Minutes of the Meeting of
CA World Service Office Board of Directors
September 25, 2008
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:04pm by DAL, Richard L.
II. Tradition 5 read by Hayward H. Brief discussion ensued.
III. Concept 5 read by Hayward H. Brief discussion ensued.
IV. Birthdays—Tom P.
V. Roll call and Quorum Determined
A. Voting Members Present: Tom P. (WSOB Treasurer), Teresa N. (WSOB Secretary), Willie B. (WSO Trustee), Hayward H. (WS Trustee), Taffy W. (Director of Operations), Richard L. (Director at Large). John B. (WSOB Chair) arrived late. A quorum is established.
B. Board Members Absent: Patty F. (DR&PD).
VI. Guests Present: KathyJo R (Chair, sub-committee for bylaws), Earl H., Yvette H., Neal B.
VII. Approval of the previous meeting’s minutes
A. Tom P. made motion to approve the minutes from 8/14/08. Seconded by Teresa. Vote Taken. Passed unanimously.
B. Teresa made motion to approve the minutes from 7/10/08. Seconded by Tom. Vote taken. Passed unanimously.
VIII. GUEST REPORTS
A. KJ
1. Presented written report on status of Bylaws. Discussion ensued. KJ will return on 4th Thursday meetings to report further.
2. Heard from a member that they are inserting donation program envelopes in back of HFC books. Asked for the Board’s thoughts on this practice. John: I will be interested in the feedback on this experiment. The only thing I would want to keep in mind is our tradition of attraction, not promotion.
3. Richard thanks KJ for her hard work and hands the meeting over to John B. John thanks KJ’s husband.
B. Yvette
1. Expressed pleasure to be here to check things out/see what we do.
C. Earl H.
1. Presented written report.
2. Expressed gratitude for the opportunity to have served on the WSOB.
3. Question from visitor, Neal: How was the dollar amount for increase in Trustee budget determined and when was the last time the budget was increased?
a. We looked at the spending/expenses of all of the trustees.
b. We have not had an increase, even for food allowance, in years. Additionally, the
quarterly meeting costs needed to be considered—increased travel expenses and hotel.
4. john thanks Earl and his fiancé for all his time and work.
D. Neal B.
1. Submitted resume for consideration as new WSOB member.
2. Discussed his interest in participating on the WSOB again and discussed his experience.
IX. On-Line Business
A. None.
X. Old Business
A. None.
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XI. Break 7:52pm
XII. Meeting called back to order by Chair, John B., at 8:12pm
XIII. Office Director Reports
A. DRPD Report – Patty (absent) submitted written report.
1. Since the Confernece:
a. Organized and loaded meditation book submissions to Yahoo group.
b. Organized motions fm conference to ensure action on all items.
c. Drafts of new pieces sent to the typesetter.
d. Eternity coin researched. Still waiting on different artist renderings. Will make motion next meeting.
e. Organized NADCP contacts for each region.
f. Visited Denver—discussed fundraising and treasurer responsibilities
g. Trip confirmed Oct16-27, 2008 for UK Area workshops.
2. Motions requested to be brought tonight
a. Teresa made motion to approve spending $845.28 for 2010 pre-convention fundraising T-Shirt. (144 T-shirts—5.87/each). Seconded by Tom. Vote taken. Passed unanimously.
b. Teresa made motion to approve concept of “Freak Night” 2010 pre-convention fundraising event on 11-08-08. No Cost, member donating food, hall, prizes. Estimated profit: $500.00. Seconded by Tom. Discussion ensued. Willie offered friendly amendment: to change the name of the event to “Weird Night.” Friendly amendment not accepted. Vote taken on original motion. Passed, with one abstention noted.
c. Teresa made motion to approve pre-convention memorabilia items. Costs to follow. Seconded by Tom. Hayward made motion to table pending further information on cost. Vote taken. Passed unanimously. Original motion tabled.
B. Director of Operations Report – Taffy submitted written and verbal report.
1. Equipment/Forms/Procedures/Inventory
a. Air Conditioning duct was installed in STE B—should not impact DWP bill.
b. Value Web—waived out October billing due to poor service.
c. Our new backup system is installed. Thanks to Hayward for working with Taffy and Richard S. to make this happen.
2. Inventory
a. New discount structure approved at Confernece is launched.
3. Staffing
a. CAWSO Customer Service Initiative—we are focusing on customer service and pumping up how we can improve.
4. P.O.Box—the WSO lost its P.O. box but is working to remedy the situation immediately.
5. Open Projects—
a. Moving CA.org to Network Solutions.
XIV. Director Reports
A. Chair—John B.—submitted verbal report.
1. Attended two staff meetings and am impressed with what is going on.
2. Presented Taffy with her 90-day review.
3. Expressed great gratitude for our office staff and for any and all help that is offered to them, such as Hayward’s assistance with the back-up system and Earl with the phone systems.
4. Message form Patty: we have signed our fist vendor-licensing agreement.
B. Vice Chair—vacant.
C. Treasurer’s Report—Tom P submitted written and verbal report.
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1. Will be able to present trustee budget balances at the quarterly.
2. Suspect we will see downward trend in 7th tradition contributions over the year.
3. Still working with the bank to resolve the issue of international contributions and payments.
4. We need to switch signers at the bank.
D. Secretary—Teresa submitted verbal and written report.
1. Newsgram
a. New Edition was presented to the Fellowship at Conference.
2. My commitment as Secretary is up. Would very much like to fill this position as soon as possible.
E. Director at Large—Richard L. submitted verbal report.
1. Attended Florida’s “Recovery Gone Wild”. It was a great event with great unity.
2. PI: How many public service announcements do we sell a year? Taffy will get Richard an answer.
3. Has the most current PI Workbook been transmitted to the office for posting on the web? Taffy will find out.
F. Director at Large—Vacant.
XV. Trustee Reports
A. WSO Trustee––Willie B.—submitted verbal and written report.
1. Expressed gratitude and excitement about opportunity to serve in this new position.
2. Participated in the New Trustee Orientation Conference call.
3. Attended the PSR Unity Day event.
4. Plan to sit on Conference and Finance Committees.
5. CAWS, Inc. Officers: President: Lawrence M.; Vice President: Kimberly S.; Secretary: Joy H.; Treasurer: Hayward H.
6. Question from WSBT to WSO: Can we get an accounting of what is left in each of the Trustee’s budgets this year?
7. Quarterly meeting: Nov. 7-9. Reports are due to me by last October meeting.
8. Referral 5784 submitted to WSBT: Are donations other than 7th traditions a violation of traditions—what are the limitations of the contributions and what type? WSBT would like to solicit the WSOB’s assistance in answering this referral. John: Let’s put this on Old Business on our Agenda.
B. WS Trustee––Hayward H—submitted verbal report.
1. Sat in on New Trustee Orientation.
2. Attended the PSR Unity Day.
3. Will work with the Bylaws Committee to try and wrap this up.
4. Would like to see us translate our website into Spanish, and possibly other languages. Could possibly determine via the surveys.
5. I have all opening and closing reports from all committees from Conference and will post to website.
6. Was chosen to be the Chair of the WSBT. Looking forward to serving in that new capacity.
7. Forwarded the agreements for the 2011 & 2012 Conferences at the four-points for our review. Conference Committee meets this Sunday.
XVI. 7th tradition taken.
XVII. Committee Reports
A. Finance: Tom—thoroughly enjoyed working on this committee this year and would like to especially recognize Dan S. for all of his great work.
B. Structure & Bylaws: John/Teresa—the committee is already working on-line. First draft of the 2008 WSM has been distributed among the committee for review.
C. Convention: Patty—nothing new.
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D. Conference: Hayward—nothing new.
E. Unity:
F. Literature, Chips & Formats: Patty—no report.
G. Hospitals & Institutions: Hayward—nothing new.
H. Public Information: Richard—nothing new.
I. I.T.:
J. Archives: Patty—no report.
XVIII. CAWS 2009, Denver—Patty was there this past week. Report is positive. We need 200 pre-registered by Feb. in order to be on track. We have 11 so far.
XIX. CAWS 2010, Milwaukee—already addressed.
XX. CAWS 2011, Arizona—nothing new.
XXI. CAWS 2012, England—nothing yet. Earl suggested we load the video presentation to the website to further market the event. Patty will look into?
XXII. Earl made motion to suspend the rules to complete the business of the night. Seconded by Willie. Passed.
XXIII. New Business
A. Next meetings—October 9 and October 30 (the second and the FIFTH Thursdays)
XXIV. Motion to Adjourn made by Tom at 10:04pm. Seconded by Willie. Vote taken. Passed unanimously.
XXV. Meeting closed by Chair John B. with the “we” version of the Serenity Prayer.
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