Minutes of the Meeting of
CA World Service Office Board of Directors
October 9, 2008
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:04pm by DAL, Teresa N.
II. Tradition 6 read by Willie. Brief discussion ensued.
III. Concept 6 read by Hayward. Brief discussion ensued.
IV. Birthdays—none.
V. Roll call and Quorum Determined
A. Voting Members Present: Tom P. (WSOB Treasurer), Teresa N. (WSOB Secretary), Willie B. (WSO Trustee), Hayward H. (WS Trustee), Taffy W. (Director of Operations), Richard L. (Director at Large). A quorum is established.
B. Board Members Absent: John B.
VI. Guests Present: Neil B., Patrick P., Yvette L.
VII. Approval of the previous meeting’s minutes
A. Richard L. made motion to approve the minutes from 9/25/08. Seconded by Hayward. Vote Taken. Passed unanimously.
VIII. GUEST REPORTS
A. Patrick reported on satisfaction with past conference with respect to Archives committee. He has resigned area commitments in New Mexico area with intentions to spend more time in SoCal. He anticipates spending time, working closely with office, in building an active committee to move forward, building on the success of conference. Taffy asked if plans were underway for developing an ‘archives museum’. Patrick reflected on virtual museum which was presented to 2007 conference as a near term project. Discussion followed. Neil suggested packaging items, once digitally archived, for various purposes, including possible packaging as auction items for fund raising events. Patrick has submitted a resume expressing interest in open board director position
B. Neil , submitted pie for approval. Approved unanimously!
C. Yvette, Hayward reported that Yvette served as secretary for CALA and has expressed an interest in serving on the CAWSOB..
IX. On-Line Business
A. Motion to add trustee travel line item to convention, tabled.
B. Motion to transfer $20,000, approved.
X. Old Business
A. Trustee travel, tabled
B. Referral 5784, Tom provided Finance committee final report which Trustees will consider in their response.
C. WSOB Officers, Willie proposed we hold off until full board is in place. Discussion ensued, Richard moved that officer election be held in executive session on October 30, seconded by Tom, passed unanimously.
D. Director openings, resumes…interviews to be scheduled for Patrick and Neil
XI. Break 7:52pm
XII. Meeting called back to order by Chair, Teresa N., at 8:07pm
XIII. Executive session
XIV. Office Director Reports
A. DRPD Report – Patty submitted written report.
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1. Since the September meeting: note CA ‘How it Works’ submitted to AA for approval; and attended meeting with Tom, Oliver and Taffy; French translation still pending; see written report for Patty’s report…..(Note to Teresa-need electronic copy)
B. Director of Operations Report-Taffy submitted written report
1. Discussed staffing considerations
2. proposal to move to Network Solutions, see attached written report savings-approx $750 annually;
3. Taffy made motion to approve Network Solutions proposal with payment of $1,118.50 for one year services, seconded by Tom. Passed unanimously.
4. Taffy made motion to properly transfer $3,300 from EY account to operations to correct deposit error, 7th tradition from Indiana area, seconded by Willie, passed unanimously.
XV. Director Reports
Chair—no report.
A. Vice Chair—vacant.
B. Treasurer’s Report—Tom P submitted written and verbal report.
1. Expressed concern about 7th tradition and spending.
2. Presented proposal from Wells Fargo for multi currency account, cost exceeds $6,000, will continue researching solutions.
Secretary—Teresa –no report
Director at Large—Richard L.–no report
C. Director at Large—Vacant.
XVI. Trustee Reports
WSO Trustee––Willie B.—
1. Presented emergency motion for transfer of $20,000 which was approved by trustees during 10-5-8 conference call
2. Lead on Unity committee, Finance committee and Conference committee and many others.
3. Added on as a signer for bank accounts.
B. WS Trustee––Hayward H—submitted verbal report.
1. Ditto Willie.
2. Sent to WSOB revised copy of agreement to host 2011 conference.
XVII. 7th tradition taken.
XVIII. Motion to suspend the rules 10:04pm, passed unanimously.
XIX. Committee Reports
A. Finance:
B. Structure & Bylaws:
C. Convention:
D. Conference:
E. Unity: conference call this Sunday
F. Literature, Chips & Formats:
G. Hospitals & Institutions:
H. Public Information:
I. I.T.:
J. Archives:
XX. CAWS 2009, Denver
XXI. CAWS 2010, Milwaukee
XXII. CAWS 2011, Arizona
XXIII. CAWS 2012, England
XXIV. New Business
A. Next meetings—October 9 and October 30 (the second and the FIFTH Thursdays)
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B. Motion to transfer from Even Year trust account $60,000 to money market account pending trustee approval. Willie second, passed unanimously.
C. Motion to purchase Wells Fargo 30 day CD in the amount of $75,000, pending trustee approval, passed unanimously.
XXV. Motion to Adjourn made by Tom at 10:15pm. Seconded by Willie. Vote taken. Passed unanimously.
XXVI. Meeting closed by Chair Teresa N. with the “we” version of the Serenity Prayer.
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