CA World Service Office Board Meeting
January 13, 2000
Approved Minutes
PRESENT:
Scott Stevenson, Chairman
Tony Seaton, Vice-Chairman
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Glaser, World Service Trustee
Susan Turnbull, World Service Office Trustee
Visitors: Steve A.(former Trustee)
Meeting called to order at 7:45pm.
Steve A. read the 1st Tradition;
Tony read the 1st Concept.
Minutes of December 2, 1999
- Motion (Joy/Susan) to Table
- Passed.
OLD BUSINESS:
Computer Installation Bids:
The drafted Bids are complete and will be mailed to the board in a few days.
Storybook on Tape:
leave on old business
OFFICER REPORTS:
Chair:
Written report attached.
Manual updates sent in the delegate mailing were incorrect which will be corrected in next mailing.
Vice Chair:
No report.
Treasurer:
As of 1/14/00 there is a negative $1051.31 in the operating account. C/L sales were $13,941.98 and Book Sales were $5,355.36. Spent time in the office getting the CPA’s information to complete the first quarter financials. Inventory was taken for the second quarter. Sent information to CPA’s for second quarter.
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Talked with Meredith about the ad for an Office Manager. Solved problems with CAWS 2000 committee account. The committee is using the account as an operating account instead of a petty cash account. Have and will continue to email Steve S. the treasurer to help clear up any questions.
Secretary:
Not present
Director-At-Large:
Not present
Newsgram for the 3rd Quarter will not be mailed out.
World Service Trustee:
Attached
Pacific South Trustee:
No report
World Service Office Trustee:
Reported on the missing attachments on the Trustee Quarterly minutes; Reported on the delegate mailing list being used for non Conference mailings; Reported a web site that is using CA name for the webmaster.
Office Report:
Written report attached.
COMMITTEE REPORTS:
Webmaster:
Oklahoma page may be asked to unlink because they are linked to a website that offers for download copyrighted AA material.
CAWS 2000:
Discussion regarding the committees needs from the office and anything lacking from the office.
NEW BUSINESS:
- Newsgram Editorial Issues – move to old business
- Job Description Revision – move to old business
- Employee Handbook – move to old business
- Bids for Travel Agent – move to old business
- Revamping the reimbursement policy – move to old business
- Louisiana tapes/Braille copyright infringement of Hope Faith and Courage
MOTION: (Joe/Joy) Office send a cease and desist letter to DJ and the company doing the unauthorized reproduction of the Hope Faith
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and Courage Book with a copy of letter to the Regional Trustee and the Area Chairperson.
- Passes unanimously.
Conference mailing list issues.
- Scott will contact the CAWS 2000 Chairperson
Motion to adjourn (Joy/Steve)
Adjourned at 9:50 PM
Next meeting January 20, 2000
Respectfully submitted,
Meredith Glaser, Stand in Secretary
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