CA World Service Office Board Meeting
September 26, 2002
Proposed minutes
PRESENT:
Mark Keaser, Vice Chair, Acting Chair
Kevin Murphy, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions vacant: Pacific South Trustee, Chair
Members absent: None
Visitors: Leon M, TAL; Bob C, WLA
Meeting called to order at 7:00pm.
Leon read the 9th Tradition;
John read the 9th Concept.
Motion (patty/Mike): Motion to suspend to enter executive session. Passes
EXECUTIVE SESSION at 7:08
EXECUTIVE SESSION ENDS at 7:10
Kevin M was ratified as a director of WSO.
Minutes of August 15, 2002
- Motion (Patty/Elizabeth) to approve
- Motion to table.
- Tabled
Minutes of August 30, 2002
- Motion (Elizabeth/Patty) to approve
- Approved as amended.
OLD BUSINESS: None
OFFICER REPORTS:
Chair: Vacant. Written report submitted by former chairperson, regarding activities prior to Trustee ratification vote, and transition activities.
Page 1
Vice Chair:
- Written report submitted.
- Reports that the Conference has changed the structure of the WSOB to eliminate the Pacific South Trustee’s seat on the Board.
Secretary: No report.
Treasurer: Money market balances for August and YTD submitted. Current money market total balance about $56,000. Operating account balances for August not available. H&I video balance now $5100. World Donor program setup at bank still in progress. Finalizing hotel bill for Conference.
Director-At-Large: Written report submitted. Hope to have next NewsGram out prior to 20th Anniversary in November. Office: May have to skip next issue for financial reasons. May need rules regarding frequency of publication for individual authors. Cost of NewsGram about $0.25/copy on 10,000 run. If layout required it is $200-300.
World Service Office Trustee: Written report attached. Question from WSOB members regarding how a new Chair is selected. Answered.
World Service Trustee: Some staff turmoil at Chicago Hilton. Golf contract for 2003 almost done, 24 golfer minimum (well below expected). Several entertainment contracts in queue. Will have check requests next meeting.
Office Manager: Written report attached. Discussion of ways to reduce phone costs. PayPal discussed for international donations, and other online donations. Discussion of past conference call bills. 28 registrations in house for Chicago. Need to re-order books soon.
COMMITTEE REPORTS:
Internet: Problem with WSCIC email loop, delaying approval of new web links. Need to approve several sites and need Chair to review and approve.
LCF: Has several pieces at draft status. In progress.
CAWS2003: Need stronger communication with Chicago. Need to review revised budget proposal which has a large increase in expenses.
Motion (Kevin/Patty): To suspend the rules to consider 2 items of new business out of order. Passes.
Motion (Oliver/Patty): Approve transfer of $11,207.77 from Money Market (Conference reserve $10,717.97 and the balance from the Operating reserve) to Operating for payment of Conference bills, subject to Trustee approval.
- Discussion of items to be paid.
- Passes with opposition.
Page 2
Motion to adjourn (Elizabeth/John)
Next Meeting: October 10, 2002
Respectfully Submitted
Kevin Murphy,
WSOB Secretary
Page 3