CA World Service Office Board Meeting
January 24, 2002
Approved minutes
PRESENT:
Steve Edwards, Chair
Mark Keaser, Vice Chair
John Van Horn, Treasurer
Elizabeth Saldebar, WSO Trustee
Kevin Murphy, Director
David Choate, Pacific South Trustee
John Bodkin, World Service Trustee
Positions vacant: Secretary
Members absent: Patty Flanagan, Office Manager
Visitors: Brenda B, Inland Empire; Leon M, Trustee-at-Large
Meeting called to order at 7:40pm.
Mark read the 7th Tradition;
Brenda read the 7th Concept.
Minutes of January 10, 2002
- Motion (Mark/Elizabeth) to approve
- Approved as corrected.
OLD BUSINESS:
- H&I video bids
- Office financial reporting policy
- Bond for CAWSO account signers
OFFICER REPORTS:
Chair: Telephoned Newsgram editor, art director, director of operations, & Atlantic South trustee regarding Newsgram. Executed estoppel certificate with landlord, specifically mentioning recarpeting agreement with previous owner.
Vice Chair: Gave Chair partial CAWSO policy report reflecting past WSOB minutes.
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Treasurer: Operating account $63.70 at 12/31/01quarter end. Reserve $54,555.40. Questions regarding inconsistencies in A/R and A/P. Will have P&L and check-registers by next board meeting.
Secretary: Position vacant
Director-At-Large: 4Q01 Newsgram published. Exchanged email with Atlantic South trustee regarding future review of Newsgram. No significant submissions yet received for 1Q02 Newsgram. Deadline of 1/15/02 has been extended to 2/14/02.
World Service Trustee: Talked to Patty. Signed checks. Received quarterly trademark status report from lawyers. Reviewed estoppel certificate.
Pacific South Trustee: No report.
World Service Office Trustee: Written report attached. WSOT specifically requests that all communications between WSBT and WSOB members be routed through her, and all such e-mail be copied to her.
Office Manager: Jury duty, not present. Verbal report given by Steve.
- Translation fee quote now 3 times higher than initial estimate.
- Working on bank fee reduction.
- Cash flow problem.
- Medallion problem: we ask for 18 months, get 18 years.
- Issue with space on server.
- Meeting with Treasurer this weekend.
- New printer issue.
- Next trustee meeting will not include board & board meeting.
COMMITTEE REPORTS:
Internet: (Leon) Written report submitted. Several web site problems. Discussion of “WSC” logo. Note to refer to S&B modification of statement on page 1.9, regarding form of CA logo. Spanish, French, etc, as well as WSC are not included. Note that WSC logo is on all CA literature, with “®”, although it is not a registered trademark.
S&B: (David) WSM late. Will do by self if necessary.
Conference: (John B) Looking at Sheraton Gateway (Century Blvd) for Conference 2003. Toured property. Also talked with Sheraton 4 Points about 2003. Need to decide very soon.
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CAWS2002: (John B) Pumpkin Ridge contract being negotiated, dates confirmed. Contract was apparently signed last year, but misplaced by everyone. Two check requests.
CAWS2003: (John B) Minutes from last meeting available.
NEW BUSINESS:
Motion (John B/Mark): Approve check request for $750, for purpose of musical entertainment (“Steen”) for CAWS2002 convention.
Motion (Elizabeth/Mark): Motion to table. Passes.
Motion (Kevin/Mark): Refer to WSC Convention committee: Revise 3 bid procedure where item or service is not fungible.
Motion (Kevin/Mark): Motion to table. Passes.
Motion (John B/Mark): Approve check request for $200 as deposit for DJ for CAWS2002.
Motion (Mark/John B): Motion to table. Fails.
Motion (David/Mark): Motion to suspend for time. Passes.
Motion (David/Mark): Motion to extend time until end of business. Passes.
Main motion passes.
Motion to adjourn (David/Mark). Passes.
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