1998 World Service Conference
Summary of Motions and Activities
Day One, September 2,1998
Welcome to the World Service Conference 1998!
1. Session called to order by the Chair at 1:15 p.m.
2. The session began with the Serenity Prayer.
3. Aurora, from the Inland Empire, read How it Works.
4. Katherine, from Louisiana, read The Twelve Traditions
5. Lisa, from Florida, read The Twelve Concepts
6. Roll Call
7. 119 Votes present the quorum is 79
8. Kimmarie Johnson-Roussell: “Many Roads-One Journey” is this year’s theme.
9. New Area petitions: Motion to accept British Columbia as our newest area in the Pacific North Region.
10. Motion carried unanimously.
11. Walter Johnson: Motion to accept North Carolina as our newest area in the Atlantic South Region
12. Motion carried unanimously
13. 123 votes present quorum is 82
14. Leon Mason: How many meetings are in those areas that gives that many votes, that should have been stated before the vote was taken.
15. All areas have three votes, regardless of the number of meetings. However, a delegate may not carry more than one vote unless it had been properly proxied (carry a maximum of 2 votes).
16. If they were not. recognized as an area before they got here, how would they know how to vote when they got here?
17. Information from Trustees, and planning.
18. Correction: North Carolina did not turn in a proxy form indicating the two votes on the one person; therefore, they will each only carry one vote.
19. Thus, 122 votes-the quorum does not change, remains at 82
20. Trustee Reports: Sharon Smith, TAL, Chair of World Service Board of Directors.
21. Steve Amelotte, Southwest Regional Trustee: Charles Lewis, Atlantic North Regional Trustee, resigned for personal reasons. The Trustee and the Board will miss him very much and will pray for him and his family. The Trustee election committee has been interviewing candidates for the position, as well as the TAL position which Sharon will be vacating after this Conference.
22. Jahi Besada, Missouri. Feb. Trustee report had a visit to Kansas City, Kansas.
Were you including Kansas as part of your region?
23. Kansas City, Kansas is covered under Midwest Region.
24. Sharon Smith: TAL: WSOBT tried to look at long range planning. The Board of Trustees wants to help the fellowship grow, prudently and productively.
Achieving our primary purpose. Trustee responsibility guidelines, foundation in place, now expanding on that.
25. Joe Stevens. Pacific South Regional Trustee:
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26. Susan Turnbull: World Service Office Board Trustee: During the transition after our office director left I helped out with the email and correspondence in the office.
27. Meredith Amos: World Service Office Trustee: on the negotiating committee and has negotiated the hotels for Milwaukee CAWS convention 99 and the Conference 98 and is in the process of Conference negotiations and Arizona for 2000. We got copyrighted in Europe.
28. Andy White: Pacific North Regional Trustee: there is growth everywhere. We have 182 meetings and 71 H&I meetings. Edmonton and Calgary are growing along with British Columbia. The NewsGram needs your submissions.
29. Scott Stokes, Midwest Regional Trustee: 476 meetings in the region. Iowa and Kentucky have meetings going on although they are not included in the region. They have not taken the steps to petition to become areas. There are still 6 states unrecognized in the region that we are hoping will get going within CA. Serves on trustee finance committee and trustee for CAWS 99 in Milwaukee.
30. Walter Johnson, Atlantic South Regional Trustee: I went to Mississippi to help them get situated. They are not yet recognized as an area. Also went to North Carolina to help them to get their petition in order to be recognized here at the conference. Georgia started a Unity meeting which grew into a Unity convention.
31. Sharon Smith: Atlantic North did not go without trustee involvement for very long. I live in the Atlantic North region. I will provide a report. Two recognized areas in Canada: Quebec and Toronto. UK is also a part of that region.
32. The new officers for the World Service Board of Trustees: our selection process was to do a hat selection. We believe that everyone who sits on the board has the ability to be the chair or vice chair. 1999, effective after the Conference. Walter Johnson is chair. Andy White is vice chair, corresponding secretary is Scott Stokes.
33. Dan Dickey: several have asked about Jim Chadowsky. He had a stroke and was paralyzed on his right side. It looks like he will have a full recovery. He wanted to send his love and say he wished that he could be here. Jim’s creed for this entire period was to keep in touch with the newcomer. He was more concerned with others than he was with himself.
34. WSOB Reports: Scott Stevenson: WSOB Chairman. We have had a year of change. The treasury position is now vacant but will be filled in September with Joy Hutchison. Kevin Murphy came on as new secretary and Steve Edwards is editing the NewsGram. We learned that reliance on one individual is not effective to the whole and we have learned to spread the duties out. Each person plays a
” role. We are embarking on many simplified procedures.
35. Mary Hukill: Office Manager: KD resigned in December. Thank you to the staff for their hard work and support. Introductions. We will accept orders while you are here at the conference. Please have them filled out before Friday so the staff has time to prepare. Handling of registration forms and cash for CAWS 98. Recovered from a computer system failure. In progress is a file system, cross training, standardization of email responses, accounts receivable and payable and check book solutions. Customize software system for the registration for ail the conventions to come, tentative completion is Jan 99. Statistics, for book and chip
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sales. The transitions of the year have been with employees and board and fiscal • accounting procedures. The changes can mean growth and we hope that you see the change is reflective of that
36. Steve Edwards, World Service Office Board Director at Large: NewsGram editor, and have brought to this conference hot off the presses the latest issue of the NewsGram. Reiterate we are really looking for support for the NewsGram from the areas. Andy and Walter have specifically volunteered to be of assistance. So we now have an editorial committee. I would like to begin some long term planning. Make this NewsGram a vital organ of communication that it needs to be. Please contact me with your input.
37. Kevin Murphy: World Service Office Board Secretary: also the Webmaster.
38. Scott Stevenson: World Service Office Board Chair. Finance report: handout given headed financial statements 101. Designed to help you through the financial statements, it is the bare bones for understanding. A guideline of how the structure and what it means. We have had our struggles this year. Handling the bookkeeping was behind. We are getting caught up and printing financial statements for the first months of the year which is also the fiscal year. They are being handed out as well. Also given the financial statements for December 31 1997 calendar year report. We had a loss as of the end of last year. The good news is that we are not in that position at the end of six months. When we went into 97, based on previous years, we projected that we would have a great deal more revenue than was realized. We forecasted incorrectly. Some areas we were right on, others we were way under. Chip and lit revenues are way down. We are looking for ways to correct it Fourth quarter things got bad. Last three months had a $5-6,000 shortfall every month. We turned that around and within the first
6 months of this year without the convention a break-even status. With he convention we are in excess of $43,000 in revenues. Last year at the same time we had a $10,000 surplus. We are discovering all sorts of things about the nature of the business of CAWSO. This quarter we spent more than other quarters, because of the conference. Convention proceeds are set aside until this conference is complete. The general operating budget cannot use it until then. All these expenses must be paid. We ran things tighter in the first half of the year. We were able to control our costs. Our goal is to have a prudent reserve when needed and to provide services to the fellowship that they require. Our next goal is to review the quarter and the next and if necessary we will make cutbacks. We will not allow what happened last year to happen again. Next year the financial statement will be issued for the new fiscal year. Those statements are being used to prepare future budgets. Looking hard at revenues. None of us on the board want to be in a deficit again. We would love to have people with finance background in the Finance Committee here at the conference.
9. Questions: Brigid. Milwaukee, do you have information regarding starter kits to other countries?
40. Mary Hukill: We sent them to Equador. Peru and Bolivia.
41. Kevin Murphy: I am aware of a meeting starting in Milan. Italy as well.
42. Steve Amelotte: Is it true that the W’SO is looking for volunteers to come into the office?
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43. Scott Stevenson: Yes, we are always looking for support
44. Anthony Joyner: 7th tradition, our area had been donating but it was never put in the NewsGram. We discovered we had not been putting 7* tradition on the check but we fixed that and we still aren’t in there.
45. We are going to look into that.
46. Marie Pascale, Quebec: There is no mention of the freight and handling in the report.
47. We do not currently have a separation for the freight from the sales total. We are working on it.
48. Trustee Nominee Slates Approval: Steve Amelotte, Southwest Regional Trustee:
49. Atlantic South Region: Lionel Key, Jr., Norith Ellison, Gregory Jacks, Susan Doch
50. Motion to accept this regional slate of Atlantic South Region.
51. Motion carries unanimously.
52. Pacific North: Ralph Holland, Jim Brown and Debbie Adams
53. Motion to accept the Pacific North Slate
54. Motion carries unanimously.
55. Southwest Regional Slate: Jay Finesilver, Steve Sullivan, Diane Dick
56. Motion to accept the slate from the Southwest Region.
57. Motion carries unanimously.
58. Midwest Region: Spencer Barton, Steve Shaw, Jahi Boseda, Lawrence Jackson
59. Motion to accept the Midwest Regional Slate
60. Motion carries unanimously
61. Pacific South Regional Slate: David Choate, Leon Mason, Kimmarie Johnson- Roussell
62. Motion to accept the Pacific South slate:
63. Withdrawal of the motion
64. Pacific South Slate: David Choate, Leon Mason, Kimmarie Johnson-Roussell,
Ken Cross, Kevin Murphy and Carla Spaulding
65. Motion to accept the Pacific South Slate:
66. Motion carried. Opposition noted.
67. World Service Office Slate: Scott Stevenson and Steve Edwards
68. Motion to accept the World Service Office slate:
69. Motion carries unanimously.
70. Atlantic North regional slate: Amy Beech, Barbara Brandes, Ronnie Mintz
71. Motion to accept the Atlantic North slate:
72. Motion carries unanimously
73. Conference Committee Preliminary reports:
74. Structure & Bylaws: Jim Gorman, Arizona: last conference our committee had 9 delegates. Identified and addressed 18 different referrals from the floor. 11 of them came back as motions. We look at things as an ongoing committee year round. Immediately after the conference we take the changes that effect the manual and within 60 days have the revisions made for the December delegate mailing.
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75. At last year’s Conference we had 5 items that we worked on through the year and 6 others that we have received since then. Anyone who would like to be of service to a hard working committee, please join us.
76. Literature, Chips & Format: Heidi Jonathan, responsible for all literature published by WSO, chips and formats. In the binder you will see the 12 point literature approval process. We have the following 6 pieces in various stages: Anonymity piece went to the Trustees and is coming back to committee; 12th tradition piece and is coming back to committee; unity pamphlet came back and we passed it to the trustees and I hear it is coming back to committee; group inventory ready for the trustees; and is coming back to the committee; help line guidelines in subcommittee point 6; youth in recovery in subcommittee point 6; Currently have subcommittee on the storybook and possibly taking out or putting in more. Working on a piece called the storybook process.
77. Meditation book was brought to the conference floor two years ago. We decided there were enough and we are not ready to do another major publication
78. Public Information: Robbie Graham, Colorado: not a lot happened. We are still putting all the public information survey information into a format we can use. Billboard not completed. PI workbook not finished. Translation of PSA into French will be brought back up under new business this year.
79. Jim Chadowsky not here. We are unmanageable right now
80. Unity: Kimmarie Johnson-Roussell: this year calls were way down from the previous, we had two calls. Last year we got out the guidelines, which included bridges to solution and I hear that it has been useful. This year working on the pamphlet and hopefully we can get it right. We are going to try to meet with the convention committee about the unity place in the convention.
81. H&I Lawrence Jackson, Chicago: slow year. We had one phone call to H&I during the year. Couple of items tabled from last year and we will work on those. Anyone still undecided about what committee to work on. please consider H&I.
82. Finance: Michael Richter, Illinois: Scott Stevenson said most of what I wanted to say. Budget: we will pass out a form for the committee chairs to fill out to help them out. Please turn them in by Thursday night or Friday morning at the latest.
We are operating on a zero balance. Re-electing chairpersons: At the procedure near the end of the conference, electing next years chair, to save the fellowship money, we suggest you elect a returning delegate as your chair. This way the area pays for the delegate to return as chair. If the most qualified person is a non- returning delegate then ok. Join us. We have a lot of fun.
83. Motion to suspend the rules in order to consider a motion to break for dinner early.
84. Motion to suspend carried
85. Morion to break until 7:30 p.m.
86. Morion carries unanimously.
87. Session called to order at 7:45 p.m.
88. Steve Amelotte. Southwest Regional Trustee: Addressing the floor on the issue of the non-addict trustee. We are still progressing toward having job description for the non-addict trustee and we are not yet there. If you have candidates please submit them. But we are still coming up with what their job is supposed to be.
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89. Issue of abstentions: Parliamentarian: Robert’s Rules of Order. Calculating votes: all votes are calculated with present voting members. The chair should never call for abstentions. Abstentions have no effect on a calculated vote. Chair To make this clear, you all retain your right to abstain, or if you wish to discuss the support or opposition of a motion, why you do not wish to take a position, you may do so.
90. Art Bowman, Colorado, have we adopted Robert’s Rules of Order in total for this body?
91. Yes
92. Art Bowman: Challenge the Chair
93. Challenge is Defeated
94. Conference Committee Report: Donald Hume, New Mexico: Randall resigned
from our committee and I was elected as chair at the World Convention. We have handed out the first three days of the minutes of last year’s conference. Hopefully, we will have the last two days on Friday.
95. Motion to suspend the Rules in order to consider a motion to move the approval
of 1997 minutes from Thursday morning to Sunday morning. Motion carried.
96. Motion to move the approval of 1997 minutes from Thursday morning to Sunday
morning.
97. Motion carried: 44 in favor and 40 opposed
98. Craig Conner: Motion to rescind.
99. Craig wishes to withdraw motion. There is objection to withdrawal and discussion on motion to rescind.
100. Susan Doch: Call the vote.
101. Motion carried, opposition noted.
102. Vote on Motion to rescind.
103. Motion to rescind is carried.
104. Motion that we vote on the approval of the 1997 minutes within 24 hours after receipt of them or if the conference is not in session then at the first session the conference reconvenes. Motion carries,
105. Referral forms have been made for you to use. They are in the lobby.
106. Convention Committee: Tom Stokes: Read CAWS statement of purpose.
107. Arizona Chair for 2000 CAWS Convention is Burton K.
108. Submission for the theme and logo are being sought after, deadline is October 31, 1998, Last year’s chair for Celebrate Around the World resigned and thankfully, Rose came on board and provided us with the shirts for that event. She is back this year.
109. Rose: we sold over 750 shirts for Celebrate Around the World and that was as high or better than ever. Rewritten the statement of purpose and the Celebrate Around the World procedures to coincide. The money does not go directly to WS now. it is a 70/30 plan to help send the delegates to the conference.
110. WSC in Milwaukee 99. Karmen Krone: Quinn Burnett is the Chairman. Fundraising is going well. Deadline for speaker tape submissions has passed. Narrowed down to 15 speakers and now checking availability.
111. Ken K. unable to attend this evening, but promises to be here later in the conference with his pass it on information from Irvine.
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112. Michael Richker: What to do with this fonn asking us about the logo on memorabilia?
113. The trustees submitted a statement on the issue and our committee got it back. We were not able to come to a decision and felt that we needed the feedback of the fellowship. Give forms to the Convention Committee.
114. Second statement regarding the logo from transcript of 1997 Conference. As the result of a request made by the Chair of the Convention Committee, WSBT reviewed and returned an opinion regarding the use of the CA logo on CAWS memorabilia. Although we stand by the opinion expressed, alter review of the Conference transcripts for 9/1/96, we believe that the process initiated on the Conference floor should be allowed to continue unimpeded to completion.
115. Scott Stevenson: Motion to suspend the rules in order to consider items out of order’WSO and Conference Committees Items to Refer to WSO and Conference Committees on tomorrow mornings agenda tonight.
116. Motion carried
117. Motion to open the floor to consider WSO & Conference Committee responsibilities.
118. Motion carries, opposition noted.
119. When you decide what committee to participate in, please consider the skills, talents and abilities you have to bring to CA. Sometimes you would like to bring certain information back to your areas, but all committees will be making reports and motions to vote on that you will hear after committee break-outs so you will have that information. Most important to consider what you can do to assist the committee. Service to any of those committees is vital to our being here. Each area makes it own decision but many ask that their delegates serve on different committees.
120. Motion to open the floor to consider referrals to committees
12.1. Call for the vote.
122. Motion carries. Opposition noted.
123. Motion to open the floor to consider referrals to committees carries. Opposition noted.
124. Referrals to Committee:
125. Bill Evans: Finance: Explore ways to streamline approval of committee budgets excluding conference committee, i.e. Structure & Bylaws, Literature Chips & Format, PI, Unity, H&I, Finance & Convention.
126. Rose Jones: Conference and Structures & Bylaws: page 56 of the World Service manual 1998, #6 reads: area delegates are to be elected 3 years, I believe it is now 4 years.
127. Rose Jones: Trustee’s & Structures & Bylaws: The Chair of Celebrate Around the World have a vote at the conference if they are not a delegate.
128. Roger Hombeck: Structure & Bylaws, recovery club in Illinois that wants to post events for CA. If they allow it is it a violation of our traditions? (this referral not submitted in writing)
129. Donna Gassiot: the referral form is not accurate.
130. Meredith .Amos: Negotiating committee to Convention: Would like to stop accepting proposals from potential host cities and only make a decision on a host
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city with 3 hotel bids so as to avoid making a decision on a city only to find out the hotel rates are out of range from what was proposed Using San Diego proposal as an example. The San Diego area was untouchable for convention 98.
131. Karen Sullivan: Conference & Convention: To move Celebrate Around the World from the Convention Committee to the Conference Committee.
132. Brenda Bell: Chips, Literature & Format: I would like to see an eternity or infinity medallion chip for those who remain sober until death
133. Laurie Mumford: Convention: to include in the convention guidelines acceptable use and non-use of still photography and video taping during conventions.
134. Kerry Muniey: Public Information: CA’s own version of the First 164 pages of the Big Book “Alcoholics Anonymous”.
135. Carl: H&I chips be marked (this referral not submitted in writing)
136. Rudy Rios: Chips, Literature & Format: To redo format and the CA readings in Spanish. I had to redo the translations because they are not accurate, and will make them available to committee.
137. Kevin Flaws: Structures & Bylaws: World Service Manual, page 41, standing rule 15, clarify when roll call will be taken and potential voters are eligible. .
138. Kellie Federici: Conference. It is my understanding that for two years running there have been gaps in the tapes of conference transcripts. I suggest there be two tapes running 15 minutes apart to discontinue the problem
139. David LaBell: Public Information: Phone Line problems when outside services are used to answer the helpline/infoline calls. Also call back times are often unacceptable.
140. Ron Butcher: Convention: That Speakers at main speaker meetings be a member of CA.
141. Scott Scheeiy: Chips, Literature & Format & Trustees: Need to have additional material for sale via Hazeiden and other vendors. Current market is likely to
J increase and CA could use the income. Second storybook or history of CA book should be considered.
142. Wes Hyman: 1st sentence in WS Manual parliamentary procedure objections to consideration guidelines should change the word “obstreperous” to simpler wording for those who don’t understand.
143. Jay Guzofsky: Public Information: Suggestion that CA add to the 11th tradition— At the level of press, radio, television, films “and the Internet”, owing to the fact that when the twelve traditions were adapted for CA that neither the electronic media nor the widespread avaiiibility of computer based information was dealt with or considered.
144. Mike Webb: -Structure & Bylaws: Change page 40 of the World Service manual paragraph 1: Delete the World Service Office Directors. World Service Directors, and Non-Delegate Conference Committee Chairs from list of voting members and change #2 to allow discussion only from WSO Directors. World Service Directors and Non-Delegate Committee Chairs.
145. Harrison Jenkins: Unity: There should be more clarity on the wording of Unity is free. (Page 2 of the Unity Committee book) Our area has people thinking everything is free. Please give us some suggestions.
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146. Charles: Conference: Should refer to a professional company to compile all transcripts in the future so that the problems of 1997 conference minutes are not repeated.
147. Jahi Boseda: Convention: That the Serenity Prayer be the official prayer for all CAWS Conventions and eliminate wording “prayer of choice”.
148. Tom Stokes: Convention: That Program chair responsibilities be included in WSC convention guidelines.
149. Rick Hoffman: Chips, Literature & Format Provide chips and coins in higher year numbers or design one to recognize people who are CA members and have more clean time.
150. Rick Hoffman: Chips, Literature and Format: Write literature specific to CA so that we will be less dependant on AA literature.
151. Rick Hoffman: Convention and Trustees: The trustees feel the CA logo needs to be protected. The fellowship feels the CA logo is the symbol by which we identify ourselves. Can we design a new logo, by which members may recognize each other, which will remain in the public domain, and not jeopardize our rights to the CA logo now used on Conference approved items.
152. Leon Mason: Public Information: That any CA web-site that links to a non-CA link should be removed from the domain of ca.org
153. Steve Amelotte: Conference: Trustees suggest having a Concept workshop during the conference.
154. Steve Amelotte: Conference: To include a questionnaire of how Trustees and conference committee members can help delegates understand the concepts
155. Steve Amelotte: Convention: Address the need of a wrap up committee to clean up after all of us.
156. Steve Amelotte: Convention: Set up a long term planning slot on the agenda to be held after each convention
157. Steve Amelotte: Convention: Stopping raffles as fund raisers
158. Shauna Weatherspoon: Convention: Is there a policy regarding memorabilia sales? At the 97 WSConvention there was an open bazaar to sell t-shirts by any group or region, but at the 98 world convention I was told by the Memorabilia chair of the 98 convention that the only entities allowed to sell merchandise were convention committee and 99 WSC host. Is this correct? Is this decision from the chair of memorabilia or in the guidelines for memorabilia sales?
159. Steve Amelotte: Conference: Look at selling tapes or memorabilia at the conference.
160. Steve Amelotte: Public Information and Conference: Formation of an internet – committee
161. Steve Amelotte: Structure & Bylaws: review the rotation process for where Conference is held
162. Steve .Amelotte: Two statements added to 12 of manual: logo: “Faith, Hope and Courage’*, book: “‘we’re here and were free”.
163. Steve .Amelotte: Change in charter for Conference location within recognized areas.
164. Scott Stokes: Motion to adjourn
165. Motion Carries.
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166. Session ends 9:32 until reconvene at 9:00 a.m. tomorrow
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