CA WORLD SERVICE BOARD OF TRUSTEES SUMMARY MINUTES OF MEETIN QUARTERLY BOARD MEETING February 26 – 28, 2016
Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc.).
pg. 2
WSBT Quarterly
Friday February 26th – February 28th, 2016
MINUTES
(5:00pm meet in lobby for dinner)
Moment of silence followed by the Serenity Prayer (7:30 PM) Personal Sharing (approximately 3-5 minutes each)
Friday – February 26th, 2016 9:00 PM Roll call
Ira Land – WST
Frank Pappano – WSOT
Suzanne Veltman – ERT
Rob Wellhauser – TAL
Deborah Giles – PNRT
Yves White – ANRT
Jeannette Johnson – MWRT – WSBT Assistant Secretary Anne Bouley Meyer – ASRT – WSBT Secretary
Jay Parker – SWRT – WSBT Vice-Chair
Duane Miller – PSRT – WSBT Chair
Reading of the 12 Traditions – Ira
Read long form of Tradition 9 and discuss – Rob
Read Concept 9 and discuss – Deborah
pg. 3
Chair’s opening remarks: (Duane M)
Formal request for every Trustee to be aware of personal budget allocated and remaining funds.
Have the words “this is within my budget” in expense reimbursement.
WSBT officer reports
Chair (Duane)
Vice-Chair (Jay)
Secretary (Anne)
MOTION: To approve the WSBT officer reports as submitted – Rob, Second-Deborah. Passes. Reports discussed and questions asked and answered.
WSBT Trustee reports For attachments see: 2016-02-26-28_WSBT_final_minutes_with_reports.pdf
Atlantic North Regional Trustee (Yves)
Atlantic South Regional Trustee (Anne)
Midwest Regional Trustee (Jeannette)
Pacific North Regional Trustee (Deborah)
Pacific South Regional Trustee (Duane)
Southwest Regional Trustee (Jay)
European Regional Trustee (Suzanne)
Trustee At Large (Rob)
World Service Office Trustee Report (Frank)
World Service Trustee Report (Ira)
MOTION: To approve the WSBT Trustee reports as submitted – Yves, Second – Deborah. Passes.
Reports discussed and questions asked and answered.
WSBT Subcommittee reports
Finance (Frank)
International Structure and Development (Yves)
Legal (Anne)
pg.4
Long Term Planning (Rob)
Newsgram (Deborah)
Orientation (Jay)
Trustee Election (Rob)
Trustee Negotiating (Ira, Duane, Jay, Rob, Jeannette) Trustee Outreach (Duane)
World Service Conference (Ira)
MOTION: To approve the WSBT subcommittee reports as submitted – Yves, Second – Ira. Passes.
Reports discussed and questions asked and answered.
Trustee Conference Committee reports (lead member listed first)
Archives (Frank – Deborah 2nd)
Conference (Ira – Anne 2nd)
Convention (Rob – Ira 2nd)
Finance (Jay– Suzanne 2nd)
Hospitals & Institutions (Deborah – Frank 2nd)
IT (Yves – Duane 2nd)
Literature, Chips & Formats (Anne – Jay 2nd)
Public Information (Duane – Jeannette 2nd)
Structure & Bylaws (Jeannette – Yves 2nd)
Unity (Suzanne – Rob 2nd)
MOTION: To approve the WSBT Conference Committee reports as submitted – Rob, Second – Ira. Passes.
Reports discussed and questions asked and answered.
CAWS Convention updates
-
- CAWS 2016 (Jeannette)
pg. 5
- CAWS 2017 (Deborah)
- CAWS 2018 (Yves)
- CAWS 2019 (Suzanne)
- CAWS 2020 Bids update
Reports discussed and questions asked and answered.
PLACE MARKER – BUSINESS ITEMS
MARKER 2006.02.20 Copyright and trademark protection (Ira) – To remain on agenda for quarterly review
Service Marks | Where Protected
We’re here and we’re free | USA and EU
Needs to be renewed for 2016
Cocaine Anonymous name C.A. | USA and EU
CA logo | USA and EU
The following marks have been registered in Canada:
1. Trademark: WE’RE HERE AND WE’RE FREE Renewal Date: 9-30-2027
2. Trademark: CA HOPE FAITH COURAGE& Design Renewal Date: 8-9-2021
3. Trademark: COCAINE ANONYMOUS Renewal Date: 12-13-2021
4. Trademark: C.A. Renewal Date: 6-12-2022
Ira – This list is no longer accurate. Linda will be in touch with the attorney to update this list. Discussion regarding $2,355 for EU renewal which was not motioned for approval to WSBT per spending guidelines.
MARKER 2006.08.13 Signature of annual corporate documents (All)
To be completed @ at fall quarterly – completed
pg. 6
ADJOURNED 12:00 AM
SATURDAY February 27th, 2016
Reconvene 8:10 AM
Serenity Prayer – Ira
NewsGram – Deborah
Motion: To approve 2 letters for NewsGram – Deborah, Ira – Second. Passes.
MARKER 2009.05.09 Status of WSO – (Frank & Ira) Frank – Things are running smoothly. The communication is going really well. Overall, everybody is doing well. No problems cropping up. Purchasing the copier was a big plus.
Ira – Agrees with Frank, but has concerns. Ira expresses his concerns. Discussion regarding the reports submitted, and questions and answers followed.
WSOB INTERVIEWS SATURDAY, FEBRUARY 27, 2016
o 10:00 AM Linda
o 11:00 AM Scott & Laurie
MARKER NADCP – (Rob) – Discussion regarding the cost and value. Questions asked and answered.
MOTION: We stop going to NADCP – Yves, Jay – second. Motion discussed. Friendly amendment: – To suspend going to NADCP for the time to better address the issue – Ira.
pg. 7
Accepted: Yves. Objection from the floor.
Call for vote: – Frank, Second – Jeannette. Fails to receive 2/3 majority.
Main motion further discussed.
Motion to postpone: – Suzanne, Second-Ira. Motion discussed. Fails.
Vote on main motion: – passes with substantial unanimity.
MARKER TEC – (Rob & Jeannette) Working on updating the TEC questions. Working on scheduling the interviews for convention and conference.
TABLED BUSINESS
1) Permission to use the CA 12 Steps (See correspondence below).
MOTION: To allow use of the CA 12 Steps as written, including the AA disclaimers. Passes.
MOTION: To require the 6th Tradition disclaimer – In the spirit of Tradition 6, CA is not allied with any sect, denomination, politics, organization or institution – Jay, Second. Motion discussed. Passes
2) Review of DAL resumes – Discussion regarding the candidates.
MOTION: To approve Randal M. – Rob, Second – Yves. Passes
MOTION: To approve Alicia F. – Ira, Second – Jay. Passes.
OLD BUSINESS
pg. 8
-2011.03.01 European fulfillment facility (Frank/Suzanne) Waiting to hear from the representation of Europe on what they would like or a contract presented. Suzanne will put this on the Regional agenda for further discussion.
-2014.01.01 New www.ca.org website update (Yves/Frank) – Is up and running.
-Discuss the Holland translation of the First Step (Suzanne) – As stated in report, Holland is going through the process.
-Selling chips and literature at Hazelden and other venue (Frank) – Nothing to report on this. Discussion.
-Validate backup process in place for WSO IT infrastructure (Yves) – Ongoing process. WSO is working with an IT specialist. There is a plan to have these completed by end of summer.
-New Region (Suzanne/Rob) – Please refer to CAUK report. It will be discussed at Regional Assembly. Discussion regarding a new region. There is a process in place in the WSM to create a new region.
-Use of CA.org E-mail addresses (Frank/Yves) MOTION: Due to time contraints, postpone discussion at this time. – Anne, Second – Deborah. Passes.
-South Africa pay rate (Suzanne) – Will educate Areas. Work on a process. Area support line item vs. 7th Tradition violations discussed. Ideas and experience discussed.
pg. 9
NEW BUSINESS
-WSO Overview request (Frank):
o WSO wages and salaries for 2015, including bookkeeper. – Item discussed regarding part-time/full-time employees
o Records management process/procedure for electronic and paper. – Follow California guidelines plus add 1 year.
o Cash flow analysis where we might be over budget, including areas or items not included in the budget, and projected legal fees for copyright materials. – Discussion regarding potential move of WSO.
o Chart of accounts, general ledger.
o Thanks for hard work.
MOTION: Notify WSOB by letter regarding the approval process of the lease. – Jay, Second- Jeannette.
Call for vote – Yves, Second – Suzanne. Passes
-Website worker payment (Ira) – Discussion regarding invoice, potential conflict of interest. Will go to TNC for further action.
-German translation of HFC II (Suzanne) – Discussion regarding translations, growth in the Area.
MOTION: To approve the expenditure to translate 500 copies of HFC in German – Rob, Second – Deborah. Motion discussed. Passes.
pg. 10
-Prudent reserve conversation (Rob) – Discusses procedures for AA prudent reserve.
The WSBT underwent the ratification process.
Pacific North Regional Trustee Deborah Giles resigned from the World Service Board of Trustees.
MOTION: To appoint the TAL to take over the duties of the PNR Trustee. Rob accepts. Passes.
ANRT-Yves White is appointed to take over the duties for the NewsGram.
Adjourned Sunday February 28, 2016 12:15 AM Commence Sunday February 28m 2016 8:15 AM
-Prudent reserve conversation continued – Rob. Discussion regarding how best to protect the prudent reserve.
MOTION: To develop a list of questions regarding prudent reserve policy – Frank, Second – Yves. Passes.
-PI Report (Duane) – Will postpose to give everyone a chance to look it over.
pg. 11
-Trademarks other than EU, US, Canada (Yves) – Discussion regarding trademarks, logo.
MOTION: To protect our name Cocaine Anonymous, C.A., and our logo anywhere as we have approved Areas by the conference – Yves, Second – Jay. Discussion.
MOTION: To postpone until updated list of copyright and trademark markers received from attorney – Anne, Second – Rob. Passes.
5th Concept statement – Suzanne.
-Office inventory expenditure (0ver $2,000) need WSBT approval within budget
(Jay) Spending guidelines discussed.
MOTION: To review the WSOB and WSM spending guidelines as far as concerning the spending policies of the office – Suzanne, Second – Ira. Passes. (Yves/Suzanne)
-Creating Area support spending guidelines (Ira) – Postponed
-Discuss d/b/a CAWSO (Jay/Duane) – Postponed
ONLINE BUSINESS MOTION: Motion to purchase Quiet Peace Limited Leather edition and Numbered for 1000 books at $7.47 per book to include sleeve and numbered during printing. This motion was passed by the WSOB and needs the approval to move the funds from the publication fund to the operating fund so we can purchase the books. The amount is $7470.00 – Frank, Second – Yves. Passes.
pg. 12
Discussion regarding the letter to WSOB.
Motion: To approve the letter in spirit with minor housekeeping changes. – Jay, Second – Jeannette. Passes
CORRESPONDENCE/ RESPONSES FROM/TO THE FELLOWSHIP:
To Whom It May Concern,
Thank you for all the wonderful work you do and the incredible message and integrity of the undiluted 12- steps in action. I am a writer and have written a book and I would like to include the Cocaine Anonymous 12 steps within the book. Of course, I would give full credit/attribution and would also include whatever disclaimer you require.
I have called and left a message, but have not yet heard back, so am hoping to hear something soon. Thank you in advance for your consideration.
Regards,
Daralyse Lyons
(203) 667-4115
PROPOSED RESPONSE:
MOTIONS AS LISTED ABOVE IN TABLED BUSINESS:
MOTION: To allow use of the CA 12 Steps as written, including the AA disclaimers. Passes.
MOTION: To require the 6th Tradition disclaimer – In the spirit of Tradition 6, CA is not allied with any sect, denomination, politics, organization or institution – Jay, Second. Motion discussed. Passes
pg. 13
From: Ray Richmond [mailto:ray@rayrichco.com]
Sent: Wednesday, February 17, 2016 9:52 AM
To: cawso@ca.org
Subject: Looking to speak with someone from CA for my book on cocaine and coke addiction.
Hello Cocaine Anonymous World Services Office.
My name is Ray Richmond, and I’m a journalist and author working on a book entitled “The White Plague” about cocaine and coke addiction worldwide (focusing primarily on the U.S.). It will cover the history, the rise, the fall, the comeback, the victims coke has claimed, the toll (financial, logistical, psychological, spiritual) it has exacted – and the success stories of those who have survived to tell their tale.
I’m looking to speak with addicts (active and recovering), drug counselors, government officials, rehab specialists, health experts and educators, historians and economists — anyone who can weigh in with an educated opinion on where cocaine falls today in drug the addiction scheme.
I am also obviously interested in having CA weigh in. (Full disclosure: I am a recovering addict myself.)
Hoping to discuss this with someone in authority at CA at your earliest opportunity. Also wanted to gauge your opinion on whether it might be beneficial for me to attend a CA convention such as the one planned for Denver in early April.
Thanks so much in advance. Looking forward to hearing back.
Best,
Ray Richmond
Author, “The White Plague”
pg. 14
ray@rayrichco.com
(818) 728-1130
PROPSED RESPONSE
– Postponed
REFERRALS OUTSTANDING:
2015WSBT-02 (Rob)
When I send a referral about the TEC election process, why does it get kicked to the Trustees? I understand that the conference charter and bylaws are legal documents and not changed by S&B, but the rest of world service manual has is worked on by S&B. The problem is the conference body never gets a chance to change this process. It could look poorly that the Trustees are manipulating the process for their own purpose.
2015WSBT-03 (Duane)
Start considering non-addict trustees. I believe it would be invaluable to have a non-addict brain to give a different perspective.
2015WSBT-04 (Ira)
I am concerned with the fact the direction of the Trustee Negotiating Committee’s current practices. There seems to be a significant disconnect between the negotiation needed and the needs of the applicable Conference Committee. The trustees have to communicate with the Committee along the way to make sure that what they are negotiating makes any sense and is not done in a vacuum. I could give very specific examples related to the Meditation Book editor process and the contract negotiation for the Conference Contract. In the case of the Conference contract, the TNC took the contracts for the three years negotiated with the hotel and the committee heard nothing again until the contracts were signed.
pg. 15
This left the committee in an untenable position at several levels. There has to be better communication back and forth and some concrete time frames on when the responses will be forthcoming all well before the respective contracts are finalized and signed. The TNC has to be and remain keenly aware of what the committee needs and why at every step of the way.
2015WSBT-05 (Duane)
I am concerned with the fact that the WSBT Chair is given his/her own room at the Conference and CAWS Convention. This is now given even when there is not an odd man out situation. I’d like us to go back to honouring the inverse pyramid please and do away with this practice which makes no sense to me at any level. Please re-examine. Thank you.
2015WSBT-06 (Anne)
The fellowship no longer uses the reading “How it works” in it’s adapted form. Do we have permission to use AA’s Preamble in it’s adapted form?
POST-CONFERENCE REFERRALS TO BE ADDRESSED:
2015PC-WSBT-1 (Jay)
My question is as follows: Is an Alternate Delegate, who is here for his/her first conference allowed to be voted in for the Trustee Election slate for next year’s voting process. As I read in the Bylaws, it doesn’t have any info for Alternate Delegates, only states a Delegate. Do we even know that they will be back for there vote at next year’s Conference? Thank you, Bob Obraskin. 09/05/15 – Bob Obraskin, (917) 716-8043, milkman1960@aol.com, CANY
2015PC-WSBT-2 (Yves)
Please change the name of Cocaine Anonymous incorporated to CAWSO incorporated to protect the fellowship from potential controversy that may follow if the company was to default on filing tax returns, etc. or possible lawsuits. In the UK, our company was names “Cocaine Anonymous England & Wales.” The company defaulted on its tax returns, as a result, the Company name
pg. 16
was then published in the national press (as per English Company law) as a company that had defaulted on its tax returns. This brought the good name of Cocaine Anonymous into disrepute in the public eye. We resolved to protect the name Cocaine Anonymous by renaming our company “CAUK England & Wales.” 9/5/15 – Jim Silverlock, +44-7825614616, jimcauk.delegate@yahoo.com, CAUK
2015PC-WSBT (Jeannette)
This is a follow up to a previous referral. I know you like suggestions so I suggest we replace our adapted version of AA’s Preamble with something like this: Preamble: Cocaine Anonymous is a Fellowship of addicts and alcoholics who meet together to share our hope, faith, and courage for the purpose of staying sober and helping others achieve the same freedom. Everything heard at our meetings is to be treated as confidential. There are no dues or fees of any kind. To be a member, you only have to want to quit. We also exchange phone numbers, and give and seek support from one another between meetings. We are all on equal footing here. We are men and women of all ages, races and social backgrounds, with the common bond of addiction. Many years of experience have demonstrated the value of one addict helping another. We use the Twelve Step Recovery Program because it has already been proven that the Twelve Step Recovery Program works.
DONM ~ WSBT Conference Call – April 10th, 2016 9:00 AM PDT – 2 hour Conference Call – Saturday, May 7, 2016 at 9:00 AM PDT
DONM ~ WSBT Quarterly – Chicago, IL – Tuesday, June 28th, 2016 (Meet 8:00 AM CDT for breakfast)
WSBT Group Inventory
pg. 17
Close – Serenity Prayer – Sunday, February 28, 2016 at 12:00 PM.
COMPLETED CORRESPONDENCE/ RESPONSES FROM/TO THE FELLOWSHIP:
None
COMPLETED REFERRALS:
None