World Service Office Board of Directors Meeting
January 9, 1997
Proposed Minutes
MEETING was called to order at 7:37 PM
SERENITY PRAYER led by Scott
TRADITION THREE was read by Meredith
CONCEPT THREE was read by Jeff
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
Chuck McCollum, Secretary
K.D. Zager, WSO Director of Operations
Susan Turnbull, WSO Trustee
Meredith Amos, WS Trustee
Joe Stephens, Pacific South Regional Trustee
QUORUM was met
VISITORS:
Motion: To approve minutes of 12/12/96 as submitted. Seconded, PASSED.
OFFICER’S REPORTS
Chairperson: Scott reported on Items to-do: The letter he is drafting re requests to WSO is not finished yet; it will be by next meeting. Budget reallocations will be completed by next meeting as well. He has not yet connected with David K. in NY regarding voice card for answering system.
Vice Chair: Jeff talked about the Guide to the 12 Traditions, the piece with which the Chips and Literature Committee is looking for guidance; can they hire a professional to do it? Discussion referred to New Business. Chris P. has agreed to help out. Jeff volunteered to help out with speeding up our switch from the 800 service to the voice mail.
Secretary: No report.
TRUSTEE REPORTS
WSO Trustee: Susan wished everyone a happy new year. Trustees had a conference call on the last Sunday of December. Steve E.’s service resume was presented to the WSBT. He has been acknowledged as a new Director on the WSO Board of Directors. A literature piece in progress, the Service Pamphlet, has been approved, and will be sent
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back to the literature committee (Point No. 7 of the Twelve-Point Approval Process is now complete).
WS Trustee: Meredith reported that we have uncovered some of the events that led to Southwest Airline’s declaring themselves the “official Airline of Cocaine Anonymous.” Apparently, after someone in the fellowship tried to book a number of people on Southwest for a CA event, Southwest took it upon themselves to make this declaration. It is being taken care of. 1998 convention committee still has no hotel selected. The committee needs members of the fellowship to submit resumes for positions.
P.S. Regional Trustee: Concerns expressed about the status of the 1998 “San Diego” convention. Reiterated the committees’ request for resumes. Joe and Meredith to work with KD to write a paragraph for the next NewsGram (To-do List). It was also suggested that Kevin M. add the announcement to the Home Page. All other discussion referred to New Business.
OPERATIONS REPORT – K.D. Zager
Has been on vacation. No written report. Notable discussions:
- Apologized to the board for the misunderstanding re her return to work.
- The Office suffered a computer snafu where a number of checks were printed with all the type mis-aligned. This left us with a list of voided checks to be reviewed.
- Still needs to connect with David K. from NY re voice mail/voice card system. We have until February 10 to get the system up and running. KD will run a report to see how much money has been paid to the DJ communications proxy message service (To-do List).
- We received money from Atlanta and closed out the convention. $37,138.85 was the final payment. We have a total of around $67,000.00.
- CAWS ’97 accounts were opened under the CAWSO tax I.D. Number prior to 12/31/96 so that CAWSO WILL claim income & expenses under our ’96 return.
ED Godfrey, WSOB Treasurer arrived at 8:05 PM.
BREAK at 8:22 PM.
RECONVENED AT 8:34 PM
Motion: To suspend the rules for the purpose of hearing the Treasurer’s report. Second PASSED.
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Motion: To hear the Treasure’s report. Seconded. PASSED.
Treasurer’s Report: Ed reported that:
- For December 1996, we received $10,000.00 from CAWS ‘96; Prepaid State Tax credit if $41.24, Chips & Literature sales of $ 10,680.40, Book sales of $2,526.52 and 7th tradition contributions of $3,506.53 for a total of $26,754.69.
- For January 1997: we received $37,138.85 from CAWS ‘96: Chips & Literature sales of $ 2,558.75, Book sales of $1,297.08 and 7th tradition contributions of $363.80 for a total of $41,358.48.
- Our reserve balances , as of 01/09/97: Contributions from book safes: $3,764.19. WSO reserve: $31,018.74; Book reserve $ 16,512.32 for a total of $47,541.06. The discrepancy in reserve balances may be attributable to interest or to the PSA fund. KD to research and find the reason for next meeting. (To-do List).
- Sales reports will be available from Director of Operations at next meeting. (To-do List)
- We have a bid from Brown & Company, but it does not address the service we discussed; of receiving monthly financials. We need to clear this up.
- Ed is not prepared to give a recommendation regarding new banks at this time.
- The CAWS ‘96 surplus will be discussed under new business.*
OLD BUSINESS
-Phone system (on hold)
-Voice Mail/800 answering system (also on hold)
-Compensatory Time off policy
Motion: To create a policy that allows one week compensatory time off for the
Director of Operations. Seconded. Motion Withdrawn.
Motion: To not provide compensatory time off to exempt employees and to not
require more than 40 hours during the week of the annual conference. Seconded.
Motion: To limit debate. Seconded. PASSED.
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Restated Motion: To not provide compensator/ time off to exempt employees and to not require more than 40 hours during the week of the annual conference. FAILED with noted support.
Motion: To create a policy that allows one week (forty hours) compensatory time off for exempt employees for time worked for and during the annual conference. Seconded. Motion withdrawn.
Motion: To give exempt employees forty hours a year compensatory time off. PASSED with noted opposition and abstentions.
-Consideration of another bank for CAWSO banking.
TABLED pending further research by our treasurer.
NEW BUSINESS
– Establish policy on hiring of professional writers(s) for CA literature.
The consensus of this board is that we have no position on this issue and that it should be up to the Chips and Literature committee to make the motion on the Conference floor.
-Policy regarding use (rent) of office space for meetings.
It was discussed that we open up the office space for use by CA committee meetings and to CA 12-Step meetings. One suggestion was to charge 10.00 per 12-Step meetings and to take donations for coffee.
Motion: To organize a calendar as the master schedule for the office space, and to allow committees the space free of charge and charge sanctioned CA 12 step meetings rent while keeping a donation can for coffee on hand. Seconded. FAILED with noted support.
Motion: To suspend the rules in order to discuss extending the time period. Seconded. PASSED.
Motion: To extend time for 15 minutes in order to continue discussion of an item of new business. PASSED with one opposed.
Motion: To not allow CA 12-step meetings to meet in this office space. Seconded.
Motion: To limit debate. Seconded. PASSED.
Restated Motion: To not allow CA 12-step meetings to meetings in this office space
FAILED with noted support and one abstention.
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It is the consensus that, for the next two weeks, that any requests to hold meetings in the WSO office space be cleared with the chair.
Motion: To adjourn at 10:16 p.m. Seconded. PASSED.
MEETING ADJOURNED at 10:16 PM with the Lord’s Prayer.
Respectfully submitted,
Chuck McCollum
*Items deferred to New Business, but either never addressed again or resolved at this meeting:
- Announcement in NewsGram and Home Page re Service resumes for CAWS 1998
- The CAWS ‘96 surplus
- Policy regarding use (rent) of office space for meetings.