Minutes of the Meeting of
CA World Service Office Board of Directors
October 11, 2007
I. Opening. Meeting called to order with the “We” version of the Serenity Prayer at 7:15pm by Chair, John B.
II. Tradition 1 read and by Robin L. No discussion.
III. Concept 1 read by Earl H. Some discussion.
IV. Birthdays—none.
V. Roll call and Quorum Determined
A. Voting Members Present: John B. (WSOB Chair), KathyJo Rangno (WSOB Vice Chair), Earl Henderson (WSO Trustee), Hayward Hunt (WS Trustee),Willie Bailey (Director at Large), Patty Flanagan (WSO Paid Director), Robin Long (Office Manager)-no vote. A quorum is established.
B. Voting Members Absent: Tom P. (WSOB Treasurer), Teresa N. (WSOB Secretary), Director at Large (vacant).
VI. Guests Present: Richard L. (former WSOB).
VII. Approval of the previous meeting’s minutes
A. Motion made by Kathy R to table the minutes from 09/27/07 meeting, seconded by Willie. Vote taken. Motion passes.
B. Willie B. will be taken minutes tonight along with the recording equipment, in the absence of the secretary
VIII. Guest Reports—Richard l. gave a brief introduction of his self and states that he may be interested in getting back into service at this level
IX. On-Line Business– none
X. Old Business
A. Director Recruitment
1. Richard L
2. John B—brought up good strategies for recruiting Directors
3. Contribution Program—Earl H, Tom P and Oliver will get together to go over way6s of getting more participation to the Contribution Program. John B.—Robin L will email the actual numbers of the CP, Earl H.—this will be an important piece to bring up to the Regional Trustee to bring up at their assemblies and throughout their regions. Hayward H.—I thought we were discussing how to get the groups directly involved? Earl H.—this is something that the DRPD will take on and it should remain in old business.
4. New Spending Guidelines—Earl H.—I want this board to review this policy along with WSBT to make sure this is a viable policy.
5. Break—5minutes 8;35 return 8:40
Page 1
6. Director of Resource and Project Development- KJ makes a motion to approve the DRPD job description, PF seconded, Discussion JB read the Draft, much discussion on the Authority statement and some of the wording, correction were made and vote taken, passed unanimously.
7. Director of Operations job description—KJ moves to continue the discussion online seconded by WB, EH—we need to vote on this, PF This is already a legal document and doesn’t require a vote, WB—will this include the authority statement, that we left out of the DRPD job description? PF—yes
8. Motion—WB makes a motion to keep Director Of Operation job description in old business, second EH, motion passes
XI. Office Report
A. Patty submitted verbal and written report
1. I will be making motions in new business concerning transferring of funds, staff raise.
2. 25th special edition News Gram—Patrick P willing to produce a 58 page anniversary edition.
3. CAWS 2008
4. Employee pay increase
5. money transfers
6. DRPD nomination
XII. Break 10:30pm
XIII. Called back to order at 10:40pm
A. Robin – no report
XIV. Treasurer Report— no report–absent.
XV. Director Reports
A. Chair—John B.—In the interest of time and the lack of a secretary tonight, I will ask everyone to keep their report brief and only discuss what needs to be discussed.
B. Vice Chair—KJ written report submitted
1. Wanting to move forward with the revision of the LTC policy and will have weekly meetings on Mondays.
C. Secretary—no report (absent) .
D. Director at Large– Willie B. submitted no report
E. Director at Large—none—vacant.
XVI. Trustee Reports
A. WSO Trustee–-written and verbal report submitted.
1. Quarterly reports are due October 26, limited board to board November 3 at the Quarterly WSBT meeting.
2. What is the WSOB’s interpretation concerning the implementation of the two Director WSO. Assumption—we all left with our assumption of what the conference wants, but how is that implemented and when? John B.—Standing rule states that it is effective at the end of conference. Do we wish ot move forward with candidates and job descriptions?
B. WS Trustee—Hayward H. submitted verbal report.
Page 2
1. Conference Committee looking into other possibilities for Conference location. Four points contract will be changing, look forward to doing battle
XVII. Seventh Tradition taken
XVIII. Committee Reports
A. Finance: Tom, Earl—
B. Structure & Bylaws: John—
C. Convention: KJ, Patty—
D. Conference: Hayward, Robin—
E. Unity: Willie—
F. Literature, Chips & Formats: Teresa—
G. Hospitals & Institutions: Hayward—
H. Public Information: Willie—
I. I.T.: KJ—
J. Archives: Patty—
XIX.
XX. CAWS 2008, Salt Lake City
XXI. CAWS 2009, Denver
XXII. CAWS 2010, Milwaukee
A. Nothing new.
XXIII. CAWS 2011, Arizona
A. No chair or host city, yet.
XXIV. New Business
1. Motion—PF makes motion to close the UMB KC committee acct and transfer from odd year acct. $67,260.26 to savings, second EH, carries unanimously.
2. Motion—PF makes motion to transfer from the savings account $19,760.00 to the operation account, second KJ, Discussion, EH How much money is in the account? PF approx $2000.00, PF speaking to my motion—the bills have already been paid and needs this traditional transfer. Motion carries unanimously
3. Motion PF- makes motion to allow Office Manager to increase salary of Susan up to 6% pending trustee approval, second KJ, carries unanimously.
4. Motion—PF move 2008 suite auction to old business, carries
5. Motion—KJ makes motion ot change PF title to Director of Resource and Planning Development, second EH, motion carries unanimously
B. Next meetings—Next meetings to be October 25 and November 17 (tentative)
XXV. Motion to Adjourn made by Patty at 11:10pm. Seconded by Teresa. Passed unanimously. Closed with the Serenity Prayer.
Page 3