CA World Service Office Board Meeting
April 22, 1999
Approved minutes
PRESENT:
Scott Stevenson, Chairman
Jeff Schachter, Vice-Chairman
Kevin Murphy, Secretary
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Mary Hukill, WSO Office Manager (paid director)
Steve, Edwards, Director
Visitors:
Tom S, WSCCC Chair
Meeting called to order at 7:40pm. Tom read the 10th Tradition; Jeff read the 10th Concept.
Minutes of April 8, 1999
Motion (Joy/Jeff) to approve
Approved.
OFFICER REPORTS:
Chair:
Tax season is over, I’m alive again.
Vice Chair:
No report.
Treasurer:
WRS. $7000 remains in Sanwa. Sanwa account will be closed out Friday, April 23. Questions from chair to Treasurer regarding: items of income, expense, 3rd quarter financial statements. Hazelden receivables due us.
Secretary:
Back from England. CA is alive and well in England.
Director-At-Large:
NewsGram is at typesetter. Steve relates several frustrations with the lack of submissions and support that he is receiving.
World Service Trustee:
WRS
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Pacific South Trustee:
Have requested suggestions and/or specifications for replacement office computer network.
World Service Office Trustee:
No report. Not present
Office Manager:
Written report attached.
Office to create list of all unresolved checks due CAWSO.
(BREAK)
COMMITTEE REPORTS:
Webmaster:
Have investigated “DSL” service for the office. It is possible to obtain service for 3-5 users from PacBell for about $80/month (plus unclear startup). This would allow all networked computers to access E-mail without conflicts as a transparent network access.
Updated Web page (conventions/phones)
Need to have some attention to guidelines for event submissions for posting on CAWSO web site.
I’ve been asked about a secure storefront for convention registration online. This is more WORK than cost.
Finance:
Have three checks for CAWS99 receipts. General problem with getting receipts from volunteers after operations money distributed locally. One check is intended to reimburse an individual for expenses related to the “Bill W Spot.” The circumstances behind the request are confused, as the check is requested for the Convention Chair, when the documented expense was paid by another individual. A letter will be sent to the Convention Committee Chair requesting a written explanation of the expenditure(s) and by and for whom they were incurred. It is noted that this expenditure was completely outside the spending procedure guidelines.
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Convention:
(Tom)
Tom is keeping contact with each of the currently operating CAWS host committees (99-01), and suggests that the WSCCC Committee Chair could provide some communication among these host committees. Office will provide Tom with all correspondence between Milwaukee Committee and Office and all current CAWS Host Committee minutes.
Office board has invited two members from WSCCC to attend open and closed office meetings.
OLD BUSINESS:
Raise range: Formal presentation next meeting.
WSO Forum: WSO Chair will discuss matter with CAWS99 Host Committee Chair.
NEW BUSINESS:
- Change of 2nd meeting for May to 20th from 27th. Change first meeting in May to the 6th from 13th.
- Will schedule meeting with subcommittees of WSOB and WSBOT regarding Newsgram May 27th at Convention
- Motion (Kevin/Jeff) Refer to Board of Trustees whether technical instructions that necessarily reference a commercial company may be placed on our website.
- Motion to suspend rules to extend. Passed
- Motion to extend to consider 2 items of new business. Passed
- Motion to table. Passed.
- INSURANCE: We have been presented a policy by our agent, Searcy. We have only one bid. Our current policy expires April 25, 1999. The quote is $3182, and the binder amount (22% interest) is 545.50.
- MOTION: (Kevin/Steve) To waive our standing spending policy to consider the Insurance bid without a competing bid. Passes unanimously.
- MOTION (Joe/Jeff): Accept the Searcy policy and pay binder amount of $545.50 in order to secure insurance, while seeking additional bids. Passes unanimously
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Motion to adjourn (Steve/Jeff)
Time 10:10
Next meeting 6 May 1999, 7:30pm
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