WORLD SERVICE OFFICE BOARD Minutes
February 12, 2009
SERENITY PRAYER
INTERVIEW – Interview of Mona
Break 8:15 pm
TRADITION 12- Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities. Read by Tom, discussion followed.
CONCEPT 12 – The Conference shall observe the spirit of C.A. tradition, taking care that it never becomes the seat of perilous wealth or power; that sufficient operating funds and reserve be its prudent financial principle; that it place none of its members in a position of unqualified authority over others; that it reach all important decisions by discussion, vote, and whenever possible, substantial unanimity; that its actions never be personally punitive nor an incitement to public controversy; that it never perform acts of government; that, like the by Society it serves, it will always remain democratic in thought and action. Read by Tom
GROUP INVENTORY–Tradition 3 questions. Not read due to time needed for interview.
BIRTHDAYS – None
ROLL CALL – John, Taffy, Tom, Willie, Richard, Yvette, Hayward and Teresa present. Guest- Barry&Mona Not present-Patty
QUORUM DETERMINATION –Quorum present
APPROVE THE MINUTES OF THE PREVIOUS MEETING–motion made to approve minutes of January 22, 2008 by Tom, seconded by Richard. , motion approved unanimously.
INTERVIEW OF MONA- Board members only
GUEST REPORTS – Barry introduced himself and showed interest as a board member
ON-LINE BUSINESS –none.
DRPD Report- written report submitted
OLD BUSINESS –
A. Director openings/resumes-word out on PSR regional loop, Willie wants Tom’s and John’s resume by February 20th.
B. PO Box-pending March for check on availability of old box
C. Bank consolidation of accounts- The process has now begun. Signers on the account are needed to be added. Tom and Willie reported on the ongoing process.
D. Update on referrals-packet from conference committee received and John read each one to board.
E. CA.ORG in Spanish-no update.
OFFICE DIRECTOR REPORTS
Director of Operations-see written report below
Equipment/Forms/Procedures/Inventory
- All of the new systems are in –installed over 12 hours Sat 1/31 and 2/7- functioning- lot of time spent working out the usual bugs with IT – all is well so far
- New DSL router in house hopefully will cut down on down ages.-to be installed
- New Store is running more smoothly- still in learning curve have worked with Mike moving into working directly with Network Solutions as Mike’s schedule fills up.
- Revised contract posted today 2/12/09-
Procedures
- New shipping rate change to launch early March- have begun sending out letter in shipments- working with web servant to post store notice.
- W-9 vendor requests mailed and coming back in- last done 2006
Staff
- Yvette completed 90 day probationary period- had her review on 2/9. She is now regular employee. Feels acclimated to her position and duties. Has key to inner office-
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- Met with John to discuss budgeting staff structure.
- Scheduled to meet with Oliver briefly Sunday- called in sick.
- Vacation days next week for Taffy 17,18,19,20 – will attend a portion of PSR regional assembly 2/21
Open Projects
- Email migration still pending
- Contract approval for BMW Tech still pending- revised copy in today and posted on groups
- Conference committee call 2/22- Yvette will attend
- New Banking consolidation
1) 5 New Computers are now in
2) Effort for a project which may demand professional attention and that Mike is working smoothly with Network Solutions as his schedule allows. Taffy and John will revisit this issue this week.
3) Year end inventory adjustment minor, approx $200. Taffy expressed concern about 1 year metal chips.
4) Willie asked questions re: check register and void checks in the interest of transparency.
Referrals– John and Teresa recommend that all the Board all work on referrals individually and collectively
Motion to approve the Caws 2010 Registration forms for pricing only, prior to WSOB board approval – made by Tom, second by Teresa, Motion was tabled and decided to move to On-line business
Motion to approve spending up to $4000 for 3000 CA name badges (to be used at CA World Services Conventions, Conferences and sold thru the CA Store) motion made by Tom seconded by Teresa. Previous minutes showed we already approved this motion
Break at 9:25 pm
DIRECTOR REPORTS
Chair – no written report, met with both directors and staff of the WSO…
Vice Chair – no report
Treasurer – written report submitted.
Secretary – no written report
Director at Large – no written report
Director at Large – position vacant
Motion to suspend rules in order to extend the time for meeting, passed with little opposition. – Motion Passed
TRUSTEE REPORTS
WSO Trustee –written report submitted. All board members need to have their quarterly reports posted or handed in by February 27th
WS Trustee – Chaired the WSBT last conference call. They are working on the business of ear markings. Willy will keep us posted as they plow through them. All conference transcripts need to be approved by conference chair and committee. They have now been sent to the correct hands
SEVENTH TRADITION-
COMMITTEE REPORTS
Finance – Tom, New Trustee Joy is now on board
Structure & Bylaws – John, Teresa- no report
Convention – Patty, Yvette
Conference – Hayward, conference on the 25th
Unity – Willie, Yvette
Literature, Chips & Formats – Patty no report
Hospitals & Institutions — Hayward
Public Information –Richard – Conference call this weekend
IT –John
Archives — Patty
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CAWS 2009 Denver –
CAWS 2010 Milwaukee –
CAWS 2011 Arizona –
CAWS 2012 UK –
NEW BUSINESS
1. Royalties- should have a committee over see this
2. IT online business
3. Storage facility in the UK may shortly happen
4. Next Meeting Feb. 26, 2009 then March 12
Motion made to adjourn at 10:38 pm.
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