WORLD SERVICE OFFICE BOARD Minutes
January 8, 2009
SERENITY PRAYER
TRADITION 10 – Cocaine Anonymous has no opinion on outside issues; hence the C.A. name ought never be drawn into public controversy.
CONCEPT 10 – Every service responsibility should be matched by an equal service authority- the scope of such authority to be always well defined, whether by tradition, by resolution, by specific job description or by appropriate charters and bylaws.
Group Inventory – Teresa read 10 questions from Tradition One CA group inventory.
BIRTHDAYS – None
ROLL CALL – John, Taffy, Teresa, Tom, Willie, Richard, Hayward, Yvette not present.
Guest – Mona I.
QUORUM DETERMINATION –quorum established
APPROVE THE MINUTES OF THE PREVIOUS MEETING, Teresa made motion to approve, Richard seconded, motion approved unanimously.
GUEST REPORTS – Mona said hi and happy to be here.
ON-LINE BUSINESS –Motion made by Patty and seconded by Taffy to approve Reg-on-line. Discussion as to conforming with traditions for non-affiliation, motion approved unanimously.
OLD BUSINESS –
A. Director openings/resumes-PSR trustee posted openings for Chairperson and Treasurer positions on
B. PO Box-we have new box, still in dialog with Brentwood station director to see if there is any way of gaining access to our old box.
C. Bank consolidation of accounts-sub-committee of Tom, Willie and Taffy will meet at bank to gather necessary info in order to accommodate action.
D. Update on referrals
E. CA.ORG in Spanish-keep on old business, hope to have translation by conference from Juan in San Gabriel/Pomona Valley area.
F. CAWS convention 2010, motion to approve spending request for $901 for book covers by Patty, seconded by Teresa, 20 Big Book/Twelve and Twelve combos, 30 HFC, and 40 Big Book covers, green, for pre-convention fundraising. Motion carries unanimously. Motion to approve additional order of $475 for 50 pen sets, seconded by Teresa; motion carried unanimously.
Break 7:55 p.m.
OFFICE DIRECTOR REPORTS
DRPD-Motion to approve $3,300.00, (approx) for 4 HP desktops and monitors and for one Dell laptop, to be transferred from savings as a capital expenditure, pending trustee approval, made by Patty, seconded by Teresa. Three bid breakdown written report included. Motion carried unanimously.
-Motion to move bookkeeping costs, $6,000 on budget from program services 500558 to admin. 600658, made by Patty seconded by Tom; motion carried unanimously.
-Motion to transfer $4,800.00 from savings to operations for final payment on French translations HFC II, pending trustee approval made by Patty, seconded by Teresa; motion carried unanimously.
1) Discussed Fulfillment/storage facility in the UK-who’s cost and responsibility.
2) Written report submitted
Director of Operations-
1) New website is up including store and site, tears ensued
2) New Eternity chip is here
3) Help desk is moving forward
4) IT effort is moving forward, bids to follow next meeting
5) –Motion to allow staff anonymity in Newsgram made by Taffy, seconded by Patty; motion passed unanimously. Motion to increase minimum shipping costs to $7.00 or 15% whichever is higher made by Taffy, seconded by Patty; motion carried unanimously.
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6) Inventory complete, encountered a variance with Quikbooks inventory system, Taffy is in communication with tech support at Quikbooks. Inventory system has been upgraded to include color coded classifications and storage identification process.
7) Motion to alternate Martin Luther King day and President’s day as holidays beginning in 2009 made by Taffy, seconded by Patty. Motion approved with substantial unaninimity.
8) Open projects-delegate mailing…Big. Lots of discussion about costs, and e-delivery savings with considerations of size and cost of delivery, assembly, etc. Possible WSOB referral to more effective
Break 9:40 p.m.
Motion to suspend the rules in order to extend the time in order to complete business. (Made at 9:50 p.m.)
DIRECTOR REPORTS
Chair –no report
Vice Chair –written report submitted, job description packet submitted… looking for feedback, considering eliminating procedures so as to not conflict with information already submitted to trustees.
Treasurer – written report submitted.
Secretary – no report there is no “I” in team.
Director at Large – none
Director at Large –
TRUSTEE REPORTS
WSO Trustee – written report posted to yahoo site, incorporated by reference, see director’s reports in yahoo group. Creation of any working document needs to be checked by both paid directors along with a review of flyer in minutes.
WS Trustee – no report, getting ready for next quarterly and next conference call.
SEVENTH TRADITION-
COMMITTEE REPORTS
Finance – Tom, Willie
Structure & Bylaws – John, Teresa-
Convention – Patty, Yvette
Conference – Hayward, Taffy
Unity – Willie, Yvette
Literature, Chips & Formats – Patty
Hospitals & Institutions — Hayward
Public Information –Richard
IT –John
Archives — Patty
CAWS 2009 Denver –
CAWS 2010 Milwaukee – design artwork informally approved by WSOB, registration form submitted.
CAWS 2011 Arizona –
CAWS 2012 UK –only one chair put forward, area believing there is only one qualified candidate available.
NEW BUSINESS
1. Royalties—(key ring/chip), hold pending Patty
2. Next Meeting(s) Jan. 22, 2009; Feb. 12, 2009
Motion made to adjourn at 10:38 pm.
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