CA World Service Office Board Meeting
August 15, 2002
Proposed minutes
PRESENT:
Steve Edwards, Chair
Mark Keaser, Vice Chair
Kevin Murphy, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Paid Director
Positions vacant: Pacific South Trustee
Members absent: None
Visitors: Bob C, WLA, former WS Trustee; Laurie MF, Orange County, Conference Coordinator.
Meeting called to order at 7:40pm.
Mark read the 9th Tradition;
Bob read the 9th Concept.
Minutes of August 8, 2002
- Motion (Mike/Mark) to approve
- Approved as corrected.
OLD BUSINESS:
None
Visitors: Laurie MF, Conference Coordinator. Gives a thorough breakdown of the various and sundry charges the hotel is making. Still working on room bookings and roommates. Discussion of breakout room logistics.
OFFICER REPORTS:
Chair:Written report attached.
Vice Chair: Equipment rental still in progress.
Secretary: No report
Treasurer: Preliminary from CPA for FY 2001-2002 received and being reviewed. Preparing for Conference. Received final Hilton (CAWS2002) check
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for $9320, deposited into Conference Reserve. Discussion of Conference finances.
Director-At-Large: Written report attached.
Next NewsGram will concentrate on Chicago
(note: at this point Kevin leaves due to illness and Laurie MF begins taking minutes)
World Service Office Trustee: Written report attached.
- Discussion of WSBT action suspending WSO activity regarding H&I video.
- Trustee action largely based on financial concerns.
- The video that would be made would be substantially different that what was approved by the Conference, and cost more.
- Office should continue to gather information, but take no other action.
- Suggestion regarding WSOT not adequately carrying the WSOB G.C.
- Suggestion that WSOB was rushed into a decision, and that the normal Trustee approval process for large outlays was eliminated by the contractual deadline and the WSOB direction to sign the deal immediately.
- Video company apparently willing to execute new contract for less money, and WSO will investigate.
- More H&I earmarked donations now in house
- After much debate it is agreed in the spirit of unity for WSOB and WSBT to work together to resolve this matter.
Motion (?/?): Suspend rules to extend time. Passes.
Motion (?/?): Extend time to complete new business and executive session. Passes.
- Discussion of WSOB control of operating funds, and need to have WSBT approval for transfers and large expenditures. Office will research WSBT minutes.
World Service Trustee: Written report from last week. Limited due to overlapping of commitments.
- 2003 hotel being difficult. Problems seem to be getting worked out.
- 2004 contract being finalized. For review by this board this weekend. Contract executed by start of Conference.
- Sheraton still wants our business will take overflow rooms and parking. Wants upper floor for special event maybe fundraiser.
- 2002 Convention golfing bill paid. Total under $3K. 2003 golfing contract being completed.
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Pacific South Trustee: Position vacant.
Office Manager:
Written report attached.
- Texas Area issues with convention funds and uncertainty over Trustee and area boundaries.
- LCFCC would like originals of new book submissions from Amy. Need some releases.
- Received book “ Cocaine” for review by office to have available by office for sale.
- Sale by office unlikely
- Questions regarding review process for such things, answer that it would be a Conference committee matter.
- Concern expressed that regional issues are being directed to office, not regional trustee. Need to establish procedure to make sure Trustees are informed when this happens.
- Unpaid bills, $31K
COMMITTEE REPORTS:
Finance:
Will hold meeting at Elizabeth’s house.
Concern that not all board members have access to accounts payable info. Available to all WSOB at office, but constantly changing, so formal reporting awkward. Some payables subject to anonymity.
Conference:
Conference call last Sunday
LCF: Chair is stepping down for personal reasons. Will still be on committee.
Internet:
Web site for Georgia no responses. 3 things wrong with web site, corrected. WSCIC has comments that need to be reviewed. Check Internet guidelines, to do correct procedures regarding de-linking if necessary.
More attention needed to be given to Internet issues.
Archives:
Conference committee and Patty will burn on disks all minutes in PDF files.
Memorabilia: If stock permits, one item of each is preserved by office.
CAWS 2002:
Final numbers will be available by tomorrow.
CAWS 2003:
Reservations can be made now, and online.
CAWS 2004:
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Next meeting on Sunday in Riverside at Joy’s house.
CAWS 2005: No activity
NEW BUSINESS:
Mike: Motion to change the seating arena, back row be place for the World Service Office Board for Unity’s sake. Seconded.
- With both boards sitting up front, some concern that an “us and them” attitude prevails.
- Awkward for communication?
- Friendly amendment (John) to have the board sit in the middle instead. Accepted.
- Will make it hard for new delegates to get to know who everyone is and who to talk to. Also fellowship should know who Board members are. Doesn’t see it as “Us and them” everyone has their staked out areas.
- No rule where we should sit just a matter of tradition.
- Passed as amended.
Patty/Mark: Move to appeal to WSBT both motions contained in the WSO Trustee report dated 8/8/02. Seconded.
- Allow staff time to prepare report for Conference on the H & I video
- Consider the new AMR bid.
- There are very different points in Motion 1. Video will be all that was approved, and more; new bid is now $10K which is in line with approved amount.
- Motion 2: Please allow ability to let committees to decide on matters: Need possibility’s of scripts, types, and information to be presented to H& I and PI committee at Conference. Without binding WSO’s hands.
- We need to do this to carry message, and Trustees should allow it.
- We shouldn’t even be discussing this, due to financial concerns. Even if we have more donations and even if the price is lower, we STILL cannot afford it. Too much at risk.
Friendly amendment (Mike) : Appeal the second motion contained in WSO Trustee report dated 8.8.02 and forward the new bid proposal from AMR to Trustee Negotiating Committee, as informational. Accepted
- Since this removes a request for money, less impact.
- Still has costs regarding travel to discuss with AMR.
- Many of above concerns about carrying the message still satisfied.
- Motion to close debate(Mike). Passes
- Motion as amended passes with opposition.
- Patty will appeal at quarterly meeting.
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Motion (Oliver): Transfer $2764.08 for Conf committee expenses and $4200 for per diem for boards from money market, from Conference reserve fund, to the operating account, subject to Trustee approval. Total $ 6,964.48. Passes.
Next item Conference Referrals:
Motion (Patty/Oliver): Refer to CCCCC to require a quorum for all business meetings. Passes unanimously.
Motion (Patty/Oliver): Refer to Finance Committee: To create suggested guidelines for CAWS Convention’s hotel room nights charged to the master account. Passes unanimously.
Motion (Patty/Oliver): Refer to Finance Committee establish guidelines for comped Conference Hotel room nights. Passes unanimously.
Motion (Oliver/Patty): Finance Committee to consider banquet reimbursement policy. Passes unanimously.
Motion (Elizabeth/Patty): WSO have AA Service Manuals available for sale for $4 inclusive of sales tax, at the Conference.
- Purchase will be under $300.00 for manuals. Staff member will be available for selling.
- Passes unanimously.
Executive Session held.
Motion to adjourn (Everyone). Passes
Next Meeting: September 26, 2002 (meeting will also be held at Conference).
Respectfully Submitted
Kevin Murphy,
WSOB Secretary
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