Aug 3, 2000 – WSOB Meeting Minutes

CA World Service Office Board Meeting

August 3, 2000

Approved minutes

PRESENT:

Scott Stevenson, Chair
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joe Stephens, Pacific South Trustee
Susan Turnbull, World Service Office Trustee
Patty Flanagan, Office Manager

Visitors:

Mark K, Ventura
Patrick P, Santa Monica

Meeting called to order at 7:50pm.
Steve read the 3^rd Tradition;
Patrick read the 3^rd Concept.

Minutes of July 27, 2000

• Motion (Susan/Joe) to approve
• Approved as amended.

OLD BUSINESS:

• Storybook on tape
  • Proceeding to organize production
• Backorder policy
  • Motion: (Patty/Susan): That the Office staff periodically review inventory turnover and establish inventory purchase points.  When such a point is reached, the Office will order sufficient inventory to meet its needs for at least 60 days.  If, due to unforeseen or extraordinary circumstances, inventory will not meet an order, the Office will immediately notify the maker of the order and ensure that the order can be filled within 30 days.
    • Passes unanimously

OFFICER REPORTS:

Chair: Written report attached. Probable joint meeting with WSBT will be Tuesday, Aug 29, 8-10pm.

Vice Chair: Not present.  No report.

Patty reports that bids are forthcoming for Conference.

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Treasurer: Not present.  Written report attached.

• Patty reports that CAWSO money market balance has increased due to PSA purchase and Canadian royalty payment.
• Discussion of process for finding new accounting firm.

Secretary: Have recreated H&I bookmarks as PDF files.  They are also available as EPS files.  Several errors found.  Corrected bookmarks available 8/10/00.

Director-At-Large: Attended Alabama 14^th Anniversary of CA.  Committee has edited most of next Newsgram.  Will forward to printer tomorrow.  New literature pieces have been professionally edited.  Awaiting regional Newsgram coordinator contact information.

World Service Trustee: Not present.  Patty relates that the reservations and roommate lists for the WSOB and WSBT will be presented to the Office and the hotel tomorrow.

Pacific South Trustee: Trustees reminded to make Conference air reservations as soon as possible.

World Service Office Trustee: Conference call last Sunday.  Conventions on track.  Trustees had concerns with respect to Office letter to member in Winnipeg.

Office Manager:

• Written report attached.
• We need to find new book fulfillment house, as RR Donnelley is exiting the fulfillment business.

Webmaster: No report.

COMMITTEE REPORTS:

None.

NEW BUSINESS:

• Motion: (Steve/Susan) to enter executive session to consider two items of new business.  Passes.  Executive session at 9:12.
• Executive session ends 10:25.

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• Motion in executive session: To approve leave of absence as requested by employee.  Term: September 3- October 2 (following Conference).  Passes.
• Motion: (Patty/Susan) Order 15,000 copies of HFC softcover edition at a cost of $13,242.
  • Money from Book Reserve.
  • Finished book with cover and binding.
  • Contract allows 10% variance in quantity delivered.
  • Handling, shipping costs (to storage) and storage costs not included
    • The transport costs to storage run a few cents per book.
    • Storage costs per pallet are $16/month.
  • Passes unanimously.
• Motion: (Joe/Susan) WSOB to request WSBT to respond in writing to  WSBT referral requesting a certified audit be done of the Office.
  • Passes
• Motion: (Patty/Susan): Set price of the Meeting Here and CA Logo signs at $15 each for all future orders; the backorders are to be filled at the existing price.
  • Due to small volume, the costs are above our selling price.
  • Passes
• Motion: (Susan/Steve): Change policy regarding raise range for employees of CAWSO.
  • Tabled.

Motion to adjourn (Susan/Joe)

Next meeting August 10, 2000.

Respectfully submitted,

Kevin Murphy

Secretary, CAWSO

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