Minutes of the Meeting of
CA World Service Office Board of Directors
November 08, 2007
I. Opening. Meeting called to order with the “We” version of the Serenity Prayer at 7:03pm by Chair, John B.
II. Tradition 3 read KathyJo R. Short discussion ensued.
III. Concept 3 read by Willie B. Short discussion ensued
IV. Birthdays—none.
V. Roll call and Quorum Determined
A. Voting Members Present: John B. (WSOB Chair), KathyJo R. (WSOB Vice Chair), Tom P. (WSOB Treasurer), Teresa N. (WSOB Secretary), Earl H. (WSO Trustee), Hayward H. (WS Trustee), Willie B. (Director at Large), Patty F. (RD&PD), Robin L. (Office Manager)-no vote. A quorum is established.
B. Voting Members Absent: Director at Large (vacant).
VI. Guests Present: Richard L.
VII. Approval of the previous meeting’s minutes
A. Motion made by Willie B. to approve the minutes from 10/25/07 meeting. Seconded by Hayward. Brief discussion ensued. Vote taken. Passed unanimously.
VIII. Guest Reports—Richard L.
A. Greetings from Florida. C.A. is growing and flourishing there—very exciting. Glad to be here tonight.
IX. On-Line Business—none.
X. Old Business
A. DOO Job Description
1. The WSOB discussed the DOO draft job description, going over each line thoroughly.
XI. Break at 8:20pm. Meeting called back to order at 8:30pm
XII. Old Business, Cont.
A. DOO Job Description
1. Upon completion of thorough discussion and several changes made, the board agreed on a final draft CAWSO Director of Operation Job Description. Tom made motion to approve this final draft. Seconded by Willie. Vote taken. Passed unanimously.
B. Director Recruitment/Resume/Interview
1. WSOB conducted interview of Richard L., acknowledging that the Board may still actively recruit at the Regionals this weekend.
C. Translations
1. KJ: no meetings occurred due to various issues. The Farsi translation issue will be carried over to next meeting.
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D. Post-Conference Referrals—carry forward.
E. Effective E-mailprogram per referral #5119—carry forward.
F. Spending Policy and Transfers –carry forward
G. Translation of HFCII—got 2 quotes to translate to Spanish for 6.5cents/word. (French-Canadian Translation estimate is 15 cents/word). This is to be carried forward to next meeting.
H. NewsGram—nothing yet. Carry forward.
I. WSOT Slate—carry forward
XIII. Break at 9:45pm. Meeting called back to order at 9:55pm.
XIV. Willie Made motion to suspend the rules to extend the meeting past the normal end time.
XV. Office Report
A. Robin submitted verbal and written report
1. Coordinated delivery, assembly of new donated chip bins and reorg. Of chip & lit warehouse.
2. Continued training customer service reps & shipping clerk.
3. Updated draft Royalty Contract for Trustee approval.
4. Updated submission form.
5. Received & mailed out the first pre-ordered 25th anniversary silver coins.
XVI. Treasurer Report— Tom submitted verbal report.
A. 7th trad—a little behind budget—about the same as last year. Overall, everything is looking good.
B. Hayward: noticed that Nick’s spreadsheets didn’t show 7th tradition donations since he took position. When Hayward asked, Nick explained that the UK had been holding on to money out of fear of possible legal costs, but that they were going to go ahead and sent the money forward.
C. Tom also discussed Orange County holding on to money that was well above and beyond any necessary reserve.
XVII. Director Reports
A. Chair—John B.—John submitted no report.
B. Vice Chair—KJ submitted verbal report
1. Attended Cruise—sold 25th Anniversary stuff
C. Secretary—Teresa N. submitted written and verbal report.
1. NewsGram—in addition to 25th anniversary edition, regular 4th quarter edition currently in the works.
2. LCF –
a. Phone conference call scheduled for Nov 18.
D. Director at Large– Willie B. –no report.
E. Director at Large—none—vacant.
XVIII. Trustee Reports
A. WSO Trustee–-Earl H. submitted written and verbal report.
1. Participated on the WSBT Conference Call Sunday October 14th.
2. Attended the Nov 2nd meeting of the WSBT and the Board to Board meeting.
3. The WSBT has passed the following motions.
a. Trevor S was elected the new WSBT Secretary.
b. Corporate documents signed by current officers.
c. WSBT moved that the WSOB, upon completion of the job description for DOO, forward Job Description to the WSBT via the WSOT.
d. Upon WSBT approval of submitted DOO job description, the WSOB Chair shall perform job search within and outside the fellowship for DOO position. The search shall last 60 days. The WSOB Chair will bring forward at least 3 and not more than 5 of the top five candidates for scheduling interview.
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e. The WSBT will begin conducting interviews for DOO starting at 1pm on Friday Feb. 22, 2008 prior to the WSBT quarterly meeting at the Four Points Hotel
f. Discussion ensued re: DOO recruiting/job posting.
B. WS Trustee—Hayward H. submitted verbal report.
1. Interested in starting a yahoo group for the WSOB that the Secretary would moderate so that we would have a place to store all of the files for easier access. Board unanimously agreed with the idea.
2. Visited the 4-points with John re: the 09 Conference.
XIX. Seventh Tradition taken
XX. Committee Reports
A. Finance: Tom, Earl—nothing
B. Structure & Bylaws: John—nothing
C. Convention: KJ, Patty—nothing
D. Conference: Hayward, Robin—Conference call Sunday.
E. Unity: Willie—nothing
F. Literature, Chips & Formats: Teresa—Conference call 18th.
G. Hospitals & Institutions: Hayward—nothing
H. Public Information: Willie—Received communication fm. Ruby re: necessary updates for website. Willie will communicate to Ruby that requests for changes to website should be made to Robin with Willie being cc’d.
I. I.T.: KJ—nothing
J. Archives: Patty—nothing
XXI. CAWS 2008, Salt Lake City
A. Nothing new. No vendor agreements yet.
XXII. CAWS 2009, Denver
A. Nothing new.
XXIII. CAWS 2010, Milwaukee
A. Nothing new.
XXIV. CAWS 2011, Arizona
A. Nothing New.
XXV. New Business
A. Board Ratifications—carried to next meeting
B. Next meetings—Next meeting to be December 13, 2007.
XXVI. Motion to Adjourn made by Tom at 10:55pm. Seconded by Willie. Passed unanimously. Closed with the Serenity Prayer.
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