Minutes of the Meeting of
CA World Service Office Board of Directors
August 16, 2007
I. Opening. Meeting called to order with the “We” version of the Serenity Prayer at 7:15pm by Vice Chair, KathyJo R.
II. Tradition 11 read and by Teresa N. and brief discussion ensued. Hayward: what if someone goes on local radio stations and announces local recovery meetings. Is that ok? Teresa: the idea of this tradition is not that we don’t let people know about our fellowship but that there is not any person that is representing the fellowship, ie: “I am such-and-such of such-and-such and I am here to talk about C.A.” or something like that.
III. Concept 11 read by Hayward H. and brief discussion ensued.
IV. Birthdays—KJ—28th.
V. Roll call and Quorum Determined
A. Voting Members Present: KathyJo Rangno (WSOB Vice Chair), Tom P. (WSOB Treasurer), Teresa Neighbors (WSOB Secretary), Hayward Hunt (WS Trustee),Willie Bailey (Director at Large (arrived late—7:50pm), Patty Flanagan (WSO Paid Director, Director of Operations), Robin Long (Office Manager)-no vote. A quorum is established.
B. Voting Members Absent: John B. (WSOB Chair), Earl Henderson (WSO Trustee), Director at Large (vacant).
VI. Guests Present: John W. (arrived at 7:45pm)
VII. Approval of the previous meeting’s minutes
A. Motion made by Tom P. to approve the minutes from 08/09/07 meeting, seconded by Patty. Vote taken. Motion passes.
VIII. Guest Reports–moved
IX. Old Business
A. Referrals for Conferrence
1. Adding remote director position in S&B: Motion made by Patty to make this referral. Seconded by Hayward. Vote taken. Passes.
2. Add pre-Convention Spending Guidelines to Convention Guidelines. Motion made by Tom to make this referral. Seconded by Patty. Vote taken. Passes.
3. Convention Guidelines: replace references to Office Manager with the Responsible WSO Staff Member. Motion made by Tom to make referral. Seconded by Patty. Vote taken. Passes.
4. Finance and H&I: HFC softcover be avail. for $5 no H&I discount for HC. Patty made motion to make this referral. Seconded by Hayward. Vote taken. Passed.
5. S&B: Teresa will be phrasing a referral to suggest that Directors do not serve other positions on Area, District levels, etc…..and will send via on-line motion.
6. Convention Committee: Add to Convention Guidelines to add to Reg Form checkbox for “send me information on the Contribution Program.” Motion made by Patty. Seconded by Willie. Vote taken. Passes.
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7. LCF: to change the lit pamphlet and all LCF processes to more realistically reflect the financial and practical considerations inherent in the publishing and publication processs. Motion made by Patty and seconded by Tom. Vote taken. Passes.
X. Guest Reports
A. John W.—will have some business to discuss when we get to PI. Also would like to offer some changes to the Translation Policy.
XI. Old Business, cont.
A. Conference Presentation
1. Willie and Tom and Teresa are done with their slides.
2. Everyone else: get your slides done.
3. We will meet after B2B to go over.
B. HFCII
1. Patty made motion to print 3000 copies of HFCII soft cover not to exceed cost of $8000 pending Trustee Approval. Seconded by Tom. Vote taken. Passes.
C. CAWS 2008 Reg. Form
1. Reg form submitted.
2. Patty made motion to accept reg form with minor changes as discussed. Seconded by Tom. Vote taken. Passes.
D. B2B Agenda
1. Teresa will alert Earl to include a bullet for WSOB referrals in the B2B Agenda.
2. Teresa will alert Earl to add bullet for 25th-Anniversary merchandise.
XII. Office Report
A. Patty and Robin Submitted verbal report
1. Submitted new Order Form for WSOB approval. Discussion ensued. Motion made by Patty to accept the form with a few revisions. Seconded by Hayward. Vote taken. Passes.
2. Motion made by Patty to accept Powerflow as the WSC vendor for all computers in the amount of $1267.45 for the 2007 WSC. Seconded by Tom. Discussion ensued. Vote taken. Passed.
3. Motion made by Patty to accept TMG Coier Rentals as the WS vendor for photocopy machines. We will pay $1350 and there will be an additional $300 on the invoice (for possible overages). Seconded by Tom. Discussion ensued. Vote taken. Passed.
4. Motion made by Patty to sell 25th-Anniversary merchandise at Conference not to exceed $2150. Seconded by Tom. Vote taken. Passes.
5. Teresa forwarded NADCP completed mailing info to WSO so the project should be completed Monday.
6. Motion made by Patty to increase the amount of the Delegate binder from $20 to $25 after this Conference. Seconded by Hayward. Vote taken. Passes.
7. Year-end reflected total discount of $73,380 (H&I, starter kits, etc.) We sold 85,000 newcomer chips (our largest single-selling item which reflects our purpose).
8. Motion made by Patty to deliver one free copy of HFCII to each Conference voting member in attendance during our opening report at WSC. Seconded by Willie. Discussion ensued. Tom: I don’t know that I would support that. I think of it as a privilege to be able to buy the book and to support the fellowship. Patty: many of our delegates can barely afford to get to Conference and I’d like them to have a book—also for promotional reasons. Vote taken. Passes with opposition noted.
9. After the referrals are completed/written up the office will distribute appropriately.
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XIII. Motion made by Willie to extend the meeting past the normal time to end. Seconded by Hayward. Vote taken. Motion fails.
XIV. Treasurer Report—Tom submitted no report.
XV. Director Reports
A. Chair—John B.—no report, absent.
B. Vice Chair—KJ submitted written and verbal report
1. Discussed staffing and need to bump up as we approach Conference.
2. Looking for pictures of the booth from KC Convention.
C. Secretary—Teresa N. submitted written and verbal report.
1. NewsGram—will be submitting revised draft on-line for Board approval in the next few days.
2. Discussed idea of 25th Anniversary edition in lieu of a 4th edition of NewsGram. Discussion ensued….will be continued online.
3. Motion made by Tom to adjourn the meeting at 10:00pm Seconded by Patty. Vote taken. Motion passes. Vote re-taken. Vote Passes with abstention and opposition noted.
Closed with the We version of the Serenity Prayer.
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