
9. Encouraging Service
10. Keeping People in Fellowship
11. H&l’s Role in the Fellowship – Good time to discuss problems in local areas. There are guidelines and they are accountable. Plenty of institutions want H&l, but not enough people to cover.

12. Public Awareness – Should respond to news media articles on drug addiction, to let them know that “we’re here & we’re free.” Think that is a PI role. Should get out to more local health fairs. Get listed in phone books. Bus stops. Signage in schools. There could be a role for a Trustee in a national role. Encourage local members’ ideas. AA has a Trustee or employee that only does public awareness. Maybe we need a PI Director on WSOB to respond to letters, articles, etc.

13. Service Structure & Unity at Local Level. – Write a service structure book, prudent reserve, PI, what to do, Power & prestiege. People don’t know how to resolve. Need basic guidelines.

At CAWS Convention, Long Term Planning Workshop, hope to discuss what happened, what’s going on now and what we hope to see. In the past, we’ve done this. Meredith will share the history from her perspective.

OLD BUSINESS

Referral 066 To make available the slide show presentation shown at the 1999 CAWS Convention in Milwaukee for Public Information and H&l use. Trustee legal committee – copyright issues concerning the use of the music and people’s faces. Waiting for releases from Milwaukee Committee.

Jahi contacted BMI, was advised we need permission from publisher or the agency for music. Tony D. made it, so will have him provide names of songs, etc. This seems to be taking a long time, since CAWS 1999, but it still is a great piece and should proceed. Also still need to get releases from those faces who appear in video. Think there are 2 copies of video available, Tony & Karmen each have one. Spencer will get a list of music or a copy of the

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presentation and signed releases from actors by next quarterly WSBT Meetings. Amy will write a release and get to Spencer by 6/15/01 via email.

Special Interest Meetings & Groups at CAWS Convention – Amy & Hal

Men & women’s meetings have sort of grown up in our fellowship. Other groups are not inclusive or acceptable or sanctioned, i.e., firefighters, lawyers, etc. We want everyone in CA who has a problem with cocaine and other mind-altering substances but in a CA meeting, not a special interest group where some are excluded. No one can be excluded. Special interest almost translates to special agenda. Although some groups feel more comfortable sharing in a group of like- minded people, it is secondary to the 3* tradition.

MOTION FAILED to refer Special Interest Meetings & Groups for CAWS Convention to Conference Convention Committee.

MOTION PASSED UNANIMOUSLY that the 3^rd tradition states that the only requirement for membership is a desire to stop using cocaine and all other mind-altering substances. It is the opinion of the World Service Board of Trustees, that special interest meetings at the CA World Service Convention would violate this tradition.

Sub topic:

The 2001 World Service Convention Committee is making a room available for sign-up for special interest meetings, i.e., on-line meetings, etc. The intent is good, but could be a possible tradition violation. No control over who will be allowed to sign up for room. The Convention Program states that additional room is available for additional CA and service meetings and a sign up sheet is posted outside the room to schedule meetings and to please respect the tradition – all must be welcome to attend these meetings. Some think that those who have been recognized by CA, i.e., gay, on-line, men’s stag & women’s stag are not special interest.

MOTION PASSED to not make available a room for special interest meetings at CAWS Conventions.

Trustee Section in Delegate Notebook – Amy & Spencer

Amy is preparing information for the Orientation Committee which should be a good foundation for the notebook. Spencer will email whatever he gets to Amy as soon as possible.

Leave on Old Business

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Trustee Corner/Web Page – Leon

Discussed what is wanted on Trustee page. We have established individual emails. Should Minutes be included verbatim or simply a summary? Can put individual email addresses on page. Just need to let webmaster know. Could put on letters to fellowship, in addition to other places. If fellowship knew this was available, they would use it. We currently distribute entire Minutes via delegates, so not sure why would only include a summary on web page. Could include articles that Trustees include in Newsgram, minutes from conference calls. Verbatim Minutes could be burdensome for reading online. Could be a lot of work to summarize Minutes. Chair could do a summary of approved Minutes to be reviewed by WSBT. Each Regional Trustee should do a summary of Regional Report. Trustee Corner from Newsgram should be included. Suggest that Trustee’s pictures be included. Should list what states, etc. belong to each region. Suggestion to include names (first name & last name initial) of delegates and email addresses on web page. Trustees need to get states they are responsible for and a brief summary of regional report to Leon by July 1^st for inclusion on Trustee web page. Should include dates of Caucus and Regional assembly for inclusion on web page. Think having pictures of Trustees on web page could be an anonymity issue.

Former Trustee Letter (leave on as a reminder follow-up) – Amy

We did the letter (circulated twice this year to WSBT), now just waiting for addresses. Submitted a chart at last meeting, asking for addresses of those we didn’t have. As soon as Amy gets some additional addresses, she will send them out. As soon as we get responses, will need to determine how to best use them. Would like one of the Long Term Planning Committee members to sign the letter.

Add to list of Long Term Planning Items.

TAL Guidelines – Hal, Heidi, Jahi & Leon,

Heidi emailed a copy last week to the Committee, but will meet this weekend and have something by next WSBT conference call or meeting. Will also send out to former TALs for their input.

On Line Representation – Leon

On line Service Area has elected their delegates and are aware they can’t be duplicate delegates for other areas. Determining how many delegates they can send, trying to send 3 people, but have limited budget. Leon will remind them about proxy voting. Wonder if problem with living and attending meetings in an area, could cause

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problems if one represents on-line area – dual representation. If they are of service, let them be of service, don’t put limitations on them. Nowhere in the CAWS Guidelines does it state you have to live in the area you represent, although it is implied.

Region for On Line Area – Amy & Leon

At the moment they are in Pacific South, because that’s where the server was at the time they originated. They are from everywhere, but what region should they belong to? Possibly can be part of an international region. Previously voted for TAL to serve the online area.

Suggest adding to Long Term Planning List

TEC Guidelines for Conference Approval – Jahi, Hal, Amy

TEC Guidelines were never approved. Would like to review what we have now and present at Conference. Need to send something now, can be revised later. Is it imperative to have these approved at this next conference? We could challenge standing rule 14 on this. We haven’t had any major changes in several years.

MOTION PASSED to send current TEC Guidelines to WSO to distribute to delegates to be voted on at 2001 Conference.

Trustee Finance Committee, Suggested Guidelines for Trustee Expenses – Heidi, Meredith & Leon – Leave on Old Business. – Heidi will work on this and have for next conference call.

Travel-Heidi -Handling under Trustee Expenses.

Post Card Confirmation – David

CALA convention coming up in August, used post cards to confirm registration, which broke anonymity. Stopped doing after receiving complaints.

H&l Video – Jahi

Working on getting bids to keep under budget.

Holiday Events – David

Problem with naming events after holidays. Discussion on whether CA celebrates holidays.

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MOTION PASSED to issue statement as follows: In support of the 6^th and 10^th traditions, the World Service Board of Trustees recommends that CA events be named without reference to any holidays, (for example, Christmas, Fourth of July, Victoria Day, Thanksgiving, etc.), keeping in mind that our membership includes people of many faiths, countries and traditions.

Jahi will work on article for Newsgram.

Midwest Regional Fundraising – Spencer

Discussed events, where non-profit organizations (CA members) are able to work for places like amusement parks and their wages are paid to that organization (CA). Some think a clear violation of the traditions, not providing service to CA, but providing service to an outside organization, in exchange for a donation to CA and we don’t accept outside donations.

MOTION PASSED to issue statement: the WSBT recommends that the CA fellowship be ever mindful of the Fourth, Sixth, Seventh, & Tenth traditions when engaging in any activity that results in the raising of funds which are to be used in support of their districts and/or area. (Jahi opposed.)

Examining the Effectiveness of our Structure – Hal Handle under Long Term Planning.

Exit Procedure for Trustees

Need more “Pass It On” information for successor. Should give successor everything you have and explain everything that goes on. Should be included in Trustee Guidelines. Could be done prior to end of Conference at last Trustee meeting. Could devise a check list that is kept 6 months to 1 year prior to end of term. Should be part of Trustee Orientation. If TEC could do election earlier, at the earliest possible moment, outgoing Trustee may be more available to sit in at the last meeting with the new Trustee.

MOTION PASSED that a form be created to assist outgoing Trustees to provide information for the incoming Trustees. (Jahi opposed)

Heidi, David & Jahi will work on developing form.

Leave on Old Business

MOTION PASSED to adjourn at 11:10 p.m.

Agreed to meet at 9:00 a.m. Thursday.

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Thursday, May 24, 2001

The regular quarterly meeting of the CA World Service Board of Trustees, at the New York Hilton Hotel, was called to order at 9:30 a.m.

Quiet Time & Serenity Prayer

Roll Call

Meredith Glaser – World Service Trustee – Chair
Spencer Barton – Midwest Regional Trustee – Vice Chair
Amy Beech – Atlantic North Regional Trustee
Jahi Boseda – Trustee at Large
David Choate – Pacific South Regional Trustee
Heidi Jonathan – Pacific North Regional Trustee
Hal Kelly – Southwest Regional Trustee
Teri Knight – Atlantic South Regional Trustee
Leon Mason – Trustee at Large – Corresponding Secretary

Approval Process for H&I Video – Jahi

The 12-point literature approval process doesn’t seem to work with videos. The bid prices will not remain the same over a 2 to 3 year process. Don’t think that motion passed at Conference will work, that everything printed or filmed needs to go through that process. Videos should not go through the same 12-point process for literature, but maybe through PI or H&L Some say we have to go through a process and it DOES take a long time. It could be speeded up. PI needs to come up with a process for videos, electronic media, films, etc. H&l came up with this one, but PI needs to come up with a process, not LCF.

Refer as a joint referral to H&l and PI committees.

Manual Changes From the Conference Floor – Jahi

In a Conference Committee discussion, Scott said any changes to WS Manual have to go through standing rule 14. Refer to Structure & By-laws for further clarification of standing rule 14. Need to challenge and clarify prior or at Conference. Amy would like to write out a challenge of WSBT opinion for review by WSBT, and send to Scott prior to Conference and if rejects, send to Conference floor.

General consensus is that SR 13 should not be incorporated into SR 14. It is not a reasonable interpretation of the WS Manual and the Conference Chair’s

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position would limit too severely the subjects upon which the Conference could take action.

Bingo – Amy & David

There will be bingo on Sunday afternoon at this Convention.

Need a statement that is in agreement with WSBT to take back to CALA — they have a Super Bowl party that includes gambling. Wasn’t this already done in an email? If anyone has a copy of the email (think Heidi has), please forward to David (email question originated by Deneen to Meredith). People who attend the party have pools, but it’s not endorsed by CA, Have a disclaimer–it is widely known. WSBT has already said that CA doesn’t approve gambling. Think it’s in CAWS Convention Committee Guidelines. But, we can’t control individual members’ behavior.

Refer to Convention Committee Regarding Minimum Amount of Meetings for CAWS Host City – Hal & Heidi

That Conference Convention Committee research, for bidding guidelines, whether or not a host city should be required to have a minimum amount of meetings, in order to support a CAWS convention.

NEW BUSINESS

Fundraising – Heidi & Meredith

Concern with “Celebrate Around the World” being handled by WSO, rather than PI, Conference, or Unity Committees. Needs to find a place so it can be successful. Should CAWS get involved in the jewelry business for fundraising? May be time to establish a special committee for fundraising. Can’t rely on one single thing for fundraising—currently the CAWS convention. Funds needed to carry the message. Perhaps a Ways & Means Committee at Conference level for fundraising. May need a definitive statement on donations. Raising funds is to bring the fellowship together and could be a function of the Unity Committee. Some think fundraising is too important to put on another Committee. Need written guidelines on fundraising. Will give ideas of what is and is not successful. It costs money to carry the message.

WSO Chair asked us if it is ok as a fundraiser to start soliciting recovery stores to sell our products. Can we license someone to sell jewelry with the CA logo? WSOB is brainstorming on fundraising opportunities and needs our help. Let WSO go ahead to solicit recovery stores/institutions The webmaster has investigated selling our products on-line. Have WSO check with webmaster Sherri.

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Possibly should make a referral to the Conference Committee for a Ways & Means Committee as a new committee or a sub-committee of Finance Committee.

2. The Role of Regional Trustees – Amy – Tabled.

3. Autonomy of H&l – Hal – Tabled.

4. Internet Included on 11^th Tradition – David – Tabled.

5. Trustees Registration at CAWS Convention – Spencer

Should Trustees be reimbursed? Noted that it is included on Finance Committee Guidelines that Heidi is working on-that Trustees are to be reimbursed. Trustees are here to work and, as such, should get a registration.

It should be noted that the CAWS 2001 Convention Committee will not refuse a basic registration for anyone. Request that all Trustees have a registration/badge available at the registration desk, not only for those who have paid. We feel that in order for us to participate properly and be of service that the Trustees be provided a registration at every CAWS convention so that those who cannot afford to pay can still do the service. Heidi will continue working on this on the guidelines.

Board Inventory – tabled

Set dates for upcoming conference calls

Last Sunday of the month of the month, 6/24/01 and 7/29/01 at 6:00 p.m. P.D.T.

Next WSBT Quarterly meeting will be held just before the Conference.

At this Convention-Friday, at 4:00 p.m. the WSBT/WSOB Meeting is scheduled and

Saturday, WS Forum will be held at 2:00 p.m. followed at 3:30 p.m., the Long Term

Planning Forum. All trustees are expected to attend these events.

MOTION PASSED to adjourn meeting at 1:00 p.m.

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1. Approval Process for H&l Video – Jahi

The 12-point literature approval process doesn’t seem to work with videos. The bid prices will not remain the same over a 2 to 3 year process. Don’t think that motion passed at Conference that everything printed or filmed needs to go through a specific process. Videos should not go through the samel2 point process for literature, but maybe through PI or H&l. We have to go through a process and it DOES take a long time, it HAS to take a long time. It could be speeded up. PI needs to come up with a process for videos, electronic media, films, etc. H&l came up with this one, but PI needs to come up with a process, not LCF. Refer as a joint referral to H&l and PI committees.

2. Refer to Convention Committee Regarding Minimum Amount of Meetings for CAWS Host City – Hal & Heidi

That Conference Convention Committee research, for bidding guidelines, whether or not a host city should be required to have a minimum amount of meetings, in order to support a CAWS convention.

3. Fundraising – Heidi & Meredith

Concern with “Celebrate Around the World” being handled by WSO, rather than PI or Unity Committees. Needs to find a place so it can be successful. Should CAWS get involved in the jewelry business for fundraising? May be time to establish a special committee for fundraising. Can’t rely on one single thing for fundraising. Funds needed to carry the message. Perhaps a Ways & Means Committee at Conference level for fundraising. May need a definitive statement on donations. Raising funds is to bring the fellowship together and could be a function of the Unity Committee. Think fundraising is too important to put on another Committee. Need written guidelines on fundraising. Will give ideas of what is and is not successful. It costs money to carry the message.

WSO Chair asked us if ok as a fundraiser to start soliciting recovery stores to sell our products. Can we license someone to sell jewelry with the CA logo? WSOB is brainstorming on fundraising opportunities and needs our help. Let WSO go ahead to solicit recovery stores/institutions. The webmaster has investigated selling our products on-line. Have WSO check with webmaster Sherri.

Possibly should make a referral to the Conference Committee for a Ways and Means Committee as a new committee or a sub-committee of Finance Committee.

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Joint WSBT/WSOB MEETING

Friday, May 24, 2001

Called to order 4:25 p.m.

Present: Mark K, Hal, Leon, Amy, Teri, David, Heidi, Steve, Meredith, Patty, Joy, Spencer, Jahi, Robin, Pat P., Steve A., and Bob L.

1. Newsgram – Has Kevin been in contact with the Regional Editors? Theme of next issue?

New Editor Kevin was not present to discuss. This new Newsgram was printed last week. They were printed so close together as they wanted to get the one out about the convention and it was late. They wanted info on the 7^th tradition for the Newsgram at the CAWS convention. The previous issue was late due to the fact that Steve was Editor of the Newsgram, and WSOB Director at the same time, while the Office Manager was on maternity leave. Kevin has the print deadlines and we think they will be on time for now on.

Committee Trustees will let Kevin know that it has been suggested to list 7^lh Tradition totals for each state or grand total of some kind.

2. Review Oregon CAWS Registration Form – Heidi

Noted that there was no proof of form done for tradition violations. There are a few minor typo or grammatical errors, but not enough to warrant discarding those already printed. However, it should be corrected before re-printing. Heidi will discuss with the Committee.

MOTION PASSED to approve Oregon CAWS Registration form for distribution at CAWS convention.

Updates of Financials – Joy

Noted that financials were mailed out prior to WSBT meeting. Has been working on one page form and will have draft for it after convention. The Board passed a revised internal budget, cutting things that were not essential, for year starting July 1, 2001 to June 30, 2002. This will cut the budget of the Trustees with regions to $5000/year and those without to $2500. It takes $300,000 for office to run per year. Chips and Literature sales have been increasing. 7^th tradition has been increasing, thanks to the Trustees promoting the need. Need to promote sales of audio tapes. Revised internal budget will not be approved on floor, only for WSOB. Steve, Patty & Joy have been working very hard at keeping costs down to keep the fellowship alive. There is no office reserve right now, although there is a prudent reserve. Working on building prudent reserve from $38,000 to at least $75,000. As of now, the Convention right is short on income. Need to

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push memorabilia sales. Total memorabilia as of today is $14,000. Total income so far is $119,000 with total expense budgeted at $150,000. Noted that cannot move a line item without WSOB approval. Discussion on $5000 covering no more than WSBT Quarterly meeting travel, etc. It would provide no money for travel within region. Noted have been trying to collect royalties that are owed. Amy offered to help to collect. One to two years ago, we were to negotiate new royalty agreements; has that been done? Noted that are in process of researching royalties. It is currently being handled with an honor system. Discussion on how budget will be handled at Conference. Office Board has been working closely with Finance Committee. Trustees should keep in close contact with their Committee Chairs. Need to present a historical snapshot of prior committees’ actual budgets. The fellowship is buzzing about the $84,000 deficit. Need a decision on handling Convention by professionals as soon as possible. Need to get the word out about financial concerns this weekend with all of us here. Suggested put this info in the Newsgram. Suggested that Patty pitch about financial condition of fellowship. Heidi suggested that areas in her region pay for any travel if they wish her to attend. Noted that CAWS Conventions do serve the fellowship and have a spiritual purpose.

Adjourned 6:00 p.m.