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World Service Office Board of Directors Meeting
November 13, 1997
Proposed Minutes
MEETING was called to order at 7:34 PM
SERENITY PRAYER led by Scott
TRADITION SEVEN was read by Ed.
CONCEPT SEVEN was read by Chuck.
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
Ed Godfrey, Treasurer
Chuck McCollum, Secretary
Steve Edwards, Director at Large
K.D. Zager, WSO Director of Operations
Susan Turnbull, WSO Trustee
Joe Stephens, Pacific South Regional Trustee
QUORUM was met
VISITOR
Kevin M.
Motion: To approve minutes of October 23, 1997 as corrected (Chuck). Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Structure & Bylaws committee has found some interesting errors in the manual; most will be submitted to conference for review and probably voting; one was a change in the manual regarding re election of Trustees out of sequence. The motion was carried at the last conference, but we don’t know by how much-and it would mean a revision of the charter, which requires a 2/3 majority. There are other items from past years that effect the charter as well. Thanks to Karen S. of Arizona for proofreading the manual and discovering these items. A daunting task well done. • Reviewed letter to accountants-needs further revision will discuss with the Treasurer tonight. • Reviewed financials statements with KD, some items to be discussed tonight.
Vice Chair: No report
Treasurer: Took in $34,405.00 for the Month of October, which breaks down as follows: $7,566.84 transfer from Cash Reserve; $418.72 returned from CAWS ’97 Operating Account; $368,15 in reimbursed hotel costs; $14,744.72 in chips & literature sales; $3,513.57 in book sales; 20.00 in miscellaneous income; $4,185.00 in pre-convention fund-raising and $44,00 in memorabilia sales. In the reserve account: We began with $79,903.48; we transferred out $7,566.84 in reimbursements for both CAWS ’97 and the
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Conference ’97 for a total of 72,336.64 $44,634.85 in the Office reserve; $27,618.54 in the Story Book Fund, and $83.25 in the PSA Fund.
Discussions: We did not receive our Budget to Actuals report from our accountants, as agreed upon. We now pay $450.00 per month to the accountants. We will add this issue to the letter that will go out ASAP to the accountants. Royalties were from Canada (Quebec).
Secretary: Chuck will not be present for the December meeting.
Director at Large: No Report
TRUSTEE REPORTS
WSO Trustee: Susan presented her report from the Trustee Meeting November 7 through 9, 1997. Question regarding applicable copyright and Trademark laws, with respect to web sights that use our logo for referrals or otherwise, will be directed to legal counsel.
P.S. Regional Trustee: In the process of reviewing the convention guidelines. The last convention committee meeting took place at the same time as the Trustee Meeting.
OPERATIONS REPORT – K.D. Zager
Operations Report read and incorporated into these minutes. Notable discussions:
- This board would like a book inventory (hard cover, soft cover, etc.) at the next meeting.
- The CNB bank accounts we are opening are not limited to CAWS ’98, as it appears in the report. The report also applies to our corporate accounts for CAWSO Inc.
- We need to establish all accounts other paperwork regarding doing business in the state of Wisconsin by the end of the year.
COMMITTEE REPORT:
Public information: Kevin M. Reported that the WEB site is doing great; there has been a 50% increase in traffic in the last month. We’ve had 50,000 visitors this year. Kevin is Secretary of an online meeting; a member of that meeting suggested that they actually meet face to face at the WS convention they would like a room and a time for a meeting at the convention, Joe S. will refer that request to the convention committee.
OLD BUSINESS
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-Policy for Director of Operations continuing education (Ed G.)
Postponed until 11/13/97; Ed withdrew the issue until further notice.
-Compensation adjustment for Director of Operations.
Motion: To adjust the Director of Operation’s safary at an increase of 2.5% of the current base salary. (Jeff) Seconded.
At this time the Board entered into Executive Session.
The motion PASSED with two opposed and one abstention.
The Director of Operations’ base salary will increase by 2.5% effective October 1F1997 with no adjustment made to the Annual Education Benefit of $750.00 per annum.
The minority opinion would have like to have seen this entire board exercise the duties that we have been entrusted to perform; and would liked to have seen the chair recognize the lack of substantial unanimity and postpone the vote until the missing member of the Board could be present.
– Raise range for 1998
We have a policy that compels us to create a raise range for one year. As we are changing to a fiscal year in June of 1998, we will create a current range for only six months.
Motion: To renew the current raise range of 0-5% for the six months beginning
January 1, 1998. (Chuck) Seconded. PASSED with one opposed and two abstentions.
Motion: To reconsider the motion to adjust the Director of Operation’s salary at an increase of 2.5% of the current base salary (Jeff). Seconded. PASSED.
Motion: To adjust the Director of Operation’s salary at an increase of 2.5% of the current base salary. (Jeff) Motion FAILED with noted support.
Motion: That the Director of Operations’ compensation package for the coming year remain the same as for the previous year (Joe) Seconded. PASSED with two opposed.
This Board directs the Chair to draft a letter to the Director of Operation regarding her performance and attitude in dealing with members of this board and at this meeting.
NEW BUSINESS
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– Review of quarterly financial statements from outside accountant:
Everyone take home a copy of the quarterly financials and review for the next meeting.
-Copiers: Deferred to next meeting -Resignation of board member
Ed G. has given his resignation as Treasurer. He will remain until we have any suitable candidate(s) for the position. We grateful for the service he has rendered this Board and offer our sincerest thanks for his time and effort.
Motion: To adjourn at 9:58 p.m. Seconded. PASSED.
MEETING ADJOURNED at 9:58 PM with the Serenity Prayer
Respectfully submitted,
Chuck McCollum