CA World Service Office Board Meeting
March 25, 2004
Approved minutes
PRESENT:
Bob Campbell, Chair
Judy Weissman, Secretary
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: Vice-Chair
Members absent: Brian Wolf, Treasurer
Visitors: Erin M., CAWS 2004 Decorations Chair, Robin L., CAWS 2004 Registration Chair
Meeting called to order at 7:14 p.m. Robin L. read the 3rd Tradition; Erin M. read the 3rd Concept.
- Motion (Elizabeth/Earl) to approve the minutes of 3/11/04 as amended passes.
VISITOR’S REPORTS:
Erin M. – CAWS 2004 Decorations Chair – Brought sample of proposed banquet centerpiece. Patterned after Hollywood sign. CA is not spelled out for anonymity. $2448.08 = $30 ea. + $2 for brass plate + 7.75% tax. Wants to order 71 and auction them for $50 minimum bid.
OLD BUSINESS:
- Motion (Patty/Elizabeth) to take off the table the Motion to approve the H & I video passes. Motion passes.
Agreement with Canadian company regarding PI video remains on the table.
UK royalty agreement remains on the table.
- Motion to take off the table the motion to pay RC Awards $2,473.08 for centerpieces for CAWS 2004 banquet passes. Friendly amendment (Elizabeth) change amount to $2,448.08 accepted. We will need to make sure CA has the rights to the artwork. Motion passes.
OFFICER REPORTS:
Chair: Has been in contact with the office. Has made suggestions regarding
Storybook. Board members should solicit contributions to CAWSO at meetings they
attend. Has been in contact with some of the trustees regarding Calgary and Los
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Angeles. Has not met with Office Manager and Treasurer yet. There was a two month backlog of bank reconciliations not completed by Treasurer, so office did them and found a problem which is being resolved. The problem occurred because we are changing banks, and two checks were written on the old account.
Vice Chair: Open.
Secretary: Copier broken – will have 2/26/04 approved minutes next meeting, Secretary needs the Board’s input about Storybook format to report it at the 3/28/04 LC&F conference call.
Treasurer: Absent.
Director 1 (Mike G): No report,
Director 2 (Earl H): See written report
World Service Office Trustee: See written report.
World Service Trustee: Attended PSR Assembly. Participated in Trustee conference call. Expressed concern about no longer having room night rebate to the Conference Committee. They will cut costs over the next two years to make up for it.
Office Manager: See written report. CAWS 2005 will have registration forms for next WSOB meeting. Made sure that Conference Committee was informed regarding shortage of revenue due to lack of room night rebate. They will solicit donation for nondelegates who wish to be on delegate mailing list. 16 people have cancelled their banquet tickets.
- Motion (Mike/Earl) that this Board use 10th concept policy to change CAWS 2004 Committee’s decision to have assigned seating at the banquet. Motion to table passes.
- Motion to amend the previously approved minutes of 3/11/04 passes.
COMMITTEE REPORTS:
CAWS 2005 – We may need to provide committee with numbers, etc. to help them get the registration form together. We have to have something for this year’s convention. We need to talk to Terri K. about finding someone with accounting skills to help them. Conference Committee – Needs to figure out ways to reduce budget to offset loss of room rebate from hotel.
- Motion (Elizabeth/John) to suspend the rules passes.
- Motion (Elizabeth/Earl) to extend the meeting to complete new business passes
NEW BUSINESS:
- Motion (Patty/Judy) to pay $75 per month for benefits for part time employees working at least 20 hours per week. Friendly amendment (Elizabeth) that this be for a trial period of one year ending March 31, 2005 accepted. Motion passes.
- Motion (Patty/Earl) to accept the memorabilia orders for Printlab and Take One. Friendly amendment (John) to reduce the orders by 20% accepted. Friendly amendment withdrawn. Motion withdrawn.
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- Motion (John/Patty) to accept the memorabilia expense not to exceed $16,000 aN inclusive (taxes, setup charge?, etc.) conditioned upon a change in the design concept as approved by the WSO passes.
- Motion (Patty/Elizabeth) to accept the contract for karaoke and d.j. service by Tom Larson for 2 registrations, 2 banquets and 2 parking passes.
- Motion (Patty/Mike) to accept the contract for Miles Joseph for Thursday night band in the amount of $3,000 with 50% deposit pending approval by TNC passes. There may be undelineated cost for provision of organ and speaker.
- Motion (Patty/John) to accept the contract for AV Masters for audio visual needs for $5,000 with 50% deposit pending approval by TNC passes.
- Motion (Patty/John) to accept the contract for Poppy Champlin as comedian $250 passes.
- Motion (Patty/Earl) to accept the contract for Alonzo Bodder as comedian for $500 with 50% deposit passes.
- Motion (Patty/John) to accept the contract for Scott Smart as piano player for 2 registrations, 2 parking and 2 banquets passes.
- Motion (Patty/John) to accept contract for Universal Studios for 50 day passes for $1,350 passes.
- Motion (Mike/Patty) to accept the Newsgram as corrected and/or amended by notes from Board members to Patty passes.
- Nominations for Vice-Chair open. Elizabeth nominates Earl for Vice-Chair. Mike seconds. Earl elected.
Motion to adjourn (Mike/Judy) at 11:10 o.m. passes.
Next Meeting: April 8, 2004
Respectfully Submitted,
Judy Weissman
WSOB Secretary
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