CA World Service Office Board Meeting
December 19, 2002
Proposed minutes
PRESENT:
Bob Campbell, Chair
Mark Keaser, Vice Chair
Kevin Murphy, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions vacant: None
Members absent: Elizabeth
Visitors: Earl Henderson (ratified as director later in meeting).
Meeting called to order at 7:10pm.
Mark read the 1st Tradition;
Mike read the 1st Concept.
Note that scheduled meeting for December 5 was cancelled and December 19th meeting was scheduled by telephone notification.
Announcements:
- The Trustees have elected Bob Campbell as Chair of the WSOB.
- The Trustees have elected Earl Henderson as a Director of the WSOB.
- The Trustees express their appreciation for Mark K’s service
Executive Session at 7:20pm.
Executive Session ends at 7:25pm
Announcement:
The WSOB has ratified Earl Henderson as a Director of the WSOB. Now serving as “Director 2.”
Minutes of November 14, 2002
- Motion (Mark/Patty) to approve.
- Approved.
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OLD BUSINESS:
- Minutes of 8/25
- WSOB travel to Chicago convention (11/14/02)
- Motion withdrawn without objection.
OFFICER REPORTS:
Chair: Talked to office manager on routine basis. Asked that CAWS 2003 CA charms not be produced until WSO board approves. Despite efforts of all involved, the charms were produced. If approval fails, they will not be used. Discussion of Board’s relationship with CAWS committees ensues. WSOB needs better participation in the CAWS committee meetings.
Chair announces that standing committee reports will occur on the 2nd meeting of each month, with the understanding that reports may be made at the other meetings if necessary.
Vice Chair: Working on policy manual, working from the policy motions gleaned from past WSO minutes.
Secretary: No report.
Treasurer:
- Written reports submitted. Money market balance (11/30) was $45,529. Current (12/19) money market balance $40K – transfer occurred in December. Financials for October & November. Determined that, beginning with this meeting, Balance Sheets and P&L statements will be attached to Minutes.
- Waiting on return of duplicated check to CAWS2003 “Second City” event.
- Treasurer requests that an hour be set aside for budget discussions, at the next (Jan 9, 2003) meeting. Agreed.
Director 1 (Mike G): Written report attached.
Director 2 (Earl H): No report. Will assume PI liaison duties.
World Service Office Trustee: No report, not present, had baby.
World Service Trustee: Trustees have cancelled their February meeting, to save money for the Fellowship. Will arrive at Chicago a day earlier. The WSOB thanks the WSBT for its decision.
Office Manager: Written report attached. Jay S will be here in February to work on archives. Today is the Last Day to act on the H&I/PBS video deal.
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COMMITTEE REPORTS:
LCF: Guide to 12 Traditions, and Self-acceptance pieces need edits and then put out as drafts. Will verify with committee.
CAWS2003: Committee is reviewing our request to reduce their budget. Patty will find and bring details of 1999 Conference decision on CAWS resolution procedures. Discussion of Chicago Area plan to fund newcomer event at convention. OK as long as Area picks up tab.
CAWS2005: Committee is still forming, Chair, but no officers. Office needs to help get this going.
CAWS2006: Calgary Chair about to be chosen.
NEW BUSINESS:
- H&I Video: Need approval tonight, or let it go. $10K price. H&I fund holds about $6K.
- MOTION: (Mark/Oliver): Sign the AMR contract for the H&I video.
- Need to do this – Tradition 5 – can’t pass this opportunity up.
- Can’t afford it. Need to keep the lights on.
- Motion (extend/time passes).
- This concept is a real opportunity. The $10K price is unlikely to be extended. Some indication that pledges of support for H&I video will cover the cost by time bill is due.
- WST states that WSBT is not forbidding WSOB to take action on this.
- Motion passes with opposition
- 5th Concept (John): Feels that this is something we can do when we have more money.
- 5th Concept (Kevin): Feels that the project is still poorly defined (H&I or PI?) and we don’t have the money.
Motion: (Patty/Oliver) Approve CAWS2003 artwork for charms . Passes
Motion: (Patty/Mike): Approve reimbursement of $200 for Jim H as non-delegate chair at WSC 2002.
- We promise this type of reimbursement.
- But, Jim had stated when elected that he would not need this reimbursement.
- The Conference repeated rejects the notion that non-delegate chair expenses be avoided.
- Fails
Motion: (Patty/Earl) Accept Donor Program signup form for distribution.
- We need the money
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- Passes.
Motion: Bonus (Patty/Mark): Give, in lieu of year-end bonus, two free paid non-working days 12/26 & 12/27.
- Can we afford this?
- The expense is minimum as the work can be made up.
- Passes.
Motion to adjourn (Kevin/Mark)
Next Meeting: January 9, 2003
Respectfully Submitted
Kevin Murphy,
WSOB Secretary
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