Minutes of the Meeting of
CA World Service Office Board of Directors
January 24, 2008
I. Opening. Meeting called to order with the “We” version of the Serenity Prayer at 7:07pm by Chair, John B.
II. Tradition 5 read Willie B. Brief discussion ensued.
III. Concept 5 read by Hayward H. Brief discussion ensued.
IV. Birthdays—none.
V. Roll call and Quorum Determined
A. Voting Members Present: John B. (WSOB Chair), KathyJo R. (WSOB Vice Chair), Tom P (WSOB Treasurer), Teresa N. (WSOB Secretary), Earl H. (WSO Trustee), Hayward H. (WS Trustee), Willie B. (Director at Large), Richard L. (Director at Large), Patty F. (RD&PD), Robin Long (Office Manager-no vote). A quorum is established.
VI. Guests Present: none.
VII. Approval of the previous meeting’s minutes
A. Motion made by Tom F. to approve the minutes from the 12/13/07 meeting. Seconded by Teresa. Vote taken. Passed unanimously.
VIII. Guest Reports—none.
IX. On-Line Business—none.
X. Old Business
A. Director Recruiting
1. Remove from Agenda – position filled—Richard ratified by both boards.
B. WSOT Slate
1. Earl has received resumes from Teresa and Willie. Tom made motion to ratify both Willie and Teresa as candidates for the slate. Hayward seconded. Passed unanimously.
C. Post-Conference report status
1. Still needs to be completed
D. Effective e-mail program per referral #5119
1. Need more information from maker of referral.
1. KJ: no meetings occurred due to various issues. The Farsi translation issue will be carried over to next meeting.
E. WSOB Bylaws update project
1. KJ: worked with Hayward to begin updating. Will bring to board when have a more final draft.
F. Spending Policy
1. Has been approved by Trustees. Remove from Agenda.
XI. Office Report
A. Robin submitted written report
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1. Delegate mailing. Mailed on 01-22-08 and the electronic version was available at 4pm today, requiring an encrypted password. We saved $700 in mailing and additional costs in supplies.
2. Would like to change from UPS to DHL to save money.
3. Susan has gone back through past records and collected on unpaid bills totaling near $2000.
4. Tim shipped our first large shipment of HFCII to England in a record 6 days with a savings of $130 over previous bids. UK is ready to make an even larger order.
5. Inventory went well over the holidays.
XII. RD&PD Report – Patty submitted verbal report
A. CAWS2009
1. No contracts yet.
2. Entertainment change: Sat night will be the hypnotist.
3. Hospitality – hotel will not allow own food in the hospitality room. Will have to work with them.
4. Registration is going forward.
5. There is no computer rental company in that city.
6. Treasurer wants some line-items moved. Will put on-line for us to look at.
7. Presented logo for our consideration: Patty made motion to approve the CAWS2009 logo. KJ seconded. Tom moved to table. Patty seconded. Moved to old business.
B. Want to order 3000 HFCI in HB & SB (under new business).
XIII. Treasurer Report— Tom submitted no report.
XIV. Director Reports
A. Chair—John B. submitted verbal report.
1. Weeded through hundreds of applications to narrow it down to 6 to be interviewed by the board. Held interviews today.
a. Discussion ensued re: the candidates interviewed. Voted and narrowed to three to send forward to Trustees: Taffy, Sheree, and Steve.
b. Will be with the Trustees at the next interview.
B. Vice Chair—KJ submitted verbal report
1. Handed out C.A. revised translation policy –please review so can present to Trustee Board.
2. Handed out by-law update draft.
C. Secretary—Teresa N. submitted written and verbal report.
1. NewsGram—4th quarter uploaded to yahoo group for review and approval.
2. 25th anniversary edition: I came in over holidays to gather memorabilia. Patty: we’re just going to do a book now.
3. LCF – Conference call this weekend.
4. C.A. products – would like to begin working with local vendor—will start dialog next week.
D. Director at Large– Willie B. submitted written and verbal report.
1. Attended several meetings where groups are opening bank accounts in members names and have large amounts as prudent reserve plus have operations account totaling over $300.00
2. Working with Unity Committee to bring the lunch together.
3. Continue to work on translation policy sub-committee.
E. Director at Large—Richard L.—no
XV. Trustee Reports
A. WSO Trustee–-Earl H. submitted written and verbal report.
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1. Participated in the DOO interviews.
2. Continue my subcommittee work.
3. The TEC will be requiring more of my time.
4. Participated in WSBT quarterly conference call.
5. The WSBT approved the following/passed the following motions:
a. Ratified Richard L. as WSOB Director.
b. New C.A. Release Form.
c. WSBT passed a motion to print 10,000 copies of Hard Cover HFCII at cost of $19,000 and simultaneously 30,000 copies Soft Cover HFCII at cost of $24,000 plus shipping.
d. Passed motion to approve paying $8000.00 USD to translate and proof HFCII to Canadian French.
B. Motion made by Willie to close the meeting at 10:00pm. Seconded by Teresa. Vote taken. Passed.
C. Meeting closed by Chair John B. with the “we” version of the Serenity Prayer.
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