Jan 22, 2004 – WSOB Meeting Minutes (Approved)

CA World Service Office Board Meeting
January 22, 2004
Approved minutes

PRESENT:

Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
Brian Wolf, Treasurer
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Paid Director, Director of Operations

Positions Vacant: none Members absent: none

Visitors: Ken C., PSRT; Teri K., ASRT; Jay F., SWRT

Meeting called to order at 7:18 p.m. Teri K. read the 11^th Tradition; Jay F. read the 11^th Concept.

• Motion (Elizabeth/Mark) to approve the minutes of 01/08/04 as submitted passes.

OLD BUSINESS:

Motion to no longer use CPA for quarterly reports remained on the table.

Vendor agreement recommended changes: processing fee – $50; annual fee – $300. Item 7 – add “No refunds.” Add item 10: Product must have label stating that vendor has no affiliation with CA, and that CA assumes no liability. Permission: Strike 2^nd, 4^th and 5^th sentences.

• Motion (Patty/Efizabeth) to table pending feedback from the Trustees passes.

Site for future Conferences: Conference Committee voted to have it at Downtown Los Angeles Hyatt Regency.

• Motion (Patty/John) to give a vote of confidence to the Conference Committee’s choice of the downtown Hyatt for 2005 & 2006 Conferences passes.

OFFICER REPORTS:

Chair: Checked email. Met with Office Manager for several hours. Reviewed and approved Trustee Minutes. Submitted written report to Trustees. Working with an anonymous member regarding possible donation of computers to office. Working as a concerned member on various controversial issues in the Hinterlands.

Vice Chair: Bought a new computer. Signed checks and was in communication with office. Secretary: No report.

Treasurer: See written reports.

Director 1 (Mike G): Emailed written report to WSOT for presentation to WSBT quarterly meeting.

Director 2 (Earl H): Gathering information on long distance calling plans. Will have written presentation ready for February 12 meeting, and we can go over it at the February 26 meeting.

Page 1

World Service Office Trustee: See written report.

World Service Trustee: See written report.

Office Manager: See written report. Open PO’s approx. $19,000. Ran out of 60 day chips, and asked for some more of old format. Wants a separate reimbursement request for administrative paperwork requirements from Jay F. Put shipping clerk on 30 day probation.

• Motion (Elizabeth/Mike) to suspend the rules passes.
• Motion (Elizabeth/Mark) to extend the meeting to complete new business passes.

COMMITTEE REPORTS:

CAWS 2004 – John spoke to Lee A., and he understands Board’s concern about lack of written entertainment agreements. He is expecting donation of services from members for entertainment, but we need written agreements from them too.

CAWS 2005 – Teri K. went 1/17/04 Committee meeting. They don’t have a lot of experience, but they’re trying really hard to do a good job. Committed to sending draft minutes to her a.s.a.p. after each meeting so she’s kept as up to date as possible. Sent proposals on two banks. They’re supposed to submit budgets and timelines at next meeting. They have raised $2,000 pre-convention funds already. Will try to be at their meeting on 2/27/04. For March meeting the Board would like to see draft of registration form.

NEW BUSINESS:

• Motion (Eari/Mark) to approve Personnel Handbook passes.
• Motion (Patty/Mark) to purchase from R.R. Donnelly 5,000 Hope Faith & Courage soft cover storybooks at $1.05 each for a total $5,250.00 passes.

– 5^th concept statement ~ John – not enough discussion of possible financial impact.

• Motion (Mike/Brian) to approve spending of no more than $200 for a new fax machine passes.
• Motion (Patty/Mike) to remove the paper set of Steps and Traditions from the order form and not reorder it passes.
• Motion (Elizabeth/Patty) to sell the laminated sets of Sets and Traditions for $25.00 passes unanimously.
• Motion (Elizabeth/Mark) to table the 2005 bank selection passes.
• Motion (Elizabeth/Mark) to table the 2005 seed money passes.
• Motion (Patty/Mark) to purchase 500 green bags for $150 (.30 ea.) fails.
• Motion (Patty/Brian) to table H & I video pending feedback from trustees passes.

On referral 3130 from the Internet committee, the WSOB has made this change on the new website.

Motion to adjourn {Ear!/Judy) at 12:04 a.m. 01/23/04 passes.

Next Meeting: February 12, 2004

Respectfully Submitted,

Judy Weissman

WSOB Secretary

Page 2