Draft Minutes of the Meeting of
CA World Service Office Board of Directors
August 20, 2009
Opening – John called the meeting to order at 7:04 with the We version of the Serenity Prayer.
Tradition 11 and Concept 11 – read
Traditions Group Inventory-Tradition 12
Birthdays – none
Roll call and Quorum Determined
Voting Members Present: John B., (WSOB Chair), Teresa N. (WSOB vice-chair), Tom P. (WSOB Treasurer), Barry J. (Dir. At large), Yvette H. (Dir. At large), Willie B. ( WSOT), Patty F. (DRPD), Hayward H. (WST), Richard L. (WSOB Secretary). A quorum is established.
Voting Members Absent: none.
Guests Present: none
Executive Session until 9:30-
Two candidates for open DOO position approved and submitted to World Service Trustee Board for consideration- Yvette L. and Gina D.
One candidate submitted to World Service Board of Trustees for consideration and approval-
Judy L.
Old Business-
1) Motion made to approve minutes of August 6, 2009 by Tom P., second by Richard L., passed unanimously.
2) Letter from AA received-denied request for meeting with AA trustee board. Made themselves available for meeting with Board chair, GM and Publications Director. See letter attached. John will schedule a meeting.
3) Director openings, see above; Discussion concluded that recruiting for director positions be continued.
4) Motion made by Patty to close old Odd Year account and move balance into savings; close old operations account and move balance into active operations account, second by Teresa. Brief discussion , passed unanimously.
5) Motion to transfer $20,000 from savings into operations account to cover upcoming conference expenses made by Patty, second by Willie, Passed.
6) Discussed board referrals-Teresa is organizing and tracking responses.
7) Motion made to suspend rules in order to extend time to complete agenda, seconded, passed minor opposition.
8) Motion made to accept Spanish translation of PI card made by Patty, second by Teresa. Passed Unanimously.
DRPD report-
1) Motion to approve CALA request to borrow large 12 and 12 banners with a deposit of $100.00 and a signed agreement to replace if lost or damaged with cost estimated at $600.00; made by Patty, second by Teresa. Passed.
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2) Motion to provide DOO training budget of maximum $4,000, to be completed within 90 days of new director hire and to be done by DRPD; made by Patty, second by Tom. Discussion. Motion to table by Hayward, second by Willie-passed.
3) Motion to approve Dutch translations of: “The 7th Tradition”, “A Higher Power”, “All Other Mind Altering Substances”, and “Reaching Out”-Items having been reviewed and approved by local Dutch speaking members; made by Patty, second by Tom. Passed unanimously.
4) Motion to approve CAWS 2010 Banner check request; made by Patty, second by Tom. Discussion. Motion to table by Hayward, second by________. Passed w/ opposition.
5) Motion to approve packet folder sale price at $1.50 ea. As new inventory item; made by Patty, second by Tom. Passed unanimously.
6) Motion to approve purchase of WSC conference office supplies/materials-$2,000; made by Patty, second by Tom. Passed.
7) Motion to allow expense for Yvette to have room only paid for Conference stay; made by Patty, second by Teresa. Friendly amendment to allow $20 per day meals. Passed.
New business-
1) Motion made to instruct CAWS 2011 to cease and desist distributing retreat information card due to Logo violation; made by Barry, second by Teresa. Passed unanimously.
2) Motion to approve current Newsgram for printing; made by Teresa, second by Tom. Passed unanimously.
Reminder made that director reports were due to Willie by August 22, 2009.
Motion to adjourn-made, seconded, unanimous. Time-late.
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