CA World Service Office Board Meeting
August 8, 2002
Approved minutes
PRESENT:
Steve Edwards, Chair
Mark Keaser, Vice Chair
Kevin Murphy, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions vacant: Pacific South Trustee
Members absent: Elizabeth
Visitors: Scott S, CPA, Santa Clarita
Meeting called to order at 7:40pm.
Mark read the 8th Tradition;
John read the 8th Concept.
Minutes of July 25, 2002
- Motion (Mark/Patty) to approve
- Approved as corrected.
Visitor Report: Scott Stevenson. Regarding expense reimbursement policies. Detailed memo forthcoming. Scott is a CPA and past WSO Chair. IRS treats employee and volunteer expense reimbursement differently. Generally, employee expenses are treated much more favorably than volunteer expenses.
OLD BUSINESS:
CAWS2002 Hotel Liaison check request, tabled 7/11/02. Removed from table.
Motion: (Kevin/John) That WSO honor the 2002 Host committee group conscience and pay ½ the 2002 hotel liaison’s hotel bill, as a one time exception to policy.
- Seven host committee members were present
- Motion: (Kevin/John) Amend to pay ½ the 2002 hotel liaison’s hotel bill.
- Pro: At most pay what we pay others, not the whole room bill.
- Against: Not in policy to pay this at all. Bad precedent.
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- Not budgeted, not in policy, not adequately communicated to WSO in advance.
- The liaison did a lot of work and the position probably needs to be added to the reimbursable list.
- We have our own financial problems and cannot afford this.
- Friendly amendment: to add “as a one time exception to policy” Accepted
- Passes with opposition.
OFFICER REPORTS:
Chair: Written report attached.
Vice Chair: Conference equipment leasing in progress. Several copier bids received. Several computer bids received.
Motion: (Patty/Mark): Suspend rules to consider item of new business out of order
- Passes
Motion: (Mark/Patty): Approve bid of $1425 from Data Print Solutions to rent 3 copiers for Conference.
- We have a $700 credit with DPS
- Also includes $0.015/copy over 60,000 copies
- Last year we used 90,000 copies
- Passes
Motion: (John/Kevin): Suspend rules to extend time. Passes.
Motion: (John/Kevin): Extend time until 10:45PM. Passes with noted opposition.
Secretary: No report.
Treasurer: Financial summaries through July 31 submitted.
Director-At-Large: NewsGram committee meeting tomorrow.
World Service Office Trustee: Written report submitted. Until the report is clarified, the office interprets the Trustee action as to take no affirmative action regarding H&I video except to receive donations and gather information.
World Service Trustee: Written report submitted.
Pacific South Trustee: Position vacant
Motion: (Mark/Oliver): Suspend rules to extend time to hear item of new business out of order. Passes.
Motion: (Mark/Oliver): Extend time to hear one item of new business. Passes with noted opposition.
NEW BUSINESS:
Motion: (Oliver/Mike) Approve $393 plus shipping for CAWS2003 pre-convention fundraising. Passes.
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Motion to adjourn (Mark/Kevin)
Next Meeting: August 15, 2002
Respectfully Submitted
Kevin Murphy,
WSOB Secretary
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