Mar 13, 2003 – WSOB Meeting Minutes

CA World Service Office Board Meeting

March 13, 2003

Approved minutes

PRESENT:

Bob Campbell, Chair
Mark Keaser, Vice Chair
Kevin Murphy, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Members absent: None
Visitors: Judy W, West LA

Meeting called to order at 7:15pm.
Mark read the 6^th Tradition;
Earl read the 6^th Concept.

Minutes of February 27, 2003

• Motion (Mark/Patty) to approve.
• Approved as corrected.

OLD BUSINESS:

• Minutes of 8/15/02 (tabled from September 2002).
  • Taken off table.
  • Sentence regarding WSOB/WSBT communication revised to read “Question asking if WSOB Group Conscience was adequately transmitted to WSBT.”
  • Approved as corrected.
• Minutes of 2/13/03 (tabled from 2/27/03):
  • No action

OFFICER REPORTS:

Chair: Need to review and evaluate possible additional costs regarding CAWS2003.  Subcommittee formed.

Vice Chair: Frequent contact with office.  Conference committee met.

Page 2

Conference summary of motions technically not due until 90 days prior to next conference.

• Problem for delegates, referrals, SR13 & SR14.
• No manuals can be completed without motion summary.
• Office getting calls from Fellowship.
• Chair suggests that this absolutely needs to get done, however.

Secretary: No report.  Resumes are being accepted for this position.

Treasurer: Cash in bank, including all accounts, $41,581, as of 3/13/03.  Available for operations, $9798.  Some comments about convention funds ($14000) being restricted, meaning we have insufficient funds to pay all accounts payable even after receiving all accounts receivable (Accrual basis unrestricted funds about -$4500).  On a cash basis we have an unrestricted balance of $226.

Director 1 (Mike G): Written report submitted.

Director 2 (Earl H): Written report submitted.

World Service Office Trustee: Written report submitted.

• Long term planning committee wants to meet by phone.  Free conference system available?  No.

World Service Trustee: No report.

Office Manager: Written report attached.

• Discussion of “thank you” letters for donor program donations.  Board clearly feels that it is necessary for donors to receive acknowledgement for donations, as is done for other donations.  The donor program acknowledgements may be periodic (quarterly?) to be determined by the office.
• Looking for new webmaster.
• Possible problem with Area Conventions licensing logo merchandise for sale at convention by third parties.

COMMITTEE REPORTS:

CAWS2003:

• Chair discusses several issues related to embedded costs with venues and services at events.  Hotel is very unionized and some costs may be extraordinarily high, due to enforced union fees and rates.
  • Need to know room-night budgeting.
  • Need to get a handle on these unexpected costs.
  • Examples: required (rented) union equipment and labor.  Fire marshals need to be hired for certain events.  Setup/teardown union labor.
  • Current room night pickup is 749, needed minimum is 1190 after all attrition.
• WST discusses problems with hotel and several issues that committee has asked him to straighten out.
• We will conference with Chicago committee to discuss these issues.

Page 2

CAWS2004:

• Issues right with check requests without documentation.  Need to make rules crystal clear right away.
• CAWS2004 is not a union venue.

Motion (Mike/Kevin): Motion to suspend the rules in order to extend for time.

Motion (Kevin/Elizabeth): Motion to extend meeting time to 1030pm.

• 5^th concept:  Let’s be sure we deal with what we need to deal with.

CAWS2005:

• Committee formed and active.  Site selection in progress.

NEW BUSINESS:

Motion: (Elizabeth/Earl): Transfer $2500 from video reserve to operating to pay 3^rd installment of video, as per Trustee approval.

• Passes.

Motion: (Patty/Earl): Place immediate freeze on management salary until 2004.

• Passes

Motion: (Elizabeth/Patty): Change lamination on step/tradition posters to 1.5mil.

• Passes

Motion: (Patty/Elizabeth): Reduce mileage reimbursement for volunteers to 14 cents/mile.

• As per advice from consulting CPA.
• Passes

Motion: (Patty/Mark): Approve purchase of laptop for maximum of $600.  Passes.

Motion: (Kevin/Mark): Board referral:  To expressly limit Area use of CA trademarks to exclude licensing of merchandise for sale by third parties.  Passes.

Possibility of meeting next week.  Special meeting called for next Thursday 3/20/03 to discuss CAWS2003.

Motion to adjourn (Mark/Kevin)

Next Regular Meeting:   3/27/03

Page 3

Respectfully Submitted

Kevin Murphy,

WSOB Secretary

Page 4