World Service Office Board of Directors Meeting
January 23, 1997
Proposed Minutes
MEETING was called to order at 7:40 p.m.
SERENITY PRAYER led by Scott
TRADITION THREE was read by Jeff
CONCEPT THREE was read by Joe
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
Steve Edwards, Acting Secretary
Ed Godfrey, Treasurer
Susan Turnbull, WSO Trustee
Joe Stephens, Pacific South Trustee
QUORUM was met
Motion; To approve minutes of 1/9/97 as submitted, Seconded. PASSED,
OFFICERS’ REPORTS
Chairperson: Scott welcomed Steve as a new board member. Items done: Scott has contacted the treasurer of CAWS ’97 and completed the request to produce and transfer procedure and format, which was transmitted via e-mail. Revised budget completed and initial bid received re: monthly accounting services. Drafted letter re: requests of WSO required to be submitting in writing. In progress: Scott is working with K.D. on voice mail and accounting research. He has spoken with John H. regarding various matters, including the Board of Trustees meeting. Scott and Jeff will meet with the Trustees on February 15 at 5:00 p.m., to be followed by dinner at 6:00 pm. All board members are invited to join the trustees for dinner.
Vice Chair: Jeff had nothing to report.
Treasurer: Written report submitted. The reserve balances have been corrected and reconciled. Ed has not yet received the sales reports requested from WSO. Scott gave Ed a sample report prepared by WSO for his review. EdTs research re: potential banking relationships is still in progress. The accounting firm of Brown & Co. has submitted an engagement letter offering to prepare monthly financial reports, cash flow statements, etc., for the sum of $600.00 per month. (New Business),
Secretary: No report.
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OPERATIONS REPORT – K.D. Zager
K.D. was absent due to illness. A written report was submitted, and reviewed by the Board.
BREAK at 8:2:5 p.m.
RECONVENED at 8:40 p.m.
OPERATIONS REPORT (Continued)
Scott took questions from the Board to refer to K.D.
TRUSTEE REPORTS
WSO Trustee: Susan advised the Board that the Trustees had a conference call scheduled for Sunday, January 26, 1997.
WS Trustee: No report.
P.S. Regional Trustee: Joe spoke with Bill Z. re: CAWSO ‘98. No hotel has been selected yet. Joe is concerned about the lack of progress at the committee level, and discussion ensued regarding the possibility of intervention by the Board in order to ensure that the convention planning process proceeds in a timely fashion. The next CAWSO ‘98 committee meeting is scheduled for February 2, 1996 at 10:00 a.m., prior to the Interarea meeting.
At 9:25 p.m. the Board went into Executive Session in order to discuss personnel issues. The Board emerged from Executive Session at 9:45 p.m.
OLD BUSINESS
-Scott asked Steve to research and draft a motion regarding policy for compensatory time off for WSO employees.
NEW BUSINESS
Motion: To table the issue of using CA WSO office space for meetings.
Motion: To extend the formal approval process established at the 1/9/9~ meeting until the next WSO Board meeting. Seconded, PASSED.
- Pending review of the P.S. Regional Trustee and P.I., the issue of possibly requesting service resumes for CAWS ‘98 in the News Gram is tabled.
- The issue of the CAWS ‘96 surplus is tabled in order to obtain further information required to determine the amount of surplus, etc.
Motion: To transfer $28,000.00 of CAWS ‘96 finds from the Operating Account to the Money Market Account designated as the reserve account. Seconded. Passed.
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Motion: To adjourn at 10:00 p. m. Sec on de d. Passed.
MEETING ADJOURNED at 10;00 p.m. with the Lord’s Prayer.
Respectfully submitted.
Steve Edwards
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