Aug 12, 1999 – WSOB Meeting Minutes

CA World Service Office Board Meeting

August 12, 1999

Approved minutes

PRESENT:

Scott Stevenson, Chairman
Jeff Schachter, Vice-Chairman
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Mary Hukill, WSO Office Manager, Paid Director

Visitors: Tony S.

Meeting called to order at 7:40pm.
Joy read the 5th Tradition;
Meredith read the 5th Concept.

Minutes of August 5, 1999

• Motion (Joy/Kevin) to approve
• Approved.

OLD BUSINESS:

• Office Computer Network:
  • Still completing bid proposals for
    • Network and computer installation
    • Maintenance and training
  • Computers not ordered yet.
• E-commerce
  • Outsourcing of e-commerce server seems like best method
    • Will look like part of out site
    • Makes security, card acceptance and record keeping cheaper and more manageable.  Reduces office impact.
  • Cheaper Certificate vendor (Thawte), if we need separate ID.
• Policy regarding use of our web site material.
  • Tabled.

OFFICE REPORT:

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• Written report submitted.
• Discussed charge backs from CAWS99 master account.

NEW BUSINESS:

• Referrals from office to Conference:
  • List attached.
• MOTION:  (Meredith/Jeff) Refer to Trustees: May the CAWSO web site have a link to Co-Anon?
  • Passes with opposition
• CA Logo use by individuals.
  • As per WSC Manual policy (page 1.9) all such requests should be referred to Regional Trustee and/or WS Trustee.
• MOTION: (Joy/Steve) Refund $135 to Brian O. of Chicago for CAWS99 registration.
  • Verbally notified Milwaukee within policy time frame.
  • Passes with abstention
• MOTION:  (Jeff/Joy) Bids for Conference
  • Projector (Proxima)
  • Laptop
  • Laser Printer
    • Total $850
    • Passes
• MOTION: (Jeff/Meredith)
  • 2 copiers
    • $400 per machine
    • base amount of 40,000
    • $0.0175 per copy after base.
      • Total not to exceed $1000, not including over-base copy charges.
      • passes

MOTION  (Steve/Meredith) to suspend rules to extend time

MOTION  (Steve/Meredith) to extend time in order to consider New Business.

CAWS2000

• Opportunity drawing at CALA Palm Springs
  • Legal opinion says OK, fill out form for city.
• Opportunity drawing at Texas Regional Convention
  • Legal unclear.
• Award of room valued at over $1500 (and other large awards)

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• • • IRS Form 1099-misc will be issued.
    • All promotional material for opportunity drawings will contain the statement that “all applicable taxes are the responsibility of the winner.”
• MOTION:  (Joy/Joe) To establish an interim policy to allow CALA to reprint pages xvi –xviii of the Storybook in their program, as per draft submitted.
  • Passes
• Executive session: 10:20 to discuss personnel matters.
• Executive session ends 11:15

Motion to adjourn (Jeff/Steve)

Next meeting August 26, 1999

Respectfully submitted,

Kevin Murphy

Secretary,

CAWSO, Inc.

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