WSOB Board Meeting
Approved Minutes
April 12, 2001
Meeting opened at 7:45 with the Serenity Prayer. The 3rd Tradition and 3rd Concept were read. Roil call was taken.
Members Present:
Chair – Steve Edwards
Secretary – Robin Chase
Treasurer – Joy Hutcheson
Office Manager/Paid Director – Patty Flanagan
World Service Trustee – Meredith Glaser
Director 1 – Kevin Murphy
Director 2 – Mark Keaser
Trustee at Large – Leon Mason
Quorum was met.
Absent:
Pacific South Trustee – David Choate Visitors:
Elizabeth Saldebar
1. Motion to approve March 22, 2001 minutes as amended. Joy/Robin. Motion carries.
Old Business:
Potential non-compliance ofca.org websites: have been reviewed, it has been determined that the CA.ORG website is in compliance. The CA.COLORADO website needs the following changes: (1) Link to Co- Anon must be removed, (2) reference to “Outlook” must be removed, as it implies affiliation. Chair will write a letter to the CA.COLORADO webmaster.
2. Motion to remove the motion re line items in budgets off table. Kevin/Joy. Motion carries.
“Motion that the CAWSO adopt a temporary policy regarding requests to move amounts budgeted by committees between line items when the budgeted amount was approved by a separate conference motion for a particular purpose. Kevin/Joy.”
3. Motion to re-table motion pending further research. Robin/Meredith. 4/3. Motion carries.
Officer Reports:
Chair – Steve Edwards – Written report submitted.
Vice-Chair – N/A.
Secretary – Robin Chase – No report.
Treasurer – Joy Hutcheson – Written report submitted.
- Has reviewed budget for 2001-2002, will continue to work through shortfalls to translate into layman’s terms, easier to understand.
- The CPA report will still remain the same.
- Accounts Payable is $26,527.69.
- Many committees are not spending near their budgets. Some are spending over budget. The same ^plies to some trustees.
- Office overhead has increased in order for the office to conduct business responsibly.
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- The bookkeeper is doing an excellent job cleaning up the old bookkeeping errors.
- There will be a revised 2001-2002 budget, it will be brought to the CAWSO Office Board first.
- There is also a new Convention budget.
Motion to suspend the rules to extend time. Kevin/Patty. Motion carries. Motion to extend time to 10:30 pm. Kevin/Joy. Motion carries.
Director 1 – Kevin Murphy – Newsgram content will be ready by the end of April. He needs to look at issues regarding the layout.
Director 2 – Mark Keaser – No report.
World Service Trustee – Meredith Glaser – No report.
Pacific South Trustee – Not present.
Trustee at Large – Leon Mason – No report.
Office Report – Patty Flanagan – Written report submitted.
Webmaster – No report.
6. Motion to suspend the rules to extend time. Mark/Joy. Motion carries.
7. Motion to extend time to complete new business. Mark/Joy. Motion carries.
8. Motion to restrict book reserve to $25,000. Joy/Patty. Motion carries.
9. Motion that $0 of funds currently in money market account be earmarked for operating reserve, $20,000 to prudent reserve, and $3,448.99 Convention/Conference committee. Joy/Robin. Motion carries.
10. Motion that any expenses incurred by anyone on any committee in excess of $35 be brought to the spending committee for approval prior to their being incurred. Joy/Patty/ Motion carries.
11. Motion to send a cease and desist letter regarding use of the CA logo to the Westside Rockers web page. Leon/Joy. Motion carries.
12. Motion to accept purchase orders from Lucky Line in the amount of $2,508 and from Wendells in the amount of $2,982 with terms outlined on purchase orders. Patty/Robin. Motion carries.
13. Motion to accept anonymous donation of $2,000. Robin/Joy. Motion carries.
14. Motion to adjourn. Kevin/Meredith.
Meeting adjourned at 10:45 p.m. Next meeting will be April 26, 2001.
Respectfully submitted,
Robin Chase
WSO Secretary
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