CA World Service Office Board Meeting
July 08, 2004
Approved minutes
PRESENT:
Bob Campbell, Chair
Earl Henderson, Vice-Chair
Judy Weissman, Secretary
Mike Gallagher, Director 1
John Bodkin, World Service Trustee
Positions Vacant: Director 2
Members absent: Elizabeth Saldebar, WSO Trustee; Patty Flanagan, Office Manager; Brian Wolf, Treasurer
Visitors: Jon F., Webservant; Leandra C., Office Administrative Assistant
Meeting called to order at 7:27 p.m. John read the 10th Tradition; Judy read the 10th Concept.
> Motion (Earl/Judy) to approve the minutes of 06/24/04 as corrected passes.
VISITOR REPORTS:
Jon F. – Webservant –
- Website is up to date.
- Had announcement of office closure for end-of-year inventory.
- See written English version of proposed text for the Spanish-language version of CA.org. What “version” of Spanish wilf we use? Mexican? Castilian? Should be good translation (accurate, understandable). Mike will do some investigation work.
- Submitted resume for WSOB Director.
- Will come up with some ideas to respond to family members of people with cocaine problems requesting information through the website.
OLD BUSINESS:
Approval of May 20, 2004 Minutes tabled until WSOT returns.
OFFICER REPORTS:
Chair: Please submit completed performance review in sealed envelope with your name on it at next Board Meeting. Pacific South Region is having problems with their insurance. The insurance company has discovered that Region is made up of many groups. Please review Jon F’s resume for the next meeting.
Vice Chair: Conference Committee chat scheduled for July 19 – has asked them to submit their equipment wish lists. Will discuss security issues for theft prevention of equipment. Has been in contact with Acting Office Manager.
Secretary: No report.
Treasurer: Absent.
Director 1 (Mike G): No report. Will not be at next meeting.
Director 2: Open.
World Service Office Trustee: Absent.
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World Service Trustee: Was asked by WSBT Chair to make sure everything was taken care of with hotel in Canada after CAWS 2006 Convention was pulled. Asked UK Area to change some things on their website to fix some copyright issues.
Office Manager: In Patty’s absence, Leandra attended the meeting and gave a report.
- Sales in June were $21,486.31
- Counted all 377,000 pieces of inventory! There was only $46.00 positive change.
- Delegate mailing done except international.
- Updated software on computers.
- Deposit from week of 6/28/04 did not exceed cash needs; therefore $1,801.60 was not transferred to the money market prudent reserve.
- Cumberland Presentation Services check for $934.00 was mailed 7/6/04.
- John reached Chris at Wells Fargo and sent him literature and tax info for ACH We need to complete form 4506-T, authorization for Wells Fargo Bank to request transcript of tax returns directly from the IRS. The chair consulted the treasurer by phone, and he approved of signing the form.
Motion (Mike/Ear!) to accept John’s recommendation that he sign the 4506-T and submit it to Wells Fargo Bank passes.
COMMITTEE REPORTS:
LCF Committee – Next Conference call is 7/11/04.
Conference – Delegate mailing is out. Vice-Chair will discuss security issues with Conference Co-Coordinator.
CAWS 2004 –
Motion (John/Judy) to accept request to pay Terry Rangno $750.00 for expense of an additional night’s rental of pipe and drape passes. It was supposed to have been included in the original bid of AV Masters, but there was some sort of breakdown in communication.
Motion (John/Earl) to approve invoice from Terry Rangno Productions for $320.00 to pay for additional labor required because of having to move from the ballroom to the tent on Saturday night passes.
CAWS 2005 – Check pending for $500 but there is no backup
CAWS 2006 – The office has received several bids.
NEW BUSINESS: None.
Motion to adjourn (Earl/Judy) at 9:30 p.m. passes.
Next Meeting: July 22, 2004
Respectfully Submitted,
Judy Weissman
WSOB Secretary
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