May 18, 2000 – WSOB Meeting Minutes

CA World Service Office Board Meeting

May 18, 2000

Approved minutes

PRESENT:

Scott Stevenson, Chair
Tony Seaton, Vice-Chair
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Glaser, World Service Trustee
Susan Turnbull, World Service Office Trustee
Patty Flanagan, Office Manager

Meeting called to order at 7:40pm.
Tony read the 10th Tradition;
Patty read the 10th Concept.

Minutes of May 11, 2000

• Motion (Steve/Joy) to approve
• Approved as corrected.

OLD BUSINESS:

• Storybook on tape
• Employee handbook
• Office manager job description
  • Draft next meeting
• Backorder policy
• Opportunity drawing issue/policy
• Price setting policy
• Offsite storage
• NPO/NGO listing policies
• Lamination of posters
• All postponed until after convention.

OFFICER REPORTS:

Chair: Written report attached.

Vice Chair: No report

Treasurer: written report attached.

Secretary:

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• Met with Office manager and staff, and instructed them on new e-mail setup
• Removed Netwizards mailbox accounts for 3 mailing lists, to free up accounts for other office use.  These accounts now exist as aliases to mailboxes on my server.  This actually makes more sense, since I manage these mail lists anyway.
• Canada:  Explained Canadian controversy regarding Canadian secession from CA World, and relayed a telephone report from a Canadian WS Delegate.

Director:

Ready to print 2Q2000 NewsGram.  Have alternate printer.  We will compensate same as current printer.

World Service Trustee: no report

World Service Office Trustee: no report

Pacific South Trustee: no report

Office report: written report attached.

NEW BUSINESS:

• Convention Activities: Reviewed board assignments to conference committees.  Reviewed board service assignments.
• Office report for trustees: reviewed items to be included.
• Reprinting NewsGram articles.
  • Motion (Steve/Joy) Establish office policy that any local CA newsletter may reprint articles from previous newsgrams, so long as they correctly attribute the article.
    • Passed unanimously
    • Will define exact language for office staff to use in giving permission.
• Storybook survey:
  • Motion: (Steve/Joy): We will not determine, prior to survey results, whether to sell tapes sets at cost.
  • Passed unanimously

Adjourned.  Next meeting June 15, 2000

Respectfully submitted,

Kevin Murphy

Secretary, CAWSO

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