CA World Service Office Board Meeting
February 28, 2002
Approved minutes
PRESENT:
Mark Keaser, Vice Chair
John (“Oliver”) Van Horn, Treasurer
Elizabeth Saldebar, WSO Trustee
Kevin Murphy, Director
David Choate, Pacific South Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions vacant: Secretary
Members absent: Steve Edwards, Chair
Visitors: Mike G, San Diego; Mike T, Los Angeles
Meeting called to order at 7:40pm.
Patty read the 9th Tradition;
Oliver read the 9th Concept.
Minutes of February 14, 2002
- Motion (Patty/Oliver) to approve
- Approved as corrected.
OLD BUSINESS:
H&I Video: no action
Referral to WSC Convention Committee regarding 3 bids. Removed from table.
- Motion (Kevin/Mark): Refer to WSC Convention committee: Revise 3 bid procedure where item or service is not fungible.
- Passes unanimously
Referral to WSC Finance regarding Archive. Removed from table.
- Motion: (Patty/Oliver) Refer to finance committee: Grant Archive project (to protect our history) a 3-year budget of $2000/year (total $6000) accounted as a part of Program Services.
- Passes
Motion regarding internal budget. Removed from table.
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Motion: (Patty/Oliver) Increase bookkeeping salary line item by $4000 (to $117,000) and decrease bookkeeping line item by $4000 (to $5840).
- Passes
Referral to LCF & Finance. Removed from table.
- Motion (Patty/Oliver): Refer to WSC Finance Committee: Add pamphlet translations ($200/per pamphlet/per language) & HFC translation ($5000/language) to budget as a long-term budget item.
- Passes
Referral to WSC Convention Committee. Removed from table.
- Motion (Patty/Oliver): Require notification to office and all candidates within 24 hours of a WSC Convention Committee’s host committee officer elections.
- Passes unanimously
Referral to WSC Convention Committee. Removed from table.
- Motion (Patty/Oliver): Add suggestion to Convention Workbook that CAWS Host Committee meetings be held in opposite weeks to WSO meetings (e.g. 1st & 3rd Thursdays) to improve communications.
- Passes unanimously
Referral to WSC Convention Committee. Removed from table
- Motion (Patty/Oliver): Add requirement to Convention Guidelines that selection committee must interview all candidates that have submitted resumes, by whatever means available.
- Passes unanimously
OFFICER REPORTS:
Chair: No report. Absent.
Vice Chair: Submits review of past WSOB minutes regarding policies established by board vote back through 1990. Attached.
Treasurer: Reviewing 2nd quarter report from CPA. Some questions and corrections need to be made.
Secretary: Position vacant.
Director-At-Large: NewsGram is proceeding. Will go to office within 2 weeks, after Trustee review.
Some comments about new NewsGram layout.
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Office hopes to save typesetting costs due to new format.
World Service Trustee: Written report attached.
Pacific South Trustee: No report.
World Service Office Trustee: Written report attached. Reports on several WSBT motions.
Patty observes that Web site updates are done in 30-day cycles by a volunteer, and this may make an immediate update requirement impractical.
Discussion of reporting formats.
New format comments from WSBT. List WSOB Trustee members without repeating Trustee.
Office Manager: Reported to WSBT at quarterly meeting. Preparing delegate mailing. No written report.
Motion (David/Patty) to suspend rules to extend for time. Passes
Motion (David/Patty) to extend until the end of new business. Passes.
COMMITTEE REPORTS:
S&B: World Service Manual 2002 is signed off.
Conference: Will choose 2003 hotel next conference call.
Internet: Online order form is up and running. Some errors will be corrected soon.
CAWS2002: Entertainment cost issue. Tentative schedule distributed.
CAWS2003: Holding regular meetings.
CAWS2004: PSRT met with host committee chair, working through resumes. Elections soon. Will comply with suggested notification procedures.
CAWS2005: No activity.
NEW BUSINESS:
Motion (Elizabeth/David): Temporary policy, pending final NewsGram guidelines, that NewsGram not be sent to the printer until WSBT NewsGram Committee has approved draft for Traditions problems and responded.
- “Draft” includes layout
- Passes unanimously
Motion (Elizabeth/David): WSO shall send the following letter (attached) to www.yourorg.org recovery house web site.
- Passes unanimously
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Motion (Patty/Oliver): Reconsider motion passed 2/14/02 that authorized transfer of $3000 from money market to operating. Passes.
- Motion amended to read
Motion: (Oliver/Mark) transfer $4045.79 from prudent reserve portion of Money Market account to Operating account, as per Trustee authorization.
- Passes
Next meeting March 14, 2002
Motion to adjourn (Kevin/Patty) Passes
Respectfully submitted
Kevin Murphy. Director
Acting Secretary
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