Minutes of the Meeting of
CA World Service Office Board of Directors
February 14, 2008
I. Opening. Meeting called to order with the “We” version of the Serenity Prayer at 7:05pm by Chair, John B.
II. Tradition 6 read Hayward. Brief discussion ensued.
III. Concept 6 read by Willie. Brief discussion ensued.
IV. Birthdays—none.
V. Roll call and Quorum Determined
A. Voting Members Present: John B. (WSOB Chair), Tom P (WSOB Treasurer), Teresa N. (WSOB Secretary), Earl H. (WSO Trustee), Hayward H. (WS Trustee), Willie B. (Director at Large), Patty F. (RD&PD). A quorum is established.
B. Board Members Absent: KathyJo R. (WSOB Vice Chair), Richard L. (Director at Large)
VI. Guests Present: none.
VII. Approval of the previous meeting’s minutes
A. Motion made by Willie B. to approve the minutes from the 01/24/07 meeting. Seconded by Tom. Vote taken. Passed unanimously.
VIII. Guest Reports—none.
IX. On-Line Business
A. On January 25, 2008 KJ made a motion to accept the revised CA Literature Translation Policy. Seconded by Hayward. On Feb 4, Chair John B. pronounced the motion passed by substantial unity. KJ added the new approved version to the Yahoo Group.
B. Feb 7, 2008 Hayward made motion to approve the 2009 – 2010 Four Point agreements, as attached in the e-mail. Seconded by KJ. On Feb 14, Chair John B. pronounced the motion approved by substantial unity.
X. Old Business
A. Post-Conference Report Status
1. Remove from Agenda – completed
B. WSOB Bylaws Update Project
1. The committee met Monday and began the work of updating.
C. Effective e-mail program per referral #5119
1. Still researching.
D. CAWS 2009 Logo
1. Motion made by Patty to accept the Logo as submitted. Seconded by Tom. After some discussion it was decided to wait and discuss during the RD&PD report.
XI. Office Report
A. Robin submitted written report
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1. Thanks both boards for the opportunity to have worked at the WSO. Expresses her gratitude and plans to stay close to the office via volunteer work.
2. Legacy quilt sent to quilter for completion.
3. Added new chips in Dutch up to 13 years.
4. Facilitated creation of Group Registration Card in Spanish.
5. Facilitated electronic Delegate mailing—savings of $700.
6. All tapes & cd’s catalogued.
7. Discussion ensued re: problems with the contribution program.
XII. RD&PD Report – Patty submitted written and verbal report
A. Trustee Events
1. In response to Fellowship requests/needs, would like to move one of the Trustees quarterly meetings around to different regions to increase our presence in the fellowship and give more people an opportunity to see the WSBT.
B. Want to order 3000 HFCI in HB & SB (under new business).
1. Regional retreat with multi track education. More details and cost/risk analysis to be completed after conference…anticipated additional income 1st year $10,000.
C. Convention
1. To work effectively with the host city, evenings and weekend hours are necessary.
2. Long term goals include: improved pass-it-on, details in guidelines of WS support for liaison.
D. Patty made a motion: that the theme and logo for CAWS 2009 is acceptable to the WSOB and we require additional artwork for memorabilia. Seconded by Tom P. After much discussion, Tom called for the vote, which failed for lack of second. More discussion ensued. Vote was taken. A tie-breaker was necessary. The motion passed, with opposition noted.
XIII. Treasurer Report— Tom submitted written and verbal report.
A. Liquidity position is strong…keep in mind that we spend money in January and February for inventory purchases and translations.
B. Operations resulted in a net income number which exceeds the budgeted amount by approx. $58,000.
1. Of the $58,000 difference, approx. $30,000 is the result of actual expenses to date being less than budgeted. Contributing to the savings for the first 6 months were primarily:
a. Conference committees—$8,300 less than budgeted to date
b. Trustee expenses – $11,000 less than budgeted to date
c. Program Services – $8,000 less than budgeted to date
2. The balance of the $58,000 difference is due to revenues exceeding projected amounts by approx. $28,000. Contributing to this is primarily:
a. CAWS 2008 – revenues exceeding budgeted amounts by $18,000
b. 7th tradition – exceeding budget by $5,000
c. shipping – exceeding budget by $5,000 (possibly a mistake in budget number)
3. Discussion ensued re: WSO rent—talking with landlord early.
XIV. Director Reports
A. Chair—John B. submitted verbal and written report.
1. Discussed the hiring process.
2. Discussed briefly having let Tim go from the WSO staff.
3. Has been regularly in touch and around the WSO.
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B. Willie made motion at 9:58 to suspend the rules to extend the meeting to complete the Agenda. Seconded. Passed unanimously.
C. Vice Chair—KJ- no report– absent
D. Secretary—Teresa N. submitted written and verbal report.
1. NewsGram—
a. 4th quarter completed.
b. 25th anniversary edition: in limbo.
c. 1st quarter edition presented for review.
2. LCF – Teresa presented a number of questions from the LCF for the board. Discussion ensued. Will continue discussion online.
3. C.A. products – met with vendor over past week re: possibility of future business.
E. Director at Large– Willie B. submitted no report.
F. Director at Large—Richard L.—no report. Absent.
XV. Trustee Reports
A. WSO Trustee––Earl H. submitted written and verbal report.
1. Participated in the DOO interviews.
2. Continue my subcommittee work.
3. Busy on the TEC.
4. Looking forward to the quarterly this weekend.
B. WS Trustee––Hayward H. submitted verbal report.
1. There is an addendum to the 2008 contract. Presented it for the board to review. Hayward made motion to approve contract with addendum. Seconded by Willie. Vote taken. Passed unanimously.
XVI. Seventh Tradition taken
XVII. Committee Reports
A. Finance: Tom, Earl—nothing
B. Structure & Bylaws: John—nothing
C. Convention: KJ, Patty—nothing
D. Conference: Hayward, Robin—nothing.
E. Unity: Willie—nothing
F. Literature, Chips & Formats: Teresa—nothing.
G. Hospitals & Institutions: Hayward—nothing
H. Public Information: Willie—nothing.
I. I.T.: KJ—nothing
J. Archives: Patty—nothing
XVIII. CAWS 2008, Salt Lake City
A. Tom made motion to accept hospitality budget as submitted for the CAWS 2008. Seconded by Willie. Vote taken. Passed unanimously.
B. Tom made motion to accept memorabilia for CAWS 2008. Seconded by Willie. Tom withdraws the motion at this time.
XIX. CAWS 2009, Denver
A. Nothing new.
XX. CAWS 2010, Milwaukee
A. Nothing new.
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XXI. CAWS 2011, Arizona
A. Nothing New.
XXII. New Business
A. CAWS 2008 budget change – increase memorabilia budget by $3200 , $1200 from entertainment, $2,000 from other—carry forward.
B. Memorabilia spending/centerpiece spending
1. Tom made motion to approve spending request for centerpiece for CAWS 2008. Seconded by Willie. Vote taken. Passed unanimously.
2. CAWS 2008 would like to produce 2000 green neck-wallets at $1.57/ea. The board would like to know why 2000? There will be less than 1000 in attendance.
3. Comedian – carry forward – can we scan copy for TNC?
C. Logo CAWS 2009 – done.
D. CAWS – computer on site/auction – carry forward
E. HFCI 3000 HB & SB – carry forward
F. Archiving
1. Earl – this came from Lawrence. We should probably get back to him sometime soon. Possibly need to wait on the three bids. Patty & Robin have the knowledge on this.
G. Next meetings—Next meeting to be February 28, 2008.
XXIII. Motion to Adjourn and go into executive session by Teresa at 11:37pm. Seconded by Tom. Passed unanimously.
XXIV. Motion made by Teresa to increase the pay of a paid employee effective immediately, pending Trustee approval. Seconded by Earl. Vote taken. Passed.
XXV. Motion made by Willie to close the meeting at 12:15am. Seconded by Earl. Vote taken. Passed unanimously.
XXVI. Meeting closed by Chair John B. with the “we” version of the Serenity Prayer.
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