Minutes of the Meeting of
CA World Service Office Board of Directors
August 6, 2009
Opening – John B. called the meeting to order at 7:10 P.M. with the We version of the Serenity Prayer.
Tradition 10 – read by Willie B.
Concept 10 – read by Tom P.
Traditions Group Inventory – Tradition 12 – read by John B.
Birthdays – none.
Roll call and Quorum Determined
Voting Members Present: John B. (WSOB Chair), Teresa N. (WSOB Vice-Chair), Tom P. (WSOB Treasurer), Richard L. (WSOB Secretary), Willie B. (WSO Trustee), Hayward H. (WS Trustee), Yvette H. (Director at Large), Barry J. (Director at Large), Patty F. (DR&PD). A quorum is established.
Voting Members Absent: none.
Guests Present: Judy L.
Approval of Previous Minutes:
- Barry – Motion to approve 7/23/09 minutes. Patty seconded. Minutes approved unanimously as amended.
Guest Reports – Judy L. is happy to fill in as substitute Recording Secretary. Also submitted Service Resume for WSOB.
Interviews for Director of Operations (DOO)–
Discussed Job Interview Questions and how interviews should proceed. Hayward: Likes the idea of going around the table and having each person ask a question. Patty: We have only 4 applicants left; we are interviewing 2 tonight. Willie: Feels we should have our next WSOB meeting on 8/13/09 instead of 8/20/09 so that we can do the other 2 interviews giving us 2 weeks for WSOB to decide which candidates we are going to send to the WSBT and to have WSBT schedule interviews and Board to Board. Tom: Anticipates questions from Finance as to how we will pay for DOO. Willie: We need to revisit the questions in the future – some can be consolidated and/or simplified.
Interview of Gina Dracklich for DOO was conducted in Executive Session.
- Patty – Motion to approve 2010 outreach postcard pending host city art approval. Tom seconded. Hayward: is that in their budget? Tom: yes – there’s a printing budget and and registration budget. Patty: They will be sent out in the delegate mailing. Motion approved unanimously.
- Patty – Motion to approve spending up to $2,600 for additional memorabilia to be sold at the Conference. Tom seconded. Patty: it’s for the “skull” artwork short and long sleeved t-shirts and a t-shirt with pictures of all of our chips in all the different languages we have them in. It’s customary for us to spend $2,000 – $3,000 for memorabilia to sell at the Conference. We will also be selling memorabilia from old Conventions. Hayward: Where is this money coming from? Patty: From miscellaneous purchases. Willie: how many shirts and at what cost? Patty: 84 skull short sleeved (approximately $918.00), 84 chip short sleeved (approximately $957.00) and 48 skull long sleeved (the balance). Motion approved unanimously.
Willie – When will we be ready to close the odd year account and move it to savings? Patty – as soon as the Omni check clears.
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- Patty – Motion to close the prior odd year account as soon as the Omni check clears and transfer remaining funds to savings. Richard seconded. Willie – how much is in the account? Tom – approximately $80,000. Hayward – how do we know no other checks are out there? Tom – when account reconciliation is done. Richard – do you think the check will clear within the next 10 days? Patty – yes. Motion passed unanimously.
On-Line Business –
None.
Old Business –
1. Agenda for AA world service meeting – Request for meeting and agenda – GSO GM to follow up with details.
John B. – Has left 2 more messages for Phyllis Holiday and has not received a return call. Barry: Should we send another certified letter? John: Perhaps. Patty: We have received no calls or letters in the office. Willie: Since it appears as if it might not happen before Conference, we should be preparing with the WSBT concerning what we are going to present to the Conference about why we are not selling HFC2. We should come up with some recommendations or plan for future action rather than simply reporting to the Conference we are at a stand-still. Richard: We simply need to report to the Fellowship exactly what has happened. Hayward: Where are we with the typesetting of the book without AA literature? Patty: They are having technical difficulties. Willie’s email communication with AA regarding permission to use A Vision for You and The Promises will be posted online. Tom: This will impact the Finance Committee when it addresses whether or not to change budget item for selling the book. Richard: We can discuss this at the Board to Board.
Interview of Deneen Grant for DOO was conducted in Executive Session.
- Tom – Motion to suspend the rules. Hayward seconded. Motion passed.
Office Director Reports:
DR&PD Report – Patty submitted verbal & written report.
- Conducted exit interview with Susan. Will write up.
- After Conference we will bring 3 bids for copiers again.
- Network Solutions has reported a network security breach. 23 of our customers have been compromised.
- Paycheck company reports that they gave out information via email to someone, but cannot tell Patty who it was. Willie – contacted them. Patty – Willie is not on the list of authorized people, so the company should not have given him any information, so it is a concern. Willie – I had to go to a secure site and identify myself as a Board member. Patty – But anyone could do that – a disgruntled employee, etc.
- Nicholas, the European Regional Trustee reported that a 7th Tradition check was returned. No one could find any check from Scotland having been received or returned. When Nicholas went back to the GSR to further discuss the issue, it turned out to have been a misunderstanding, and Nicholas apologized.
Director Reports –
Chair – John B. – no report.
Vice – Chair – Teresa – no report.
Treasurer – Tom – no report.
Secretary – Richard – no report.
Director at Large – Yvette – no report.
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Director at Large – Barry – no report.
Trustee Reports –
WSOT – Willie – written report submitted.
- Motion to reinstate the sales of Convention Speakers CD’s failed. How does that impact revenue? Patty: Hasn’t had time to analyze that yet.
- When WSOB approves motions, who reports it to the Convention Committee? Patty: Susan sends and email and copies of the checks. Willie: Quinn (Chair of 2010) has expressed that they are not receiving this information. Patty: This has only happened once. Patty and John are preparing an email response to Quinn. Willie: will let Kim know that the response will be forthcoming from the WSOB Chair.
WST – Hayward – no report.
Seventh Tradition
Committee Reports –
Hayward – Conference Committee wants to know about t-shirts. They needed some information from Patty. Patty: Yvette is unsure of what they need. John: Can Yvette get back in contact with them to find out what they need? Patty: we will get in touch with the Chair and Vice-Chair.
World Service Conventions – no pressing business.
Tom – Motion to adjourn. Teresa seconded. Motion passed unanimously. Meeting adjourned at 11:15 P.M.
WSOB will meet 8/13/09 at 6:00 p.m. for 1 DOO interview and 1 Director at Large interview.
Next regular WSOB meeting will be 8/20/09 at 7:00 p.m.
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