Nov 18 – 20, 2005 – WSBT Quarterly Meeting Minutes

CA WORLD SERVICE

BOARD OF TRUSTEES 

REGULAR QUARTERLY MEETING MINUTES

(including Board-to-Board) 

November 18-20, 2005

Final Approved Minutes

Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).

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The regular quarterly meeting of the CA World Service Board of Trustees, at the Four Points LAX Hotel, Los Angeles, California, was called to order at 7:15 p.m. on Friday, November 18, 2005.

• Moment of silence and Serenity Prayer
• Roll call

Cynthia Cronkhite – Pacific North Regional Trustee – Chair
Jackie Schickler – Atlantic North Regional Trustee – Vice Chair
Earl Henderson – World Service Trustee
Jay Finesilver – Southwest Regional Trustee
Tony Drake – Midwest Regional Trustee
Carl Warlick – Pacific South Regional Trustee
Hayward Hunt – World Service Trustee
Bobbie Harmon – Trustee at Large – Secretary

• Personal sharing (no more than 10 minutes each) 
• Reading of the 12 Traditions
• Read & discuss Tradition Two (limit discussion): For our group purpose there is but one ultimate authority — a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern. 

In Tradition two, we hash out our positions, then vote our conscience. If this is done the right way, good comes out of the decision, even if we don’t necessarily agree at the beginning.

God guides the process. We saw this with the new Region at the Conference. Although this can be used as a weapon at some Area or subcommittee meetings. The groups are still accountable to the Area and the Districts. It is about having an informed group conscience, but we have to be accountable.

The Traditions are also in order for a reason, as are the steps. First unity, then guided by God. All of our Concepts are rooted in the second Tradition. We are entrusted to perform, but we do not govern, we don’t tell other people what to do. When this Board comes to a decision by group conscience, it is my job to support the group conscience, whether I agreed with the decision or not. When all is said and done, there is but one voice.

Tradition two has two sides. First, at the meeting level. I try not to voice my opinions at meetings because it can sway the group conscience. If I say it is so, then it must be. The bleeding deacons, those who talk the loudest may influence the group conscience. I try not to speak on the topic so I don’t sway. When asked, I try to say what the Traditions and Concepts say. This is the way it holds us together even if it takes all night, the group conscience prevails and this is the most important thing in CA.

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When it was first written they knew they were dealing with alcoholics so they added that last sentence in the long version. We are trusted servants and always need to remember that. We are here to provide guidance to the groups and fellowship.

Our job is also making sure the group conscience is informed. This is not having an opinion, but passing on information. The second part is the word leaders (used in the Tradition and the Ninth Concept). We have to have them, they are to be put in place, but we have to guide them. We have to remember that the groups are at the top and the weight of the world.

No one individual has the right to do things in the name of CA. We working together with God hopefully know better than any one individual. People cannot run off with the name of CA just because they wear the service hat. 

• Read & Discuss Concept VIII (limit discussion): The Trustees of the World Service Board act in two primary capacities: (a) With respect to the larger matters of overall policy and finance, they are the principal planners and administrators. They and their primary committees directly manage these affairs. (b) But with respect to our separately incorporated and constantly active services, the relation of the Trustees is mainly that of custodial oversight which they exercise through their ability to elect all Directors of these entities.

We are talking about the critical matters that the Board has to function with, such as policy, finance, not every minor detail that goes on because that would make the Board unable to function. The second part is with our Board and the WSO and the way they function. It defines the relationships and what this Board is supposed to be doing.

Clarifies the relationship between the WSOB and the WSBT. It talks about the primary capacities. Overall policies and administrators = trustees. Then we delegate the elected directors to execute those plans. As a trustee at the Office, I review the bills in a custodial capacity, but it is the Office that is actually doing the work.

Very timely concept – Don’t micromanage the Office Board. We can’t be looking over their shoulder, but we need to keep an eye on the big picture. We have some openings coming where we will need to elect the best possible directors.

• Review of the agenda – add Atlantic South report to trustee reports (Bobbie)
• Chair’s opening remarks

Welcome Hayward and Beth. First, I would like to start and end with a prayer for each session. As the Chair, I would like to help us continue to do things together. We will be doing what we can to make things more manageable. To keep things moving forward we will have one ongoing agenda rather than tracking the online and the in-person work separately. If there is something on the agenda that has not been completed, we should either set a reasonable goal for completing it or take it off, not keep pushing it back. I would like to take breaks as necessary, including starting and stopping at a reasonable hour. To do this, we need to be on time.

• Approval of minutes:
  • Minutes of August 2005 WSBT quarterly meeting

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• • Minutes of August 2005 WSBT/WSOB meeting
  • Minutes of October 2005 Conference Call

Jay Finesilver – Motion to accept all three minutes, including the most recent draft. Second.

Motion passes unanimously.

• Approval of Record of Online Business Between August 2005 and November 2005 Quarterly Meetings

Jay Finesilver – Motion to approve the record of online business. Second.

Motion passes.

• WSBT officer reports (discussion on reports previously submitted for review):
  • Chair (Cynthia)
  • Vice-Chair (Jackie)
  • Secretary (Bobbie)

Jay Finesilver – Motion to accept the officer reports. Second

Motion passes unanimously.

• Trustee reports (discussion on reports previously submitted for review):
  • Atlantic North Regional Trustee (Jackie)
  • Atlantic South Regional Trustee (Bobbie)
  • Midwest Regional Trustee (Tony)
  • Pacific North Regional Trustee (Cynthia)
  • Pacific South Regional Trustee (Carl)
  • Southwest Regional Trustee (Jay)
  • Trustee At Large (Bobbie)
  • World Service Office Trustee Report (Earl)

Tony Drake – Motion to accept the trustee reports as submitted. Second

Motion passes unanimously. Note – That includes the Atlantic South report.

• World Service Trustee Report (Hayward)
• WSBT Subcommittee reports – lead member listed first (discussion on reports previously submitted for review):
  • Conference (Hayward, Jay)
  • Convention (Ad Hoc) (Jay, Jackie, Cynthia, Bobbie, Hayward)
  • Finance (Earl, Jay, Hayward, Cynthia)
  • International Structure & Development (Jackie, Cynthia, Jay, Bobbie)
  • Legal (Jay, Jackie, Carl, Hayward)
  • Long Term Planning (Bobbie, Cynthia, Jackie, Carl, Earl, Jay)
  • Negotiating (Hayward, Cynthia, Tony, Carl, Jay, Bobbie)
  • NewsGram (Cynthia, Jackie, Bobbie, Jay)
  • Orientation (Jackie, Jay, Cynthia, Hayward)
  • Outreach (Cynthia, Bobbie, Carl, Jackie, Jay, Tony)
  • Trustee Election Committee (lead not yet determined; Cynthia, Tony, Jay, Earl, Carl, Jackie, Hayward & Bobbie)

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Tony Drake – Motion to accept the WSBT Subcommittee reports as submitted. Second

Motion passes unanimously.

• Trustee Conference Committee reports (discussion on reports previously submitted for review):
  • Archives (Carl)
  • Conference (Jay and Hayward
  • Convention (Tony)
• CAWS 2006 (Jay)
• CAWS 2007 (Tony)
• CAWS 2008 (Cynthia)
• CAWS 2009 (Jay)
  • Finance (Earl)
  • Hospitals & Institutions (Hayward)
  • IT (Tony)
  • Literature, Chips & Format (Cynthia)
  • Public Information (Jackie)
  • Structure & Bylaws (Bobbie)
  • Unity (Carl)

Tony Drake – Motion to accept the Trustee Conference committee reports. Second

How did the Office Board elect the Chair for archives, a conference committee? Carl will look into it.

Motion passes unanimously.

Patty’s pay raise was just under 5% so it went through without approval.

The raise was actually closer to 2%.

Breakfast at 8:00 in hotel restaurant.

Session ends at 11:00 p.m.

Session begins on November 19, 2005 at 9:10 a.m.

OLD BUSINESS

Items Tabled/Carried Over from August Quarterly:

1. Review updated WSBT Chair responsibilities for approval (Cynthia)

• Tabled to Fall quarterly

Jay Finesilver – Motion to approve the updated Chair responsibilities. Second

Motion passes unanimously.

2. Trusted servants: when trust is lost (Jay, Jackie, Carl)

• Perhaps work with long term planning and present at fall quarterly

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No update, but will have an update by next quarterly.

3. Storage on Yahoo group (Tony)

• Leave on agenda for ongoing quarterly updates

Spoke with Jon Fish about once a month and is also talking with Jay from Texas regarding this and will continue to try to get it done. If it doesn’t get done, we may look into hiring someone to take care of it. It would be cost effective to do so. It will continue to be worked on. Also thinking of looking for someone in the fellowship with this area of expertise. PHP BB Software is what we are looking into.

The process of moving something into archives is very cumbersome and slow and this would relieve that process. Yahoo can hit a button, without prior notification, and can simply remove our group.

Archiving process: Everyone has an individual folder. Each individual should review and delete their personal stuff as it is no longer needed. Once minutes are approved, they can be archived. If there is anything else they would like to be pulled, they should notify Bobbie.

Archives are internal to WSBT; no one else has access to those. We use an external archive for storage that will still be accessible, that way Yahoo cannot take it off.

Can we delete the quarterly meeting folder after they are passed?

We should make sure to have everything cross-referenced before we do anything so we don’t need to recreate the wheel.

We can copy things onto a CD; we just need to make sure everything is confirmed before we do anything.

4. Worldwide trademark protection of the CA logo in other languages (Jackie, Jay)

• Motion passed in May and amended in August that we provide the Finance Committee with a proposal and request that they budget to protect our English trademark CA logo worldwide – did this get included in budget at Conference?
• Jackie going to Holland in early October and will follow up

The contact in Holland portion should be removed because he does not seem to be around anymore.

Uncertain whether it was included in the budget. Earl will follow-up.

Renewing the trademarks and copyrights in the U.S. is just a matter of due diligence, and there is concern that it is not done that way internationally.

5. Referral 006 (Tony)

• Response to referral completed at August 2004 quarterly; Tony to get complete presentation to WSO for archives
• Follow up at November quarterly

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Have not located the PowerPoint yet to give to archives, but will continue to look and give it to the archives committee. By next quarterly, must give response.

6. Copyright and trademark protection outside of the United States (Jackie, Jay)

• To remain on agenda for quarterly review

Would like to have the U.S. and international combined. Outside of U.S. noted above.

The law firm handling things will be asked to confirm that this is under their purview already.

There was a discussion to see how much it would cost to protect us in the EU. It is uncertain where things stand currently. Will ask John Bodkin where things stand and to get us up to speed and give the letter from the attorneys discussing this. This will remain on agenda for March.

7. Orlando drug court meeting

• Bobbie to follow up online re budgeting for TAL to attend similar functions in the future (TAL guidelines specify “Represent CA at Drug related conferences to promote our fellowship with the professional community”).
• Projected cost to be submitted to Conference Finance Committee for inclusion in 2005-2006 and 2006-2007 budgets
• To remain on agenda for Fall quarterly

This is also a budgeting issue. This is for Earl to find out.

Once we know the budget part, then we have to decide which one to attend, if any.

If it hasn’t been budgeted for, can we? Then we need a game plan for what to budget. Should this be looked into by Bobbie?

It goes through the Office originally and then the TAL is supposed to be involved in that loop. It is an evolving thing though.

Bobbie has been included in the emails from Patty. We need to get an idea from Atlanta what the cost was then, so we can budget it at that point. Do we need to bring additional literature, what other information do we need to know?

This was carried over from August, but it first came up in Memphis.

Before we ask F inance or budget anything, we should write a referral so we can have something specific in the works.

8. Trustee section in the Delegate notebook

• To remain until after close of 2005 Conference pending inclusion in the Delegate notebook and the WSM

This is done. We are just going to remove it (if it is there).

Do we want to have the internal guidelines in the notebook? (Not in the WSM.)

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It would give the Delegates a better idea of what the Trustees do. Since the Delegates are the pool of possible candidates, they could be informed. Put in a new tab for the WSBT.

We should just remove it all and just refer to the manual.

Motion to send referral to the Conference Committee to consider adding a WSBT tab to the delegate notebook and include the current Trustee Guidelines. Second

They will have a place to put all the other trustee information.

Motion passes with substantial unanimity.

9. Legal committee recommendations regarding vendor licenses (Jay, Jackie, Earl, Carl, Hayward)

• Jackie and Jay have discussed and are hoping to meet with NA again in September
• Tabled to November quarterly

This was tabled to give the Office the ability to work this out with the vendors. There was some concern how to pull this off. It is a good idea, but it still may be premature to see how much time it would take to roll it out. This should be on the next Board to Board to see if this is something that can be done and put on the Office’s shoulders.

This has actually come to the full Board a few times, but we only had a limited amount of information so it was not productive at that point. It was given to legal to discuss.

The legal subcommittee actually needs some additional times to discuss the way to implement and roll it out. May have an update either online or by the conference call.

Should this be moved to the legal agenda and off the main agenda?

No, lets leave this on the main agenda.

This includes all memorabilia items. How are we licensing the vendor?

Vendor licensing versus the okay to have them just make something for us.

10. Do we need to again formally decide not to fill the second TAL? (Jay)

• Motion passed in November 2004 to not fill TAL #2 at the conference in 2005 to be revisited the following year

Jay Finesilver – Motion that we do not fill the second TAL slot this year. Second

No need, financial, we are filling a number of positions this time.

Would there be any logic if there is a vacancy for the other positions are not filled, should we go ahead.

From a financial perspective, it is not justifiable at this point.

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It may be good to have other current trustees join if there are hostile situations, we do not need a TAL to do this.

Motion passes.

11. A WSBT review process for the WSOB officers and paid director (Tony, Jay, Earl, Carl)

• Discussed that we should probably only review the Chair. Move to November quarterly. Tony, Jay, Earl and Carl to create first draft.

Moved to next quarterly, and Carl will take the lead.

12. Signature of annual corporate documents

• Tabled to November quarterly

President – Tony
Vice President – Jay
Secretary – Carl
Treasurer – Earl

• Jay to get documents to Cynthia

There is a document that says we are complying with the Bylaws. It is a one-page form with the Bylaws attached.

Where are the originals kept?

They will be scanned and kept in the archives. Carl will keep the originals.

Referrals We Need to Respond to at 2006 Conference:

13. Assignment of referrals to be worked on during coming year:

#2966

In times of budget constraints, the WSBT should meet by teleconference via the internet at least twice a year during their quarterly meetings. This would save a considerable amount of the WSBT budget. (Earl, Jay)

#3565

Why are the Trustee’s not encouraging the 11 states/areas, as shown on page 2.13 of the WSM, to seek recognition with the WSC? Iowa, Maryland, Mississippi, & New Hampshire are listed in the CA Infoline pamphlet—yet they aren’t recognized areas by the WSC. (Jackie, Tony, Bobbie)

#3980

A ways and means to recruit more newcomers who are failing to get the CA message because of our title. We seem to be losing members to other 12 step fellowships such as CMA. Is our new literature “and all other mind altering drugs” going to be enough? Do we have plans for more affirmative action? What can I/we do as a fellowship to create more awareness of CA in areas where cocaine is no longer the primary drug of choice. (Cynthia, Jay)

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#4213

In order to support a European Region, what I suggest is for European Region to host a European Regional Convention 1 time a year. This would help with European Regional Trustee Fund, also the translation of CA Literature (Fund), etc. (Jackie, Earl, Jay, Carl)

#4234

Our delegate and another member lent our CA name and logo to a softball team. I believe this violates traditions 1, 2, 3, 4, 5, 6, 10, 11, & 12. Since we don’t “lend the CA name to any related facility or outside enterprise,” I also believe it’s a trademark violation thus illegal. After bringing this to their attention, they contacted our trustee, and said he ok’d and agreed with their decision. Enclosed (attached) is my written correspondence with the trustee and his response. I still believe this is a blatant disregard of the traditions and it hasn’t been resolved to my satisfaction. I’m eager to hear what the rest of the conference thinks about this issue. (Jay, Carl, Tony)

#4480 (referred from LCF to WSBT)

I would like to have the little red books accepted as approved literature. The red books are dramatically cheaper and would keep more money in our groups. Note from Anne Bouley: I believe the intent of this referral is for H&I to give little red books out at Hospitals & Institutions as brought in by our CA groups. (Carl, Hayward, Cynthia)

#4501

1. Define what breaking anonymity entails on any CA website, including the WS website-what impact, if any, does this have on traditions 11 & 12? Does CA have any tangible guidelines or concrete suggestions regarding anonymity on websites? (See pg. 8 of the WSC Internet Committee Workbook). 2. Explain and define the WS trustee position on CA member anonymity on websites that are not technically with CA but share unique relations, business related or otherwise, specifically, the website for coast to coast audio productions (http://www.recaudio.com/). Are their guidelines, websites such as these, must (supposed) to adhere to in regard to anonymity? What impact if any, does this have on traditions 11 &12? Does CA have any tangible guidelines or concrete suggestions regarding anonymity on websites such as these? (Jay, Tony, Carl)

#4504

The Akron District would like for the conference floor to vote on this issue: The Akron District would like to tape CA events in the Ohio Area only. (Tony, Carl)

#4508

Create a travel budget for the WS trustee. This will help trustee presence in the fellowship (i.e. Pacific South Region, possible European Region). The Pacific South Region have a lot of meetings and events, and with the possible addition of the European Region, this will aid and/or help regions without a trustee or an abundance of meetings and events. (Hayward, Earl, Jay, Carl)

#4516

Request each United States area submit documents yearly showing current status of: 1) state corporate charter; 2) filing of necessary state tax forms or info showing area not required to file; 3) 501(c)3 status with IRS or info showing not needed; 4)

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filing of necessary Federal Tax Forms or info showing Area no require to file. Suggest having this information turned in with delegate credentials each year. Equivalent information for International Areas requested as well each year. (Cynthia, Carl, Jay, Jackie)

#4523 (referred from S&B to WSBT)

Adopt advisory opinion: “The book “As Bill Sees It” is a valuable tool of recovery, and as such, it is the opinion of Cocaine Anonymous that meetings should be allowed to have this book available to support members in their recovery.” We have accepted this opinion for other AA books & I believe that “As Bill Sees It” is just as valuable to members who have “recovered.” Bill W. is the most sanctified member of all 12 step programs and his writings should be available to groups as such. Thank you. (Carl, Hayward, Bobbie, Jay)

All the referrals will be added to the online agenda.

Items Currently on Online Agenda:

14. WSBT statement regarding Co-Anon (Jay, Tony, Jackie, Carl)

• No minutes from conference call where prior letter was approved. Jay has posted updates from Pilar. Motion to table to first order of business online – passed unanimously.

Concern that it is just sitting here, and the co-anon contact is wondering what she can do to assist. She was assured that it is being discussed and worked on.

Do we keep the statement done by Chris P. in place? Are we doing what the letter from Meredith requested? Are we responding to the questions from Pilar?

We should respond to these things. The Office is going to pay $15 per registration if the box for Co-Anon is checked. We should divide some of this up and move it along. And give them an answer.

The questions are read.

What does AA do, and how do we handle that we are violating the Traditions when we give them even $2 because of affiliation. What is AA already doing? It has been working for over 60 years.

There is a cooperation issue and a financial issue. This needs to be divided up and some progress needs to be made.

We are supposed to protect the Traditions. AA is doing the best they can not to affiliate. Our line was erased somewhere, and now we are charged with correcting it. We owe them a response, keeping in mind that we have a responsibility to the fellowship and the Traditions, and they need to be kept inline. Bobbie would like to work on this and respond at least at to the financial part.

Tony Drake – Motion that we draft a new financial agreement with Co-Anon that states: If Co‑Anon participates in a CAWS convention, registration will be handled as follows:

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(1) CA will collect the registration fee, provide meeting space and registration badges, or (2) Co-Anon will handle/collect their own registration fees and provide their own registration badges. Fees for meeting space will be handled on a per year basis depending on cost. Second

Support the principle of the motion, but the concern is how to handle the 2006 convention. There may be greater harm and confusion doing this now and would prefer to have it for 2007.

Is the intent it limit to just meeting space?

No.

An error has been made and we should promptly correct it. We have the experience of AA to guide us, and it is better to go about it now rather than do it later. We have already taken care of everything for 2006.

Friendly amendment – add coffee, hospitality room,

Accepted.

Motion now reads: Motion that we draft a new financial agreement with Co-Anon that states: If Co‑Anon participates in a CAWS convention, registration will be handled as follows:

(1) CA will collect the registration fee, provide meeting space, coffee, hospitality room, and registration badges, or (2) Co-Anon will handle/collect their own registration fees and provide their own registration badges. If option two is selected, then Co-Anon’s proportionate share of convention expenses and/or income will handled on a yearly basis.

For Houston, if this motion passes, what would happen? How would it be calculated at this point?

It will be explained that we are not changing the deal, we are correcting it. If we do your badges, etc., then we keep the money. If you do the badges, etc., then you keep the money.

The cost of the room would be calculated and then charged to Co-Anon. If their attendance is 3% of the convention then they are charged that and they get the remainder of the costs.

The idea is liked, but would like to see it start in 2007.

What has been discussed for the 2006 convention?

They will receive $15 for each registration that has Co-Anon checked.

Has this been conveyed to Co-Anon or just discussed at the Office? The norm is that they don’t actually get money.

This was actually conveyed to Co-Anon, not just discussed at the Office, so the Co-Anon liaison has been apprised of this.

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It is our responsibility to correct things when we are wrong. The Office Board was wrong to convey the information when it hadn’t been resolved by us. We are taking corrective measures and need to do it from this point forward.

The Office operates on what has been done previously. There is logic behind the policy that has been practiced previously. That is all we have to work from, we had nothing else to go on.

Friendly amendment. For the motion to take affect June 1^st.

There is an objection.

It is bad form to say we are going to change it but not have the actual response calculated and that it will take another month to figure it out. Concerned about how to execute it.

Motion to amend to add effective June 1, 2006. Second.

We are in a situation where we made arrangements and from a point of integrity that we don’t want to change the rules halfway through. We are taking corrective measures to have a good policy in the future.

By this action, we may change the budget line item in the budget.

If we give Co-Anon our money, then we are affiliating with them. Whether it is integrity or not, we have been charged with certain things, and we need to fulfill our responsibilities and we have job to do. We need to move on this now and state that this is the policy that we will go by.

The people in the Area do not have expectations to have the money. If we are going down a road the wrong way, then it needs to be taken care of immediately. If an error is made it is not okay to just save face rather than correct the matter. This is where we keep our integrity. We can’t worry about hurting feelings.

Meredith’s letter of February 28, 1997, starting in 1998, what has been done?

What we need to do is delay until we can give a definitive answer in the change.

Motion passes.

Motion now reads: Motion that we draft a new financial agreement with Co-Anon that states: If Co‑Anon participates in a CAWS convention, registration will be handled as follows:

(1) CA will collect the registration fee, provide meeting space, coffee, hospitality room, and registration badges, or (2) Co-Anon will handle/collect their own registration fees and provide their own registration badges. If option two is selected, then Co-Anon’s proportionate share of convention expenses and/or income will handled on a yearly basis. And this will be effective June 1, 2006.

Motion passes.

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A referral should be made to add this concept to the Convention Committee Guidelines. Jay and Tony will work on this.

The overall cooperation issue will continue to be dealt with by next quarterly, including responding to Co-Anon’s questions.

Cynthia will contact Pilar.

15. Sales by members and timing of sales of items with the wrong CA logo at area and World conventions (Jay)

• Motion to approve referral to Convention: Please insert into the guidelines that all CAWS convention memorabilia items have the correct CA logo, including trademark, as set forth in the WSM. Motion to postpone definitely until new something can be re-crafted – passed unanimously.

This will be worked on by the conference call, or may be taken off the agenda.

16. What is the approval process for media? (Jackie, Cynthia)

• What is definition of media – it is not clear yet to all what exactly we are talking about here. Might need separate processes for P.I. and H&I which define how materials move through each committee in conjunction with the Conference, WSBT and WSOB.
• To remain online. The appropriate trustees can unofficially address this issue with their respective committees.

The history is to look into the 7 point process, and the media approval process.

Do we feel like we need to do a referral to these committees?

It was touched on with PI, but not discussed with H&I. PI Area committees are actually working on some ideas that would be brought in and we don’t want to tie their hands. Does not want to have a referral made at this time.

The question to H&I is what media is to them and then if they have/want a process for approving the process. Video Script subcommittee Chair for approval process for subcommittee video.

A follow up at the next quarterly will be done on this.

17. WS Trustee service as CAWS Conference Committee Trustee (Hayward)

• Status of update to WS Trustee guidelines? Moved to online business
• Still in progress as of August quarterly

There was a motion to change the guidelines and orientation, and this needs to be updated. The updated guidelines will be presented at the next quarterly.

18. Revise WSBT reimbursement guidelines to include Conference registration fee (Earl, Jay, Cynthia, Carl)

• Need to discuss internet, transportation issues
• Earl and Jay have been working on suggestions from Brian. Cynthia will help.

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The specific references were removed and a general reference was inserted, this would be a discretionary thing.

Motion to approve the guidelines posted last week. Second.

The Chair’s expenses are approved by the Office, and the Chair approves the Trustee’s expenses.

The policy says “every year at the Conference” when it may be expected several months prior to the Conference. This is not clear from the policy. Is there a date that the proposed expenses need to be in by? It is unclear from the guidelines what the expectation really is.

If we need the budget in August, then we may need to submit 60 days prior.

Earl will clarify what and when is needed in terms of the guidelines. We may just strike “at the Conference.”

$ per mile will be the IRS going rate. Entertainment – the attendance at the functions is expected.

Jackie – Friendly amendment – delete “at the Conference” on the first line of the guidelines. Accepted.

The motion reads: Motion to approve the guidelines posted last week, with the deletion of “at the Conference” on the first line.

In the first paragraph and in number 7, if the Trustees decide to go over budget, the WSO can overrule the Trustee’s decision.

The WSOB spending committee = the whole WSOB.

Friendly amendment – Strike last sentence of first paragraph and the second sentence of paragraph 7.

Accepted.

Hesitant to do this without a history of the checks and balances and why this might have been put in place.

Motion now reads: Motion to approve the guidelines posted last week, with the deletion of “at the Conference” on the first line and strike last sentence of first paragraph and the second sentence of paragraph 7.  

Motion passes.

19. Further changes to pp 6.6 – 6.7 of the WSM (WSBT ratification) (Tony, Jay, Jackie)

This has been on for at least six quarters. The problem is that you can be “not ratified,” but not removed. The point is to fix that issue.

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The way it is currently crafted, if a Trustee is removed at any point during the year, then their fifth concept rights are being neglected. No right to appeal.

This will be worked on by the next quarterly.

20. Guidelines regarding taping of WSBT meetings (Jay, Cynthia)

• Informal procedure is that files stay with WSBT Secretary and one other member of WSBT. To remain online to refine.

There is an information procedure down, but need to put in writing.

This will be crafted by the conference call.

21. Define timely completion of quarterly meeting minutes (Jay, Cynthia)

• Addressed by Teri in latest updates to Chair guidelines as three weeks. Move to online discussion.

A two to three week turn around = timely completion.

22. WSO wish list – is that earmarked funds? (Tony)

Yes, it does seem like earmarked funds. The two are the same. What do we do about this? (It was in the NewsGram.) Instead of asking for particular funds to be earmarked.

A member wanted to donate money for a particular thing, for example, drug court. If so, then we start to receive 7^th Tradition with certain agendas attached. That is the problem.

When the UK donated money, they wanted it for a specific project, but were told they could not say what to do with it. With the H&I video and office furniture it is okay, but not this? Not consistent.

Is there a way to ask the Board where the money wouldn’t be earmarked first? The culture is to ask for what is needed. We need to change the culture from within.

Funds are either earmarked or they are not. The wish list has been around, but we are saying that we can’t earmark. We need to forecast our needs into a budget rather than on a wish list. Unsure of the solution, but we need to be more consistent.

There is a difference between, “I’m sending you money and I am telling you how spend it” versus “we need this and then someone says it.” How do we do this going forward so that everyone is comfortable with it?

When the check came in from UK and it was determined that it was earmarked funds.

Either CA should earmark some funds for an audit, because that is was we are facing, or we just don’t do it.

There are ways to request items for the Office without it being a wish list. Either we do or we don’t. We need to be an example.

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This should be discussed at the Board to Board.

Earl could take our discussions and convey them to the Board rather than doing it at the Board to Board. He will report back in March.

23. A more formal system of labeling documents for posting and circulating them among the WSBT (Jay, Cynthia)

Adding Bobbie for additional comments and will be presented by Conference call so it will be implemented by next quarterly.

Lunch break 12:00.

Board-to-Board meeting

World has sent $250 so our logo could be put on the bag with CA literature inside. Bobbie will put together a list of things that are going on in the various states so we can have a running list of the originations and the functions so we can plan for budgeting items.

24. Regional NewsGram coordinator guidelines (Jay)

• NewsGram editor would like to participate. Has been existing draft for some time. Can work on online.

NewsGram subcommittee should work on this. The draft will be circulated by Cynthia to all members.

25. World Services mission & vision statements (Jay)

• To be taken to Trustee Outreach Subcommittee and moved to online.

Jay will work on this between now and next quarterly.

26. What we can/should share in CAWS 2006 outreach/Tradition Six and listing on convention registration forms (Jay, Carl, Cynthia, Tony)

We should re-coin this without a year and we can talk about it at the next conference call.

27. Modification of E-Mail Guidelines to shorten discussion and/or voting period in certain instances (Jay, Cynthia)

Jay will take care of by the conference call.

28. Process of receiving, tracking and assigning a lead trustee to respond to e-mail questions/concerns received from the fellowship (Jay, Cynthia)

Conference call.

29. Discussion of Memphis and what we can learn going forward (Jay)

Strike from the agenda.

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30. WSBT “statements/positions” in one place in hard copy and on the web (Jay)

The idea is to have these in one place where the fellowship and Trustees can find them. Something more public for the fellowship.

Have orientation work on part of it.

This is both for internal and external, although we need to start internally and then go on externally.

To track by Tradition number, issue, etc.

Perhaps this is something for the new Archives Committee?

We are talking about things that have already been done and then the information is being archived.

In addition, we can archive responses to referrals.

Perhaps a “frequently asked questions” on our website and put a “frequently asked Tradition questions” or something like that.

Jay, Jackie, Hayward and Bobbie will work on it and have something by conference call.

31. Anonymity issues, outside issues and more on the internet – expansion on the one recent question from a member (Jay)

Delete and put it under other reference as a follow-up.

32. Questions from Kathy Jo R. in latest WSOB reporting (Jay)

• “I would like to take the following proposal to Finance during 2005 Conference. I realize the form and content of the proposal should be well considered when coming from a Director and ask for your guidance and consideration of this as it relates to any potential tradition issues that might come up. With that in mind, I am simply paraphrasing this for simplicity until I get more feedback from this group. The basic premise of the proposal would be to offer existing Groups the ability to Sponsor starter kits and/or institutional mailings sent out by WSO. The kits would recognize the Group name and, in the case of start-up groups, provide contact information should the start-up group need further guidance during their start-up period. Kinda like a big-brother/sister set-up to provide support and out-reach through out our fellowship.”

This is actually sort of happening internationally. Scotland is sending starter kits to Ireland.

Starter kits are supposed to come from the local areas and if the local area does not respond, then the regional trustee would be notified.

Internationally, if the World receives a request they send it to

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Motion to table until tomorrow morning. Second

Motion passes.

33. Issues related to errors in Having Run in Recovery (Cynthia)

• Needs to be addressed with Bob. Why did it take so long for Office to begin production (March)? Why was Cynthia’s request that LCF see a proof ignored? Why was production not discussed at WSOB meeting? Also need to make sure proofs were not sent out to Areas with royalty agreements. Only references to process are in WSM and 2nd half of point 12. Need to clarify process – who and when. Motion to ask the WSOB to withdraw Having Fun in Recovery until it can be produced in its correct form – passed. Additional discussion to be held online. Earl will communicate to Bob and Patty.

This can be removed because it is covered under 40.

34. Renewal of current royalty agreement between the U.K. and CAWSO (Jackie)

This is just drafting a new letter to continue the royalty agreement and then posting it online. Due online or by the conference call.

Is this just an ordinary course of business thing or is it an Office thing?

The royalty agreement originally was not as formal or well crafted. To right the mistake we entered into the contract for one year and just need to do it again.

Earl will check with the Office to see if some action was already taken, along with the trademarks, etc. That way it can be removed from our agenda.

It will just be removed from our agenda.

35. Issue regarding Area fundraisers, (i.e.: selling candy bars, to members in and out of the fellowship) (Tony)

The issue that instigated this was that it was being sold to non-members. It has been taken care of and can be removed from agenda.

36. Please add to the WSOB Chair questions: How do you foresee managing the WSO Director?  Do you see any challenges?  If so, how would you overcome those challenges? (Tony)

Motion to add to the WSOB Chair questions: How do you foresee managing the WSO Director?  Do you see any challenges?  If so, how would you overcome those challenges? Second.

Motion passes unanimously.

37. Question from Kevin M. of Online Service Area re posting names and sobriety dates on CA web sites – 1^st posted 8/15/05

• Carl, Jay and Jackie will work on and present online.
• Motion to approve response passed during 10/2/05 conference call
• Do we need to respond to Kevin’s follow-up?

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Bobbie will email him and ask if he is interested in an answer or was it a rhetorical question and will let the WSBT know.

38. Possible referral regarding repeat speakers at CAWS Conventions (Carl, Earl)

Removed from agenda.

39. Possible referral(s) with regard to trustee approval of Area newsletters (Cynthia, Jay, Hayward)

The motion at the Conference was to amend the internet guidelines so that Trustees need to approve all the newsletters.

Jay Finesilver – Motion that WSBT send referral to S&B to include as part of the Regional Trustee’s responsibility the approval of Area newsletters prior to publication. Second

Jackie Schickler – Friendly amendment – Add area/district

Accepted

Motion now reads: Motion that WSBT send referral to S&B to include as part of the Regional Trustee’s responsibility the approval of Area/District newsletters prior to publication.

Where is the line where we have our hands in Area business? The online is different because it is linked to World.

This would be helpful to the fellowship for them to know the Trustees and oversee and support.

Internal Guidelines are what the Trustees decided to do. The Trustee Guidelines dip a bit into Area and District business. If we don’t ask you for it, we don’t look for it. We can send a referral but doesn’t mean that S&B will respond.

The newsletters all eventually end up on the web. This allows them to be reviewed before they are published. This allows us to do our job, to uphold the Traditions.

CALA has created an H&I newsletter that has not been approved.

Where would this go in the manual?

Jay Finesilver – Withdrawal of motion and be discussed on conference call.

40. Refining LCF/WSO process (Cynthia, Jay, Bobbie, Earl)

What happens once a piece is approved?

Cynthia will have something in writing at next quarterly.

41. Documenting historic/traditional ways the WSOB addresses matters such as staff pay increases (Cynthia, Earl, Hayward, Jay)

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Tabled until next quarterly.

42. Outstanding items of correspondence from fellowship:

a) Question from Sally in U.K. – 1^st posted 10/25/05 (Jackie, Earl)

Jackie and Earl have been working on it. A response has been drafted, but needs to be tweaked. It is a regional matter and can be addressed by the Regional Trustee.

b) Question from John D in Pensacola, Fl – 1^st posted 11/08/05 (Cynthia)

Bobbie will circulate the response online.

c) Question from Brian M. on meeting structure -1^st posted 11/08/05 (to be assigned)

Jay will respond.

When receiving questions, they will be forwarded to the members of the Region they are asking about, as opposed to having the whole Board responding to questions that are region specific. 

Break 5:37

Return at 8:38

NEW BUSINESS

1. Date/time for the next WSBT conference call (All)

Jay Finesilver – Motion to have the next conference call on Sunday January 8 at 12:00 p.m. Pacific. Second.

Motion passes unanimously.

2. Date/time for next WSBT quarterly meeting (All)

Jay Finesilver – Motion to have the next quarterly meeting on March 3, 4, and 5 here. Second.

Typically, it is Friday at 7:00 until Sunday at 1:00.

Would we like to add a few hours to do some face-to-face Office Board Chair interviews?

Possibly arrive early on Friday and get it totally out of the way and start the quarterly at 7:00. We would also have the option of doing our business first and then doing interviews if the candidates are not available due to work.

If we have like ten resumes, how do we want to handle it? Do we want to pick from the resumes, narrow it down, and then interview a smaller number?

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For now, we just have to guess how many we will have.

Friendly amendment – to start at 1:00 Friday and meet until 1:00 Sunday. Accepted.

Motion passes unanimously.  

3. Approval of stories per point 7 of the 12 Point Literature Approval Process (#106, #144, #208, #328 and #433) (Jackie)

106 and 144 were the ones just received. The others were received previously.

Jackie Schickler – Motion to approve stories, #208, #328 and #433. Second.

When looking at these stories, there are no Traditions violations. Particularly story 328 which has been re-edited.

Motion passes unanimously.

The timeline for 106 and 144. These are the last two that need to be reviewed as soon as we can.

To be done on the conference call in the first quarter of business.

4. Discussion of TEC experience at 2005 Conference (All)

• Election of TEC Chair?
• Updating resume form? Item was to be moved from interview to resume

Had the pleasure of putting together the comments from what was learned and deciding to revise some questions and the process. We can take a positive experience out of it and we can go forward from there.

Electing a Chair to go forward and the new resume question.

Some of the resumes have been submitted without the new question, so it may be too late.

Carl Warlick – Motion to nominate Jay F. as the Chair for the TEC. Second

Jay will accept the nomination.

Motion to close nominations. Second

Motion passes – Jay is the Chair.

TEC business to discuss?

There may be a different perspective as to what is appropriate to talk about as a Board before we get to the TEC and when we should not discuss.

There should be no discussion of the candidates outside the TEC room. That way everyone is privy to the same conversations. Also, according to the WSM, there is no discussion before the first vote.

Regarding the interview questions, were the Delegate members of the TEC included in creating the questions?

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Whether we should talk about the candidates at all is a very good question. We need to keep them all in as good and fair a light as possible.

Does this include going from now forward or at what time frame are we looking at? Should let the process evolve.

If it has nothing to do with what this person has done service work-wise, that doesn’t matter. If it is a personal thing, that is not appropriate.

It is not only where you draw the line, but when.

During the actual TEC process, when we get to the end of the first ballot, we have a right and duty to inform everyone candidly and honestly about the nominees.

When the second ballot comes up, that is the time that we do discuss what you know about the candidates.

The process is that we can’t say anything until after the first vote.

How do I discharge my duty from now until the second ballot when there is a possibility that someone can get 2/3^rd after the first vote?

This is sort of a goofy process, how do we make sure to protect the fellowship?

We do have to trust the process, even if we don’t like how the process is set up.

We do not have an informed group conscience for that first ballot. The solution is to take a stab at re-writing the process. For now, this is what we have. We don’t talk about it, starting now. There is no fair way to talk about it before.

There is a group conscience at the Area level and at the assembly. Because those processes are outlined and clearly defined, we have to trust them. Because of what transpired last year, we need to make sure that we follow this process to the nth degree.

As an individual, Regional Trustee, we need to make sure that it is not a popularity contest.

It was decided to put the TEC process in the manual, so now any changes have to go to the floor.

Would like to have the discussion that happens after the first ballot to happen before the first ballot. As a Regional Trustee, if I am aware of something, I am precluded from sharing that pertinent information, when it is so important. The bigger concern is the one-on-one discussion rather than the discussion up front and with the whole group.

We should agree that we don’t talk about anything right now, and from now on, and gather information from AA perhaps to see if there is some way to fix this process.

Bobbie and Tony may work on the process.

We may be able to do make a motion to consider new business out of order and see if we can do something at the beginning of the Conference.

5. Regional Conventions – Possible referral to S/B as there is no mention of these in the WSM (Jackie)

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There have been questions about the Regional Conventions, but there is no mention in the manual that references them. Maybe we can do a referral to S&B to ask them to add something. If the Regional Trustees can email their experience about the Regional Conventions.

Jackie Schickler – Motion that we make referral to S&B to include Regional Conventions in the WSM on page 2.14. Second.

Where on 2.14?

Within the descriptions of a region between regional assemblies and regional caucuses. After or instead of social events.

Speaks against because we need to put specifics.

Jackie Schickler – Withdraws current motion. Would like to work on it with Tony for online meeting.

6. Trustee involvement in CAWS 2006 raffle (All)

There was a spending committee call regarding this and other things. From that and the vote taken, regarding the budget there was a vote to have Trustees sell tickets. There has been some concern having the Trustees sell them. If we are asked to sell them, who knows what will be asked of the Trustees next.

The committee did not come up with the idea. The Trustees selling the tickets does not work. It is too much to expect. The email was premature; the printer in fact hadn’t even been selected.

This has actually been passed out of Houston and it is currently with the WSOB.

This is still a raffle even if we try to call it by a different name. The expectation that the Trustees sell them is beyond our scope.

What is being raffled?

Two things – 3-4 room night and a limo ride; or 3-4 room nights with registration.

It is uncomfortable to ask this Board to do these things. It is okay to be asked to circulate things, but this is preposterous. It is a true concern that we are being asked to do this.

This hasn’t come to the Board yet in the form of a motion or a proposal. We are doing this internationally and it is illegal in this state and probably many others.

If we start doing this for one group, we have to do it for everybody.

Even if World Services got the permit, this Board will not agree. They will have to go back to the drawing board. Based on the information we have now, it is illegal and we can’t do it.

It was actually brought up at the WSOB, but the disposition is unknown.

Earl will convey the information when it is brought up again.

Break for evening – will return at 9:30 a.m.

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Start on November 20 at 9:43 a.m.

Tony Drake – Regarding Item 32 above – Motion to respond to Kathy Jo as follows:

Dear Kathy Jo,

Thank you for your question about starter kits and having existing groups sponsor them and/or institutional mailings sent out by WSO. While the idea is a good one, it does presents some potential tradition and planning challenges. First, the process might be construed as earmarking funds, which cannot be done. Such a process might become overly complicated. Also, currently there is a process in place for starter kit requests and coordination with the respective regional trustees.

If the group that you referenced in your question has further questions or you do, please contact us again.

In love and service,

The WSBT.

Jackie – Motion to accept response. Second

Motion carries unanimously

7. Interview questions for WSOB Treasurer (All)

Jay, Tony, Jackie, Earl, Hayward and Cynthia will work on this. This needs to be finished by the interview of Tom. Can interview sometime in December (and elect) and have him seated in January. If he is not ratified immediately Bob and Earl can sign checks and Hayward is in the process of becoming a signer, so he can work on it as well.

Will work on the questions online; the completion goal for drafting questions is December 8.

8. Role of WSBT Negotiating Subcommittee related to World Service Convention contracts and other contracts (Jay)

Removed from agenda.

9. Process of compiling our Board letters/actions into one readily accessible place/location (Jay)

Should we set up another Yahoo group online that contains all the referral responses the last few years, all the letters, etc. so we don’t scramble for them?

This is part of what was spoken about yesterday and wants to make sure it is not being done two or three places.

When archiving, things are being set up in a certain order such as this year’s. The ones dealt will can be moved into a correspondence folder. Things were numbered

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according to the online agenda. Should it be numbered by “response from,” “response to”? Things should be sent to Bobbie so they can be put where they need to go.

This is on folder with two subfolders.

We should think about a system that contains all the data from everyone and consolidate into a searchable form and database so that we have something that can be passed on. Perhaps work on this in subcommittee to see if they will integrate.

Lets get them in one place and then figure out how to integrate them.

The information is in many different places and the challenge is to consolidate and coordinate this.

Cynthia, Jackie and Jay will work on this online with the goal of having something in March.

Jay and Jackie will forward things to Bobbie in the meantime.

10. Concerns about WSOB Chair communication challenges (Jay)

Removed from agenda.

11. WSOB Secretary position selection process and rationale (Jay)

More information is needed as to how the secretarial position was filled. Vacancies for a director and a secretary were open. A new director was looked for with the caveat of needing a secretary. Howard has been coming to the Board meetings all along. Around August, before the Conference, they were giving up on their search and no was secretary found. There was an election for the new director, which was Howard and they tried to fill the secretary position laterally. Suffered a few months and needed someone to take the minutes. Susan sat in as the recording secretary in August and Sept. and Oct. Decided the position needed to be filled, so Howard agreed to take on the responsibilities of the Office secretary (not the recording secretary). This meant seeing that minutes were taken, archived, coordinated; he just wouldn’t do the typing. With that understanding, he agreed to become the secretary.

Was it the conscience of the WSOB for him to become the secretary?

Yes.

What is the last set of minutes?

The October and November minutes will be posted shortly.

Completed and removed.

12. CA’s 25th birthday celebration (Jay)

Covered previously.

13. Development of potential trustee candidates, can we/should we do more as a Board and as individual trustees (Jay)

This may be more appropriate for long-term planning. What is the next level that I would like someone to reach, and how to develop them.

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Are we talking about grooming our replacements? If so, we may have problems with that, even in long-term planning.

This is uncomfortable because it has the potential to be misunderstood. I understand and respect the thinking, but I have concerns that it looks like the Trustees are trying to manipulate the process. This is obviously not the case.

At one point in time, before the TEC, the Trustees found their replacements. If I was choosing someone, I would choose someone like me. What we really need is to find someone who simply loves and cares about the fellowship.

We can talk with the people in our Areas about our position and that may be considered grooming.

We are expected to talk with others and there is a difference. Our job is to educate and we can continue doing this.

No further action taken.

14. Approval of story titles/blurbs (Cynthia)

Jackie – Motion to approve the story titles/blurbs submitted to date. Second

Motion carries unanimously.

15. Timing of WSOB Treasurer interviews (Cynthia)

Sunday, December 11 at 10:00 a.m. Pacific. Cynthia will arrange with Patty.

There is a free conference call line. The calls currently are quite costly. The free thing is really a bait and hook type thing. The pros are that the service is cheaper, but the folks will be paying for a call. Charged minutes on home line or cell phone. It will still be cheaper if the Office issued phone cards to take care of this. It is a little more cumbersome, but it will save money. Or, we can continue to work with the service we have now. The quality is just as good with the new system, it is just a little more trouble to set up.

Most people have free weekends so it wouldn’t cost to make the call for most.

Everyone on the 2006 committee either had a cell phone or free long distance so there was no bill for any of the conference calls.

There are only three additional lines on the Skype line.

Earl will look into it and try to make it work for the treasurer call.

16. Likely timetable for WSOB Chair interviews (Cynthia)

Perhaps conduct the Office Board Chair interviews in person at the quarterly at the beginning of March.

The interviews will be done that weekend and the resumes will need to be in.

What is the role of the Board in the election of the Chair?

Is a Director elected and then the Chair comes from within?

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Earl will call Elizabeth and Patty to check to see how that process flows.

In the manual, it talks about what this Board is supposed to do. As long as the Board does what it needs to do by the time the Trustees work on it, it doesn’t really matter.

The understanding is that the person became the Director and the Chair at the same time.

If there are five resumes and one position, will we need to interview each of them?

Yes, according to the WSM.

The manual leaves us with a problematic situation. As we only have one vacancy, it would limit our ability to have the five resumes. We have the latitude to decide how best to do this for the best of CA. This calls for interpretation outside of the written word, but in the spiritual sense. It says we are choosing from one of the existing directors.

To be a director, the WSOB would decide who will fill the spot, which really isn’t currently vacant. What if someone responded in the first weeks in February (after going to two meetings), do we interview them? In March, when we’re here, we would have to fill the Director’s spot. We will just have to make an executive decision on how to handle it.

There would be a two part process – nominate and elect a Director and then the election of the Chair. The WSOB has to interview participate in the decision.

The Board elects their Chair who reports to this Board. A string of candidates would be brought to this Board, we make a choice who we would want it to be, then there would have to be the formality of the Office Board voting that person in. We would select a Chair elect, pending resignation. This is not a problem as we are electing from the two people who are currently on the Board.

“Existing Director” – The WSOB will have to interview everyone and make the decision and then we interview who they decide on. The WSBT would have only one choice, the one from the WSOB. The WSOB elects and the WSBT ratifies the Directors.

There really needs to be a referral on this matter.

Trying to balance the right of participation in this, but it is confusing how to implement it. Fill the slot with the candidate and then we choose from the existing. We need to figure a way to some solution. Are we getting stuck?

It says that we elect in our WSM and I am a stickler for the rules. The WSOB just approved a Director before the WSBT had an opportunity to review. It says that we elect the Director and then we need to interview and elect for the Chair position. We have to do it twice.

To complicate further, the Office Board can function one Director short, but needs a Chair. If the Chair is filled from one of the other positions before the Chair leaves, we could fill the Director position with someone who may be the secretary. What do we do with the Director item even if we don’t elect a Chair?

Looking at the item entry, we will need to collect resumes anyway, which we should work out now.

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We have a process, we need to follow the process that is in front of us…that we need to have a Director first.

We can do one right after the other.

Technically, we have a vacancy because we haven’t elected the treasurer.

We need to be clear to the fellowship as to what we are seeking. The Chair, a Director, both?

We should keep on point, we are looking for a Chair, the Director is a technicality. It seems to say that the Office Board selects candidates for Office Chair and we select from that pool.

That may just be for the annual ratification process.

We are to use our best judgment and these are guidelines.

Is there anything that precludes us from saying we are looking for an Office Board Chair, either from an existing Director or a new Director, resumes can be submitted by January 31?

What is the Office Board’s role in this? It is not up to us. The reason we are getting tripped up is because this is not in the manual. Earl should ask what the Office Board sees as their role in this process.

The problem is that he may have to go to previous Office Board members and ask historically what their role is with the process. We need to know how they’ve been doing it and to help fine-tune it so that the next group of Trustees does not have to deal with the same issues.

Earl can speak with three former Office Chairs and three former Office Trustees. He can get a feel for how they perceive how the manual reads and how the election and ratification process is filled and will report back by the December meeting.

We are supposed to read the guidelines in front of us and follow the manual. Even it if seems to tell us to go different ways we are supposed to read what it tells us to do and then just do it.

Our role is mostly clearly defined and we will follow that. The Office Board’s role is less clearly defined.

Tony Drake – Motion that notice be given that we are looking for a new WSOB Chair, the candidate may be an existing director, or potential new director. Resumes should be submitted to the WSBT Chair by January 31, 2006. Second.

Do we have an existing form?

Possibly. Earl will check on that.

Friendly amendment – Motion that notice be given that we are looking for a new WSOB Chair, the candidate may be an existing director, or potential new director. Resumes in the form attached should be submitted to the WSBT Chair by January 31, 2006.

Accepted

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If we edit the form in any way, we have to vote on it. We need to make sure that we give them time and that it goes quickly.

Motion passes unanimously.

Bobbie will put the qualification for the position on the announcement.

She will take the resume and requirements, and will send to Carl for Yahoo group and the Office.

She will put the requirements with the announcement.

17. Interview questions for WSO Paid Director (Cynthia)

Jay, Hayward, Tony, Carl, Bobbie and Earl will work on this.

When Patty was hired, was an ad put in the paper or was it circulated in other ways?

Believes that it was word of mouth, not advertising.

The track record is that it has been someone from within the fellowship, but it doesn’t necessarily have to be.

Do we want to look at whether they should be in recovery? If so, we have to frame the questions with recovery based stuff. Whether we put the Traditions and Concepts into this.

This is also a position for hire. We need to look at equal employment, discrimination, hiring laws, etc. Perhaps the legal committee can take a look at this.

The term is indefinite because they are exempted from 5.3, just making sure there is no renewal.

Our role of defining the paid director’s qualifications shall be determined by the CAWSO Board and maintained on file with the Office (5.3). Can we get the qualifications?

Yes, Earl will supply them.

Yes, the legal subcommittee will put the employment laws on their agenda and will report back by the next quarterly.

That and the questions by the next quarterly.

We need to consider opening our minds a bit and make sure to do it with a business rather than just CA approach.

18. Approval of articles for NewsGram and Online Area News (Cynthia)

Publication is still a ways off. There are two, the online one and the Trustee Corner.

Jackie Schickler – Motion to approve both the articles for the NewsGram and the online area. Second.

Motion passes.

The online newsletter is not posted on the web, but it is circulated via email.

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19. Earl would like to add an item of new business concerning transfer of funds to operating account.

Earl Henderson – Motion to transfer $10,550.01 from saving account to operations account. Second.

Motion passes unanimously.

20. World Services production of CA jewelry.

Although this has been previously discussed with vendor licensing, etc., the discussion came up with who are we, and what we are to do. It is strongly believed that it is not our purpose to be manufacturing and distributing jewelry. The conventions will have memorabilia that is specific to that event. But, it is not our job to have the Office play this role. Instead, it is Office’s the job to distribute chips and literature. We can have a vendor supply this and distribute. I appreciate the enthusiasm, but we have to draw a line somewhere.

It is not our primary purpose to sell trinkets, but also see the other side with the medallions. The jewelry that is being proposed would bring additional funds and would give us additional means to fulfill our primary purpose. It is not our primary purpose to sell jewelry but if it is recovery-related, celebrating our journey of recovery, I tend to be more accepting of that. This is where we might be able to carry out some additional services so we can fulfill a lot of our 12-step work. Selling jewelry is not our primary purpose, but gaining additional funds so we can carry out our primary purpose, as a possible revenue source, is important.

The enthusiasm is wonderful and as a business-minded person, it is Patty’s role to come up with ideas. It is our responsibility to consider the audience. If we have things that appeal to those in recovery, they would be purchased. We don’t want to say we have a jewelry store, but we can buy items that are recovery related and they would be purchased. We can have jewelry for 2006 and whatever is left over can be purchased through the online store. This would be giving her latitude to do the things she needs to do, to keep money flowing in. We have done so much better since she joined us; this is another way that she is helping us stay afloat. There is a fine line, but is would be bad to tie her hands so she wouldn’t be creative. Contempt prior to investigation.

Our fellowship wants this. The jewelry is being produced; the question is whether the Office participates in it or the vendors. The solution from Patty is to play a part in it. The fellowship wants the unifying effect of wearing a medallion. If there is some way that unification helps our fellowship discharge the primary purpose and produce revenue. As long as it doesn’t detract us from our primary purpose. Let’s move forward and see where it goes. Let’s try this until we find a solution with the licensing issues, etc.

Although we are not in the jewelry business, we are also not in the centerpiece business and the shirt business. The World convention is World Services. We don’t get to tiptoe around a Tradition. If a convention goes and gets a mold, makes the jewelry and the next World wants to do it they have to pay for the next mold… we can actually save the money by taking it and unifying it. I think it will help us unify and carry the message and make money at the same time. Lets run this like a business. Logistically it really makes a lot of sense. Over time, we will see what sells best and the information can be transmitted.

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This issue has come up many times and it has been heated. This is one possible way to make some more money. If jewelry is made by an outside vendor we can make sure that it is done appropriately. This is something that people want, but these 12-step shops don’t have CA stuff. Would like to see it explored on a limited scale, making sure not to look like it is all about the money. We can give the membership what it wants.

When at a World Convention, items are there for sale, but that does not mean it is the job of the World Service Office to do that. We should not be a 99-cent store. I don’t believe it is the role of the World Service Office to produce and distribute those goods. AA and NA stays away from selling these things, perhaps we should take their lead. I understand that there is a need for money, but book sales are up, a new book will be out shortly, etc. The role for the committee is to do this and have some trial and error and work out what they want to do, but it is not the World’s job and we don’t have the financial need to do it with trinkets. We can streamline without having the World take it over. Seventh Tradition is up the contribution program is working. What are we about and who we are…we have to draw the line. We are jeopardizing that line.

We need to find ways to generate funds. There has not been the response that we need. There are people out there selling stuff on the internet and this is an opportunity to have some profit from that. Additional funds would help us a lot. It is not all about money, but there are money issues. Interested in exploring areas that can help us grow financially. It would be easier to do our job if we had more funds that we could work with. Would like to see this explored.

We have looked at and worked with AA and NA, but they don’t care about a lot of this stuff because they really don’t need to. The 7^th tradition is so overwhelming they don’t have the same problems that we have. If we look at Calgary, we can see how dependent we are on the finances. If something goes wrong, we can be screwed for a long time. The money has to be there for us. If would be much easer to have a vendor license agreement, but at this point it is an income stream.

The income stream is not consistent at all from the 7^th Tradition. The groups are not passing on the money as they should and we can count on it being forwarded. We are to put our best foot forward to help CA grow. We do have the primary purpose and that will be kept in mind. I don’t think we should close the door on doing this.

• Last item of business: Group Inventory (All)

Close – Serenity Prayer 1:00 p.m.

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Minutes

WSBT/WSOB Board-to-Board Meeting

November 19, 2005

1:30 – 3:30 p.m. PST

1. Open/Serenity Prayer

Roll Call:

Cynthia Cronkhite – WSBT Chair/Pacific North Regional Trustee
Bob Campbell – WSOB Chair
Bobbie Harmon – Trustee at Large/Atlantic South Regional Trustee
Hayward Hunt – World Service Trustee
Patty Flanagan – WSO Paid Director
Carl Warlick – Pacific South Regional Trustee
Brian Wolf – WSOB Treasurer
Tony Drake – Midwest Regional Trustee
Jay Finesilver – Southwest Regional Trustee
Earl Henderson – World Service Office Trustee
Jackie Schickler – Atlantic North Regional Trustee

2. Opening remarks by WSBT Chair & WSOB Chair

Bob Campbell – Nothing bad to report. Prudent reserve is building. Contributions have grown, we have received some big time contributions and believe will be receiving some additional really big contributions. Things are now moving forward. Things that were having difficulties are no longer. The job is to look at where things are and to talk about them, and we are pleased to say that there are no issues or problems that are subject to strong debate.

a) Update on WSOB Chair’s plans to move and probable timetable for transition.

Bob Campbell – The family has been moved to North Carolina, the business here in town continues to grow and has to decide by summer whether he plans to move. October is when things were all happening. November also ended being an extremely busy month. I had said it is probably a good idea to start looking for someone to replace me. It is better to try to replace sooner rather than later, but really was not doing it to leave everyone in the lurch. It may have sounded unequivocal. Please replace me as soon as possible, but I want to be clear that I am not leaving you in the lurch. Understand the need for protocol and rules and procedure, and wanting to move forward with a deadline. Not drawing a line in the sand and an ultimatum. Philosophically, I don’t need to give you a deadline. If the trustees want to give a deadline, then please do. I will accept a deadline, but I don’t believe we need one necessarily. I believe that you can start talking among yourselves and get the word out that Bob needs to be replaced, circulate the information, accept resumes, etc. Bob will continue to be chair during this process. Will be there to counsel. Work has slowed down and will be able to do whatever is needed of him. No hidden reasons for leaving, no secret agenda. Leaving for personal, non-CA related issues.

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Cynthia Cronkhite – We need to figure out the best approach to do this to make a smooth transition and to take care of the fellowship of CA as a whole. We just need to figure out what the timetable should be.

Bob Campbell – The Convention is at the end of May and Conference at end of August. Worst scenarios have me all the way through Conference. Second worst, get someone in by Conference. Three to four months before the Conference would be a good plan. In a perfect world, it would be good to have a chair in place by March, April or May. This would give the person who is going to take over a few months to prepare for the Conference and a few months for the position to be filled.

How do you want the word to go out?

Patty Flanagan – I would like Bob to be replaced as soon as possible, because it would be difficult for the office to do that around April and could put me in a bind. I need a supervisor to help go over things.

Bob Campbell – If I submit my resignation, the board will not have a chair or a lame duck chair. If Patty wants it earlier, the Bob totally refers to her discretion.

Jackie Schickler – Questions – how many WSOB meeting are there between now and February meeting?

Five.

Cynthia Cronkhite – The requirement to become a director is to have attended two meetings. How would this be announced and circulated? What form of circulation?

Patty Flanagan – We just tell everybody, and then everybody just seems to show up on time. We can put something in the Delegate mailing for the California delegates. It will go out around December 15^th.

Carl Warlick – When is the December meeting?

December 8^th.

Patty – Kathy Jo and Jon Fish are both going to send in resumes.

Cynthia Cronkhite – If we do a posting and circulating of requests for resumes, we will need to put a deadline to get the resumes. We also have to decide if we are doing interviews face to face or over the phone.

Bob Campbell – Suggests having face-to-face interviews. Really believes it is important to do that.

Report of Brian Wolf – Distributions of financials. Confirmed that things are really good right now. Things are moving forward, the reserves are good, the Contribution Program is going well. This is such a relief, and with the convention coming up this is going to be a great year. Also, I have submitted my resignation letter. Tom, someone who has come forward, would be an excellent replacement. This is essentially his last day as the official treasurer. If the tax return is finished, he will review it, but other than that, Tom would be great replacement.

Report submitted by Patty Flanagan:

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Page 1.9 requires WSBT permission – WSOB instead – don’t want to make referral and get spanked by my bosses.

Yes, make the referral and can also refer to the office if someone does go to the trustees first.

Thank you for your service – As we co-create the reality that is known as CA I want you to know how deep that is felt and how the staff takes time to include board members in our moments of our spiritual enrichment as we consider what is good for C.A. as a whole.

Staff – Improved morale linked to persistence and less sales allow the conversations to take place which facilitated the improvement.

a. Request by Leandra – to have more flex for 2^nd job

1. My idea for Office Manager – coincides with my need for more flex hours for self – OK for me to work remote?

Item sales and new items – see below and Referral head up for more anonymous symbol.

Creation of jewelry. Has put out requests for silver and gold coins, would like to have five items to sell. May not be the best idea to license. That way World Services chooses the items rather than having one do the licensing. Would like a new recovery symbol. If we have the products and sell, have the jeweler just make them. Recovery celebration items. Are we going to have other items?

Report budget expectations.

Motions to move some of the funds may occur with new Treasurer –

All is OK for now, layoff of staff expected if new Project manager/Assistant is hired. Lack of spending for ASR Trustee could change this need but should we be saving for next year now…

July is the slow month but Conference and year-end make us busy! Best time and worst time for lay off.

Dissemination of information. How we fulfill orders.

Transfer – for conference expenses forthcoming – please fax and send original

As expected from savings for this event – reminder that past convention pays for next year even though the budget show the expense covered from the current year.

Concerns on my mind:

b. Next WSOB Chair – Please remember the requests of the past few years.

c. So many new Trustees so much fear – HP as given me hope the past few weeks in this area – see below.

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1. d. Fund raising efforts – Retreats – see below.       Would like to see the next system after Conventions. Perhaps retreats are next. Retreats can be more successful that just a convention. If it is only successful in the financial realm, then we have achieved our goals. The convention model is very costly. Managing the convention may cost $20,000 annually. If we did a retreat, we would outsource the registration. There would not be a host city. World Services would be the ones handling everything, rather than training volunteers to do what can be done by the office, the trained people. (Submits CA Retreats – A Proposal). It is time to change how things are done.       The timing is right, the mechanisms are here. Just need to know what questions there are to answer.

Director of Volunteer Services – Project manager – Office Manager – want some private discussion of how the office could look with new Treasurer and new Chair.

Archives – Slowly but surely, the time impact for this project is immense – may need campaign to find volunteers.

Cash Flow – As usual our cash flow at this time of the year is ok but not great because of the need to keep inventory levels when sales are low.

Announcement:

Patty Flanagan is not done with the work she desires to complete for the Cocaine Anonymous World Service Office. Yes, one department, Order Fulfillment, has been brought to a status of acceptability. With a 1% error rate this department works.

What I have been working on is a store, a store that delivers the materials of meetings (from recovery to business). A store that works through volunteers and for volunteers, item from this store are chosen by other committees, WSOB, CAWS WSC and of course WSBT.

In that store I would like to have other items – Jewelry being the easiest and would logically be first. This is not for licensing – Want to have campaign incorporating conventions as a platform for our sales and sales to recovery stores. Profit margins for jewelry items are 100% for wholesale and 300% for retail. I believe that having the products ourselves would limit the need for licensing because the recovery stores and members could come direct.

I have put out proposals for Silver and Gold Birthday Coins, Bracelets and 12 collector pendants to be released 3 a year for the next four years. I would like the WSO to have up to five items at the WS Conventions – these items may not be part of the convention memorabilia, may not be part of the Convention income (to be determined). I want these items on the web site/order forms under a new category Recovery Celebration items.

World Services basic purpose includes Information – we have two places needing our attention in my opinion. One project that I am working on is Service Presentations. The details of which will be given to you at your next board meeting. But in short, the information about what a volunteer can do to carry the message of recovery is antiquated. We (WS) are responsible to format this information but more to the point, I believe we are responsible to make this information useable. Many do not serve to their

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potential because no one has shown them what to do. My Presentation project is a start on that solution.

Recovery and C.A.

Retreats:

The enrichment of our members, the support of our members and the strengthening of the C.A. recovery experience can be something that World Services teaches as we have taught the importance of conventions. It is time for World Services to go beyond conventions.

Some WSOB members have said these are out of our scope.

The Office according to the Service Manual is the main contact and distribution point of C.A. With our main purpose being to maintain contact with members, Groups, Districts and Area.

Even if the first retreat’s only success is that of gaining consensus of what the fellowship wants we have worked within our basic purpose. Even if the only success is financial, we have achieved a goal worthy of our time and effort.

Why conventions are part of World Services – the belief is to fulfill a statement of purpose found under the WSC Convention committee. Put there by members of the WSC. New exciting statements can be put forth at the WSC.

I feel that the convention model is too costly from a management point of view – Truly the time spent by staff is at a cost approximated by 25% of Processing Registration and 50% of management of timelines and communications of two staff members this cost is more that $20,000 per year.

If you allow the office to put on the retreat – where the decisions are made at WSOB with compliments of volunteers from an area the impact would be less that that of the convention with a consistent income not subject to the many pitfalls encountered with the current model.

Questions for Patty:

Bob Campbell – If we get into merchandizing business more, in regards to the stuff passed around, would we be taking care of shipping, returns, etc., for damaged items if we were to take this on ourselves?

Patty Flanagan – That would all be addressed.

Bob Campbell – The retreats are an excellent idea, but it should not be limited to people who have longer sobriety. Retreats are more intimate. Conventions are extremely inefficient in generating revenue. Does the Area and World lose something if we were to get rid of conventions? If there were better projects to get the revenue, will there still be something lost if we stop doing the conventions? In favor of expanding projects, but concerned about losing something by not doing the conventions. Are we really better off by doing that? Not keen on losing it.

Cynthia Cronkhite – Question regarding design of the bracelet for CAWS 2008. Will the final have three logos or four?

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Patty Flanagan – The trademark will be added but there will still be four.

Carl Warlick – How do we contend with others trying to make the items independently?

Patty Flanagan – We will stick with current policy.

Carl Warlick – Agrees that not having a convention will be a problem. They do promote unity and enthusiasm, not just for fundraising.

Tony Drake – Question re the design.

Jackie Schickler – Service presentations – who and how do you see that happening?

Patty Flanagan – They would have PowerPoint. PI and H &I would be doing multimedia.

Jackie Schickler – We are not in the jewelry business. Events can have items for sale, but not CA. Regarding the retreats, they are a wonderful idea. A World Services retreat would be wonderful, including an international one in perhaps Canada or abroad. Very excited to hear about the retreats. Would still like to see the conventions occur, even if they are not as cost effective.

Patty Flanagan – The World Service Conventions would definitely not be deleted; the retreats would simply be in addition. Perhaps the World would not hold such a significant role. We need to maximize our benefit from our decision. There are still areas that do not know how to have successful conventions and we go in and show them how.

Bob Campbell – There were two reasons the World took control of the conventions: (1) financial – making sure the memorabilia, etc. is successful, and (2) making sure the committees are not taking advantage of being on the committee.

3. Questions regarding WSOB reports previously submitted for review.
4. Items for Discussion:

a) Update on WSOB Chair’s plans to move and probable timetable for transition.

Covered above.

b) Update on status of Hope, Faith & Courage, Volume II

RFP sent to editors and translation companies – Jon is geared up for typesetting.

Cynthia Cronkhite – When are we likely to have the book in hand?

Patty Flanagan – Possibly by the Convention.

Jackie Schickler – When will the decisions as to the cost of the book be made?

Patty Flanagan – Not until we actually have the book and the bill for the book.

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c) Approaches for increasing 7^th Tradition to World – elaborate on discussion begun at August Board-to-Board meeting

Contribution Program is best one on one – this is best done by a personal request. What is the money spent on?

Cynthia Cronkhite – Can we follow up on last quarter’s discussion as to how we effectively seek contributions from areas? Bob previously said we should not present the Contribution Program at area conventions.

Bob Campbell – This is not a good idea for lots of reasons. It is an Area event and we would be competing with them if we were to do it. It is a great idea for regional things. It is both appropriate and a great idea. Regarding going to Areas and giving the pitch not to hold on to money, what needs to be done is a presentation and requesting and behind the scenes lobbying by someone locally. Have the local allies of World do it because it is more palatable if it comes from their own. The problem comes in when the prudent reserve being held is for five or ten years. All we can do is keep asking, but it is all in the approach.

Carl Warlick – CALA has $41,000 and they were asked to have $15,000 donated to World.

d) Regional reports (7^th Tradition, Sales, etc.) – who reports what and when?

Fellowship does not get WSOB reports as they are detailed etc. but what do we want in the Trustee reports and may be best to ensure audit that we are a quarter behind.

Process for CAWS contract review as related to the CAWS Spending Committee and role/interface with the Trustee Negotiating Committee

Jay Finesilver – Want to be clear once three bids are received, would we look at that and then it goes to the local spending committee? The 2006 committee would make recommendations.

Patty Flanagan – The taping contract that we had is up, and so we’ve asked the host city to get bids. Once both City’s give the proposals.

Hayward Hunt – The city comes up with bids, gives to WSOB, and unless there is objection or experience to add, then the WSOB will do that.

e) CA’s 25th birthday celebration

Has the board discussed it, what ideas do they have, what can the WSBT do to support it?

Carl Warlick – The Cruise is in 2007 which is the 25^th anniversary of CA. Will Kansas City be affected by the cruise?

Patty Flanagan – Yes, but we don’t know how much.

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Jackie Schickler – Perhaps do a Celebrate Around the World celebration for the 25^th anniversary.

Carl Warlick – Each Region or Area could do something independently, but get a t-shirt or logo that will be approved at the Conference.

Bobbie Harmon – We want to make sure to pump up the idea for the 25^th anniversary and do something perhaps at World to coordinate.

Bob Campbell – Like the idea of the unity thing, and can be able to bring the fellowship together. Possibly do Celebrate Around the World in November for the one year so we can utilize the 25^th anniversary thing. This would also be a great time to get the real old-timers to come out so they can celebrate the anniversary. Really push the early CA people out of all the various areas. Make a concerted effort to get them to Kansas City to make the World Convention that much more special.

Patty Flanagan – The 25^th anniversary Celebrate would actually be in 2008 since November is the time of the anniversary and we don’t give fronts. We are responsible to make sure that celebration is big.

Cynthia Cronkhite – We could do a 25^th anniversary set, Volumes I and II of the book.

f) Can we get quarterly updates of actual expenses vs. budget for each trustee?

Patty Flanagan – This is already done.

Tom will be interviewed by the WSOB and they may possibly recommend him. Would then be a telephone interview by the WSBT and then a vote over the phone.

5. Close/Serenity Prayer

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WSBT OFFICER REPORTS

WSBT CHAIR REPORT

Submitted by Cynthia Cronkhite

November 2005

I would like to thank the Board for giving me the opportunity to be of service as the Chair this year.

Since our last round of reports, the WSBT has welcomed Hayward H. as the new World Service Trustee. Bobbie H., the Trustee at Large, has assumed the duties of the Atlantic South Regional Trustee since that position was not filled at the Conference. Although we are one Board member short this year, we have been very active and this has been a productive quarter.

Our Vice Chair, Jackie S., assisted me in preparing the agendas for our online business, conference call and this quarterly meeting. Her contributions and ongoing support are very much appreciated. Our goal is to continue and expand upon the agenda re-organization process begun in August so that we make the best possible use of our time throughout the year.

We have received a total of 11 new referrals, all of which have been assigned to various members to begin drafting our responses. We are also receiving more frequent inquiries from the fellowship and are working to streamline our procedures so that we respond in a timely manner.

I have spoken with the WSOB Chair several times since the Conference. Our conversations have been both productive and informative. I look forward to speaking with him regularly in order to help maintain good communication between the two Boards.

My new responsibilities have kept me quite busy these past few months, and as a result, this quarter has flown by. I am mindful that this is my last year on the WSBT and will do my best to make the most of my remaining term. I will also strive to help this Board complete as much business as possible prior to the 2006 Conference, when we are likely to elect an unusually large number of new trustees. We already have a very high-functioning Board full of dedicated members who work very well together, so I see my role as primarily one of organization and facilitation. By staying focused and on task this year, I’m confident that together we can lay a solid foundation for the future.

WSBT Vice Chair Report

Submitted by Jackie Schickler

November 2005

Firstly, I would like to thank the members of the WSBT for allowing me the opportunity to serve them as the new Vice-Chair. I have been fortunate in working closely with last years Vice-Chair (our New Chair) which allowed for a smooth transition and to date I have found the position interesting and it has been a pleasure to serve as an officer of this committee.

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I have worked closely with the Chair over the past quarter in creating agendas for our online business, our conference call and our November quarterly meeting.   We have been trying a new format, which will hopefully simplify the various agenda’s as we weave in and out of our business mediums. Thanks to the high organizational abilities of our current chair the new format should simplify the process for the future.

Part of my responsibility as Vice-Chair is conducting the New Trustee Orientation together with members of the Orientation sub-committee.   This year due to unusual circumstances, we found the opportunity to conduct the orientation in person (during the Colorado Area Convention) instead of via conference call.   The orientation sub-committee will be doing a complete review of these materials over the coming months.

Thank you for allowing me to be of service as the Board’s Vice Chair.

WSBT Secretary Report

Submitted by Bobbie F. Harmon (TAL)

November 2005

At the Conference in August I was elected as the WSBT Secretary, which has added to my responsibilities the upkeep of the records for the on-line business, minutes for the conference calls and the quarterly meetings of the WSBT and the combined WSBT-WSOB. Oversight of the two WSBT Yahoo Groups are also a part of the Secretary’s duties.

During this past quarter, I have been acclimating myself to the process of posting the inquiries received via the Trustee Feedback Form on the Internet and forwarding them to the WSBT or to the appropriate Regional Trustee. The archiving of WSBT files has been done to increase our storage space on the main Yahoo Group.

It continues to be an honor to work with the Chair and Vice-Chair as they work together to guide the WSBT toward completing several tasks this past quarter and in the coming year.

Thank you for allowing me to serve.

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TRUSTEE REPORTS 

Atlantic North Quarterly Report

Submitted by Jackie Schickler

Regional Trustee

November 2005

Overview:

Since the last quarter I have attended the August WSBT quarterly meeting and the World Service Conference. During the conference the creation of the new European Region led to a different shape and boundary for the Atlantic North Region which is now geographically connected and situation on the East Coasts of the USA and Canada.   The division of the old region into two new regions was emotional. I am pleased to say that it came as a result of tremendous growth and the Regional Caucus at the WSC reflected this. This report will cover both Regions (as I have oversight of the European region for this year).

The Atlantic North held their Regional Assembly in New York this past October and it was very well attended by the delegates and others from within the region.   We considered the Trustee Slate in depth and have brought forward 3 candidates that were selected for the Trustee Election Committee to interview when they convene. Their convention “A New Happiness” was held at a lovely resort up in the Catskill Mountains and I had the opportunity to present a “Love and Service” workshop during the event.   I also attended the New York Area whilst there and I facilitated an Area Inventory.   I would like to thank everyone from New York who participated and also to extend my gratitude to the members who offered me hospitality and a place to stay whilst there.

On this side of the pond, I had the pleasure of attending Holland’s 1st Celebration day, on the 1st October in De Hague – where we had a day of fun, speakers and workshops. It was well attended by members from Amsterdam and De Hague many of who had never been at a fellowship event. Very cool. I have also been at several Area meetings in the UK and a Special Meeting held to vote on some of the by-laws for the Area, now that it has split into Districts. Brighton held their 3rd annual one-day mini-convention which was exceptionally well attended and I was pleased to see rotation in action, as a new generation of trusted servants, stepped up to service and the podium.

In November I have also travelled to Scotland to attend their 2nd annual convention “Change” – the unique flavour of Scottish recovery (with bagpipes and haggis) was a great setting for the many members who travelled to support this event.

The new European Region is gaining shape as we participate via our yahoo group and we are now in the process of looking at where to hold the first European Regional Assembly.   It is very interesting to see the beginning of a new region evolve and I look forward to the process in the coming months.   Happily I can report that there are now Cocaine Anonymous meetings in Copenhagen, Denmark.   Plus starter kits have been sent to Dublin and Belfast in Ireland and also to Reykjavík in Iceland.

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Area Reports: Atlantic North Region

Listed alphabetically

Canadian Maritimes Area

2 meetings

CA is officially started here in St. John’s Newfoundland. Last night September 4th 2005, we had our first meeting and well I’m happy it is started, format of the meeting needs help but we will get it down I’m sure.  The meeting Place is the Major Hospital here in St. John’s.   The group meets twice a week. It is great to have contact with them again.

Connecticut Area

3 meetings

They are carrying on and the meetings are growing. A few older members continue to show up and give an example.   There is talk about the New England Areas getting together to host a convention (Connecticut/Rhode Island/ Massachusetts). Although they do not have a formal Area structure they showed up and participated in the Regional Assembly.

Massachusetts Area

7 meetings

6 H+I

There is a new CA Big Book meeting in Dorchester which attracts 30 to 40 younger people every week. There are plans for another one from that group.   They have concentrated on a large PI mailing to 115 detoxes and treatment centres using the CA poster.   They are starting to receive calls from these. Their website has been redesigned is now up and linked.   It has a fresh new look and is well designed. There was a good turnout for their annual BBQ/Cookout.

New York Area

57 meetings

Unknown H+I

The Area recently held Area Inventory which it is hoped will help them to focus in a few specific directions.   They will be holding elections next month. Some older members are stepping up.   The Manhattan meetings are well attended, although not represented fully at the Area. The Long Island/Queens meetings are very strong and are mainly literature based meetings.   There have been four new Big Book meetings recently which makes a total of 7 in Long Island They just held a 4th step workshop in Queens. PI has been active and the helpline receives many calls.

Special Events:-

Their Boat Ride attracted 270 members on September 10th and was a huge success.

They had their golf outing which helped the Area generate much needed finance.

The spiritual breakfast with an out of town guest speaker had a good turnout.

The New York convention “A New Beginning” was a well attended and successful event, although there were some issues around special interest meetings that arose prior to the convention which harmed the unity in some parts of the Area.

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Pennsylvania/New Jersey/Delaware Area

41   Meetings

18   H+I

All is well in this Area. The meetings are strong and the Area is well organized. We have 30 meetings each week throughout Eastern PA; NJ is under NYC and Western PA District has 11 meetings each week. There are no current CA meetings in DE to the best of my knowledge   They recently held their big Halloween party which was a big event. They have many special events, parties and bowling to show newcomers that recovery is not boring!! On December 11th they will be having their Annual Unity Brunch with 2 guest speakers.   PI is doing a good job and getting lots of exposure.   They will be having elections in November.   They are redesigning their website.

Quebec Area

45   Meetings

H+I

Their membership is growing and they have reached out to old-timers.   They have moved t their new offices, where they also hold some of their meetings, in addition to all of their business meetings.   They have a good lease and it has been a long awaited and well planned move.   They have a cash crunch due to the expense involved in moving, but these will be resolved with their convention.

Their 19th Annual Area Convention will be held November 25th-27th and with successful fundraising events and advanced ticket sales they have almost paid all their expenses.   They expect between 500-700 people.   Great plans are also in progress for next year when the Area was be holding its 20th convention and hosting the 2006 Regional Assembly.

Rhode Island Area

2 meetings

They are growing and have two well established meetings and are planning a third . They now have an Area Chair and are doing a lot of PI mailings and reaching out. They are very close to the other New England Areas and thank Connecticut and Massachusetts for their support.

Southern Ontario Area

46 Meetings

H+I

TORCA IX was a successful and filled with love, fellowship, good food, great speakers, workshops, excellent hospitality suite and lots of fun. This past month we seem to have had numerous birthdays in the Southern Ontario. In Dec. we will be having our last Unity Event for this year….an all day workshop on all 12 Traditions, lunch included. Our Area elections occur in Jan. and at that time I will send you a report with those details.

Washington DC Area

7   Meetings

HI

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No updates since the last quarter.   There has been communication with the Area Chair and the meetings remain steady.

Area Reports: European Region

Listed alphabetically

Holland Area

8 meetings

The fellowship in Holland continues to grow and there are now 6 meetings in Amsterdam and 2 in De Hague. Attendance at the meetings is good and it is hoped that a new meeting will soon open in Rotterdam.   On October 1st, they held their first ever special event which was a “5 years of CA – Celebration Day.”   It attracted many members, some visitors, a few treatment professionals and it helped generate funds for the Area.   They continue to work on their website, and other Area committees.   Many members from Holland were at the recent Scottish convention.

Hong Kong Area

2 meetings

Hong Kong has now a new meeting which makes two. That is great news. Newcomers are finding their way to CA HK through their website, and the CAUK article published in ‘The Independent’. This was picked up by the South China Morning Post, which has led to many phone calls.   Two 12 Step Calls were made and three newcomers came to meetings as well.   Whilst none of them have stuck with the fellowship it is good to be of service and we remain hopeful that they and others will realize that CA is here to offer help to find a solution to addiction in Hong Kong in mind.   Our second CA Hong Kong meeting will take place Friday evenings.
We will have a couple of visitors due in the territory in early/mid November and look forward to welcoming them to our fellowship out here.

South Africa Area

6 meetings

Since the recent World Service Conference, where South Africa were recognised and welcomed, there has been growth and there are now 5 meetings in Johannesburg and 1 in Capetown.   All is well in South Africa and there are plans afoot to hold an event/convention in February of next year. They have a website that is up and running, although it is not yet linked to www.caws.org   They also have a helpline and although a very young Area they are growing steadily.

Sweden Area

2 meetings

I have not had much contact with Sweden during this past quarter although I understand that all is well and that the meetings remain steady and quite strong.   They have been in communication with the new group in Copenhagen to offer experience, strength and hope.

United Kingdom Area

98 meetings

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41 H+I

The UK Area continues to grow and since the last quarter the Area has now organised itself fully into 5 Districts.   Some of these Districts are more established than others and the Districts are the Sussex District, South-West District, London District, West Country District and the North-West District. A new Area Chair was voted in, together with many other new Area Officers and Standing Committee Chairs.

The voting procedures for the Area were debated at length over the past few months with the advent of DSR’s and restructuring of the Area Committees.   An exceptional Special Meeting was held and the voting several by-laws were voted on. There was substantial unanimity. The Area has also voted on getting a 1- 800 phone number (Nationwide) to further the reach and scope of the helpline.

PI Committees have sprung up in all the Districts and there is a new UK PI Chair who is liaising with them all. There has been some outstanding press coverage recently and the focus is squarely on carrying the message and letting people know that “we’re here and we’re free”.   H+I has also expanded and again there are District H+I committees operating in all Districts and liaising and working together with the Area.

Special Events are happening – ranging from 1 day conventions, dances, and the Area is having a Unity Day on December 3rd followed by ‘Search for a Star’.   The CAUK Convention “Keep It Simple” is on target with monthly meetings being held at different locations.

Loner meetings:

Spain

There are soon to be 3 meetings in Marbella.   The 2 groups that are there report great attendance and a strong message of recovery.   I had the chance to meet with them at the recent Scottish convention and they are hoping to get together with the other groups in Spain and form an Area. The meeting in Gerona, Spain continues to meet weekly in Spanish. There are no updates from the English meeting in Majorca this quarter.   A starter kit was sent to Minorca – other Balearic Island.

France

At this time there is one meeting a week in Paris.   We have received emails from France and it is hoped that another French meeting is coming.

Copenhagen – Denmark

The big surprise this quarter was news that a meeting had opened in Denmark.   They have been getting between 18-20 members a week at the group which meets every Tuesday at 15:00-16.30.   A second Big Book meeting is planned for Saturday and they are very enthusiastic and active.   They are now in contact with other members of the European Region and loner meetings.   This is wonderful news.

Ireland

In the past 2 months there have been 3 separate enquiries from Ireland which has led to 2 starter kits being sent out ( thanks Scotland).   The 1st CA group in Dublin will be

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opening very soon and we wish them well – also plans are afoot for a group to open in Belfast.

Iceland A starter kit has been sent and there has been quite a lot of correspondence with a group due to open

7th Tradition for Atlantic North Region (1st Quarter 2005/2006) July-September 2005 (NOTE: this includes both the ANR and the European Region).

Area/Place	Group/City	July	August	September	Total
Mass	Mass Area	70.00		63.00	133.00
New Jersey	HFC – Keyport	50.00			50.00
	New Freedom-S. Amboy	150.00			150.00
New York	60 minutes NY			45.00	45.00
	CA New York		125.00	200.00	325.00
	New Life At the Oaks		100.00		100.00
Pennsylvania	CA PA/NJ/DE	25.00			25.00
	Moon Friday Night		15.00		15.00
Hong Kong	Hong Kong		100.00		100.00
United Kingdom	UK Area		6,901.47		6,901.47
Total		$295.00	$7,241.47	$ 308.00	$7,844.47

In love and Service,

Jackie Schickler

Regional Trustee

ATLANTIC SOUTH REGIONAL TRUSTEE REPORT

Submitted by: Bobbie F. Harmon

Trustee-At-Large

November 2005

REGIONAL SUMMARY BY STATE

Alabama

Total meetings: 31 (27 Open and 4 H&I): No report submitted by the Delegate(s) 

Arkansas

Total meetings: 37 (30 Open and 7 H&I)

On August 29, 2005 there was a fire damaging Serenity Recovery Center, where six of our groups in Little Rock hold their meetings. All groups made the temporary move to New Reality Recovery Center located at 1911 Appianway St. Little Rock, AR. September 10, 2005 we held our last fundraiser for our Annual Convention, Dance & Raffle for a one night stay at the hotel during the Convention or free package for the Convention. The Convention was October 14,15, & 16, 2005, the Friday night speaker was our own Monica O and Saturday night banquet speaker

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was Ronald W. from Los Angeles, Ca. both were great. We were blessed with the presence of the Pacific South Regional Trustee Carl Warlick, everyone enjoyed him. There was a lot of food, fun & fellowship, wish you were there.

Florida

Total meetings: 107 (81 Open and 26 H&I): No report submitted by the Delegate(s)

The Florida Area held their convention on September 16 – 18, 2005 in Sarasota, FL.

Georgia

Total meetings: 59 (53 Open and 6 H&I): No report submitted by the Delegate(s) 

Georgia held their convention September 30 – October 2, 2005. It was successful and had a great turn out. The area meeting was held during the convention. Area elections were held at this meeting to elect new officers. The new Area Chair is Teri K. The delegates are Aubrey B., Patrick O’N and Tom S.

Louisiana

Total meetings: 47 (39 Open and 8 H&I):   The Area will be hosting the 2006 Atlantic South Regional Convention in April. The dates for the event are April 7-9, 2006 and will be held in Shreveport, Louisiana.

Our last Area meeting was March 19, 2005.   LA Area now has three delegates, Evan A., Debra V., and David W. and two alternates, Don B. & Jack I. The members of CA in Jackson, MS are also a part of this Area, and Janice is the contact person.

Unfortunately, during the last quarter, NOLA CA was affected by the recent hurricanes in their area. They are in the process of relocating meetings to insure that members that are still in the vicinity have a place to meet. Three new meetings were started on the West Bank of Jefferson Parish and these updates are on their web site. Also, meetings that are temporarily suspended are also updated and that information can be obtained at www.no2caine.org . Additionally, the North Shore is starting another new meeting on Friday nights.

A starter kit was requested for New Iberia, Louisiana.

Mississippi

Total meetings: 2 (2 Open and 0 H&I) No report submitted by the Delegate(s) 

Meetings in Jackson, MS are still alive and well. “The Mustard Seed Group” at 104 E. Northside Drive, Jackson MS; Monday night at 7:30 pm and Friday night at 9:00 p.m.   The phone number, 601-373-2943.

North Carolina

     Total meetings: 15 (11 Open, 4 H&I: No report submitted by the Delegate(s)

South Carolina

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Total meetings: 4 (4 Open and 0 H&I) No report submitted by the Delegate(s) 

The Foundations Group meets at 524 S Ebenezer Road, in Florence, SC.   For directions to the meetings, please call 843-206-1580. Schedule of meetings is as follows:

Mondays   8:00PM   – Open Discussion

Thursdays   8:00PM   – Open Discussion

Saturdays   6:00PM   – Open Big Book Study

Last Thursday of every month 8:00PM – Open Speaker Meeting

Tennessee

Total meetings: 40 (30 Open and 10 H&I): No report submitted by the Delegate(s)

At the last Area meeting, the group discussed when and where we would meet in the future.  We considered a few possibilities and the choice was decided.  The meeting would be held on Saturday evening at 6:00 PM at the Pyramid Recovery Center, South Third Street. One member agreed to make sure it would be okay and we will await their report to make this final.

We wanted to decide on a chairperson for the upcoming convention, (TN Area Convention) normally held in March.  We discussed possible candidates and then it was brought up that we needed someone with experience and who could hit the ground running.  It was suggested we ask Ida Sue to chair, since she did it in 2004 and she had a strong support system of willing workers.  All in attendance agreed.  We motioned and voted unanimously to accept Ida Sue as the 2006 Area Convention Chairperson.  Linda J. was voted on unanimously as the co-chairperson.  They agreed to work together as before.

The current phone system is not working for us.  We discussed trying to find an alternative, one with a capacity to give out information, since the majority of our calls are for information.  Two of the members agreed to work together to find a viable phone system.  We also discussed getting a cricket phone.

We discussed the need for an updated meeting list.  Joe C. has one and we agreed that we would ask him to forward the meeting list to Charles G. and he would get it distributed and updated.

We created an email list and Kenny agreed to put it together and send it to all on the list.

Eddie shared his vision for H & I in the Tennessee Area.  He said that the fellowship has become stagnant and that we need an infusion of new members.  He said that most of our new members would come from treatment facilities.  He plans to get a rotating group of people to visit the centers and try and get more members involved in the area.  He hopes to have this plan ready for kick-off by January 2006.

The body discussed ways to get the other parts of the state involved in the TACCA.  The solution was to reach out to the known cities and spread from there.  The group

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agreed.  Eddie will forward the contact information he has to Charles and he will do the work from there.

1. Kenny shared that he could update the website with the new meeting information once it is compiled 

Virginia

No known meetings at this time included in the Atlantic South Region.

7^th TRADITION SUMMARY

State	Group Name/City	July	August	September	Total
Alabama
	First Freedom Group – Birmingham		$               410.03	$       125.00	$       535.03
Arkansas
	Arkansas Area C.A.	$               75.00	$                 75.00	$         75.00	$       225.00
Florida
	Changed Attitudes – Stuart		$                 47.84		$         47.84
	Ft. Myers District			$       250.00	$       250.00
	S.E. Florida CA			$         61.00	$         61.00
Georgia
	Coconut’s Monday Night	$             149.00		$      110.00	$       259.00
	End of the Line Group	$             150.00			$       150.00
	The Last Straw – Lawrenceville		$                 87.00		$         87.00
	Today’s Hope – East Point	$               13.87	$                 13.84	$        21.88	$         49.59
Louisiana
	Baton Rouge District CA	$               95.66			$         95.66
	Recover Or Die – Opelousas		$               100.00		$       100.00
Mississippi
	Mustard Seed – Jackson			$21.00	$21.00

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North Carolina
	Journey Into Hope			$         21.25	$         21.25
S. Carolina
	The Foundation Group – Darlington	$             111.84			$       111.84
Tennessee
	Natural High Group			$         50.00	$         50.00
Total		$             595.37	$               733.71	$       735.13	$     2,064.21

 *Areas not currently recognized by the CAWS Conference.

Midwest Regional Trustee Report

Submitted by Tony Drake

November 2005

Overview:

This quarter was fun and eventful. The region selected a TEC candidate at the caucus. We also held our Midwest Regional Convention in Sadusky, Ohio. A great time was had by all and we celebrated recovery. We choose the Illinois Area as the host area for the 2007 Midwest Regional Convention. We are looking forward to our Midwest Assembly in March. The region seems to be holding steady with our meetings and H&I panels but definitely not growing.

AREA REPORTS:

Illinois Area

100 Meetings

66 H&I Panels

The delegates attended the 2005 World Service Conference. In October a verbal report regarding the Conference was given to the Area, followed by a written report in October. The delegates are planning on revising the Illinois Area Guidelines in the months to come. The delegates continue to come up with “limited edition” t-shirts for sale, to offset the costs of sending them to the World Service Conference. The Illinois Area will be hosting the Midwest Regional Assembly, March 11, 2006. They have made arrangements for an outing to a Chicago Wolves Games as a special event following the Assembly. Two delegate positions will be vacant at the end of this year, as Ed and Kim will have completed their terms. Nominations will be taken during October, and November, with resumes delivered in December. Elections for the two positions will be held in January. Since the last

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quarterly report, they have had several Area, and District events. The South West District held an annual Labor Day Picnic, which is always attended by many. The H.& I. Committee sponsored a Night Golf Outing in September, with a net gain of $300.00. Although it was sparsely supported, it was a beautiful evening, and those attending had a great time. They Unity Luncheon was cancelled due to lack of support. The Unity Convention Committee sponsored a Paintball Event in October, also sparsely attended, but brought forth a net gain of $483.00. Chicago District One sponsored a Halloween Dance. Many attended complete with costumes. The first place costume winner received a registration package to the up coming Unity Convention. The Area is holding a Women’s Luncheon November 13. They are very excited to have Sharon S. from Wisconsin as their guest speaker. The Northwest Suburban District is holding their annual “Dance it off” Speaker/Dance event November 26.  

The Area continues to gear up for the Unity Convention, being held February 24-26, 2006.   The Convention is being held at the Crown Plaza, in Rosemont, IL.  The theme this year is “through CA, we found a way”.  As a fundraiser, they had a “Unity Month” in August, where the basket gets passed a second time, raising over $1000.00. Also, they will be having a “New Years Eve Dinner Dance”, to be held at the Wyndham Hotel in Itasca.

Indiana Area

36 Meetings

9 H&I Panels

I received a verbal report from the one delegate Mike from Indiana. Indiana continues to struggle a bit. There are concerns as no one wants to step up for the delegate position. We continue to try to schedule a unity day where I could come down and visit and do a “Love and Service Workshop,” unfortunately, budget constraints are making the trip difficult.

Kentucky Area

I was unable to make contact to receive a quarterly report, but they are active again. They have set up a hotline and are growing.

Manitoba, Canada Area

15 Meetings

?? H&I Panels

The Manitoba Area is doing well. I continue to stay in communications with them and hope to attend their area convention next summer.

Michigan Area

30 Meetings

2 H&I Panels

The Area Website is doing OK. They are working on Area 1 day conference for next year. They are in need of more support for H&I meetings in Michigan Area.

Minnesota Area

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I was unable to contact any of the delegates from Minnesota so there is no report at this time.

Missouri Area

59 Meetings

55 H&I Panels

The area business meetings are now every other month instead of quarterly and hopefully that will keep business flowing more smooth.  There are two groups here that will be having marathon meetings on Thanksgiving. The district H&I is undergoing some restructuring.  H & I meetings right now remain the same but we anticipate some changes.  Most H & I was done on the group level instead of district, and groups were duplicating efforts in carrying the message.  Hopefully they will be able to reach a broader spectrum by making these changes.  An H & I workshop is tentatively scheduled for January or February. The January area meeting will be an overnight Unity event with committee chair elections taking place then as well. The Women’s luncheon in St. Louis was well attended in October.

Nebraska Area

15 Meetings

7 H&I Panels

No quarterly report was submitted

Ohio Area

111 Meetings

37 H&I Panels

The men just had a sucessful Ohio Men’s Conference in Canton. Akron held it’s 1st Annual H&I Chilli Dinner. The event was designed to generate more H&I participation. It was well attended. They had a successful Midwest regional in Sandusky. The next midwest in Columbus is in the planning stages. The date has been moved to the last weekend in September 2006. The theme is : “STEPS” INTO THE LIGHT’. They are looking for speaker tapes. They can be sent to :Columbus District of CA 1561 Old Leonard Ave. Columbus 43215.

 Planning is also underway for the following events(which are on our Ohio website.(CAOHIO.ORG):

 AKRON- New Year’s Eve Marathon             December 31 thru January 1

Cleveland-12th Annual Unity Convention      March 10 thru 12

Sandusky- Ohio Area Convention               April 29 thru 30

Youngstown- Tri State Convention              July 21 thru 23

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 The Area has put together a committee to investigate the feasibility for a World Conference bid for 2010. They are about to hold elections for 2 new Delegates next Sunday.

Wisconsin Area

20 Meetings

18 H&I Panels

They are planning their Area convention in February. Additionally, they are looking forward to the holiday Coke-A-Thons.

Extended 7^th Tradition Report for period July – September 2005

Group Name/City	July	August	September	Total
Bloomington Normal District			$         50.00	$         50.00
Daytime Connection	$               14.00			$         14.00
Forever Free Meeting of CA – Bloomington	$               10.00		$         10.00	$         20.00
Hope, Faith & Courage – Normal		$               25.00		$         25.00
Illinois Area	$       4,600.00	$             300.00	$       300.00	$   5,200.00
Northwest Suburban District			$       247.44	$       247.44
South & West District	$          265.50	$               86.70	$         69.60	$       421.80
Ft. Wayne District			$       181.30	$       181.30
Cocaine Anonymous – District 1	$               30.00			$         30.00
Lansing District CA		$               40.00		$         40.00
Saturday Morning Alive – Lansing	$             20.00	$               20.00	$         15.00	$         55.00
End of the Line – St. Louis			$         40.00	$         40.00
Working With Others – Kansas City			$         80.00	$         80.00
C.A. of Nebraska	$               42.60	$               76.90	$         30.00	$       149.50

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Group Name/City	July	August	Setpember	Total
Early Morning Serenity – Canton		$               30.00		$         30.00
Anonymous – Milwaukee			$         10.00	$         10.00
Coke Busters – Milwaukee		$               42.00		$         42.00
End Of The Line – Milwaukee	$               90.00			$         90.00
Positive Action		$               33.00		$         33.00
Razor’s Edge – Big Bend	$               50.00			$         50.00
Sunday Night Strength – Milwaukee			$         30.00	$         30.00
Vision For You – Milwaukee			$         45.00	$         45.00
Winnipeg Manitoba Convention			$       663.00	$       663.00
	$       5,122.10	$             653.60	$     1,771.34	$     7,547.04

Thank you for allowing me to serve,

Tony Drake

Midwest Regional Trustee

 

PACIFIC NORTH REGIONAL TRUSTEE REPORT

Submitted by Cynthia Cronkhite

November 2005

Overview: Since my last report, I attended the WSBT’s August quarterly meeting and the World Service Conference. I also participated in the WSBT conference call on October 2nd. I am both honored and humbled to be serving as this year’s WSBT Chair, which is proving to be both challenging and educational.

I am now in my fourth year as the PNRT. In many ways, I can’t believe my term is almost over, and I’m realizing how much I’m going to miss being of service at this level. Yet, in other ways, it feels comforting to know that I’m nearing the end of this portion of my service journey and I look forward to seeing whatever the future may hold. I’m committed to making the most of my last year in terms of completing projects and doing whatever else I can to help leave the WSBT in good shape for next year.

My involvement with the Literature, Chips & Format Committee, particularly the Storybook Subcommittee, continues to keep me very busy. I am also a member of the WSBT Ad Hoc

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Convention, Finance, International Structure and Development, Long Term Planning, Negotiating, NewsGram, Orientation, Trustee Outreach and Trustee Election subcommittees, each of which is submitting a separate report.

Regional Summary by Area:

Alaska: To the best of my knowledge, the correctional facility meeting in Kenai is currently the only CA in Alaska.

British Columbia: They have 18 regular and 5 H&I meetings every week; Area meets the second Sunday of every month at 10:00 a.m. The Area is doing well. The 2006 PNRC, PI, and Rally Committees are fundraising; the Outreach Committee is on the road again, and the Delegates are briefing the Alternate Delegates on the WSC.

Idaho: I did not receive a report from Idaho this quarter. At the Caucus at the Conference, it was reported that the Area has all new officers and two new Delegates and they have unity again. The Area meeting is held quarterly. The Anderson Ranch campout was a big success for the Area and they were planning another campout at Rock Creek Park in Twin Falls, September 9-11. A couple women who had been attending the H&I meeting at the prison are now out and wanting to start CA meetings where they live. The Area sent a starter kit out two weeks ago to Lewiston. The Idaho Area is growing by leaps and bounds and is talking to the Utah Area to see about getting a new U-daho t-shirt made. The area has the following meetings: Twin Falls District – 8 regular meetings a week and 1 H&I meeting; Boise District – 7 regular meetings a week and 4 H&I meetings.

Montana: No known meetings at this time.

Northern Alberta: They have 26 regular meetings per week (23 in Edmonton, 1 in Leduc, 1 in Ft. McMurray and 1 in Yellowknife). I did not receive an updated H&I meeting count this quarter, but as of the Caucus they had 5 weekly and 2 monthly H&I meetings. Area meets the second Saturday of every month. The Area held elections in September. They will be having a holiday party on December 3, 2005 and are planning a convention for 2006. They will not be attending the Conference anymore, as they do not believe it is a worthwhile use of their Area’s funds.

Northern California: They have 56 regular meetings and 24 H&I meetings each week. They lost 14 meetings in the last 6 months, but most meetings are well attended with newcomers. It is hopeful that many will stay and support the meetings. They have 9 Districts; the Area meets quarterly on the 3^rd Sunday. They held their first Celebrate around the world on March 5 in Sacramento which was a 12-hour celebration with 3 speaker meetings, potluck lunch and homemade Mexican tamales, rice, beans, chips and salsa for dinner. They brought in over $1,400 with mostly local attendance. Their Annual Playday (Unity BBQ/Meeting) on July 18 in Stockton was well attended. The

River Unity IV Convention (“May The Fourth Be With You”) was October 28-30 in Sacramento. They had a full house at the main speaker meeting and graciously hosted my stay at the convention for the third year in a row.

Northern Nevada: They have 16 regular meetings and 1 H&I meeting per week with one active District; the Area meets bi-monthly. Things are not going so well up in Reno; the fellowship is really hurting and there are only one to three people going to any meetings in Reno right now. Carson is holding on alright, but can’t find committed people to start a District. South Lake Tahoe is doing well and has started a Unity Committee to help Reno and Carson. They now

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have a help-line number, which is 1-800-609-1528. Their first Area convention will be in South Lake Tahoe on April 28-30, 2006.

Oregon/Southwest Washington: I did not receive a report this quarter. As of their last quarterly report, they had two active Districts with 11 regular meetings per week and 32 H&I meetings per month. Area meets the 2^nd Sunday of every month at 6:30 p.m. At the Caucus they reported that they have a small but powerful Area. Some of the challenges are that their 7^th Tradition is down and they are working to raise more money. The Delegates were way ahead of their budget donations thanks to tape sales of their last convention. H&I is up; they have spent their entire budget carrying the message of CA. They hope to raise some more money through H&I cans set up in meetings. The Area sent a donation to CAWSO and hopes to send more at the end of the year. Their insurance was cancelled because the insurance company said they don’t make them enough money. The Area is looking for a new insurance company and is keeping up on state and federal tax return filings. The next Area convention will be February 10-12, 2006 with the theme “Design 4 Living.” It is going to be closer to the downtown area, right in the middle of town. There will be so much more to do. The Area is also experiencing some challenges due to the startup of CMA. Several CA members want to help, but without breaking Traditions. I offered some guidance at the Caucus and am following up with the delegates to see if they would like me to make an Area visit in addition to attending the convention in February.

Southern Alberta: The Area successfully petitioned to have its name changed from the Alberta Area to the Southern Alberta Area at the 2005 Conference. Things are starting to pick up again. They are getting lots of newcomers at meetings. Calgary has 4 regular meetings and 5 H&I meetings per week. Lethbridge has 3 regular meetings and 1 H&I meeting per week. Drumheller has only 1 meeting per week. Medicine Hat has 2
meetings, and Red Deer has 3. In Calgary, they are looking for a location to start another meeting; they have put out lots of letters and are just waiting for responses. As well, the Area and Calgary District recently combined chips and literature positions to cut down on duplicating the work. They are also considering disbanding the Districts and just having Area. One group is also spearheading fundraising to have a mini-marathon/convention type thing and is trying to get other groups involved.

Utah: They have three Districts, with meetings as follows: North District — 7 regular meetings, 1 weekly H&I meeting, 2 bi-weekly H&I meetings, and 1 monthly H&I meeting; Central District — 19 regular meetings and 9 weekly H&I meetings; Southern District — 5 regular meetings and no H&I. Area meets quarterly (January, April, July, & October) on the 2^nd Sunday of the month at 11:00 a.m. Things are going pretty good. The Steering Committee has started the process of going over the Structure & Bylaws line by line to update them to better correspond with the fact that the Utah Area now has Districts. CA in Southern Utah has a bit of an ‘image problem,’ especially with Drug Court. This problem was caused primarily by the actions of a former trusted servant and is causing some people to not be allowed to attend CA functions by the Drug Court system. A plan is in place and will soon be implemented to hopefully change this ‘image’ problem. A couple of meetings have died, but a couple new meetings have started up — just the normal growth cycle. The 2005 Recovery in the Rockies Convention was a huge financial success and a lot of fun!! The Area has decided to hold off doing anything with the funds generated from the convention for a few months until they have a better idea of how much it will cost to send the Delegates to the 2006 PNRC.

Washington State: I did not receive a report this quarter. At the Caucus, it was reported that the Area has five districts with four of them being active. Spokane (District 4) has eight meetings with meetings just about everyday of the week. H&I is very active in Spokane, which accounts for some of the meeting strength. Seattle/Tacoma (District 5) – Seattle is the only place

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meetings are taking place. Seattle has six meetings with H&I being a large part of the support found in the halls. Snohomish County and the East Side (District 3) has 12 meetings, with H&I meetings taking place mostly on the weekends. District 3 has a large population of Cocaine Anonymous members. Bellingham/Mount Vernon/Nooksack (District 1) – There are four meetings spread out in these places. The H&I meeting at a lockdown facility in Sedro Woolley makes a great place for the message of Cocaine Anonymous to be heard. District 3 and District 1 have campouts every year, which are well attended, and a good time is had by all. The Area convention was held September 30-October 2 and was enjoyed by all who attended. Unfortunately, the convention faced a number of challenges along the way and ended up losing money. The Area plans to step up its fund-raising efforts to make up for the shortfall and a committee is already busy planning the 2006 Area convention.

Wyoming: The last I heard, Wyoming had one meeting, on Wednesday night. I have been unsuccessful in my attempts to reach the one contact I have.

2006 PNRC: The British Columbia Area will be hosting the 2006 PNRC on March 10-12, 2006 at the Marriott Pinnacle Hotel. They are currently working on speakers, entertainment, workshops and other events. Flyers and registration forms are circulating.

2007 PNRC: The Oregon/SW Washington Area will be hosting the 2007 PNRC and the committee is working on selecting a hotel.

Travel: I traveled to L.A. for the WSBT August quarterly and the Conference. I also attended the Washington State Area convention and the Northern California Area convention. As always, I enjoy the opportunity to connect with the fellowship throughout the Region and hope to visit many more of our Areas before my term is up.

Starter Kits: I am not aware of any starter kits sent out within the Region this past quarter.

7th Tradition Summary:

State	Group Name/City	July	August	September	Total
Northern California	CA of Sacramento	$26.00			$26.00
	Northbay Service Group – San Rafael		$ 45.00		$45.00
	Northern California Area	$50.00			$50.00
	South Lake Tahoe District			$50.00	$50.00
Idaho
	Magic Valley CA District	$200.00			$200.00
	Wednesday CA Nostrils – Twin Falls		$ 10.00		$10.00
Nevada
	Northern Nevada Area		$ 2,000.00		$ 2,000.00
Utah
	Speed Bumps		$ 41.15		$41.15

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State	Group Name/City	July	August	September	Total
	Utah Central District		$500.00		$500.00
Washington
	Blade Runners – Mt. Vernon	$100.00			$100.00
International
CANADA
Alberta
	Anonymous- Alberta			$1.65	$1.65
	Northern Alberta Area			$500.00	$500.00
British Columbia
	A Better Shack- British Columbia			$8.60	$8.60
Total		$376.00	$2,596.15	$560.25	$3,532.40

Respectfully submitted,

Cynthia Cronkhite

Pacific North Regional Trustee

 

PACIFIC SOUTH REGIONAL TRUSTEE REPORT

Submitted by: Carl W., Trustee

November 18th

OVERVIEW:   I would like to thank Earl H. and Hayward H. for attending two area meeting with me, CALA and SGPV. We also held a Regional Assembly that was well attended in San Diego. We stayed for the Halloween party great job folks. We had our first Regional Unity day in October; attendance was lower than I would have liked. Over all great job Willie B. for chairing this event. Our regional wedsite is working out very well. Moving in the holiday season, we will be very busy in the PSR. Lot has of events on the horizon please come out and support them. Our seventh tradition is down, we are talking to the delegates to visit more meeting. The Online group has a Newsletter touching addict over global fast than every.

REGIONAL SUMMARY BY AREA:

CALA

Cocaine Anonymous Los Angeles ASC meets the 1^st Tuesday monthly 7:30pm @ 6323 West 80^th Street, Westchester. The area has 4 Districts with updated information on the area website. There are 5 Delegates and 5 alternate Delegates that meet the 3^rd Tuesday monthly

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7:00pm @ CALA Central Office located at 9100 Sepulveda Blvd. Suite 218, Westchester. At the present time, we have two Delegate positions open and one alternate Delegate position open. These positions will be filled at the next ASC meeting. It is part of the Delegate duties and responsibilities to read study and discuss one Concept monthly. We have also requested that the Area and Districts get us more involved with their issues. The Delegates also solicit referrals from the Area for the World Service Conference.  

The next “Meeting of the Month” an event created to promote UNITY within the area will be hosted by the South Bay Beach Cities District at the meeting called “We Care” located at 22780 Lupine Drive, Torrance, Ca 90505 on Friday, October 28, 2005 at 7:30pm-9pm. For questions or concerns please contact the area Unity Chair: Willie B. (310) 638-7650. The rotation for selection of the meeting of the month is: South Bay Beach Cities, South Central, Long Beach/Compton, Westside/Hollywood.

Website:             WWW.CA4LA.ORG for Area, District Service Boards and Committees, meetings and events information.

Meetings:

Long Beach/Compton District: 33

South Bay Beach Cities District: 11

South Central District: 81   (includes: 2 Spanish & 4 HIV)

Westside/Hollywood District:  21

Total Weekly Meetings:  146

Hospital & Institutions:  Facilities | Residential |Institution |Panels        

Long Beach/Compton District:  20 | 16 | 4 | 81

South Bay Beach Cities District:  6 | 6 | 0 | 12

South Central District:  25 | 22 | 3 | 126

Westside/Hollywood District: 12 | 12 | 0 | 72

Totals: | 63 | 56 | 7 | 291

H&I Committee are supplying facilities with News Grams. H&I have an area news letter called Positive Spin.

Phone Lines:

As of October 2005 there are no open phone shifts or open Coordinator positions. For more information regarding CALA Hotline commitments, please contact Matthew S. (562) 209-1491.

Directories:

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If your Area would like to purchase CALA Directories, please notify Krista B. (310) 638-7650. CALA has just finished printing new and updated directories.

Public Information:

Public Information is doing well in CALA. We have a very energetic chair that is great with outreach. For concerns or information regarding PI contact Arthur R. (323) 664-5689.

CALA Area is current with Insurance fees

CALA Area Events

“CA on A Mission” presents their 3^rd Annual Mini-Marathon & Dance, “Stand With Us A While On the Firing Line” on Sat. Nov.5, 2005 located @ 2624 Vernon Ave. Marathon from 9am-9: 30pm; Dance from 10pm-1am.

“Long Beach/Compton H&I” presents their 16^th annual “Giving thanks” on Sat. Nov. 12, 2005 located @ 3971 Pixie Ave. from 5:30pm until 1am. Donations $10.00

“Women Tree of Life” presents their 6^th Annual Mini-Marathon, “Lack of Power that Was Our Dilemma,” on Sun. Nov.13, 2005 located @ 401 N. Bullis Road from 8am-8pm.

“South Central District” Presents their 1^ST Cocaine Anonymous Convention, held on Nov. 17, – Nov. 20, 2005 @ The Manhattan Beach Marriott @1400 Parkview Ave. Manhattan Beach, Ca. 90266 (310)939-1431 ext 1311or email tmeicular.brown@marriott.com for Hotel room registration $115.00 room rate. Please contact Chairperson, Darryl G. @ (323)806-5804 or Leon Strange (310)673-2844 for more information

“Fellowship of the Spirit” presents their 13^th Annual Spirit of Giving Marathon & Dance, on Thursday Nov. 24 -26, 2005 located @ 3500 Normandie Ave. Speaker meeting Thursday Nov. 24 from 7-9pm; Dance to follow. Marathon begins Friday Nov. 25 @ 2am to Saturday Nov. 26 @ 9pm. For information contact Eddie T @ (323) 7549513 or Sonya J. @ (562) 426-9739.

“South Bay Beach Cities District” presents the 3^rd Annual “Home for the Holidays” on Saturday, December 17, 2005 @ 6pm located @ 3405 Artesia Blvd. (Back of Church). Guest Speaker and Fine Dining. Tickets on Sale now! Adults $12.00 in advance. $15.00 @ the door. Children 15 years & younger $5.00. For more information contact: David B. @ (310) 370-1550 or Dave C. @ (310) 326-8339.

CALA            Board

Chair  – Allen M.            (323) 293-7489            amoret5391@aol.com

Vice Chair – Mike L.             (310) 809-7366            Mlilly@lbusd.k12.ca.us

Dir@large – Arthur R.             (323) 664-5689            arthurone@sbcglobal.net

Treasurer – Lawrence M. (323) 777-2602            masplumb@comcast.net

Secretary – Beverly M.            (323) 819-9129            bmims@lahd.lacity.org

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                                                            Area Delegates

Delegate – Stacy W. -(310) 639-4086 – servicejunkie@yahoo.com

Delegate – Tigua N. – (323) 229-5555 – tigua_naghel@hotmail.com

Delegate – Yvette H. – (323) 298-4897            holmandy@sbcglobal.net           

                                                            Area Alternate Delegates

Alt. Delegate – Danny H. – (562) 205-5937 – carsrdan@aol.com

Alt. Delegate  – David M.  – (213) 804-9440 – drmccomb@hotmail.com           

Alt. Delegate – Matthew S. – (562) 209-1491 – doesiteasymatthew@yahoo.com

Alt. Delegate            Willie B             (310) 638-7650            mrprinciples@earthlink.net

CENTRAL CALIFORNIA

Central California Area is a small but steady fellowship, with 7 active meetings between Santa Barbara to the north, and Ventura to the south. We have two primary fundraisers annually – “Spring Fling” on Easter Sunday at Toro Canyon Park in Carpinteria, and “BIG SUR-enity” in September at the Ventana Campground in Big Sur. We have two other annual events – a 4^th Step workshop and a holiday dinner, and assorted other events that may include bowling or a barbeque as the fellowship sees fit. We have two fourth quarter events scheduled this year: 1) 4^th Step Campout/Workshop at Sage Hill Campground here in SB from October 21-23, and 2) Christmas Dinner in December – date has yet to be set. Please contact our Events Chair, John K at (805)4520078 with any questions.

We have no second Quarter events planned at this time. Our next scheduled event is BIG SUR-enity, September 8-11 at the Ventana Campground in Big Sur. The event is posted on the CA website – flyers have been printed and are being distributed throughout the region.

We can be reached at:

CENTRAL CALIFORNIA AREA OF COCAINE ANONYMOUS, INC.

P.O. BOX 982

INLAND EMPIRE

Current Meetings:

Monday Night Madness  | We Will Rock You  | Ladies Night Out

Burning Desires | Recovery in the Desert II   | Tag Your It

It’s Never Too Late | Sobriety Quest  | Discovery Meeting

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Hope, Faith, Courage | Couch Potatoes  | There is a Solution

Miracles In Recovery | It’s A Good Meeting   | Saturday Serenity

It’s A Good Meeting, Too | Learning to Live Clean  | Wednesday Wave

Principles Before Personalities   |  Precisely How We Have Recovered

Recovery in the Desert   | The Truth Shall Set You Free 

Hospitals & Institutions Panels:

Cedar House   | IVARD   | CRC | Patton State Hospital  | MFI

New House   | Whiteside Manor

 

Big Book Studies:            2            Moreno Vly.                        Mira Loma

Help-Line:                        33 English            1 Spanish

Public Information: Cocaine Anonymous information has been posted on chain market information boards.

H&I: Has delivered Big Books to various public libraries in the I.E.

Calendar of Events for 4^th Quarter

Area Special Events – Grateful Gobble – November 20,05

 

ORANGE COUNTY

Orange County has 15 regular meetings of CA.

Hospitals and Institutions has 17 meetings in 7 facilities

 

SAN GABRIEL / POMONA

34 Meetings, 1 Spanish

New District (Foothill)

17 Meetings, within SGPVCA

Contact Numbers

Area Chair – Scott K. Cell # (909) 904-1320 E-Mail blast2620@sbcgobal.net

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Vice-Chair- Wyatt W. (626) 665-4844

World Service Delegates

Scott M. K. Cell (909) 904-1320 E-Mail blast2620@sbc.gobal.net

Robert H. (909) 676-6801 E-Mail MatteMack@sbc.gobal.,net

Gloria B (909) 629-6726 E-Mail Iamworthy12x12@yahoo.com

Alternate Delegates                                                                                                           

DeDe Mc (909)983-2289

Wilhelmina G. (909) 574-2620

Lonnie (626)376-3333

Kenny

Committees

Michael L. Special Events Chair (818) 497-2981

Special Events for This Quarter

Halloween Dance Oct.29,th

185 New Year’s Marathon Jan.1&2

Annie M. H&I Chair (626)374-5859

H&I services 17 facilities, there are no open panels, there are no Spanish panels

All slots are full, 2 Spanish speaking slots

 

SAN FERNANDO VALLEY

Total meetings: 32 meeting per week including 1 in Spanish

115 H& I meeting per month including 3 Spanish

The San Fernando Valley Area of Cocaine Anonymous (SFVCA) has three major service regions in our service area. They are the San Fernando Valley, Antelope Valley (Palmdale/Lancaster), and Bakersfield. We have successfully re-established contact with the Bakersfield Fellowship and will be including their meetings in our next printed Directory and online. Our “Celebrate Around the World” event and 6^th Annual Women’s Luncheon were both very successful!.

Number of CA Meetings: By Day and District/Region (* = 1 Spanish Language Meeting)

WHERE		SUN	MON	TUES	WED	THURS	FRI	SAT	TOTAL
SFV		*5	4	*6	2	*3	5	2	27
AV		3	3	3	3	3	5	3	23
	Bakersfield	0	0	2	0	1	1	0	4

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Total Meetings for The San Fernando Valley Area of Cocaine Anonymous

54

Our CA HOTLINE is serviced through DIRECT CONNECT and is manned 24/7, 365 days a year. We also have Hotline support in Spanish, which is usually available 24/7/365 as well.

H&I Panels: Each month we service 14 facilities a total of 97 times (excluding 5th week panels). We have three Spanish Language panels. Wayside Honor Rancho is our only prison facility.

Upcoming Events:

“The Tree of Life” 164 Group 8^th Annual Marathon – June 17, 18 & 19, 49911 Yucca Ave, Lancaster

Fourth of July Family Picnic – Contact Gwen F. at familypicnic@sfvca.org.

Sycamore Cove Beach Campout – Friday, August 5 through Sunday, August 7 at Sycamore Cove State Beach. Contact Dan at sycamorecove@sfvca.org.

Public Information Book Drive – The PI Committee and Area Chair, Susan T., are working with the World Service Office to purchase cases of Hope, Faith & Courage: Stories from the Fellowship of Cocaine Anonymous to be distributed to the Area’s Public, University and High School Libraries.

We wonder if any other Areas in our region would be interested in joining us in this effort!

John W.	Gwen F.	Susan B.	Lauri T.	Tauri B.	Jon H.
Delegate	Delegate	Delegate	Alt. Delegate	Alt. Delegate	Alt. Delegate

SAN DIEGO

We currently have 16 meetings and 10 H&I meetings. Eight of the 10 H&I meetings are weekly and the other two (Tradition One and Fellowship Center)

NO events planned:

Our delegates are:

Greg B                     760-443-6557           telegnosis@adelphia.net

Steve S                   619-248-1617           starwolf54@yahoo.com

Joe A                       619-266-8030             jlaj1975@yahoo.com

 

Alternates:

Joni E           858-663-9659                     jetue@quadelaw.com

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Peter D         619-200-5214                     deraf53@aol.com

LAS VEGAS

LAS VEGAS HAS CURRENTLY 16 MEETINGS

H&I: CURRENTLY HAS 2 MEETINGS

NO EVENTS PLANNED

DELEGATE: KAHALID K. 702 –354-5714

ON – LINE AREA

     Total meetings:

Meetings (6)		CA Online Website Address:	ca-online.org
Hope, Faith & Courage Discussion Meeting (HFC)			hfc@cocano.org
Sisters in Sobriety-Women’s Meeting (SIS)			sis@cocano.org
Steps Online Step Study Meeting			share@stepsonline.org
There is A Solution-Men’s Meeting (TIAS)			tias@cocano.org
Keep it Simple CA-Topic Meeting (KISCA)			kisca@cocano.org
The Study-Book Study Meeting			thestudy@cocano.org
***members span all continents, 400+ members***
Other Online Assistance
Help line & service information			answers@ca-online.org
Subscribe to the newsletter			news@ca-online.org
Submissions to newsletter			newsletter@ca-online.org
Non-addict public inquiries			pi@ca-online.org
For web-related questions only			webmaster@ca-online.org

 

Online Chair	John G	(520) 889-0899	sjohn69@cox.net
Online Vice Chair	Michael C	(206) 923-3443	missingpiece@comcast.net missingpiece@aynesley.com

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Online Treasurer	Joy H	(951) 727-0544	JHutch41165@aol.com
Online Secretary	Mike S	(770) 337-9052 cell	nedescon@mindspring.com
OSA Delegates:	1 Kelley C	(801) 575-8975 (h) (801) 598-6375	KELLEYC13@aol.com
	2 Robin L	(310) 910-1091	rlong@gibsondunn.com RobinALong@comcast.net
	3 Lori H	(336) 454-6057	lori@groupus.com
OSA Alternate Delegate:	Karen R	The Netherlands	dutchkaren@planet.nl

CA Online is proud to say that we now have links on almost every website in Cocaine Anonymous. The meetings bylaws, public information committee, delegates, and newsletter committees are working 24/7 to keep the virtual world of addiction and recovery current. There is nothing being sold by the fundraising committee right now, but they are making plans and we will let you know when the next great item is available.

www.ca-online.org Statistics for first 18 days of October:

Visits (not hits): 2054

Roughly 20 helpline related requests

Top ca site referrer: CAUK (as always)

Top search engine: Google

Top browser: MS Internet Explorer followed by FIREFOX

40 downloads for: Group Inventory PDF

32 subscription requests for non-public, online news

Interesting countries that have visited: Iran, Malta, Poland

People go to the full version three times more than visit our lite version

3 people with handheld internet devices or phones visited our lite version

www.ca-online.org is the result of the collaboration of a group, and no one individual, and great pain is taken to make it as international as possible, while still remain true to our regional roots… there is always a pacific south event listed at all times…

RightOn Online News currently has over 140 subscribers… Our news is delivered every sixty days and is not available to the public, nor is it posted on our website… people must

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request a subscription… the format includes general ca news of global interest, regional interest, area interest, and local interest…

SALES by the PACIFIC SOUTH REGION (PSR)

Pacific South Region	11,249.66
Pacific South Region H&I	2,910.72

TOTAL AMOUNT OF 7^TH TRADITION FOR THIS QUARTER:

JULY $1734.83,AUGUST $2723.64,SEPTEMBER $805.73 TOTAL AMOUNT

$5264.21  

Thank you for allowing me to be of service,

Carl W. PSRT

 

Southwest Regional Trustee Report

Submitted by Jay F., Southwest Regional Trustee

November 12, 2005

finesilv@hotmail.com 303-596-5592

Overview:

The Southwest Region continues to thrive in many ways. We have nine areas now including the two newest areas created at the WS Conference in 2003. In addition, many existing areas are expanding the world of CA to new cities and locations. Starter kits have been sent out in many parts of the Southwest and now deep into Mexico.

We all attended this year’s Southwest Regional Assembly held last month in Houston (see below). We are also looking forward to going back to Houston next Memorial Day for CAWS 2006.   Our Region will meet at that convention also and again at the WSC next August , 2006.

Our Southwest Regional Trustee Slate for this year has four names: Pilar R. from Tucson, Susan C. from Austin, Roy B. from Houston, and Danny F. from Oklahoma City. Pilar and Susan are the TAL designees also. Our Southwest Regional Trustee Election Committee representative is Richard S. from Colorado Springs (who was elected at the Conference in August 2005) with our Alternate TEC representative being Mike J. from Oklahoma.   Our SWR Regional NewsGram Liaison position was filled by Danny F.

The next SWR Assembly and Convention will be held in Wichita, Kansas in October 2006. Don C. (Wichita) is the 2006 Convention Chair. The 2007 Regional will be hosted by the South Central Texas area, with Regional 2008 being hosted by Arizona, the Regional 2009 hosted by the Valley Area in Texas and the Regional in 2010 hosted by Colorado

The Region is most excited that CAWS 2006 will be held in Houston, Texas over Memorial Day weekend in 2006. The steering committee is in place as is the general committee. There are a few vacancies of some committee chairs, otherwise the planning is right on schedule. Outreach has begun and the hotel selection has been completed. The Committee meets monthly on the

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third Saturday of the month. Walter J. is the CAWS 2006 committee chair. He can be contacted at wjohnson20@houston.rr.com. Registration forms are available in hard copy and on line.

Other Conventions and Events: please note that the conventions and events which I am aware of in our Region are as follows – note the contacts for each are on the CA.org website at the convention/event link.:

Texas Area Service CAWS 2006 May, 2006 in Houston, Texas

Valley Area         November 10-12, 2006

Arizona    June 30-July 2, 2006 in Tucson and a Spring 2006 Roundup (April 21-23, 2006)

Kansas Campout tbd, Regional Convention Oct 20-22, 2006

North Texas nothing planned

South Central Texas CAmpvention tbd

Oklahoma March 17-19, 2006

New Mexico Summer 2006

Colorado Convention in September, 2006 Denver

CAWS 2006 CAWS World Convention -Memorial Day weekend 2006 Houston

I have been able to attend most of the monthly area business meetings in my home Area of Colorado, as well as entertainment and service related events and workshops. The Colorado Area is starting to plan for the CAWS 25^th Convention in Denver in 2009.   I was in Wichita (Kansas Area) for a structure and bylaw workshop in December 2004 where I also attended the Wichita District business meeting. I was in Arizona three times thus far in 2005, once in July, 2005 for a wonderful and very spiritual State convention in Phoenix; plus I was in Tucson and attended some meetings there. I also attended the Unity Day event in Tucson for the entire Arizona Area late in September, 2005.   I was in New Mexico last November, 2004 for our SW Regional Assembly and Convention also.

Now to Texas and the other areas in the SW Region. I have been blessed to visit several times this year. I was in South Central Texas at their first ever area convention in March, 2005 which was wonderful and again last month for a CAWS 2006 meeting there and a Halloween event at one of the CA Clubs there. . I have been back to Houston (Texas Area Service) several times to work with and be a part of the planning committee for the World Convention in 2006 in Houston.   I have been in Dallas twice in the last two months and attended the North Texas Area meetings and met with some of the Area’s trusted servants. I also held a love and service workshop while I was there. I hope to make it to the Valley area this fall as well. I was in Oklahoma City last month too and attended the District meeting while I was there.

There is also an ongoing effort to finalize and resolve the dividing lines by and among the four areas in Texas. A map has been completed and has been forwarded to all four areas for review and comment. We hope to have this resolved during this coming year.

I was also fortunate enough to be in the United Kingdom in April 2005 for their Celebrate Around the World event and participated in a love and service workshop while there. A wonderful experience.   Further, I was blessed to be in Scotland earlier this month for the CA

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Scotland 2^nd Annual Convention. Also a most memorable experience.

What follows, are the respective area reports for all areas in the Southwest Region. There are separate reports which I have filed related to my participation on several of the trustee committees I serve on as well as a brief report of the actions of the WSC Structure and Bylaws Committee and Conference Committee. A report on the status of CAWS 2006 and of CAWS 2009 were filed. separately.

Thanks so very much for allowing me to be of service.

Jay F.

---

Southwest Region Area Reports:

Arizona Area

99 open meetings and 100+ H&I meetings per week

The Arizona Area remains strong and vibrant. Two districts exist – Sun Valley Intergroup (in Phoenix) and the Tucson District. There are also meetings in Prescott and elsewhere in the State including two meetings in Flagstaff. I was able to attend a couple of meetings of the No More Delusions Group in Phoenix during my visit there this past Spring. Current area trusted servants include JoJo from Tucson as Area Chair. The CA Arizona website is wonderful and can be found at http://www.caarizona.com. Both districts have very informative newsletters. Sun Valley Intergroup has completed its revision to its Bylaws.   The Tucson District had a Celebrate Around the World Carnival in May which was very successful.

The Arizona Area Delegates are now: Jason S. (Phoenix), Mike G. (Phoenix), and Anne B. (Tucson) who attended this past year’s Conference. Mike S. in an Alternate Delegate from Tucson. There is one delegate position open.

Colorado Area

36 open meetings and 13 H&I meetings per week

The Colorado Area continues to grow and mature in its fellowship and depth of service. The State Convention was in mid-September, 2005 and was a wonderful event. Celebrate Around the World this year was a day of workshops, inspirational speakers and fun; plus it raised significant funds for the delegates to travel. Colorado CA celebrated twenty years by holding a fine dining event with a speaker in October, 2004. Two Districts remain strong in Denver and Colorado Springs. Area elections were held in March for a new delegate and alternate delegate. Scott C. is the Area Chair. The website is http://www.cacolorado.org. The Area Newsletter is called “Clean in Colorado,” and comes out quarterly. The Colorado Area was awarded the bid for the 2009 CAWS World Convention.   There is a meeting in the mountains of Colorado in Vail. The Denver District Entertainment Committee continues to thrive planning many diverse and unifying events, including most recently a Being of Service Workshop. An area-wide unity committee has been formed. The Area completed revisions to its bylaws.

The Colorado Area Delegates are now:   Matt T. (Denver), Richard S from Colorado Springs, and Dan S.M. (Denver). The Area Chair is Scott C. (Denver). The Alternate Delegate is Rick G from Denver.

Kansas Area

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15 open meetings and 6 H&I meetings per week.

There are two districts in Kansas- one in Wichita and one in Topeka. Their spirit of rotation is to have one delegate from Topeka and two from Wichita. Area elections are pending. The Kansas Celebrate Around the World was in Wichita this year. The Area and the delegates continue to raise funds for delegate travel and to carry the message. Their dances and other fellowship events are always hugely successful. The Area is well into the planning for the Regional Convention to be held in Wichita in October, 2006. The information is that it will be held at the Holiday Inn Select on Rock Road and U.S. 54 on the weekend of October 20, 21 and 22, 2006. The theme is “Helping the White Lie Die.” The Area has appointed a structure and bylaw committee as well.

The fellowship in Leavenworth is growing with 8 meetings per week.

The Kansas Area Delegates are now: Tad S. (Wichita), Kathy M. (Wichita), and Curtis O. (Topeka). Elections for a delegate and two alternates are to be held shortly.

Oklahoma Area

24 open meetings, 9 groups with 11 H&I meetings per week

The Southern District of Oklahoma CA hosted the Oklahoma Area Convention on March 11-13 of 2005. The convention was a great success. A total of $4700 was raised which will be used to support CAWSO, the Southern and Northeast Districts of Oklahoma and to support Oklahoma Delegate travel for the upcoming year. The Convention had over 125 convention registrants, sold 85 banquets, 70 breakfasts, 72 t-shirts, 36 coffee mugs. Both districts were involved in service at the Convention.

The Area met in March to discuss travel plans for the upcoming World Service Conference. They are in the process of establishing a budget, per delegate, for travel. The Area is of the view that the Delegates should attend the CAWS Conference first, the Southwest Regional Conference second and the CAWS Convention third.

Both Districts are growing. The Southern District had one group (1 meeting) close. In its place another group started (2 meetings). The new group is named “Chip Off the Old Rock”. H & I meetings are a positive spot for both districts. The Area reports that is has solved some of the problems related to the Oklahoma website. And the Area hopes to be adding links to other websites within the Southwest Region soon.

Cocaine Anonymous in Oklahoma is alive and growing!   The Oklahoma Area is continuing to carry the message of recovery and the growth of C.A. in both districts reflects this. The fellowship there is moving towards a more unified Area which will better serve its local needs as well as the needs of C.A. as a whole.

The Area website is: www.caokc.com .

The Oklahoma Area has established quarterly meetings that are being well attended. The Area has elected Mike J. from Tulsa as its 3^rd Delegate. Cathleen B. is the newly elected Alternate

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Delegate. The Area has elected to use the World Service Manual as its Area guidelines in a general way and will adopt specific bylaws as the need arises. The Area meets the 3^rd Sunday in January, April, July & October. The Southern District has bi-monthly Business meetings the 1^st Saturday (Jan, Mar, May, July, Sept, Nov) of the month. The Northeast District has monthly Business meetings the last Friday of the month.

The Oklahoma Area Delegates are now: Katherine H. (Oklahoma City), Barry H. (Oklahoma City). and Mike J. (Tulsa). The Alternate Delegate is Cathleen B. Melvin W. is the Area Chair.

New Mexico Area

12 open meetings per week and 5 H&I meetings per week

The New Mexico Area hosted the Regional Convention and Assembly in November, 2004 in Albuquerque. The Area held a convention in August, 2005.

The area is now 3 districts; Northern NM, greater Albuquerque, and Roswell; The fellowship in Roswell is growing. They have a few meetings a week, which now includes an H and I meeting. The Area is also working to complete its first website which should occur sometime this fall.

Celebrate Around the World event was successful, with the event raising around 750.00. Between 40-50 people were in attendance.   Santa Fe’s fellowship is growing and now has 4 meetings a week, (up from 2 wk) One of which is closed.  A member in Roswell is currently working on a CA NM web page and hopes to have something online later this summer if not sooner.   This year marks 20 years of CA in NM.

The New Mexico Area Delegates are Josh of Roswell; and Karen D. of Santa Fe. The Area Chair is Mark S. of Albuquerque.

Texas Area

80 open meetings and 33 H&I meetings per week

This was the original area in the State of Texas and at one time comprised the entire state. Now, even though sections of the State are now parts of other areas, the original Texas Area still continues to thrive. The Area hosted the Regional Convention in October, 2005 in Houston.   The Area website is http://www.ca-texas.org/

Next Memorial Day 2006 the world of CA comes back to Houston for the CAWS 2006 Convention for the first time since 1993.

Celebrate Around the World was held April 23 at the Coming Home Group. TAS had a full day of recovery with speaker meetings, workshops and culminated with a dance.

The Area held elections this past weekend and Roy B. was just elected as Area Chair through this year to complete in essence Bobbie H.’s term. Marissa is Area Treasurer and Carol, Secretary.   The Texas Area Delegates are now: Roy B., Kerry W., Jackie S. and Jimmie B. (all of Houston).

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Valley Area

36 open meetings and 7 H&I meetings per week

One of the newer areas in the Region, the Valley Area has three districts, Laredo, Corpus and Valley. The Area is compiling its first set of bylaws. The Area had a very successful convention in September, 2004. Meetings continue to grow.

Delegates are: Danny L. (Mission), and Orlando B. also of Mission. Two alternate delegates will attend the Conference this year – Oscar G. and Joe G.

South Central Texas Area

69 open meetings with 36 groups; and 27 H&I meetings per week (117 H&I per month)

The first new area within Texas, now with several years of experience strength and hope under its belt, is growing and expanding constantly.   With strong meetings in Austin and San Antonio, and now in several other cities, the Area is the host of the Southwest Regional in 2007.   The Area met in January and elected new trusted servants. The area chair is Robert B. who can be reached at anirishbird@hotmail.com.

The Area held its first ever area convention in March, 2005; it was a runaway success. It was an amazing experience for all who attended. The Area was able to raise $11,265.67 from the Convention. Because of the success in attendance with Celebrate Around the World in the past, the Area opted to replace it with the Convention this year; so part of those funds will be used for delegate travel. The Area proudly made a $2000 contribution to World, a $900 contribution to the 2006 CAWS Convention; as well as fund several items for its Chips & Literature, Unity and Public Information committees. The Area also was able to set up a seed money account for next year’s convention so that planning committee will not have to face the same trials as the first committee did of having to start with a $0.00 budget.

The most recent area meeting included planning for several items for the upcoming year. The SCTA 2006 convention will be held in San Antonio, TX.. The Area has been working very hard on establishing some Area Guidelines to help those new to the service process ease their transition. Further the Area had elections as follows: Debbi S. from Pflugerville is the new area H&I Committee Chair; Eddy M. from San Antonio is the new Hotline Committee Chair; and Hector R. from Austin the new Unity Committee Chair. Glenn M. from Kerrville will be the Convention Chair for the 2006 Area Convention to be held in San Antonio

The Area has decided to create its own website for the South Central Texas Area which was just linked with the CA.org website very recently. The link is at www.ca-scta.org.

The Area will continue to work closely with Texas Area Service in hosting the 2006 World Convention in Houston, TX.   SCTA has several area members serving on both the General and Steering Committees; and the convention planning continues to be a learning experience for all involved.   Many of the Area members are getting excited about a World Convention being so close to home, and SCTA looks forward to sharing this experience with Texas Area Service and the CA World.

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The South Central Texas Area Delegates are now: Susan C. (Austin), Cindy C. (Austin) and
Sam H. (San Antonio). Lori P. is the Alternate Delegate. Robert B. is the Area Chair.

North Texas Area

13 open meetings per week and 13 H&I meetings per week

The other new area in the Region, North Texas had an Area meeting each of the last two months. The Area filled its delegate positions and Area officers also. The Area put off the convention planning until some date in the future.   The Area chair Terry of Dallas.

The North Texas Area Delegates are now: Kyle G., Sharon G. and Jeff H. of Dallas.

.Additional News:

Starter kits and contacts were made with a group in Lufkin and Round Rock, Texas; Yuma and Mesa, Arizona; San Marcos, Texas; Troy, Texas and Vail, Colorado. And also into Mexico in Playa Del Carmen.   I am working with several of the areas to share my experience on having the areas incorporated as non-profits in their respective states. New starter kits also went to Norton, Kansas and to Dallas.

7^th Tradition Donations for the most recent quarter for the Southwest Region are listed below:

Group Name/City	July	August	September	Total
Anonymous – Gilbert		$               500.00		$       500.00
Arizona Area Convention Committee			$   6,088.35	$   6,088.35
CA of Arizona – Tucson	$             327.71	$               182.78	$       208.83	$       719.32
No More Delusions – Phoenix			$         90.00	$           90.00
Saturday Night Live – Tempe	$               32.24	$                 86.37	$         66.48	$       185.09
Sun Valley Intergroup – Phoenix		$            600.00	$       300.00	$       900.00
Cocanuts – Denver	$               32.47		$         24.25	$           56.72
Colorado Area	$               22.20		$       528.00	$       550.20
Denver District	$             120.44	$               316.73	$       250.05	$       687.22
Denver District Meeting		$                 18.00		$           18.00
Nirvana		$               190.45	$         63.00	$       253.45

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Group Name/City	July	August	September	Total
Relapse Prevention – Denver		$                   5.00		$           5.00
New Found Life CA – Wichita	$             100.00		$         40.00	$       140.00
NM Area of CA	$             150.00			$       150.00
End of the Line – Tulsa		$                 35.88	$         16.80	$           52.68
Texas Valley Area			$       500.00	$       500.00
	$             785.06	$         1,935.21	$     8,175.76	$     10,896.03

Chip and Literature Sales

July – Sept 2005:

South West Region	6,246.80
South West Region H&I	5,745.60

TRUSTEE SUB-COMMITTEE ASSIGNMENTS

I am blessed to serve on seven Subcommittees of the WSBT.

These are Finance, Trustee Election, Legal, Orientation, Outreach, International Structure and Development, and Long Term Planning. Each Subcommittee has jointly prepared and filed a report about the actions and goals of the Subcommittee. Those can be found as a part of the entire Trustee package attached to the minutes of the November, 2005 Quarterly of the WSBT.

TRUSTEE-AT-LARGE REPORT

Submitted by Bobbie F. Harmon

November 2005

This quarter has been a whole new adventure as I continue to serve on the WSBT’s Long Term Planning Subcommittee as Chair, while participating on the Outreach for LCF, NewsGram, Trustee Negotiating, Adhoc Convention, and International Structure and Development

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subcommittees. I participated with the online business meeting and the telephone conference call. I attended the Conference this past August in Los Angeles at the Four Points Sheraton. I am also the Board Secretary.

During the month of September, I had the opportunity to attend the convention in Atlanta, GA and attend the Area meeting on Saturday during the convention. Our very own Teri K. was elected as the Area Chair. I was also asked to attend the Denver, CO convention as a speaker. It was truly an honor to be asked.

I attended the CAWS 2006 Convention Committee and Steering Team meetings in Austin in October. The Texas Area hosted the Southwest Regional Convention and Assembly in Houston and although I was unable to be present for the entire event, I was present on Friday and Saturday night.

This past quarter has been a busy one for me, personally and professionally. However, the opportunity to continue to serve, learn and grow as a trusted servant is ever present in my life and thank you for allowing me to be of service.

Respectfully submitted,

Bobbie F. Harmon

Trustee-At-Large

 

World Service Office Trustee Quarterly Report

As submitted by Earl H.

November 2005

I continue to be very grateful to the WSBT and the fellowship of Cocaine Anonymous for allowing me to serve as the World Service Office Trustee.

I have been for the past Quarter busy communicating issues between the WSOB board and the WSBT board. I participated on the WSBT conference call October 2^nd. I continue to work on various online agenda topics with WSBT members.

I have attended all regularly scheduled WSOB board meetings during September, October, and November.   I have been visiting the WSO in between regular meetings as well.   I am working with the WSO staff on a number of projects. Updating the old 800 referral computer and software, Networking additional computers, and reviewing our telecommunication needs are a few.

I continue to examine our 7 bank statements and financial reports to make sure they reconcile. I have been more focused on this during this last quarter as we are in the process of transitioning a new Treasurer onto the WSOB.

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I have been serving on the following sub committees:

• WSBT Finance Committee
• Trustee Election Committee
• Long term Planning Committee
• International Structure and Development
• Trustee of the World Service Conference Finance Committee

I attended the PSR Caucus Oct 22^nd and presented some highlights from our CA Financial Guidelines to the attendees.

I also participated in San Diego’s annual Celebration of CA.

I was honored to speak at the Razors Edge meeting in Phoenix, AZ on October 31^st

Thank you for continued support and for allowing me to be of service.

 

World Service Trustee Quarterly Report

Submitted By: Hayward Hunt

November 2005

First off I want to thank the Board for the opportunity to serve on the WSBT it is truly a great honor. I will do my best to serve this fellowship well.

WSBT & WSOB Quarterly Activities

Things begin by having my orientation in Denver at the Colorado Area Convention where I got a chance to spend time with 5 of the 8 Trustees and become familiar with how CA functions at this level of service. Since then I’ve teamed with other Trustees to work on referrals to the WSBT and correspondence received from the fellowship. I am also a member of the WSBT Conference, Convention, Finance, Legal, Negotiating, Orientation and Trustee Election subcommittees and WSC Hospitals & Institutions and Conference committees each of which is submitting a separate report.

I have attended required meetings of the WSOB and 1 conference call October 10^th of the WSBT. I’ve provided information for renewal of the CA trademark WE’RE HERE AND WE’RE FREE. I’ve accompanied the PSR & WSO Trustees on road trips to the CA Los Angeles and San Gabriel Pomona Valley area meetings, also to the PSR meeting in San Diego. At the PSR meeting I provided a report of my activities and circulated CA contribution forms and envelopes while doing so I received (2) cash donations and presented them to the WSO.

I’ve made contact will all Hotel Sales Managers and Hotel Liaisons for CAWS 2006 – 2008 conventions, obtained copies of signed contracts with latest addendums for reviewing. I attended a conference call October 13^th for the WSC committee and tasked to help in supporting the computer systems at the next conference also teaming with the SWRT to get the Conference committee guidelines approved. I’m currently waiting on the dailies from the past conference which will assist in the guideline approval process.

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In Love and Service.

Hayward Hunt

World Service Trustee

 

WSBT SUBCOMMITTEE REPORTS

WSBT Conference Subcommittee Report

Trustee members: Jay F. SWRT and Hayward H. WST

Submitted November, 2005

 The Trustee members on this committee also serve on the WSC Conference Committee. This Subcommittee of the WSBT acts in part as the liaison between the Conference itself and the WSC Conference Committee and the WSBT. Accordingly, we participate on the ongoing online discussions of the Committee and on the monthly conference calls. We become more involved each month as the Conference approaches. The Conference trustees will also assist the Conference committee in securing a site for the future Conferences past 2006.

We are awaiting the transcripts from the Conference in 2005 to begin the approval process of the updated WS Conference Committee Guidelines.

The WST is also tasked with assisting the use of the office computer systems at the upcoming Conference next August.   He will be working closely with the Conference Coordinator and Committee members in this regard.

We are also monitoring the fact that the WSO has not received a final bill from the 4 Points Sheraton Hotel, the site for the 2005 WSC. This information has been passed onto the responsible contacts at the Hotel who has agreed to forward that information to the Hotel’s accounting department.

For reference, the responsibility of the Subcommittee is as follows:

WORLD SERVICE CONFERENCE

This committee, working with the WSO and the World Service Conference committee, researches future venues for holding the World Service conference. Also is responsible for bids and contract negotiations in collaboration with the Trustee Negotiating Committee. It is suggested that the World Service Trustee and the Pacific South Trustee sit on this committee. Note: this committee is only active every two years.

Trustee Finance Subcommittee Report

November, 2005

Trustee members are Earl H. WSOT, Jay F. SWRT, Hayward Hunt WST, Cynthia C. PNRT.

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The current description of our Subcommittee is as follows:

“Participates in the review and oversight of all WSO financial matters; ensures compliance with existing budgets of CA World Service.” 

The Trustee Finance Committee members have been busy monitoring and reviewing our 7 bank accounts on a monthly basis this past year. We have been working with the Acting Treasurer and Paid Director of the WSO to monitor and develop CAWSO”s various budgets. We are currently working with a new candidate for the Office Treasurer position.

We also are active in bringing a greater awareness that the CA Financial Guidelines for Groups, Districts, and Areas is a valuable tool that should be utilized by all financial trusted servants at all levels of our Fellowship

Further, we have agreed to individually and as a Subcommittee become more involved in the respective budgets of the CAWS World Conventions at the outset and as the budgets are reviewed thereafter at each subsequent Conference.

Trustee Subcommittee Report – Legal Subcommittee

Submitted: November 12, 2005

Jackie S. Atlantic North Regional Trustee

Jay F. Southwest Regional Trustee

Carl W. Pacific South Regional Trustee

Hayward H. World Service Trustee

The Trustee Legal Sub-Committee has remained particularly active since the Conference in 2003.   A wide variety of issues have been presented.

We have been considering the effects of possible vendor licensing agreements and have contacted other fellowships to obtain their respective experience strength and hope. We are exploring setting up a process to allow CA to enter into vendor licensing agreements for our jewellery sales and related items. However we are concerned about the implementation, enforcement and logistics of such a program such that we have asked that the matter be revisited at our upcoming quarterly meeting later this month.

The Legal Subcommittee helped in the review of the insurance policies of both boards and corporations.   We also have been working with the WST re some copyright and trademark issues in other languages and internationally. In fact, the trademark “We’re Here and We’re Free” expires next Spring and we are exploring its renewal with counsel at this time.

We have been undertaking a complete review/audit of the corporate papers affecting both service corporations. We have finally procured copies of the applicable documents on file with the California Secretary of State and are reviewing what supplemental documentation will be needed to ensure full compliance with all applicable corporate and tax laws. We also intend to organize these materials into a usable set of documents and arrange a system to ensure that they are updated regularly. We have made contact with two attorneys who specialize in corporate matters and asked for their respective assistance in this regard. We anticipate having information from them shortly.

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Other items to be considered are possible referrals to S&B related to removal of delegates, conference officers; and even trusted servants at the area and district levels. We are studying what other fellowships do in these situations and will formulate some recommendations soon.

Also, depending upon the advice of counsel, the current WSBT position statement related to non-prosecution of members in certain theft situations may have to be revisited the lead of which would be by this Subcommittee. We met with NA in November, 2004 and are in continued dialogue with some of their staff to learn more about when, where and why they do or do not prosecute- and if so who does so.

Trustee Long Term Planning Subcommittee

November 2005

During the past quarter, the Long Term Planning Subcommittee has not been busy. We will have more to report for the February 2006 Quarterly.

Respectfully submitted,

Bobbie F. Harmon

Trustee-At-Large

WSBT Trustee Negotiating Committee Report

Trustee members:

Cynthia C. PNRT, Tony D. MWRT, Bobbie H. TAL, Carl W. PSRT, Jay F. SWRT and

Hayward H. WST

Submitted, November, 2005

 The Trustee Negotiating Subcommittee had some activity this past quarter.  The Subcommittee served to assist the Host Committee and the WST in reviewing the 2006 CAWS Convention in Houston with an addendum to adjust the room rates to match the contract and registration form. The WST has talked with the 2007 CAWS Convention Hotel Liaison about adjustments to the time schedules for the meeting rooms an addendum will be generated by the hotel for this committee to review at a later date.

The Subcommittee will also begin review shortly the proposed contract for the Hotel for the CAWS 2009 Convention and some additional contracts related to the CAWS 2006 Convention, including a new contract for taping both that Convention and the World Service Conference in 2006.

For reference, the responsibility of the Subcommittee is as follows:

TRUSTEE NEGOTIATING

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To assist the World Service Trustee by serving as a group conscience in the review of all contracts negotiated on behalf of Cocaine Anonymous involving the amount of $500 USD or greater prior to engagement on the part of Cocaine  Anonymous. A contract is defined as any signed document between Cocaine Anonymous and any other person(s) or business (es), that indicates a commitment of services or goods between the two defined entities.

WSBT NEWSGRAM SUBCOMMITTEE REPORT

Submitted November 2005

This subcommittee’s defined purpose, as stated in the World Service Manual, is as follows:

“To review all article[s] of the NewsGram for tradition violations prior to publication and distribution to the CA Fellowship. Work with the WSO, NewsGram Editor, Regional Trustees and designated NewsGram coordinators within the regions to generate articles, poems, anecdotes, etc. for the NewsGram. Topics should include those about; Steps, Traditions, and Concepts, CA Finances, Long Term Planning objectives, etc. It is suggested that the WSBT provide one article per quarter for submission to the NewsGram in addition to the Trustee Corner.”

The members of this subcommittee are Bobbie H., Cynthia C., Jackie S. and Jay F.

At the 2005 World Service Conference, the NewsGram Subcommittee reviewed a proposed draft of the next NewsGram and suggested several changes. Unfortunately, the hard copy outlining those changes was misplaced. As a result, production of that issue was delayed and the changes had to be recreated and resubmitted earlier this month. We have learned from this experience and will make sure our subcommittee keeps a hard copy of any changes recommended in the future.

We look forward to continuing to participate in the review process and will do our best to help generate quality content for future NewsGrams.

WSBT ORIENTATION SUBCOMITTEE REPORT

Submitted November 2005

The members of this sub-committee are now Jackie S., Cynthia C., Hayward H., and Jay F.

The Trustee Orientation Sub-Committee met in September together with other members of the WSBT to conduct the new trustee orientation of Hayward H, the new WST, and to refresh the TAL, Bobbie H, with the additional duties and responsibilities of a Regional Trustee.

We continue to implement the “buddy system” which helps the new trustees to integrate into the WSBT and their various and far reaching committees, ranging from WSO, Regional, WSC and WSBT.

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Whilst the Orientation materials were recently reviewed it was the consensus of the subcommittee that there were many duplications and that a new document streamlining the processes should be prepared in the coming months.   We are all mindful that next year will see the influx of several new members due to rotation, vacancies and the new region. We are mindful that it is important that their Orientation be as smooth as possible.

The subcommittee long range plan, to compile all past WSBT minutes, correspondence and position statements/letters into one document with cross references will also be an ongoing project.

WSBT TRUSTEE OUTREACH SUBCOMMITTEE REPORT

Submitted November 2005

This subcommittee was created in November of 2004, with the defined purpose to work with past members of the WSBT to elicit, on an as-needed basis, their assistance and experience, strength and hope on any of a variety of issues affecting CA, including, without limitation, soliciting input from the fellowship as a whole on surveys, literature projects, fellowship growth, etc. A motion was passed at the 2005 World Service Conference to add this subcommittee to the list of WSBT Subcommittees in the World Service Manual.

The members of this subcommittee are Bobbie H., Carl W., Cynthia C., Jackie S., Jay F. and Tony D.

In August, the quarterly meeting agenda item “World Services mission & vision statements” was moved to this subcommittee to be discussed online. No action has been taken on this item yet, and the subcommittee has not had any other activity this past quarter. It is our hope that as the fellowship becomes increasingly aware of this subcommittee’s existence, it will give us more opportunities to be of service.

Trustee Election Committee (TEC) Report

November 12, 2005

Earl H. Jackie S., Carl W., Tony D., Cynthia C, Hayward H., Bobbie, H.. and Jay F.

The TEC will eventually be comprised of all trustees and seven delegates (one from each region). The TEC Committee, at this time, is comprised of all eight current trustees and as a Subcommittee, has begun planning for the selection process of the new trustees slated for next year.

A detailed pass it on from the 2005 TEC’s experience, especially from the delegate members, has been circulated and the suggestions contained therein will be reviewed over the course of the year.   The TEC will select a chair of the subcommittee shortly also.

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The new trustees to be elected at the 2006 World Service Conference include the Atlantic South Regional Trustee, the Atlantic North Regional Trustee, the Pacific North Regional Trustee, the European Regional Trustee and the World Service Office Trustee.   This involves five trustee vacancies and could entail up to 20 interviews. The interviews would have to be completed at the World Service Convention and at the World Service Conference.   The WSBT has not decided whether to fill the second TAL position which remains vacant at this time. That decision should be made at the upcoming WSBT Quarterly meeting to be held later this week. Should a decision be made to fill that position, additional interviews would be necessary prior to that selection.

As to the questions which are asked during the interviews themselves, a subcommittee of the TEC will again review these for update and improvement. The one page explanation of the interview and selection process for the interviewees to review prior to their appointed interview time used in 2005 will be updated as well.

TRUSTEE CONFERENCE COMMITTEE REPORTS

Archives Committee

Report 11-18-2005

Submitted by Carl W.

The WSOB has elected a chair Patrick P. He is very excited about the new committee and his appointment as chair. He has a background in history and the handling of archives. He in the process of writing a how to programs, that will be prototype for our fellowship.

Conference Committee WS Conference Committee Report

Hayward H. WST

Jay F. Southwest Regional Trustee

Submitted: November, 2005

Conference Committee

Hayward and Jay are both assigned trustees on the Conference WS Conference Committee. This Report is submitted jointly by Hayward and Jay.

We have been blessed to come to serve with a wonderful group of very dedicated committee members. The Conference Committee worked earnestly this past year and this year’s Conference was most successful from a planning perspective.

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The Committee has already begun planning for next year’s Conference and is meeting by Conference call on a monthly basis. The Committee is compiling the evaluations it received at the end of the Conference and has processed and distributed the end of Conference referrals to the respective WS Conference committee heads.

There is one more year remaining on the current contract with the Four Points Hotel and the Committee will over the course of the next several months begin the process of exploring other possible hotel venues for Conferences beyond 2006.

The Committee is currently updating its forms for the next Conference. Also, the Committee and the Conference officers themselves are working on the Conference Report as specified in the World Service Manual.

The Conference WS Conference Committee Chair is Kim S.

World Service Conference Convention Committee

Submitted by Tony Drake

November 2005

There has not been much activity on the Convention Committee since the Conference. The Chair, Vice Chair, Secretary and Trustee from the region have selected the chair for the 2009 World Convention in Colorado. That same election committee will be electing the rest of the steering committee soon.

CAWS 2006 Report – Houston Texas

Submitted by Jay F., Southwest Regional Trustee

November, 2005

finesilv@hotmail.com 303-596-5592

Texas Area Service was selected as the host area for CAWS 2006 at the World Service Conference 2004. The Steering and General Committees are in place and are meeting monthly. Registration efforts continue. The Spending Committee is in place and operational also. Many local fundraisers have occurred with several more being planned. Outreach is well under way both in the area, regionally, throughout the rest of North America and even in Europe. The convention hotel is a downtown hotel in Houston – the Hilton Americas.   The theme and logo designs both for the convention itself and for pre-convention use are finalized also.   The theme is ‘Global Awakening.”

The Committee has been in extensive contact with the World Service Office and the Paid Director. Further, members of the steering committee have been in contact with members of the steering committees of past CAWS Conventions. Accounting systems are being set up as are the initial local bank accounts. Fundraising within the Southwest Region is also well under way.   The convention’s relationship with Co-Anon has been defined and clarified.

Walter J. is the CAWS 2006 Committee Chair. Walter can be contacted by email at wjohnson20@houston.rr.com. Other members of the steering committee include Roy B. Hotel Liaison, Susan C. Vice Chair, Ivan L. Program Chair, Kerry W. Treasurer, Carolyn, C. Secretary.

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Entertainment planning is also underway which will include some very memorable Texas style events and surprises.   The committee is planning a play as well.

Here is a link for a registration form:

http://www.ca.org/Merchant2/merchant.mvc?Screen=CTGY&Category_Code=RG

Also, here is the link directly to the CAWS 2006 website:

http://www.cawsconvention.org/

Given that this Report comes just over one year after the award of the Bid to Texas, the Committee should be commended for acting so quickly and diligently thus far. We thank them for their enthusiasm, service and love of the CA fellowship.

2007 CA World Service Convention in Kansas City, Missouri

Submitted by Tony Drake

November 2005

I am thrilled to report that the committee is moving along very well. The leadership is present and the committee is working very hard. Currently they are working diligently to prepare the registration form information. They have sent the preliminary artwork to WSO for approval and the theme and logo have been approved. The theme is “Recovery in the Heartland.” The logo is a heart with the world map in the center emphasizing MO for the Greater Missouri Area. The entertainment and special events are being narrowed down to time slots. They have some great entertainment planned including jazz, bar-b-queue, museums and etc. They are moving right along as far as selecting speakers and ask that anyone who has a tape that they may want the committee to hear please contact Ellen Uhlig at 816-931-2077. The committee has set down some guidelines for required criteria in order to be a speaker at this convention.   There is some concern about the hotel commitments and some addendums will have to be added to the current contract. Parking will be free for all guests with a hotel room. For details please contact the hotel liaison, Jahi B at 816-679-2160. Another walk-through is scheduled for January 14, 2006. Also on the same weekend we’re having our annual unity function in Columbia MO. They started their first regional fundraiser on 10/30/05 at the Midwest Regional Convention in Sandusky Ohio where they sold 35 opportunity drawing tickets onsite on the last day of the convention. This is a tremendous start and they will have the drawing on Saturday September 30, 2006 at the Midwest Regional Convention in Columbus Ohio. You can win 1 hotel room for 4 nights and 2 full registrations. You need not be present to win. Asking a donation of $5.00. The St. Louis district had a fundraiser for the convention and raised $201.00. They do plan on having another fundraiser done by the St. Louis and Kansas City District this month, a pancake breakfast done simultaneously. The next general convention meeting will be November 20, 2006 at Boone Electric in Columbia, Mo.

CAWS 2008 REPORT

Submitted November 2005

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By Cynthia Cronkhite, Pacific North Regional Trustee

A contract was signed with the Marriott Salt Lake City Downtown in early September. I believe the Marriott will serve our needs very well.

A full committee meeting was held at the Rockies convention on Friday, September 23, 2005. The minutes have not yet been approved. The roster of committee members is also still a work in progress. Both will be circulated as soon as they are available.

The Secretary, Jimmy G., is relocating and will be tendering his resignation at the next Steering Committee meeting, scheduled for Thanksgiving weekend. The CAWS 2008 Chair, Terry M., has spoken with the Conference Convention Committee Chair, Barry H., regarding the need to elect a new Secretary. Terry already has the candidates’ resumes in hand; they were originally solicited in handwritten form but will be either scanned or typed to facilitate their circulation to the selection board via e-mail.

The WSO has approved the next fund-raising memorabilia item, an ID-style bracelet bearing CA logos. Two hundred bracelets have been ordered and will hopefully be available by the end of the year. The committee has already raised over $2,000 and once the bracelets are sold, they will have met their initial fund-raising goal.

The next general committee meeting will be in December. Topics of discussion will include the budget and the possibility of doing a video feed over the internet for one or more of the main speaker meetings. The idea originated with a link to something similar done by N.A., which was forwarded to the committee by former trustee John B. The committee is in the process of investigating the cost, determining where responsibility for the feed would fall under the committee structure, obtaining a secure website, etc.

The committee continues to do a great job of being proactive. Several members have prior CAWS Convention experience, which helps them stay mindful of not leaving anything until the last minute. I remain very pleased with their progress and with our ongoing communications.

 

CAWS 2009 Report – Colorado Area

Submitted by Jay F., Southwest Regional Trustee

November, 2005

finesilv@hotmail.com 303-596-5592

The Colorado Area was selected as the host area for CAWS 2009 at the World Service Conference 2005. A Convention Committee Chair has been selected – Beth R. from Denver. The Steering Committee is in the process of being selected and should be in place within the next two or three weeks.

There are some dynamic opportunities to secure favourable hotel rates and locations by year end 2005 that are being explored. More should be known about this shortly as well.

The CAWS Convention in 2009 will be the 25^th year of CAWS conventions and special designs, logos and events are being considered in conjunction with this celebration.

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It is anticipated that by the next report (Feb. 2006), the Steering Committee will be in place, some of the needed subcommittees will be staffed and early planning will have begun.   The Bid Committee from the Colorado area will be donating its remaining funds to the CAWS 2009 Committee once trusted servants are in place. It is estimated that this initial funding will be in an amount of approximately $1000.

Beth R is the CAWS 2009 Committee Chair. Beth can be contacted by email at breinhardt@bhf-law.com.

WSC Hospitals & Institutions Committee Report

Submitted By: Hayward Hunt

November 2005

The Committee at the 2005 conference received only 1 referral resulting in changes to the H&I contact form, the revised form was circulated at the conference and approximately 50 completed forms were received. Since then the Committee has received 7 post conference referrals from the UK H&I Committee Chairperson. These referrals were actually questions which will eventually add and change some items in the Committee guidelines. The WSC H&I Chairperson has maintained contact with the UK H&I Chairperson to date.

In Love and Service

Hayward Hunt

World Service Trustee

World Service Conference Internet Committee

The Internet Committee has continued to work on reviewing all websites linked to the CA World Website. There have been several minor violations of the Internet Workbook, which resulted in sending out notices of non-compliance. All issues so far have been simply resolved with communication with webmasters in the respective Areas/Districts. Please remember that if you find or hear of a Traditions violation or a break from the Internet Guidelines to please let me know, we will follow the guidelines and help the Areas fix their websites to maintain their links to the world web site. Also, please remember that the Regional Trustee’s are to be reviewing any stories or newsletters that are posted to the websites. We have had quite a few new Area’s build and post new websites. 

LITERATURE, CHIPS & FORMAT COMMITTEE REPORT

Submitted November 2005

By Cynthia Cronkhite, Pacific North Regional Trustee

The committee’s breakout sessions at the Conference were very productive. A new, more detailed flyer seeking submissions for the meditation book was distributed with the committee’s report. Progress was made on a number of subcommittee projects and a conference call timeline was created to help keep those projects moving throughout the year. With only 11 members and roughly two dozen projects in the works, the committee certainly has its hands full.

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Hope, Faith & Courage Volume II continues to be the focus of the committee’s efforts. The Storybook Subcommittee remains very active in working toward its completion. Conference calls were held on September 25^th, October 9^th, October 23^rd and October 30^th. Although the calls on October 9^th and 30^th were both main committee calls, Storybook Subcommittee members were the only participants.

At the Conference, after reviewing and discussing the research presented by the WSOB, the committee voted unanimously to edit any profanity out of the stories before they reached the professional editing phase. Following the Conference, a number of other editing issues were discussed, including removing specific sobriety dates to preserve the authors’ anonymity, removing trade names pursuant to the trustees’ prior recommendation, and identifying quotes from other literature. The Storybook Subcommittee also realized that its own editing process had gotten significantly more sophisticated as it went along, and that it would prefer that any remaining substantive editing not be left to a professional editor who might be less familiar with the CA message of recovery. It was therefore decided to go through another round of story editing within the subcommittee. As a result of this re-review, one previously approved story was removed from the process and the subcommittee decided to reconsider two other stories that had been set aside. As of this writing, 10 stories have been approved in their re-edited form and 13 stories are still in the re-editing process. Because the re-editing primarily consists of removing language, those stories which had previously been approved by the trustees at Point 7 will not be resubmitted to the WSBT unless the two trustees serving on the Storybook Subcommittee (Cynthia C. and Jackie S.) believe there may be Traditions violations or concerns that might affect Cocaine Anonymous as a whole.

A conference call is scheduled for November 13^th to discuss and vote on the stories still being re-edited, as well as to discuss titles and blurbs. It will be a combined main committee/subcommittee call in order to save time and expense. If no one outside the Storybook Subcommittee membership chooses to participate, a motion will be made that all votes taken during the call represent the group conscience of both the subcommittee and the main committee. Any stories that have not previously been approved by the trustees will be submitted to a vote at the November quarterly.

WSC PUBLIC INFORMATION COMMITTEE REPORT

Submitted November 2005

By Jackie Schickler, Atlantic North Regional Trustee

Since the World Service Conference the secretary has been getting all the new committee members signed up to the PI yahoo group.   This is now done and it seems that the Public information committee has quite a few new members.

Continuing with the theme of the Public Information committee being ‘education’ and ‘information’ a new Media sub-committee is in the process of being organized.   The PI Committee chair has been in contact with CAWSO who are working on a multi-media

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presentation and the WSC PI Committee will work in conjunction with them – so as not to duplicate efforts.

In addition to this the Workbook Committee is going through the workbook – making sure that the housekeeping is in order.

Unfortunately, at this time it appears that the Minutes taken during the Committees sessions during the recent conference are not available. They seem to be MIA.

All information from the Survey has now been entered and it is expected that this will be ready for the November delegate mailing.   The sub-committee working on this worked diligently throughout the conference and we look forward to getting the fellowship this information.

The post-conference referrals are being distributed and the committee looks forward to working on these in the coming months.

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Structure and Bylaws Conference Committee Report

Bobbie H. Trustee at Large

Jay F. Southwest Regional Trustee

Submitted: November, 2005

WSC COMMITTEE ASSIGNMENT

Structure and Bylaws Committee

Bobbie H. is the newly assigned trustee on the S&B Committee and Jay F. has been the assigned trustee for the past two years. This Report is submitted jointly by both Bobbie and Jay.

We have been blessed to come to serve with a wonderful group of very dedicated committee members. The S&B Committee worked earnestly this past year and timely completed its portion of the World Service Manual reflecting changes needed due to the motions enacted at the WSC in September, 2004.   The Committee is waiting to receive the transcripts from the WSC from September, 2005 and then can complete its work to modify the World Service Manual to accurately reflect the changes which resulted from the actions taken at this year’s Conference.

Simultaneously, the Committee has now turned its focus to the end of Conference 2005 referrals as well as any and all referrals and matters which were kept in Committee from the last Conference. The Committee will be working online over the next several months and will plan to meet in Houston at CAWS 2006.

The S&B Conference Committee Chair is Charles N.

 

Unity committee

Report 11-18-2005

The committee is REVISING the Workbook and making HOUSECLEANING changes. We are working on “Celebrate Around the World”. We were going to make plans for our UNITY LUNCHEON BEFORE the Conference instead of at the conference.

We were VERY disappointed that very few members attended the UNITY LUNCHEON. We believe that the LUNCHEON is “A NECESSARY BREAK FROM THE HECTIC SCHEDULE OF THE CONFERENCE.” We do understand that other events went on that day. We talked to the host; we will work together on putting on a BIGGER LUNCH so stand by for more info.

In Love And Service

Carl W. PSRT

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WSOB REPORTS

NOVEMBER, 2005

QUARTERLY REPORT TO THE COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES FROM THE CHAIR OF THE WSO

As can be seen from this report, unless there something extraordinary has occurred [I’m happy to say nothing of this sort has happened], this quarter is typically the quietest quarter of the year for the WSO and WSOB. For starters, we have only one board meeting in September (because the WSC has just finished and traditionally it is felt that the board members need some time to “recover”) and only one board meeting in the months of November and December (due to holiday conflicts). Obviously if something should come up, we are equipped to handle an emergency with either a conference call or by calling an emergency meeting at the office. Thankfully, nothing of this sort has happened this year. Also, other than processing what might be extra business due to recent Conference motions, etc., the only project which needs to be carefully watched during this quarter is the progress of the WS Convention committee for the coming year, in this case, Houston in 2006. Happily, this committee and its chair are very pro active and, for the time being, are not behind in any fashion which requires emergency attention or action by the WSOB (not that we expect this to change, its just that we do monitor the committee’s progress and are always ready to step in and help if we see potential problems).

WSO Board:

With the addition of Happy Howard, we again have a full board. I might mention that we will continue to use the services of Susan B. to take minutes but have nevertheless designated Happy as the board secretary. Although he will not be actually taking the notes of the meeting, he is responsible for the duties of the secretary which include 1) ensuring that there is always someone present who will take the minutes, 2) make sure the minutes are processed and forwarded to the board members for review, 3) present the minutes at the WSO Board meeting for approval, and keep the books and records of the WSOB as per the responsibility of the secretary. While this is a little different from the norm, especially with Susan’s help, it not only works but it frees him up to more actively participate in our meetings. This approach for the office of secretary was discussed and approved by the WSOB at large.

As described in previous reports, our board members come to the table with invaluable skills and dedication.

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Judy W.- Vice Chair:

To begin with, Judy always follows through with her responsibilities. When she was secretary, our minutes were always complete, well written and on time. As problematic as this responsibility has been at the WSOB in the past, Judy’s efforts spoiled us and reinstated a level of competency we hadn’t experienced in awhile. Upon assuming the position of vice chair, she didn’t skip a beat in her work ethics or efficiency and proceeded to help me in any way possible. Currently she is most active in her work on volume two of the story book and it is clear from her reports to us that she not only is one of the strong members of the committee, but also that she carries our messages and support to this committee. Thankfully, especially with this very important project, we always know what is going on with the progress of volume two (as well as any other projects in which Judy participates).

Brian W.-Treasurer:

As previously reported and announced at your last meeting, Brian is stepping down as treasurer due to his ongoing business commitments. This is now happening and his last meeting will be the meeting in November. Brian, as is typical of his commitment to CA, assures us that notwithstanding his leaving, he will continue to be available for questions and help as needed. I cannot emphasize enough what a help he has been to both Patty and to the WSOB in the ongoing efforts to fine tune our fiscal policies, improve our budget(s) and just help us in any way possible. I’ve said many times and repeat again, CAWS is much better off from having Brian as our treasurer. THANK YOU SO MUCH BRIAN, YOU WILL BE MISSED.

Brian’s Replacement: Unfortunately the person I previously reported as interested in this position has decided not to joint us. Fortunately, Tom P. has started coming to our meetings and has agreed to join the WSOB as treasurer, subject to, of course, approval by both boards.   Brian W. and Patty, after meeting with him, have both recommended him. He has attended our meetings but has not yet gone through the interview process with the WSOB. Nevertheless, he is helping Patty and Brian and will be present at our Board to Board meeting to meet the WSBT and be available for questions.

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John F.-Director No. One

John is also so very valuable and helpful to our office. While it would be enough that he has done such a great job in making our website such a great site (as well as spend the time maintaining it-a very time consuming effort, not only including updating the site but also he is always directing and sometimes answering the many emails which come our way [always copying everything to the office and myself]). He also is working on such projects as putting on a CA retreat (or retreats) which I’m sure will be more fully described by others once progress is made in its planning. John also actively participates in our meetings and always has good comments during our discussions.

Kathy Jo-Director No. Two

Kathy Jo continues to be on top of the conventions’ progress, always advising us of any potential shortcomings which may be on the horizon. She is very proactive in helping and teaching the convention committee members how to better perform their tasks and is available to them for questions and ideas. While this might be considered enough in itself, I also hear from her regarding ideas for virtually everything the WSOB discusses, constantly coming up with new and good ideas. Kathy Jo is great.

WSOB TRUSTEE MEMBERS:

Earl H-WSOB Trustee:

Somehow, and it continues to amaze me, Earl appears to successfully serve two masters and yet not alienate anyone. My hat is off to him in his ability to effectively inform us of what the WSBT wants of us and, at the same time, apparently inform the WSBT what the WSOB wants of them. Earl is always prepared and actively participates in our discussions and decisions. I believe both boards should feel safe that their messages and intentions are being well represented and communicated.

Hayward H.- WS Trustee

As a previous World Service Trustee, I can say that Hayward has ‘hit the ground running’ and is surprisingly up to speed as to how we do things at the WSOB meetings. Apparently, the indoctrination/mentor ship program the WSBT has in place works well, as Hayward actively participates and is already giving valuable feedback and asking questions which help in our discussions. Welcome aboard Hayward.

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OFFICE DIRECTOR-PATTY F.

Whenever I write my report, I go over the past few reports. One common theme in all of my reports is how lucky we are to have Patty. While she and I have not always seen ‘eye to eye,’ this doesn’t change how grateful I am she is managing the office on a daily basis. As mentioned before, we need to find another candidate for this position as soon as possible, not that I am in any hurry for her to leave (or as discussed, work for us part-time in certain areas), but we do need to bring someone on board who can be trained by her to assume many of Patty’s current responsibilities. This is obviously a high priority item in which we haven’t made much progress.

As I’m sure Patty will talk about, she is working on a number of items including a CA retreat which could be a substantial fund raiser as well as unifier for the fellowship. Patty also believes that we might be better off if we “outsourced” (no, not to India) certain projects, including many of the duties for putting on our yearly convention. As controversial as this might be (if for no other reason, the cost of doing this), the more I hear about it, the more we should give it serious consideration. Even with such outsourcing, the local area would still be heavily involved in the actual putting on of the event thereby not losing the efforts of the local fellowship and giving them an opportunity to give service to CAWS.

I recently finished up Patty’s yearly review with the Board and, for the most part, Patty scored high in every category. Even in those areas for which she did not receive the highest marks, she received good marks with positive support for her ability to improve. As a result, I recommended, and the board approved a slight raise to her, substantially less than five percent, effective September 1, 2005. While not specifically earmarked in the budget, I am informed by Brian and Patty that this raise was well within the current budget for office payroll. As a related matter, I continue to consider the possibility of “buying back” two of the five weeks Patty currently has for paid vacation (she had been given additional weeks of paid vacation in the past in lieu of actual pay raises).

Patty always comes to our meetings fully armed with her reports and recommendations. Her suggestions and feedback are indispensable in our ability to make decisions for the welfare of the office, give responses and make recommendations to the WSBT, and in general, carry out our services for CA as a whole.

Finances:

We have already received some extra-ordinary contributions from various fellowships which keep us clearly in the black. As to the particular details of our finances, I will leave this up to Patty and Brian for this meeting. Needless to say, we continue to promote the 7^th tradition and the CA Contribution Program (including setting up tables at different events such as the Pacific South Regional) and circulate the contribution forms. Also, there is an ongoing discussion regarding how we can assist the WSBT in contacting/communicating with the various areas who might have additional funds which could best be served at World Services.

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Lastly, I want to assure the WSBT that at every meeting, the WSOB carefully reviews the current financial statements, always trying to look ahead for any possible problems with future income or expenses. This enables us to keep current with how close the budget is to reality and if there are differences, we can act ahead of time to prevent or minimize any possible negative impact on the office, the trustees or the work of the WS Conference due to said differences.

Chair’s Activities:

I have attended and chaired most of the bi-monthly meetings of the WSO.

Periodically, I have had calls with the WSBT Chair (although not every week as I would like, due mostly to my personal and business schedule over the last two months). As always, I find these calls to be both helpful and supportive. Thank you for letting me be of service.

Bob C.

Chair of the WSO

 

WSOB Director 1

Quarterly Report to WSBT

Jon Fish

November 12, 2005

Webservant Duties

Links/Events: I have kept the CA.org website up to date, responding to nearly every event listing request and change in area website/helpline information within 24 hours. I have also de-listed past events within 1 week of their close.

Online Store: I managed the changes in the online store requested by the Office.

Director 1 Duties

I have attended and participated in all but one of this past quarter’s WSOB meetings.

I attended the WSC sessions on Thursday through Sunday, as well as the board-to-board meeting on Tuesday.

In July, I provided the WSOB with a draft proposal for “CA Retreats.” Details of this were included in my Annual Report to the WSBT, submitted at the board-to-board in September.

Other projects that I still have in my queue include:

• Scanning and producing print-ready file of the French version of HFC. (Not yet started.)
• Scanning and producing print-ready files of all existing literature, so the Office has good files for future reprints. (Not yet started.)

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• Preparing lay out design for HFC Volume II. Awaiting sample chapter(s) from the storybook subcommittee to try some things out.

It has been my privilege and pleasure to serve the fellowship as a WSOB Director and Webservant. I look forward to working with you all in the future.

 

Report to the Board of Trustees

3^rd Quarter 2005

Kathy Jo Rangno, Director II

My 3rd quarter 2005 WSOB Director II activities have focused on tasks related to the 2005 CAWS conference, reviewing Houston budgets/documentation, prepping 3^rd party event planning application proposal and attending WSOB meetings.

I have worked on the following during the 3^rd quarter of 2005:

• Continue to move forward with proposal for a 3^rd party event planning tool
  • Attended Cvent seminar and reviewed/demo’d website.
    • This is a 3^rd party event-planning tool that includes many excellent features such as on-line and snail-mail registration handling, customized reporting, participant tracking, automated emails, handling of refunds, etc. Leveraging a tool such as this would alleviate a significant amount of the WSO registration processing burden and allow for a consistent, on-site registration process with real-time reporting.
  • Drafted a Project Proposal and created a Vendor Compare Grid (attached) for review by WSOB for anticipated 4^th quarter submittal to WSBT and related conference committees.
• Attended WS Conference.
  • Acted as WSOB secretary during this conference – prepared WSOB conference referrals and WSOB closing report; made copies of report for distribution to attendees.
  • Attended Convention Committee meetings as WSOB schedule allowed.
  • Worked with John Bodkins and Kelly to finalize Salt Lake Marriott contract (2008).
    • Prepped list of considerations for submission to hotel rep for inclusion into contract
  • Prepped documentation and interviewed for WSOB Chair position.

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• I continue to review Houston budget and meeting minutes upon submittal of documentation from the Houston committee.
  • I submit in-depth lists to WSOB identifying where Houston convention committee needs additional guidance, where I have fiscal concerns and/or where the WSOB can provide assistance.
  • I have exchanged numerous emails with Norma, Houston’s Outreach Chair, discussing the use of the WSOB database for her committee, the types of emails and content of same, outreach to local H&I, etc.
    • I manually reviewed and merged WSO customer data (as received in April 2004) with 2001, 2004 and 2005 convention attendee databases for a comprehensive DB (in Excel). This data has been reconciled with any postal mail that was returned from the 300+ Memphis Outreach mailing.
    • Per trustees, the WSO database is for internal use only. This does not include providing this data to any convention committee. Rather, any mailings (postal or electronic) are to come directly from the WSO. The host convention committee can define the content of the mailing and submit this to the WSO for distribution, but they will not be provided the actual membership data.
  • Based on request to WSOB and Finance received during the Finance committee meeting at the CAWS Convention in Memphis, I researched charitable and non-profit regulatory, taxation and integrated websites for locating items to be included for submission into a future membership resource guide.
    • Discussion at WSOB determined that assisting areas with their non-profit status and any related regulatory or reporting issues is not a function of the World Service Office. Rather, these requests should be referred to the Regional Trustee who can determine the appropriate course of action for any one particular city/area in their region.
    • There were a variety of resources found during internet search and these web sites and URLs were passed along to our Chair to forward/discuss with Trustees. Please let me know if any of the trustees would like me to forward these links.
  • Acted as WSOB Secretary for 2 WSOB meetings and performed the associated activities such as revising, sending to board for review, copying for distribution at board meeting, etc. Very disconcerting not having a Secretary.
  • As requested by Judy W., I researched publishing and profanity on the internet and forwarded findings to WSOB. I have issues publishing a book that uses profanity when we knowingly sell to minors, however, I can find no law regarding this. Asked Bob C. to check further. UPDATE: This bullet was in 3^rd quarter report from pre-conference. Since I am uncertain of the resolution of this profanity “issue,” I am leaving this bullet in report, realizing it is moot by now.

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Items in progress:

• Work with Jon and Patty to formalize proposal for an off-the-self, on-line registration tool.

Working with WSOB and Finance Committee to define viable revenue generating options such as improving on-line store inventory.

• No change in current hardware
• Internet browser based OR plug-and-play are the typical implementation by vendorsConfer with WSOB regarding Convention Guidelines and other potential conference referrals.

• Draft of Convention Bidding

Thank you for trusting me to be of service, Kathy Jo

Project Title:	Event Registration & e-Marketing Software Implementation
Prepared By:	Kathy Jo Rangno
Date Submitted:	10/27/05	WSOB Approval?		WSBT Approval?

Executive Summary:

In order to establish a more consistent, long-term approach for managing the registration, income and membership data relative to the annual CAWS Convention, 3^rd party event planning tools are to be reviewed by a sub-committee of the WSOB with the intention of implementing a vendor to assist in both the electronic outreach and post early-bird registration processes (on-line and on-site) of the Houston 2006 CAWS Convention.

Business Requirements:

Analysis of Current Situation:

• Registration process handled by each new host committee
  • Local control over committee resources
• Mail in forms input by staff; records must be manually merged with the on-line registrant data
• Convention registration form is converted directly into on-line registration; no fluff nor marketing
• Outreach handled by each new host committee
  • Letters or other communication is batch processed, not personalized

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• • Not allowed to distribute directly to contacts in CAWS database(s)
  • Includes H&I outreach by local committee; new letters created each year
  • If the committee has regional/area contacts outside host area, any email outreach is coordinated from host committee then posted to regional/area representatives who distribute to any known members who request that these be further distributed, etc., etc., etc.
• Refunds handled manually
• Host committee Hotel Liaison gathers and communicates hotel room night information.
• Host committee is responsible for defining and administering post-convention surveys
• Reporting is not real-time (need to compile reports and data through external processes)

Desired Outcome:

• On-site registration process defined by CAWSO and executed by host committee
• Mail-in registrations will be entered directly into system; no manual merging
• Online registrants receive customized up sell prior to going to shopping cart
• Customizable and personalized confirmations
• Pre-timed follow-up emails to registrants
• Personalized Outreach to CAWSO databases with timed follow-up emails to those who did not respond the first time (non-spam, of course!)
  • Link takes user to pre-populated registration form (e.g. what they purchased “last time”)
  • Outreach to facilities, prior convention attendees, co-anons, groups, etc. can be customized and automated (e.g. door-to-door directions!)
  • Registrants can forward personalized email with link to registration site to their friends
• Update to date room and travel lists available for instant download
• Electronic surveys that can be designed to provide quantitative information; some vendors have templates for a pre-registration survey, a regret survey and a post-event survey.
• Registrants can add to their registration after initial submittal of information without completing and entirely new registration form (reporting recognizes user)

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• Automated conversion of convention costs into international funds
• Preserve the anonymity and protect the identity of our members through privacy & security protocols
• Real time reporting of all the above

Project Deliverables:

• Increase attendance and revenue
  • Annually increase the response rate from prior CAWS conventions attendees
  • Increase the number of early bird registrants by 25%
  • Increase the amount of memorabilia pre-sales by 10%
  • Increase the amount of ticketed event revenue by 10% annually
• Decrease costs and increase efficiencies
• Reduce the amount of office staff time required to process mail-in registrations
• Reduce the number of mail-in registrations

Business Case:

Summary:

Outside the direct expense to registrants, there are no immediate funds required for this service. Contractually, the 3^rd party will function as the collection agency and would disburse registration funds to CAWSO – typical contract indicates this would be batch processed twice per month with the exception of Bank Drafts (EFT) which will go direct to WS bank account.

Investment:

Hardware & Software:

• No change in current hardware
• Internet browser based OR plug-and-play are the typical implementation by
  vendors

Human Resources:

• No office staff time would be used to configure and implement this application.
• Office staff will require minimal training on new process for inputting mail-in registrations

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• Office staff may need to learn how to run reports

External Resources:

• CAWSO Board member’s time would be utilized (WebServant, Office Manager and Director II) for prepping additional proposal pieces for WSBT,. WSCC and Host Committee; software connectivity; adding content for invites, confirmations and H&I emails; uploading existing contact database(s) and running reports.

Benefits:

CAWS Strategic Objectives:

• Create and maintain a robust and integrated database for future WSO needs
• Create an on-site registration process that can be easily replicated for all CAWSOregistration needs (convention, conference, future retreats)
• Provide on-demand reporting capability
• Ability to track and report registrant information from central repository forall conventions and conferences thus allowing for more accurate projections for future events.

Other Tangible Benefits:

• Increase attendance and revenue
  • Annually increase the response rate from prior CAWS conventions attendees
  • Customized and timely emails will increase the number of early bird registrants
  • Up-sell feature will increase the amount of memorabilia and ticketed event pre-sales

Decrease costs and increase efficiencies

•  Reduce the amount of office staff time required to process mail-inregistrations
• Reduce the total number of mail-in registrations by increasing database and enticing members to use our on-line registration process rather than mailing their registration form.
• Growth of membership email database with each year’s convention and each additional add-on events (e.g. WS conference and regional events).
• Reduces the number of mail-in registrations over time

Other Intangible Benefits:

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• Cross marketing opportunities with Regional databases
• Reduced number of no shows due to timely email notifications/reminders andability to make substitutions
• Reduced on-site registration processing time for attendees
• Common registration process for all WS events will allow WSO to create standards and procedures for bookkeeping and reporting purposes

Impact of Doing Nothing:

Nothing changes if nothing changes…

Project Requirements:

Scope of Effort:

• Perform due diligence on top 3 vendor choices
  ! Prepare cost analysis information for WSOB review
• Confer with Host Committee in Houston regarding any concerns over vendor or approach
• Determine precisely how this move can impact existing WS convention guidelines.
• After WSOB selects a vendor, forward proposal and contract to WSBT for review/approval
• Forward WSOB and WSBT finalized proposal to WSCC (convention committee) for review and understanding of how this impacts convention guidelines and cc: Houston on same
• Execute vendor contract
• Prep 3rd party application for implementation
• Prep registration forms for release to new site
• Create email templates: confirmations, invitations, H & I, etc.
• Download databases (CAWS ’04, ’05 and ‘06; WSC ’05; new customers since ’04)
• Launch registration web site
• Updates and Maintenance (see 9.4 for breakdown)

Out of Scope:

• Hotel connectivity (begin this feature for KC in 2007 if conference approved)

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• International currency handling
• Utilizing new vendor’s customer service arm (if any)

Assumptions:

Cost is not prohibitive (greater than $5 per paid attendee excluding any associated credit card fees)

Dependencies:

• WSBT and WSCC approval to move forward
• Houston Steering committee and impacted general committee chairs support thisenhancement to our existing convention planning process

Risk Assessment:

• Lack of resources to implement this tool (resources are primarily volunteers)
• Reduction of 1st year revenue if no increase in registrations experienced “immediately”

External Customer Impact:

• Increased attendee communication should result in a higher degree of overall satisfaction
• User-friendly registration site will allow for adding to existing registration, obtainingrefunds, and customized confirmation emails.
  • Online registration site may allow user to book hotel night during same computer session
  • User can register and pay for a group
  • Registrants can modify their registration, profile and/or make substitutions
  • Special automated feature can drop event info into attendee calendar if requested
• On-line surveys will allow for more interaction with and feedback from all persons contacted

Organizational Requirements:

1.1. Infrastructure:

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• A host convention Steering Committee member would be added annually as an administrator of the site so that the host committee has access to this tool for adding/deleting/updating convention information.! KJ would suggest Secretary as they would be best qualified to efficiently update and/or customize registration and/or outreach information….WSCC decision?
• Outreach
  • They are responsible for creating the local databases for groups, facilities and area/regional convention attendees (if information available and it is agreed by the group it can be used for CAWS Convention communications).
  • They will be allowed to customize “standard” CAWS Convention emails
• Registration
  • Host committee will submit convention information and suggested content to WSO for use in the creation of registration forms, on-line registration website, H&I outreach, customized emails, etc.
  • WSO will manage the database and work with Steering to determine the timing of outreach emails.
  • Onsite registration process would be defined by WSO but executed by the host committee.
• Hotel Liaison!
  • Steering member will no longer the required to provide room night reports; rather they will work with hotel to stay on top of guests who did not register using our convention code.
• Office Staff
  • Basic training on new manual registration updates, reporting features (as needed) and troubleshooting WSO customer navigation or functional questions.
• WS Convention Committee
  • Review this new process for updates to convention guidelines and work with WSOand WSOB to prepare referrals
    • Use the Houston convention committee chairs input

Legal, Finance & Administration:

• WSO and WSBT
  • New vendor contract to execute and maintain

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• WSOB Treasurer and Office Manager
  • Define cash flows for new approach
  • Determine best method for pushing reporting data into Quickbooks

Reporting:

• TBD

1.2. Maintenance:

• • Finalize emails not high priority when creating Houston site
    • Reminder emails with maps 2 weeks before convention
    • Define customized emails for target groups or members; launch as appropriate
  • Define Conference registration and how to use tool for delegates and attendees
  • Update database regularly (new customers, duplicate profiles maintenance, add regional info and new delegate info as available).

FEATURE / Specification	Cvents	GiftTools	Reg OnLine	Acteva
On-line registration	x	x	x	x
Manual registration updates	x	—–	x	x
Registration substitution			x
Refund capability	——		x
Real time reporting	x	x	x	x
Customized reporting	x		x	“Rpt Builder”
International currency	Pending		170 types
Discounting (Early Bird)	x		x	x
Adult vs Youth (price tiers)	x	x	x	x
Email distribution	x	Xtra Fee	x	x
Email Registration confirmation	x	x	x	x
Banquet Seating & Table View			x
Group Registration (1 person pays for group)	?		x	?

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H&I Registrations	x		x	x
Hotel Registration capability	x		x
Collect Hotel & Travel Info			x
Collect secure CC info for hotel deposits			x
Create room blocks; manage inventory	x		x
Manage room sharing	x		x
Automated maps and directions			x
EZ Installation & Interface	x	x	x	x
On-site Badge&Ticket printing	x		x
On-site reg features			x
Setup self-registration kiosks for walk-ins			x
Process credit card payments	x
Print receipts and invoices
Mark no-shows
Collections		1st of month
CreditCard check	x		1% (+$500 one-time)	x
EFT from bank acct	x		x	x
Partial Payments	x		x	x
Real time updates for cancellation, refund, etc	x		x	x
Paper check processing				x
Customizable automated responses
By RegType (CoAnon, CA, etc)	x		x
By ZIP or state	x		x
Conditional upsell based on purchase	x
Routing of volunteers to appropriate chair
OptOut feature	x		x	X
On-line surveys	x	Xtra Fee		x
Download to QuickBooks
Excel:   Upload and/or Export	x			MS Office

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Electronic Tax receipts to Donors	x	X		x
Abandoned Registration notifcation			x	x
Make substitutions			x
Update existing registrations	?		x
Authorized user views	?		x
Tell-A-Friend Marketing			x	x
Fax/phone support for manual registrations!	x			x
FEES
% Credit Card	Yes	3.5-4%		Yes
WSO Merchant Acct			1% ($500 flat)
Vendor Merchange Acct	n/a		5-6% ($20/mo)
Fee Per Registrant	Aprx $5		$3/per (+$150 flat)
Fee based on purchase amount				$100 costs $5.48
OnLine Surveys	Extra		$1/per
Non-event emails to database			.05 ¢ per after 5,000
Service Level Agreements (SLAs)
100% uptime (or proof of redundancy)			x
No access to WSO data by outside entity	x	x	x	x
Data encryption (no less than 32-bit)	x		128-bit	x
Troubleshooting period			x
Daily back-ups of data			x
Virus protection for users and partners	x		Trustee
Payment of collected funds	x			twice/month
User Training and Support	x		x	x
Consumer support available for fee

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Report to Trustee November 2005 paid director

1. Thank you for your service
2. Staff – improved moral linked to persistence and less sales allow the conversations to take place which facilitated the improvement
   1. Leandra –
   2. Karen
   3. Danny
   4. Kevin
   5. Office Staffing- scheduling
3. Item sales and new items
4. Report budget expectations
5. Report financial position and opinion
6. Transfer – for conference expenses forthcoming
7. Concerns on my mind;
   1. Next WSOB Chair
   2. So many new Trustees so
   3. Fund raising efforts – retreat
   4. Director of Volunteer Services – Project manager
   5. Archives
   6. Cash Flow
   7. Page 1.9 requires WSBT permission – WSOB instead

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