Thursday, September 1,1994.
Opened with the Serenity prayer.
Roll call and preliminary quorum determination. 111 votes present, quorum requirement is 74 votes. Motion 12: To suspend the rules to make this a non smoking meeting.
Point of information, to suspend the rules requires a majority vote.
The motion to suspend the rules fails.
Motion 13: To suspend the rules to consider a motion to switch sides. Fails.
Motion 14 to accept the 1993 conference minutes. Passes.
Motion 15: To suspend the rules to for this trustee election at this 1994 WSC only to allow the 2nd top vote receivers from the Pacific North Region and the Pacific South Region to Nominee candidates for Trustee-at- large.
Motion 16: To amend motion 15 to consider all candidates for TAL.
After discussion to motion 16 the parliamentarian rules 16 out of order.
Discussion continues and a motion 17 is made to limit debate.
Motion 15 passes.
Motion 18: To approve the Atlantic North slate. Passes.
Motion 19: To approve the Atlantic South slate. Passes.
Motion 20: To approve the Midwest slate. Passes.
Motion 21: To approve the Southwest slate. Passes.
Motion 22: to approve the Pacific North slate. Passes
Motion 23: To approve the Pacific South slate, opposition noted each candidate will be voted on separately.
Motion 24: To approve Carrie C aide rone as a Trustee candidate, passes with 15 opposed.
Motion 25: Limit Debate, passes.
Motion 26: To approve Meredith Amos as Trustee candidate. Passes.
Motion 27: To approve Brian North as WSO candidate, Brain states that all office members all eligible. Scott and Barry have declined the position. Motion 27 passes.
Motion 28: To approve the Non Addict Trustee slate. Passes. 3 opposed.
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Motion 29: Limit Debate, Passes. 3 opposed.
Point of order. Why was the Pacific South slate individuals voted on separately when there was opposition to the slate and not the Non-Addict slate.
Chair rules the point of order out of order. Explanation read from page 44 of WS manual by Tom Tabet.
Chair asks for a vote whether we want to here about these candidates individually. 10 votes for. Slate stands (Non Addict slate).
Motion 30: To suspend the rules so we can consider all candidates for TAL. Fails.
Challenge to the chairs ruling as to the Non Addict slate. Referencing page 42 of the WS Manual. Challenge is not successful. 20 for.
Debbie gives a brief description of the Non-Addict trustees.
Point of information raised about continuing with this discussion.
Items to be refered to committee:
LCF: Review and replace if necessary the literature process
Finance: Place a moratorium on any major publications until after 9-1-96, soft or hard cover.
S& B: Can a chair of a standing committee carry more than 1 vote.
S&B: Adjust page 38, #21, section C in the WS manual, consider the Vice Chair to succeed the Chair in case of a vacancy.
S&B: For all trustee candidates to be considered for trustee at large.
Trustees: Didn’t we also adapt the AA definition of the 12 concepts and the six warranties as well?
Trustees: If we acknowledge that we indeed adapted AA 12 concepts don’t we have conflict of interest with the six or seven rules to start a C.A. group.
S&B: Should a trustee be allowed to argue for or against motions in committee, or does it exert undue influence on the delegates.
S&B: To require service resumes at regional assemblies for trustee candidates and be submitted to TNC at least 120 days prior to the conference
S&B: Include guidelines for nominating committee in the WS manual.
Conf.: To hold a World meeting to focus on needs of our international fellowship.
LCF: Refer the 12 step piece to committee for revision.
S&B: Allow past members of WSOB to be nominated as WSOB trustee and create a process for that. S&B: Consider making one TAL a non USA trustee position
S&B: Provide in standing rules a place for election of officers at the start of the conference if a vacancy exists.
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Conf/Conv./S&B: Suggest that the conference be held in the same city (prefer the same Hotel) as the following convention.
LCF: The use of the little red book as CA Conference approved Literature for CA meetings.
Finance/WSO: Current accounting of storybook costs, breakdown per book (see ’93 minutes page 192.5 para 4).
LCF: Professional editing.
LCF: Relapse Prevention format.
LCF: Being of Service pamphlet from point of view of commitment holders.
WSO: Professional editing.
WSO: What is the statues of the H&l bookmarks?
S&B: Review Trustee slate process by regions.
H&l: Please put information in the H&i Committee Guidelines regarding the WSO’s H&l committee discount policy.
H&l: Please include current WSO H&l committee order forms in the H&l committee Guidelines.
LCF: The Self Test for Cocaine Addiction pamphlet is copyrighted and sold for $.15. This was originally a free piece of literature. At that time, the conference mandated that groups be allowed to photocopy it. Does the conference need to reverse this motion?
LCF: Please update the current suggested meeting formats as per submitted suggestions.
LCF: Please confer with the appropriate committees to incorporate the following additional meeting formats. H&l panel Meeting Format, Convention Formats including Banquet, General and Marathon Meetings.
LCF: The WSO would like to recommend that we print on all “{Temporary pieces of literature pending conference approval the following statement: “This piece is pending World Service Conference Approval. We solicit your feedback.”
PI: The World Service Office currently does not offer any guidelines for Help lines or Hot lines. We would like to suggestions from the P.l. Committee.
Finance: Are CA groups, Districts and or Areas reporting and paying local and state sales tax on the sale of Chips and Literature, and on convention proceeds? How does the WSC Finance Committee feel that we should address this issue?
Finance: Should hours worked by CAWSO employees on WSC Committee projects be billed to that committee’s budget?
Finance: What is the Finance Committees recommendation on WSO and WSC Reserve policies?
Finance: Please address the Non-Delegate Conference Committee Chair issue and the expense it incurs on the fellowship.
Conv.: Trustee billing on all World Convention Hotel Bills should be under a separate master account designated solely for the Trustees. Charges for Trustees are to be paid directly by the WSO. Trustee
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charges should not be intermixed with Convention Funds. Please include in guidelines for future World Convention Committees.
Conv.: Please make all contracts out to CAWSO, Inc. a Calif. Corp. for insurance purposes.
Conv.: CAWS Inc. tax numbers are not to be used for World Conventions.
Conv.: Please confer with the LCF Committee to develop or adopt Banquet/Speaker formats, Marathon meeting formats, and perhaps workshop meeting formats into the Convention Committee Guidelines.
Conv.: The WSO Board feels that any dealing with outside vendors representing the CA fellowship should be handled through the WSO. (reference the DATW T-shirt sales)
WSO: After the initial flurry of sales, book sales in the NY Area are quite slow, question whether a second printing of hard cover books is necessary.
S&B: Please amend the World Service Manual to include WSO Genera! Manager (or equivalent) as a standing member of the World Service Office Board of Directors and amend subsequent pages as necessary.
Conf.: Please ensure that all hotel contracts be made out to CAWSO, Inc. A California Corp.
Conf.: At past Conferences, it has been difficult for the WSO manager to verity coffee service charges on the hotel bills when paying the bill. Arrangements have been made to have authorized signers. Only authorized signers will be allowed to charge to the master account.
S&B: To consider methods to convey information to and from the standing committees and delegates and WSO on regular basis through out the year.
Conv.: Consider Colorado as the Host of 1997 WS Convention.
Finance/S&B: No master account Individual accountability in all financial statements,
Conf.: Morning Meetings.
Conf.: Move the Conference from this Hotel.
S&B: Consider changing the rule restricting the Conference to the 50 mile radius of the WSO.
S&B: Match Charter with changes in Trustee terms.
S&B: Start process of International Trustee.
S&B: Non Addict Trustee slate or Individual.
S&B: Guidelines for Areas, District.
S&B: If issues come up can committees start earlier?
S&B: Problem paying for committee chairs because of mid conference elections.
S&B: Have new Manual available ASAP.
S&B: Guidelines of copyright and Trademark.
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LCF: Add two new pieces of literature to the meeting starter kit. How it works from the CA Storybook and What is CA from N. California.
Finance: Guidelines for areas on the group, starting groups the size and number of groups in a given area.
LCF/WSO: Make sure all CA ?Conventions use the revised writing of “Who’s an Addict”.
S&B: Consider adding a position or positions for past AA Trustees and individuals with extensive AA World Service experience to sit on the Board.
Conf.: World Service Conference be held every other year instead of every year.
LCF: if the Committee would consider making Stools and Bottles Book approved literature at CA meetings.
LCF: Address Hazelton regarding 2 pamphlets titled “What is CA”.
PI: That CA have a “Home Page” on the World Wide Web, which could list the 800 number, basic information and “hot buttons which when selected would lead to more specific information on the CA fellowship.
LCF: A piece of literature on the 4th step for approval as CA literature.
Conv.: A computer data base on convention issues.
Conv.: Sandiego as site of 1997 WS Convention.
Conv.: Consider legal status of host city convention committee as a taxable entity.
Conv./S&B: Consider amending p.28 of manual on Regional Service assemblies.
LCF: Adopt a GSR duty and responsibility pamphlet, (like AAs)
All: Brainstorm new ideas of ways to carry the message.
Conv.: Consider doing an H&l forum at the ’95 Convention.
LCF:’ Review “Who is a Cocaine Addict” last paragraph.
LCF: Consider replacing the current “approved meeting formats with a set of guidelines for meeting formats and of a collection of sample meeting formats more representative of the fellowship as a whole.
LCF: Find a way to add the word “Crack” to the “Who is a Cocaine Addict”.
WSO: Could the WSO come up with guidelines for obtaining a tax ID and Non Profit status.
Nominating: Open up regional representation on the committee to former delegates so as not to limit the pool of regional trustee nominations.
LCF: Work with the Unity Committee to develop a piece explaining the Unity Committee.
S&B: Review the length of term for Conference Delegates, so that the delegate term would correspond to the Trustee terms.
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LCF: Develop a small condense pocket size book similar to the white book by NA or the Red book by AA.
WSO: Revise the Delegate registration form. So that it is clear as to whose information is requested and where it should be entered.
Conference closes for committee work.
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