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World Service Office Board of Directors Meeting
July 10, 1997
Approved Minutes
MEETING was called to order at 7:45 PM,
SERENITY PRAYER led by Scott.
TRADITION ONE read by K.D.
CONCEPT ONE read by Lenny.
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
Ed Godfrey, Treasurer
Susan Turnbull, WSO Trustee
Meredith Amos, WS Trustee
Joe Stephens, PSR Trustee
K. D, Zager, Director of Operations
Lenny S., Assistant Treasurer – CAWS ‘98, Liaison to CAWSO QUORUM was met.
MOTION TO APPROVE THE MINUTES OF JUNE 26, 1997 AS CORRECTED. SECONDED. PASSED.
OFFICER’S REPORTS
Chairperson: Completed the following projects:
Director term calculations. Based on the revised method of calculating terms of CAWSO directors the following information was presented (all terms end at the close of the Conference):
Scott Stevenson; 1 st term 6/94 to 9/96 and second term will end 9/98.
Chuck McCollum: 1st term started 10/94-ends 9/97 Jeff Schachter: 1 st term started 2/95 – ends 9/97 Susan Turnbull: 1st term started 5/95 – ends ?
Ed Godfrey: 1st term started 11/95 – ends 9/98 Steve Edwards : 1 st term started 12/96 – ends 9/99
in the case of Susan where her term as WSO Trustee began during the Conference of 1996 there is a question, not clearly defined in the Service Manual, as to whether her term will end at the end of the Conference of 2000 (4 year term maximum ) or 1999 (end of second term as WSO Director with 3 years as Trustee. Problem will be referred to WSC Structure & Bylaws committee for consideration.
1988 Tax return: assisted K.D. in completion Projects still in process: Policies & Procedures manual.
Met with K.D. to go over status of various office projects and instructions to staff during her absence for 3 week vacation.
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Vice Chair: Researched computer needs for 1997 WS Conference, Presented report and recommendation referred to New Business.
Treasurer: Reported on Cash positions for the end of the month of June and July to date: Financial report:
Operating account balance @ 7/10/97 $165.26.
Income 7/1-7/10/97 = C/L Sales : $2260.39
Books: 3293.83
7th Tradition: 859.71
Transfers from interest
bearing account (CATW proceeds): 2386.34
Reserve balances:
Operating: $40201.69 Book: 23360.73
PSA: 83.25
CATW: 0.00
Noted that the April and May book reserve transfers were made. Reported that the CAWS ‘97 financial report was in and had questions. Ed to accumulate questions for CAWS ’97 Treasurer from all of the Board and discuss. All Board members having questions are to get them to Ed by July 18, 1997,
Secretary: Not present, no report.
Director: Not present, no report.
TRUSTEE REPORTS
WSO: Conference Call report. Status of K.D.’s request of the Trustees to revisit their decision regarding CAWSO joining non-profit organizations is postponed until the Conference, The suggested change in accounting year end is also postponed to the conference. Working on getting hotel reservations and roommates situations resolved for Conference.
WS: No report.
PSRT: Reported on last CAWS ’98 Committee meeting. Registration Committee has promised to have the registration forms ready and at WSO by the next meeting of the Committee ( probably 1 st week in August, 1997 ).
OFFICE REPORT
Office report incorporated herein. The following changes were noted:
The date of the report is July 10, 1997 not June 26,1997. The 1988 CAWSO, Inc. Form 199 has been completed and will be sent tomorrow with the fees. Also the Certificate of Revivor will also be sent in order to complete the process of lifting the suspension of
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corporate status of CAWSO, inc. Under the Projects Pending the reference to the aforementioned tax/corporate problem is stricken.
Break
OLD BUSINESS
Disclosure of Board discussions motion: (Susan) remains tabled.
Office job descriptions motion: (Steve 6/12/97)
MOTION: TO TAKE MOTION FROM TABLE TO CONSIDER. SECONDED. PASSED.
MOTION: TO TABLE MOTION REGARDING OFFICE JOB DESCRIPTIONS. SECONDED. PASSED.
Further discussion by the Board revealed the majority desire to not consider this motion until a full Board is in attendance.
Trademark in Canada: (K.D. 6/12/97) remains postponed to August 14,1997. Change in frequency of CAWSO Board meetings motion: (K.D. 6/12/97) remains tabled.
NEW BUSINESS
MOTION: TO APPROVE BID FROM PC RENTAL FOR WS CONFERENCE COMPUTER RENTALS. SECONDED. PASSED.
Legal response to copyright violations. After round table discussion of various pro’s and con’s of this issue:
MOTION: REFER IN WRITING FROM WSOB TO WSBT ISSUE OF WHICH BOARD IS TO RESPOND LEGALLY TO COPYRIGHT INFRINGEMENTS. SECONDED. (Joe)
After review of the licensing agreement between CAWS, Inc. and CAWSO, Inc. which explicitly covers the issue in the motion:
MOTION WITHDRAWN
After further discussion:
MOTION: CAWSO, INC. ADOPT THE FOLLOWING POLICY:
IN THE CASE OF TRADEMARK & COPYRIGHT INFRINGEMENTS OF ANY PROPERTIES OF COCAINE ANONYMOUS:
A: ANY INNOCENT” VIOLATION ( WHEN THE PERSON BELIEVES
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THEY HAVE THE RIGHT TO REPRODUCE OUR LOGO ) WILL HAVE A BOARD APPROVED LETTER FROM THE WSO SENT TO THE VIOLATOR.
B: AN “BLATANT” VIOLATION ( WHEN THE PERSON KNOWS THAT THEY ARE NOT TO BE REPRODUCING OUR PROPERTY ) WILL HAVE A LETTER SENT FROM OUR ATTORNEY DIRECTING THE VIOLATOR TO CEASE AND DESIST.
EACH VIOLATION WILL BE BROUGHT TO THE ATTENTION OF THE WSO BOARD PRIOR TO RESPONDING. SECONDED. AFTER MUCH DISCUSSION-FAILED.
MOTION: TO SEND TO OFFENDERS OF OUR COPYRIGHTS A LETTER FROM WSO TELLING THEM TO CEASE AND DESIST. SECONDED. AMENDED TO INCLUDE “ THE LETTER BE APPROVED BY THE WSO BOARD PRIOR TO MAILING”. PASSED.
MOTION: THAT ALL FUTURE COPYRIGHT’S INFRINGEMENTS BE BROUGHT TO THIS BOARD FOR DISCUSSION. A CEASE AND DESIST LETTER THEN TO BE WRITTEN BY THE DIRECTOR OF OPERATIONS FOR APPROVAL BY THIS BOARD. SECONDED. PASSED.
MOTION: To adjourn at 9:55 PM. Seconded. PASSED.
MEETING ADJOURNED at 9:56 PM with the Lord’s Prayer.
Respectfully submitted,
Chuck McCollum, CAWSO Board Secretary
Originally Submitted by
SCOTT W. STEVENSON, Substitute Acting Secretary.