WSOB Board Meeting
Approved minutes
August 9, 2001
Meeting opened at 7:45 with the Serenity Prayer. The 10th Tradition was read by Kevin; the 10th Concept was read by Mark.
MEMBERS PRESENT:
Chair, Steve Edwards
Vice Chair, Elizabeth Saldebar
Secretary, Robin Chase
Treasurer, Joy Hutcheson
Office Manager/Paid Director, Patty Flanagan
World Service Trustee, Meredith (telephonically)
Trustee at Large, Leon Mason
Director 1, Kevin Murphy
Director 2, Mark Keaser
MEMBERS NOT PRESENT:
Pacific South Trustee, David Choate
A quorum was present.
1. Motion to approve the July 26 minutes as presented, Joy, Robin Motion carries.
Old Business
Trademark Issue – Meredith – Will have information next meeting.
2. Motion to reconsider July 26,2001 minutes, Kevin/Elizabeth. Motion carries.
3. Motion to approve July 26,2001 minutes as amended, Robin/Elizabeth. Motion carries.
OFFICER REPORTS
Chair – Steve Edwards. No written report. Working with Director 1 and Office Manager to get Newsgram out on time.
Vice-Chair – Elizabeth Saldebar. No written report. Attended Conference Committee conference call re logistics.
Secretary-Robin Chase. Please submit a written report to me when you say you will, as I don’t take minutes if you tell me that you are submitting a report.
Treasurer—Joy Hutcheson. No written report. Payables are up to date except trustees and office board. $16,291.00 in sales of chips, literature and books. Sales are up. $1,298.00 in accounts receivables. Working on finalizing financial reports with Patty They should be done before conference. Has a resume for an individual who is interested in becoming assistant treasurer and moving up to treasurer. The next written report will be submitted after the conference. Patty will prepare a reader friendly summary of finances, expected to be mailed Monday, August 13.
4. Motion to suspend the rules to return to previous agenda item, Kevin/Joy. Motion carries.
5. Motion to approve July 12,2001 minutes as amended, Kevin/Joy. Motion carries.
Director 1—Kevin Murphy. Steve and Kevin will work to complete Newsgram by deadline.
Director 2—Mark Keaser. Still going through boxes.
World Service Trustee—Meredith Glaser. No written report Conference planning is going well, conference calls every other week. There is a co-coordinator, Laure M-F. Spoke to Andy W., 2002
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Hotel Liaison, re problem with hotel; spoke to Lynn, Chair of 2002 Convention Chair, discussed changing Timberline Lodge, asked to lower guarantee for lunch. Regarding 2003 Convention, there may be a need for a new liaison, present liaison is iti. Hotel parking needs to be negotiated. Trustees are looking for quarterly report.
Pacific South Trustee—David Choate. Not present.
Trustee at Large—Leon Mason. No report.
Office Manager/Paid Director—Patty Flanagan. Written report submitted. Additionally, software is free to Non-profit organizations. Additionally, there are many perks with software. There are two people installing new server, about 40 hours so far. The office worker, Lulu, left. A temporary, part time employee has been hired to handle the extra work. Regarding the photocopier, we can buy old one or a new, better one. This is being researched carefully The carpet needs to be cleaned.
Web Committee—Kevin. We should consider moving web page to new server. There are problems with e-mail inquiries. Shopping cart is being worked on. Steve will request a written report from Webmaster per Meredith’s request.
Kevin reported that PI used to have a web subcommittee and should consider PI helping with technical support.
6. Motion to suspend the rules to extend time, Robin/Joy. Motion carries.
7. Motion to extend until completion of new business, Eiizabeth/Joy. Motion carries.
Convention 2002 – No report.
Convention 2003 – No report.
New Business:
8. Motion to approve $150 to rent 2 laser jet printers for Conference, Eiizabeth/Joy. Motion carries.
9. Motion to rent INFOCUS for $355 for Conference, Elizabeth/Mark. Motion carries.
10. Motion to rent three Data Print photocopiers for Conference at a cost of $1,350, Eiizabeth/Joy. Motion carries.
11. Motion to pay transcriptionist, Pam Zeiden, $1,400 for Conference transcription, Elizabeth/Patty. Motion carries.
12. Motion to rent radios from J. Dolan for $101.50, Efizabeth/Kevin. Motion carries.
13. Motion to approve verbiage label for water bottles and sell same for $1.00 each, Patty/Robin. Motion carries.
Next meeting will be August 16, 2001 at 7:30 p.m. Motion to adjourn. Kevin/Mark. Meeting adjourned at 10:45 p.m.
Respectfully submitted,
Robin Chase
CAWSO Secretary
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