CA World Service Office Board Meeting
October 25, 2001
Proposed minutes
PRESENT:
Steve Edwards, Chair
Kevin Murphy, Director
Mark Keaser, Director
David Choate, Pacific South Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Director of Operations/Paid Director
Positions vacant: Secretary, Treasurer
Members absent: Elizabeth.
Visitors: Mike G, San Diego; Vicki H, SFV, Leon M, SCLA
Meeting called to order at 7:50pm. read the Tradition; read the Concept.
Minutes of 10/11/01
- Motion (Mark/Patty) to approve
- Approved as submitted.
OLD BUSINESS:
- H&I Video bids
- Office financial accounting policy
OFFICER REPORTS:
Chair:
- Met with office manager on several occasions
- Signed contract (lease) for new copy system, which has been delivered and set up.
- Board & board meeting Saturday, Nov 10, 7:30pm at Sheraton 4 Points.
Vice Chair: Absent, no report
Treasurer: Vacant
Secretary: Vacant
Director-At-Large 1:
- NewsGram: Still awaiting several articles. Publication date mid-November.
- Office requests high-contrast print on all pages.
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- Web sites: Illinois, Sacramento, Colorado. Colorado approved. Illinois has access problems, Sacramento has traditions issues (outside cause supported).
- Web archive: http://web.archive.org has posted historical copies of all web sites, including ours. This may be a problem.
Director-At-Large 2: No report
World Service Trustee:
- Reviewed copier contract/lease and approved.
- Notes that an adjusted CAWS2001 audio-visual bill has been received by the office. Have not yet reviewed it as yet.
- Will make a point to pick up mail from P.O. Box prior to each meeting.
Pacific South Trustee: No report
World Service Office Trustee: Absent, no report
Office Manager: Written report attached.
- Produced bumper stickers.
- Will have to order more 1st edition books in November.
- New storybook may have more pages than 1st edition. This may impact printing cost estimates.
- Office Assistant has QuickBooks experience, and this may lead to reduced bookkeeping costs.
- WSBT quarterly meeting will be at Sheraton 4Points.
- Office cash flow is currently positive. A new transfer will be required for upcoming non-recurring expenses.
COMMITTEE REPORTS:
Conference:
Met with Laurie MF to discuss bid process for upcoming Conferences (2003+).
Internet:
Colorado linked after changes. Literature request from 10/11 to be reviewed at next Trustee meeting. Issue with area site posting (not linking to) copy of ca.org contact page (divergence and linking issues).
CAWS2002 (Portland):
Conference call: Request that rooms be booked now. Raffle law in Oregon being investigated. Raffles in-state only. Question about nature of center-piece raffle-auction. Explained authorized signers policies to committee.
CAWS2003 (Chicago):
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Beginning regional fundraising. Artwork sample for fundraising submitted. Filling last subcommittee chair and hotel liaison positions. Ready to open account.
CAWS2004 (Southern Cal):
Collecting resumes
CAWS2005 (Memphis):
Teri K met with startup committee to discuss procedures for setting up host committee.
NEW BUSINESS:
Artwork for 2003: Fundraising artwork for T-shirts.
Motion (Kevin/Mark): Reject artwork and fundraising request due to theme remaining “Miracle Mile.”
- Passes unanimously.
Motion (Patty/Mark): Pay final invoice to NY Hilton for $8154.76.
- Includes reduction on audio-visual
- All outside vendors covered in full.
- Includes balance of WSO/Trustee bill.
- Passes unanimously
Motion (Patty/Mark): Adjust CAWS2001 reconciliation and reports to reflect actual net income of $30,318.00 and actual expenses of $156,266.00
- Passes
Motion: (Patty/Mark): Open USBank bank account with $2000 seed money in Trust account and $500 in Committee account for CAWS 2003.
- Passes unanimously
Motion (Patty/Mark): Transfer, pending Trustee approval, $16296.30 from Money Market account to Operating account, changing MM distribution to reflect this:
- HFC: 25,000
- Prudent: 24,314.43
- Operating: zero
- Conference/Convention: 3,461.73
- New Money Market total of $52,776.18
- Transfer will not occur until Trustee clearance November 12, 2001
- Passes unanimously
Motion (Patty/Mark): Increase chip price to $0.35 each, beginning Jan 1, 2002.
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- Will inform fellowship in November, using all names on customer and delegate list.
- Passes unanimously
Motion (Patty/Mark): Change chip design to replace circled “CA” with HF&C text, around circled “CA”, as per trademarked logo, as per Jan 1, 2002.
- No changes to back (time)
- No changes to medallions (already have full logo)
- Chips to be changed as we reorder.
- Discussion regarding whether this is in our power to change (LCF issue? Conference issue?).
- Discussion regarding need to use trademark
- Question called.
- Motion Fails
Motion (Patty/Mark): Increase pamphlet cost to $0.20 each as of Jan 1, 2002.
- Need to do this
- Will inform fellowship as per chip increase.
- Passes unanimously
Motion (Patty/Mark): To have “sale” on audiobook, Dec 1, 2001 – March 1, 2002
- Passes unanimously
Motion (Kevin/Patty): Refer to Conference LCF Committee: ‘Change chip design to replace circled “CA” with HF&C text, around circled “CA”, as per trademarked logo’
- Passes unanimously
Motion to adjourn (Mark/Kevin)
Next meeting November 8, 2002
Respectfully submitted
Kevin Murphy, Director
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