Oct 12, 2000 – WSOB Meeting Minutes

CA World Service Office Board Meeting

October 12, 2000

Approved minutes

PRESENT:

Steve Edwards, Chair
Tony Seaton, Vice-Chair
Joy Hutcheson, Treasurer
Patty Flanagan, Office Manager
Kevin M, Secretary

Visitors:

Leon Mason, Trustee-At-Large
Robin C, Los Angeles
Mark K, Ventura

Meeting called to order at 7:35pm.
Mark read the 7th Tradition;
Robin read the 7th Concept.

Minutes of September 21, 2000

• Motion (Joy/Patty) to approve
• Approved.

OLD BUSINESS:

• Employee handbook
• Price setting policy
• Offsite storage
  • Kevin makes oral report.  Will present written report next meeting.
• Non-profit Organization/Non-governmental organization listing policies
  • Pending at Trustees
• CPA bids
  • One so far
• Taping company contract.
  • Motion: (Patty/Joy): To accept Coast-to-Coast taping contract for May 2001- April 2002.
    • Same terms as last contract
    • Passes
• DSL
  • Motion (Patty/Joy): To accept Netwizards bid for DSL service.  Monthly cost $99 including web hosting, email and dialup backup service.
    • passes

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OFFICER REPORTS:

Chair: written report submitted.

CAWSO DIRECTORS 2000-2001:
Steve Edwards, Chairperson
Tony Seaton, Vice-chairperson
Kevin Murphy, Secretary
Joy Hutcheson, Treasurer
Patty Flanagan, Paid Director
David Choate, Pacific South Trustee (ex officio director)
Meredith Glaser, World Service Trustee (ex officio director)

The positions of Director-At-Large and World Service Office Trustee are currently vacant.

Vice Chair: Finishing Conference wrap-up report.

Treasurer: Tax returns done and ready to go.  Transferring $25K from money market to operating, including $14K from book reserve for book expenses.  VERY low 7^th Tradition donations from Fellowship.  Let bookkeeper go, and have bids for bookkeeping services in hand.  Q1 2001 accounting will close by 10/25.

Secretary: no report.

Director-At-Large: position vacant

World Service Trustee: Not present. No report.

Pacific South Trustee: Not present.  Written report attached.  Report by Leon.  Attended LA Area meeting.  LA intends to reintroduce practice of sharing LA Convention proceeds with WSO.  LA South Central District is donating $4/meeting to WSO as a policy.

World Service Office Trustee: position vacant

Office Manager: Written report attached.

Webmaster: No report.

(BREAK)

COMMITTEE REPORTS:

CAWS2001:

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Question regarding giving traveler’s checks as prizes.  Referred to Trustees regarding use of branded traveler’s checks.

Running low on rooms.

CAWS2002:

Holding fundraisers

CAWS2003:

Has begun hotel negotiations.  Likely Fairmont, overflow Swiss.

NEW BUSINESS:

Use of Paychex payroll services:

• MOTION:  (Patty/Joy): Use Paychex Payroll Services as payroll provider at a cost of $62.22/month beginning January 1^st, 2001.
  • Discount for NPOs.  Allow direct deposit.  Provide all tax accounting inclusive.
  • Passes

WSC 2000 Hotel bill:

• MOTION: (Patty/Joy): Pay final hotel bill to Sheraton 4 Points of $4897.31
  • Passes

New bookkeeper contract.

• MOTION: (Joy/Patty): Accept bookkeeping contract from John L Van Horn of $35/hr.
  • Has been used on trial basis and seems excellent.
  • Same price as previous bookkeeper.
  • “At-will”
  • Passes.

Motion to adjourn (Joy/Patty)

Adjourned at 9:25pm

Next meeting 10/26/00

Respectfully submitted

Kevin Murphy

Secretary, CAWSO.

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