Minutes of the Meeting of
CA World Service Office Board of Directors
May 08, 2008
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:12pm by Chair, John B.
II. Tradition 12 read by Hayward H. Brief discussion ensued. Brief discussion ensued.
III. Concept 12 read by Willie B. Brief discussion ensued. Discussion ensued.
IV. Birthdays—Willie B.
V. Roll call and Quorum Determined
A. Voting Members Present: John B. (WSOB Chair), KathyJo R. (WSOB Vice Chair), Teresa N. (WSOB Secretary), Earl H. (WSO Trustee), Hayward H. (WS Trustee), Willie B. (Director at Large), Richard L. (Director at Large), Patty F. (RD&PD), Taffy W. (WSO Manager). A quorum is established.
B. Board Members Absent: Tom P. (WSOB Treasurer).
VI. Guests Present: none.
VII. Approval of the previous meeting’s minutes
A. Willie B. to approve the minutes from 4/24/08. Seconded by Patty F. Vote Taken. Passed unanimously.
VIII. 8:00 pm Break
IX. 8:10 pm meeting called back to order
X. DRPD Report – Patty submitted verbal & written report.
A. The CAWS2009 Registration Form was passed out for the Board’s review. Discussion ensued and amendments suggested.
B. Motion made by Patty F. and seconded by KJ for additional to print 15,000 CAWS2009 registration forms at cost not to exceed $1600.00. Vote taken. Passed.
C. CAWS2010
1. Created Yahoo Group caws2010
2. Niki resigned as secretary CAWS2010
3. Elected fundraising chair
4. Memorabilia—will be co chair because of organization
5. Pass-it-on model—encouraged to give detail for small areas to learn from
6. Program chair using timeline!
7. Toured hotel—private owned—1928 décor ball rooms—exquisite
D. Drug Court Booth—multi-media presentation—would like WSOB/WSOT to consider in SLC.
E. Trustee Agenda—spending
F. CAWS2009 & 2010—do not require much from office staff—just registrations
G. For additional events: retreat registration processing would reduce overall costs by increasing use of vendors.
H. French books: 30 per case OMG
I. CAWS2008
1. Program
2. Printing cost $1400.00
3. Speaker gifts $200.00
4. Use of HFC & HFCII – from office
5. Color of the Winds check
6. Allan—neck wallets and rings
7. Rooms – 895 current
J. Retreat- submitted proposal pages for the Board’s review.
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K. Archives – will be getting their spending budget/records to us soon (spending their 2007/08 budget)
XI. Office Report – Taffy submitted written and verbal report.
A. Equipment—
1. ALL HFC books are in: I, II and French.
2. New Neopost product will be I house within next two weeks.
3. Office has suggestions for Conference Committee on “Delegate and Area Information Worksheet”—Susan will present to Committee at May meeting in SLC.
B. Staffing
1. Bi-weekly staff meetings reinstated first Monday
C. Mike (webservant) submitted written report—he is amazing!
1. ca.org was visited 188,676 times during Jan-Apr 2008.
2. Phone/website listing viewed 35 thousand times and the Selftest taken 18,000 times.
3. Hack attempts: 697 thwarted
4. 340 requests for starter kits
5. CAWS2009 website is ready to deploy as soon as this year is over.
D. Projects Pending
1. Trustee quarterly report—will email Friday.
2. Spanish pamphlets being upgraded on website to look and feel of English pamphlets
3. Merchant billing pricing with Nelson Roseland still in process.
4. Help Desk in process received word doc from Hayward.
E. Hayward: how are you feeling about the job at this point? Taffy: I am just baffled and excited to be here. I am learning so much—it’s like I landed on another planet and my mind has been opened. I really have come to appreciate the rich environment and all of the hard work that all of the volunteers/service-workers put in.
XII. Treasurer’s report-Tom submitted written report via e-mail.
1. 7th tradition contribution fall off. Throughout this year the amount has been tracking budget however as of this month there has been a sharp fall off. My opinion is that the continued non-participation in contributions to World by the CALA will have a measurable impact. MUCH discussion ensued.
XIII. Director Reports
A. Chair—John B. submitted verbal report.
1. There is no WSOB meeting on-site at the Convention. The B2B is not a full B2B—only Treas, DRPD & Chair.
XIV. Break at 9:30pm
XV. Meeting called back to order 9:40pm
XVI. Director Reports (cont.)
A. Vice Chair—KJ submitted written and verbal report.
1. CAWS2008—
a. Reviewed partially completed Program Guide and discussed with Terry.
b. Auction inventory complete; items ready to ship.
c. Submitted itemized list of expenses for reimbursement (auction item expenses).
d. Motion made by Patty and seconded by Willie to reimburse KJ not to exceed $1400.00 for auction items purchased.
2. Referral Tracking—
a. Completed review of the 2007 conference minutes as received by Susan C., WS Conference Secretary.
b. Gathered additional referral info from John B. have not started reconciling with current referral spreadsheet.
3. Intellectual Property Sub-Committee—
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a. No By Laws committee meeting since last WSOB meeting. Will meet again after Convention.
b. KJ uncovered that there was a motion on the floor, that was amended re: our logo/the website—the IT Committee did not update their guidelines appropriately. Earl will get with KJ for details and follow-up.
XVII. Motion made by Willie at 9:55pm to extend the meeting to conclude the evening’s business. Seconded by KJ. Vote taken. Passed with opposition and abstentions noted.
XVIII. Director Reports, Cont….
A. Secretary—Teresa submitted verbal and written report.
1. Met briefly with Taffy today to go over LCF requests.
2. Will be attending LCF conference call next weekend.
3. Will be attending the Convention in SLC—ready to serve.
4. Will be completing transfer of files to Yahoo Group at the Convention.
5. Plan to review/work on referrals at the Convention.
6. Apologized profusely for omitting and/or mis-recording anyone’s reports in the meeting minutes and requests that all Board members please review the minutes when they are sent out for review (usually the same night, directly after the close of the meeting).
7. Submitted quarterly report.
XIX. Director at Large– Willie B.—Submitted verbal report.
1. Will be attending the Convention—ready to serve. Will be in interview on Thursday.
2. Did some work on the By-Laws—eager to meet in sub-committee to discuss.
3. Submitted quarterly report.
XX. Director at Large–Richard L—Submitted verbal report.
1. Will be attending the Convention—ready to serve.
XXI. Trustee Reports
A. WSO Trustee––Earl H
1. All Quarterly reports are due to me by May 11. (Have received from Willie, Teresa & Tom so far.) Please submit B2B Agenda items by this Sunday.
2. Will be participating at the upcoming WSBT quarterly meeting on May 19.
3. Have been serving on the following sub committees of the WSBT: Chair TEC, WSBT Finance Committee, Long-term Planning, International Structure & Development, Orientation, Trustee of the WSC Finance Committee.
4. Will be conducting TEC interviews at the Convention.
B. WS Trustee––Hayward H—submitted verbal report.
1. Attended the Convention in Big Bear.
2. Sent out Help Desk update e-mail.
3. Trademark for the letter C.A. in up for renewal in Dec, 2008 in the U.S.—cost of $500.00 for 10 years. Taffy will send off paperwork to begin the process.
XXII. Seventh Tradition taken
XXIII. Committee Reports
A. Finance: Tom, Earl—nothing
B. Structure & Bylaws: John—nothing
C. Convention: KJ, Patty—nothing
D. Conference: Hayward—KJ—would like to see new item avail. at Conference—small spiral-
bound notebooks with the Conference Logo/yr. info on the front.
E. Unity: Willie—nothing
F. Literature, Chips & Formats: Teresa—already reported.
G. Hospitals & Institutions: Hayward—they are working on organizing an H&I Day.
H. Public Information: Willie, Richard—nothing.
I. I.T.: KJ—already reported
J. Archives: Patty—already reported
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XXIV. CAWS 2008, Salt Lake City, already addressed.
XXV. CAWS 2009, Denver, already addressed.
XXVI. CAWS 2010, Milwaukee, already addressed.
XXVII. CAWS 2011, Arizona, nothing new.
XXVIII. New Business
A. Next meetings—Next meetings will be “Board Unity Night: on June 12, 2008, location to be announced.
XXIX. Moved to Executive Session at 10:25pm
XXX. Returned from Executive Session at 10:34pm
XXXI. From executive session we put forward to the Trustees a recommendation for Taffy Wallace for DOO position.
XXXII. Motion to Adjourn made by Willie at 10:35pm. Seconded by KJ. Vote taken. Passed unanimously.
XXXIII. Meeting closed by Chair John B. with the “we” version of the Serenity Prayer.
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